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Thursday, December 16, 2010

Information Management Assistant, G-6. UN Secretariat, OLA. New York. Open until 5 January 2011

Information Management Assistant, New York
Closing Date: Wednesday, 05 January 2011

INFORMATION MANAGEMENT ASSISTANT, G6
Department/ Office

OFFICE OF LEGAL AFFAIRS

Duty Station

NEW YORK

Posting Period

6 December 2010-5 January 2011

Job Opening number

10-IMA-OFFICE OF LEGAL AFFAIRS-16867-R-NEW YORK

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

This position is located in the Archive Unit, Office of Under-Secretary-General, Office of Legal Affairs. The incumbent reports to the Principal Information Management Assistant.

Responsibilities

Under the direct supervision of the Principal Information Management Assistant of the Archive Unit, the Information Management Assistant will be responsible for the following duties:

Undertake archival arrangement and description projects and operations; classifying documentation into categories for quick retrieval thereby contributing to the efficiency of Legal Officers and the quality of their responses to clients; reading and analyzing incoming material, and assigning appropriate file classification; incorporating new data into a computerized index and establishing new file categories as needed.

Oversee stored records; preparing and arranging records for transfer to commercial storage; applying retention schedules and initiating reappraisals and disposals; registering actions in the Section database; and providing reference service.

On request, conducting research for Legal Officers, whether in OLA files, database, UN documentation or other standard resources and databases.

Assist in the digital records accessioning process and advise on electronic record keeping system standards and compliance; implement procedures in the use of metadata standards for the capture, maintenance and accessioning of digital archives.

Coordinate access and declassification reviews by screening records for security-classified materials, preparing declassification review requests and updating Section database.

Facilitate the periodic transfer of scheduled records into the Archives by liaising with Secretariat and overseas offices; ensuring the completeness and accuracy of transfer documentation; and providing assistance to Secretariat staff in transfer preparations.

Competencies

PROFESSIONALISM: Knowledge of archive and record management service; maintenance and disposition of records, appraisal and migration management; records preservation and description. Ability to undertake independent research, identify and assess issues and develop accurate retrieval tools for relevant records; Ability to work under pressure and apply practical problem-solving skills as needed. Extensive knowledge of the United Nations policies and procedures for Document Management. Knowledge of computer software relevant for application to archives, library, documentation and record-keeping is required. Ability to identify clients' needs and matches them to appropriate solutions.

PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

TECHNOLOGICAL AWARENESS: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Education

High school or equivalent diploma. Training in archives and records management is required.

Work Experience

Seven years of experience in archives, records management and related area. Experience within the UN system is highly desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this post, fluency in oral and written English is required. Knowledge of French or Spanish is desirable.

United Nations Considerations

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Assessment Method

Competency-based Interview and/or other assessment method.

Special Notice

This position is for local recruitment. External applicants will be considered only if no suitable internal candidate is found.

Passing the New York Administrative Assessment Support Test (ASAT) is a prerequisite for recruitment consideration in the General Service category in the United Nations Headquarters at New York. To make arrangements to take this test, you may bring in person a copy of your completed Personal History Profile to the General Services and Related Categories Staffing Unit (GSRCSU), United Nations Secretariat, located at One United Nations Plaza (at corner of 1st Avenue and 44th Street), Room DC1-200. GSRCSU receives applicants every Wednesday (except public holidays) between 10.00 am and 12.00 Noon. Persons wishing to take the ASAT are pre-screened and, if successful, scheduled to sit the ASAT at a later date.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.

Wednesday, December 15, 2010

Director. Languages, Documentation & Information Management. WTO, Geneva. Open until 31 January 2011

The recruitment policy of the WTO is to seek to attract and retain staff members offering the highest standards of competence, efficiency and integrity.
As an Equal Opportunities Employer, the WTO gives full regard to merit and diversity.

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Vacancy Notice No.: EXT/F/10-35

Title: Director

Grade: 11

Contract Type: Fixed-term

Starting Salary: CHF 197,100 net per annum (approximate) Issued On: 3 December 2010
(47 day(s) until closing date)

Currently accepting applications

Application Deadline: 31 January 2011

Division: Languages, Documentation & Information Management
(196)

Duration: Two years with the possibility of extension


Other
Conditions: In accordance with WTO Staff Regulations and Staff Rules and WTO Pension Plan Regulations. The World Trade Organization offers an attractive compensation package including an annual net salary (subject to mandatory deductions for pension contributions and health insurance), dependency benefits, pension plan, health insurance scheme, separation grant and 30 days annual leave. Benefits for internationally recruited staff may include travel and removal expenses on appointment and separation, installation grant, education grant, rental subsidy and home leave.
Additional information on the compensation package is provided on the WTO website:
http://www.wto.org/english/thewto_e/vacan_e/comp_package_e.pdf


The Secretariat of the WTO is seeking to fill the position of Director in the Languages, Documentation and Information Management Division. The ideal candidate should have extensive managerial and leadership experience as well as an excellent understanding of areas ranging from language services, documents production to information management. Serving staff members interested in the position are invited to apply.


General Functions

The incumbent will lead the Languages, Documentation and Information Management Division (LDIMD) which provides two types of complementary services:

- services such as translation, printing, dissemination of documentation, and interpretation for meetings;

- information management services, which include the WTO library, correspondence, the registration of notifications, archiving and preservation of materials, and document research.

The individual must be a strong leader, able to manage a large team covering a wide range of functions and advise the senior management on improving and enhancing the services provided by the Division, particularly the rapidly evolving information management area. Specific responsibilities will include:

1. Align the work of the Languages, Documentation and Information Management Division (LDIMD) to the goals of the WTO, ensuring that the services provided by the Division meet the needs of the Secretariat.

2. Lead and direct the work of LDIMD, establishing and ensuring the effective implementation of the work programme of the Division, setting priorities, ensuring quality control and integration between the various sections of the Division.

3. Manage and ensure continuous improvement/ modernization of the operations in all areas of the Division, ensuring a high level of efficiency, service orientation and quality.

4. Manage, modernize the Information Management Services area, including the WTO library, the Registry, records management, registration of notifications, archiving and preservation of materials, and document research.

5. Coordinate the Division's work with that of other Divisions, including providing substantive contributions to the work of other Divisions as necessary.

6. Represent the Division internally at meeting with senior management.

7. Promote/represent the WTO externally at university fora, international organizations' management networks, etc.

REQUIRED QUALIFICATIONS
Education:

An advanced university degree, or a basic university degree and proven professional expertise equivalent to an advanced academic degree in a relevant area (Business Administration, Law, Economics, Library & Information Sciences, Language Studies etc.).
Knowledge:

An excellent understanding of language services, documents production and information management as well as of state-of-the-art practices and the latest technology utilized. Knowledge of the WTO system. Intellectual flexibility, good technical and political judgement and strong communication and diplomatic skills. Proven ability to manage effectively the work of a large multicultural team of professional and support staff in a diverse international environment/organization as well as to build partnerships.
Work Experience:

A minimum of fifteen years of relevant experience, including substantial work experience ideally in an international environment. Extensive management experience with broad supervisory responsibilitiesis highly desirable.
Languages:

Excellent knowledge of English as well as of French or Spanish. A good knowledge of the third language would be a distinct advantage.
Additional Information:

Only applications from nationals of WTO Members will be accepted.
_____________
OFFICE(10)/73

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APPLICANTS MAY BE REQUIRED TO SIT A WRITTEN EXAMINATION

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APPLICANTS WILL BE CONTACTED DIRECTLY IF SELECTED FOR AN INTERVIEW.

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Online applications are strongly encouraged to enable WTO to store your profile in a permanent database.

Please visit WTO's E-Recruitment website at: www.wto.org. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the closing date stated in the vacancy announcement.

Tuesday, December 14, 2010

Information Management Officer, P-4. UNEP, Nairobi. Open until 8 February 2011

INFORMATION MANAGEMENT OFFICER, P4
Department/ Office:
UNITED NATIONS ENVIRONMENT PROGRAMME
Duty Station: NAIROBI


Posting Period:
10 December 2010-8 February 2011
Job Opening number:
10-IMA-UN ENVIRONMENT PROGRAMME-16356-R-NAIROBI

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United Nations Core Values: Integrity, Professionalism, Respect for Diversity


Org. Setting and Reporting

The United Nations Environment Programme (UNEP) is the United Nations systems designated entity for addressing environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action. This post is located in the UNEP, Executive Office (EO), Corporate Services Section (CSS) at the Nairobi duty station. Under the direct supervision of the Information and Communication Technology (ICT) Advisor, CSS, the incumbent will be perform the following functions:

Responsibilities

1. Coordinate the work of the UNEP Working Group on Knowledge Management (UNEP-KM) in the implementation of the Organization’s KM strategy: Review, evaluate and advise UNEP-KM on proposed strategy and implementation plans; Develop tracking and evaluation programmes to assist in the accomplishment and continuous improvement of the established objectives on KM; Work closely with UNEP-KM in developing the annual operating budget for the Organization-wide KM initiative; Conduct ongoing bilateral discussions with Divisional Directors, Chiefs and other senior management in Regional Offices and the Multilateral Environmental Agreements (MEAs) on all information and KM initiatives and strategies. 2. Coordinate the deployment and institutionalization of the Programme Information and Management System (PIMS) across all UNEP offices: Formulate policies, procedures and workflows, objectives and guidelines affecting the development, maintenance and use of the PIMS; Liaise with professional and technical staff providing information technology services; Oversee all information technology activities including requests for services, acquisitions, system designs, configurations, installation, maintenance, strategic planning, and other related services for PIMS; Monitor the progress of projects in UNEP divisions and offices through PIMS, ensure compliance with Organization-wide standards and the Organization’s KM strategy for recording of all project-related information. 3. Provide advice to the Organization in the area of information and knowledge management. 4. Perform other duties as assigned.

Competencies

Professionalism: Knowledge of information management, archival, record keeping and record disposition; Knowledge of electronic data maintenance, including appraisal, conservation and migration management, records preservation and description; Ability to conduct research and provide recommendations on information management trends; Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations; Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Communication: Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match audience; Demonstrates openness in sharing information and keeping people informed.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; Is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning & Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.

Commitment to Continuous Learning: Keeps abreast of new developments in own occupation/profession; Actively seeks to develop oneself professionally and personally; Contributes to the learning of colleagues and subordinates; Shows willingness to learn from others; Seeks feedback to learn and improve.

Education

Advanced university degree (Master’s degree or equivalent) in information science, information systems, social science or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of seven years of progressively responsible experience in records management, information management or related area. Experience in developing, managing and overseeing large centralized information and content management systems on a Windows or UNIX based platform is an advantage. Certification in project management (such as Prince2) is desirable.

Languages

English and French are the working languages of the United Nations. For this post, fluency in English (both oral and written) is required. Knowledge of another UN official language is an advantage.

United Nations Considerations

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Assessment Method

Evaluation of qualified candidates for this position may include a substantive assessment which may be followed by a competency-based interview.

Special Notice

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers In accordance with established rules and procedures.

All applicants are strongly encouraged to apply online as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. Online applications will be acknowledged where an email address has been provided.

If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please send an email to recruitment@unon.org, quoting the job opening number in the subject header of your email.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS

Monday, December 6, 2010

Information Management Officer, P-4. UN Secretariat, DM. New York. Open until 1 February 2011

Job Title:
INFORMATION MANAGEMENT OFFICER, P4
Department/ Office:
OFFICE OF CENTRAL SUPPORT SERVICES
Duty Station: NEW YORK


Posting Period:
3 December 2010-1 February 2011
Job Opening number:
10-IMA-OFC OF CENTRAL SUPPORT SERVICE-16991-R-NEW YORK

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United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org .Setting and Reporting

This post is located in the Facilities Management Services(FMS), Facilities and Commercial Services Division, Office of Central Support Services, Department of Management. The incumbent directly reports to the Chief Administrative, Finance and Personnel Section.

Responsibilities

Under the direct supervision of the Chief Administrative, Finance and Personnel Section, the information management officer will be responsible for the development and implementation of procedures and systems to manage Capital Master Plan (CMP) related information and will perform the following duties:
• Conduct research and make recommendations relating to the use and applicability of information management technology, in the area of document management, property management, space planning, personnel contract management, occupancy data, and gift management.
• Recommend and implement solutions for file plans, retention schedule, transfer procedure, maintenance, protection and disposal of related records based on needs, business process and workflow.
• Manage information by enforcing security-classification restrictions and ensure the physical security and safety of the Organization’s facilities management systems.

• Design, develop and maintain a master drawing and system documentation repository to record and archive CMP generated specific and general drawings, building codes and operations manuals, to ensure access to reliable authentic records.
• Assess system requirements and participate in the implementation of an Integrated Workplace Management System (IWMS), to facilitate office space and move management in the context of the relocation from swing space and to ensure post CMP readiness. Study and propose solutions to inter connect the IWMS with the Enterprise Resource Planning System (ERP) and Building Management Systems to be installed by the CMP. Develop and implement an information migration strategy.
• Provide guidelines and tools to better track, value, report and overall manage non expendable properties during the CMP.
• Assist with the design and development of a gift management and inventorying system.
• Coordinate CMP related operational matters at the UN garage and participate in the implementation of an automated vehicle identification system and improved billing system,
• Represent the Section as required, advocating facilities management perspectives and standards.
• Perform other duties as assigned.

Competencies

• Professionalism: Knowledge of information management, archival, record keeping and record disposition; knowledge of system design and electronic data maintenance, including appraisal, conservation and migration management. Demonstrated professional competence and mastery of information management trends. Ability to conduct research and analysis, identifying and assessing issues, formulating options and making recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; identifies priority activities and assignments; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary, and uses time efficiently. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

• Creativity: Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.

Education

Advanced university degree (Master’s degree or equivalent) in archival, information science, information systems, or computer engineering. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree

Work Experience

Seven years of progressively responsible experience in information management is required. Experience in archives management, record keeping, or related area is desirable.

Languages

English and French are the working languages of the United Nations. For this position, fluency (both oral and written) in English is required. Working knowledge of French is desirable. Knowledge of another UN official language is an advantage.

United Nations Considerations

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations- Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Assessment Method

Kindly note that as part of the evaluation of your application for this position, you will be requested to undergo a technical writing exercise, which may be followed by a competency- based interview depending on the result of the test.

Special Notice

• Funding for this post is subject to budgetary approval. The appointment is limited for the duration of the Capital Master Plan (CMP) project. Extension of appointment will also be subject to budgetary approval.
• Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers In accordance with established rules and procedures.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS(APPLICATION,INTERVIEW MEETING,PROCESSING,TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.

Information Management Officer, P-3. UN Secretariat, EOSG. New York. Open until 14 December 2010

Further to the Secretary-General's open letter of 19 January 2007 on positions in his office, please find below a position being circulated for expressions of interest. United Nations staff members who meet the qualifications are invited to express interest in being considered for placement, under the discretionary authority given to the Secretary-General by the General Assembly. Interested staff members should submit a cover letter outlining why they consider themselves suitable, together with a completed PHP form and, if they so desire, a resume, all by email to eoi4eosg@un.org. The deadline for submissions is 14 December 2010.

Secretariat staff members selected for a position in the Executive Office of the Secretary-General will retain their current contractual status. Those with current appointments limited to a specific Department, Office or Mission will be given similar appointments limited to service in EOSG.


Information Management Officer, P3
Central Registry Unit
Executive Office of the Secretary-General.

Responsibilities:
Within delegated authority, the information Management Officer will be responsible for the following duties:
Develops and revises records management policy, procedures and standards for the Executive Office of the Secretary-General (EOSG) at the United Nations Headquarters.
Provides advisory services to the EOSG on recordkeeping practices, including: needs and business process analysis; information sensitivity; organization, classification and handling; correspondence workflows; records preservation and disposition; and information management policies and procedures, with an emphasis on technological applications.
Oversight of the intake, classification, dissemination, filing and disposition of correspondence-related and other records for the EOSG.
Supervises and assists staff responsible for the intake, classification, dissemination, filing, and disposition of correspondence-related and other records for the EOSG.
Assists with the development of operating procedures and other functional specifications and standards from the recordkeeping perspective.
Assists in the evaluation of existing document and records management systems and tools. Researches, analyzes and evaluates new information management technologies and workflows and makes recommendations for their deployment in order to ensure efficient access to information by EOSG units.
Participates in recordkeeping improvement projects in the EOSG, for both electronic and paper records.
Trains staff in the use of correspondence, document and records management systems, metadata standards, and Organizational information management policies and standards; develops training materials and user manuals; provides user support.
Maintains EOSG access and declassification standards by liaising with ESOG units regarding decisions on access to and the classification of sensitive information within the EOSG.
Performs other related duties, as required.


Competencies:

Professionalism - Knowledge of information management, recordkeeping, and archives management principles and standards. Knowledge of electronic records management.
Ability to assess and define business needs for the development of technology systems and tools to support workflow/business processes and to act as an interface between the substantive and technology components of the process. Excellent problem solving skills. Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Ability to supervise staff and build and maintain a cohesive team.
Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Communication - Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.

Planning & Organizing - Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Client Orientation - Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to clients.

Qualifications:

Education: Advanced university degree (Master’s degree or equivalent) in information science, archival science, library science, information technology, management or related area. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

Experience: A minimum of five years of progressively responsible experience in modern recordkeeping, records management, library science, information management or related field is required. Experience implementing electronic document and/or records management systems required. Experience with the processing of sensitive and confidential information is required. Experience in developing and implementing filing schemes and records retention policy. A minimum of one year supervisory experience in the UN system. At least three years of experience in document management is required.

Language: The working languages of the Organization are English and French. For this post, fluency in English (both oral and written) is essential; knowledge of French is desirable. Knowledge of another UN official language is an asset.

Thursday, November 18, 2010

Audivisual Documentalist. IOC, Lausanne. Open until 1 December 2010

Fonction / titre interne Documentaliste Audiovisuel - Programme PAM
Statut Collaborateur – CDM 3 ans et 6 mois
Taux d’activité 40 %
Département Gestion de l’Information

Mission
· La mission s’inscrit au sein du programme de sauvegarde, de numérisation et de
modernisation de la gestion du patrimoine culturel du CIO, Programme « PAM – Patrimonial Assets management ».
· La mission consiste à assurer les tâches de catalogage et d’indexation du fonds audiovisuel(images animées et documents sonores) dans le système informatique de gestion desmédias numériques. Le résultat attendu doit permettre une documentation pérenne des fonds et faciliter les recherches et la diffusion des médias.

Principales responsabilités et tâches clés
· Cataloguer et indexer le fonds audiovisuel du CIO dans le cadre du projet MAM.
Les images et les documents sonores à documenter retracent l’histoire des Jeux
Olympiques de 1900 à nos jours. La documentation porte principalement sur les images
des films officiels, les actualités filmées, les enregistrements sonores des réunions
institutionnelles, les images de télévision des épreuves sportives et des cérémonies desJeux Olympiques.
· Utiliser un vocabulaire contrôlé (thésaurus, listes) pour assister la tâche de documentation des médias et garantir la qualité de la documentation. Être force de proposition dans l’amélioration de la qualité du vocabulaire.
· Participer à la correction des notices documentaires des médias migrées de l’ancien vers le nouveau système informatique.
· Rendre compte de l’avancement des travaux au responsable d’équipe dans une logique de suivi de la qualité et de respect des délais.

Formation et expérience
· Diplôme en information et documentation (HEG-ID/CESID) ou expérience équivalente.
· Expérience professionnelle dans un service d’archives audiovisuelles.
· Langues : français et anglais (niveau Advanced).
· Maîtrise de l’informatique et des logiciels de gestion des médias numériques.
· Aisance avec les systèmes d’information en général
· Connaissances de base des supports audiovisuels (formats, normes, etc.).
· Connaissance du sport et de l’Olympisme en particulier.

Compétences requises

Valeurs et attitude générale
· Aptitude à générer un climat de travail où le respect et le fair-play représentent des valeurs clés.
· Aptitude à générer un climat de travail où l’esprit d’équipe contribue à améliorer les performances.
· Intérêt pour le sport, la culture, l’Olympisme et son histoire en particulier.

Compétences sociales
· Diplomatie, tact et discrétion. Sens aigu de la confidentialité.

Compétences liées à la fonction
· Rigueur et esprit de synthèse.
· Rapidité et fiabilité dans l’exécution des tâches confiées.
· Capacité de s’intégrer à une équipe.
· Autonomie et sens de l’organisation.
· Sens des priorités, avec maîtrise de l’imprévu et flexibilité. Il peut être demandé à chaque collaborateur d’effectuer des tâches non mentionnées dans son
cahier des charges ou sortant de ses attributions.

Wednesday, November 17, 2010

RM Product Specialist, P-3. WHO, Geneva. Open until 3 December 2010

Vacancy Notice No: HQ/10/AME/FT551

Title: RM Product Specialist
Grade: P3
Contract type: Fixed-term appointment

Duration of contract: 12 months

Date: 12 November 2010

Application Deadline: 3 December 2010 (16 day(s) until closing deadline)
Currently accepting applications

Duty Station: Geneva Switzerland

Organization unit: HQ/AME Application Management and Engineering (HQ/AME) /
HQ/IWA Information Worker Applications (HQ/IWA)

OBJECTIVES OF THE PROGRAMME :
The ITT department's main objective is to provide high quality and cost effective Information and Communications Technology (ICT) services which assist WHO in achieving its mission of health for all. The objective of the Application Management and Engineering (AME) team is to deliver cost effective, innovative and sustainable software applications to WHO programmes and activities. This is achieved through 4 units: The units of Information Worker Applications (IWA), Health Technical Systems (HTS) and Business Application Support (BAS) provide application management support for AME portfolio of products including customer facing, requirements and system architecture definition and corporate application support. The Business Applications Engineering (BAE) unit provides the professional services required to develop, maintain and administer WHO business software products. The unit of Information Worker Applications (IWA) ensures the optimal delivery and management of effective, affordable and sustainable applications which support WHO's Information Workers, including but not limited to web sites, portals, information tools and online workspaces. Services provided by the team include product and project management, user support, coaching, training, etc.
Description of duties:
- Manage the Records Management platform and related products including the GSM Records Management System (GSMRM) and other organizational Records Management solutions:
* Assure day-to-day management and welfare of the platform and products at all stages of the product lifecycle and ensure their stability and availability.
* Specify and manage the platform and product requirements and recommend priorities to the project sponsors.
* Manage the product roadmaps in coordination and under the supervision of Manager IWA.
* Manage the relationship with relevant infrastructure service providers.
- Apply project management methodologies and techniques to plan, organize, implement, and control the delivery of the products and support required.
- Perform other duties as required by the AME/IWA Manager.
REQUIRED QUALIFICATIONS
Education:
Essential: University degree in computer science or related field. *For WHO staff please see e-manual III.4.1, para 220.
Desirable: Advanced university degree in IT management.
Skills:
Excellent knowledge of planning, implementing and managing Information Worker applications in particular enterprise content management systems (ECM), covering:
- Application/Product management and system analysis. Ability to conduct business and requirements analysis. Evaluate IT solutions, perform system planning, correctly estimate resources and coordinate timely delivery and required quality of the software products.
- IT service delivery management. Ability to plan and coordinate work of different parties (ITT service providers, other internal resources and external vendors) involved in the support of the software applications for WHO customers. Ability to manage deliverables and resources in a climate of change. Proven experience in managing staff and results against an agreed resource envelope.
- Vendor contract and outsourcing management. Ability to conduct processes for contracting out and procuring application management services.
- IT project management. Practical knowledge of IT project management techniques and application development lifecycles and ability to apply this knowledge in setting up and controlling software development projects.
- Universal and up-to-date knowledge of modern technologies, IT trends, system design and development tools.
- Good negotiation, advocacy and conflict resolution skills.
- Ability to influence, motivate other people and adapt leadership style to variety of situations.
- Good communication skills, ability to think and act quickly, sometimes under pressure and yet remain rigorous.
- Works independently with minimum supervision but yet good team player.
WHO Competencies:
1. Producing results
2. Communicating in a credible and effective way
3. Fostering integration and teamwork
4. Ensuring the effective use of resources
5. Moving forward in a changing environment
Experience:
Essential:
- significant practical experience in managing the Open Text ECM Suite in particular Open Text Livelink for records management, LLRM, OTSFS, Windows platform, MS-SQL, MS-IIS and NET framework.
- a least 5 years experience within web software development area, with at least 3 years at a similar operational position in a public or private sector international organization including substantive experience in managing a portfolio of software applications.
- practical and proven experience in managing a small or medium web project or multi-tiered project.
Desirable:
- Good understanding of the WHO GSM Records Management solution as well as information worker applications including iRIMS, DataCol, eManual, White Pages, WHO Intranet suite and WHO Policy.
- Experience in WHO computing environment, including WHO developed applications, and WHO rules and procedures.
- Experience in working in a multicultural team and supporting a global user base.
Languages:
Excellent knowledge of English required. A working knowledge of French is desirable.
Additional Information:
The following priority order will be observed in the screening of candidates: 1. WHO staff members (Fixed-term and Continuing Appointments), 2. WHO staff members (Temporary appointments), 3. External candidates.

Other similar positions at the same level may be filled from this vacancy notice.

This vacancy is published in English only.
Annual salary: (Net of tax)
US$55,259 at single rate
US$59,200 with primary dependants Post Adjustment: 64.6 % of the above figure(s). This percentage is to be considered as indicative since variations may occur each month either upwards or downwards due to currency exchange rate fluctuations or inflation.

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A written test and interviews may be used as a form of screening

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Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

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WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted

Associate Information Management Officer, P-2. UNFCCC. Open until 4 December 2010

UNITED NATIONS
NATIONS UNIES
FRAMEWORK CONVENTION ON CLIMATE CHANGE - SecretariatCONVENTION - CADRE SUR LES CHANGEMENTS CLIMATIQUES - Secrétariat

VACANCY ANNOUNCEMENT

SUSTAINABLE DEVELOPMENT MECHANISMS (SDM) PROGRAMME
Organization and Stakeholder Development
VACANCY ANNOUNCEMENT NO: VA 10/095/SDM
PUBLICATION/TRANSMISSION DATE: 5 November 2010
DEADLINE FOR APPLICATION 4 December 2010
TITLE AND GRADE: Associate Information Management Officer, P-2POST NUMBER: CDM-2933-V550-P2-006
INDICATIVE ANNUAL SALARY: US$ 46,037 to 51,864 net (without dependents)
US$ 49,082 to 55,512 net (with dependents
(plus variable post adjustment, currently 56.7 of net
salary) plus other UN benefits and pension fund
DURATION OF APPOINTMENT: One and a half years, with possibility of extension
DUTY STATION: Bonn, Germany
EXPECTED DATE FOR ENTRY ON DUTY As soon as possible
_____________________________________________________________________________
Background
The United Nations Framework Convention on Climate Change (UNFCCC) is the focus of the political process to address Climate Change. The Convention secretariat is supporting the Convention and its Kyoto Protocol by a range of activities, including substantive and organizational support to meetings of the Parties.
The Sustainable Development Mechanisms (SDM) Programme supports the implementation of the Kyoto mechanisms, the Clean Development Mechanism (CDM) and Joint implementation (JI). The Organization and Stakeholder Development unit provides reference and technical support to thestakeholders and the programme.

Responsibilities

Under the direct supervision of the Information Management Officer, Information ManagementTeam, provides information organization, access and recordkeeping services to support the programmes of work of the Sustainable Development Mechanisms (SDM). In particular the incumbent:

1. Provides support and advice on issues relating to information organization and access to recordscreating offices including:
a. During the content preparation stage, e.g., how content is captured, prepared, enriched and indexed;
b. During the access process stage, i.e., retrievability of information through classification, categorization, taxonomies and related structured organizations of information.
2. Provides advisory services on record keeping practices including needs and business process analysis by:
a. Contributing to the development of policies and procedures related to record retention and disposal;
b. Researching, analysing, and evaluating new applications of information technology to archives and records management and making recommendations for their deployment.
3. Participates in information organization and access improvement projects including:
a. Assisting the Information Systems unit in developing and enhancing document and records management system specifications specific to CDM and JI business processes and content architectures, articulating requirements for systems and assisting in the design of such systems;
b. Assuring proper identification, classification, marking and processing of sensitive information, according to UNFCCC and UN applicable policies and guidelines.
4. Conducts programmes of outreach and user education to improve client use including:
a. awareness raising and capacity building exercises;
b. making presentations on assigned topics/activities;
c. providing end user training and support.
5. Performs other related duties.

Requirements
• First level university degree (Bachelor or equivalent) in library, archival or information or related field.
• At least three (3) years of directly related experience. One year of relevant experience in an international work environment is an asset.
• Fluency in English. Working knowledge of other UN languages is an asset.

Evaluation criteria

Professionalism:
Knowledge and understanding of theories, concepts and approaches relevant to the area of work; good research, analytical and problem-solving skills; ability to apply judgment in the work environment; the capacity to plan own work and manage conflicting priorities.

Commitment to Continuous Learning:
Willingness to keep abreast of new developments in the field of information technology.

Communication:
Good verbal and written communication skills, including the ability to draft/edit a variety of written reports and to articulate ideas in a clear and concise style.

Technological Awareness:
Ability to make effective use of required computer software and other equipment relevant to the post.

Teamwork:
Good interpersonal skills and ability to establish and maintain effective working relations in a multi-cultural organization. Ability to provide effective support in relation to work conducted by colleagues.

To apply

Candidates whose qualifications and experience match the requirements for this position, please use the on-line application system available at http://unfccc.int/secretariat/employment/recruitment.

Please note:
1. Qualified women candidates and candidates from developing countries are especially
encouraged to apply
2. Service is limited to the UNFCCC secretariat
3. We will confirm receipt of your application. However, only candidates under serious consideration and contacted for an interview will receive notice of the final outcome of the selection process.

Friday, November 5, 2010

Programme Officer (Information Management), P-3. UN Secretariat, OCHA, Geneva. Open until 31 December 2010

Job Title:
PROGRAMME OFFICER (INFORMATION MANAGEMENT), P3
Department/ Office:
OFFICE OF THE EMERGENCY RELIEF COORDINATOR - GVAO
Duty Station: GENEVA


Posting Period:
1 November 2010-31 December 2010
Job Opening number:
10-PGM-ocha gvao-15370-R-GENEVA

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United Nations Core Values: Integrity, Professionalism, Respect for Diversity

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Org .Setting and Reporting

This position is located in the Information Services Section (ISS), Office for the Coordination of Humanitarian Affairs (OCHA), Geneva, Switzerland. The Programme Officer reports to the Chief of the Information Services Section, or designate.

Responsibilities

Within delegated authority, the Programme Officer will be responsible for the following duties:

• Participates in the development, implementation and evaluation of assigned information management projects, etc.; monitors and analyzes project development and implementation; reviews relevant documents and reports; identifies problems and issues to be addressed and proposes corrective actions; liaises with relevant parties; identifies and tracks follow-up actions.
• Provides advisory services on information management approaches and practices in disaster preparedness and response, including: needs and business process analysis; collection, processing and analysis of data and information; and information management policies and procedures, with an emphasis on technological applications.
• Researches, analyses and evaluates new applications of information systems, technology and processes to the management of information in disasters and/or complex emergencies and makes recommendations for their deployment.
• Assists in policy development, including the review and analysis of issues and trends, preparation of evaluations or other research activities and studies.
• Undertakes survey initiatives; designs data collection tools; reviews, analyzes and interprets responses, identifies problems/issues and prepares conclusions.
• Prepares various written outputs, e.g. draft background papers, analysis, sections of reports and studies, inputs to publications, meeting minutes etc. related to information management practices in disaster preparedness and response.
• Provides substantive support to consultative and other meetings, conferences, etc., to include proposing agenda topics, identifying participants, preparation of documents and presentations, etc.
• Undertakes outreach activities; conducts training workshops, seminars, etc.; makes presentations on information management practices in disaster preparedness and response.
• Develops detailed system and other functional specifications and standards for managing information in disasters and/or complex emergencies, including the development of training materials and user manuals.
• Participates in large, complex projects, to include disaster assessment or other missions; assists in the coordination of international humanitarian/emergency assistance for complex emergency/disaster situations and in ensuring the necessary support (e.g. staff, funding, specialized equipment, supplies, etc.); undertakes and provides support to technical assistance and other field missions, e.g. participates in field trips to undertake in-depth reviews of specific country coordination mechanisms.
• Performs other duties as required.

Competencies

Core Competencies:
Professionalism:
- Knowledge and understanding of theories, concepts and approaches to the management of information in disaster contexts and complex emergencies
- Ability to identify issues, analyze and participate in the resolution of issues/problems
- Ability to conduct data collection using various methods
- Conceptual analytical and evaluative skills to conduct independent research and analysis on the management of information in disaster contexts, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases
-Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities
-Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
- Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Communication:
-Speaks and writes clearly and effectively
-Listens to others, correctly interprets messages from others and responds appropriately
-Asks questions to clarify, and exhibits interest in having two-way communication
-Tailors language, tone, style and format to match the audience
-Demonstrates openness in sharing information and keeping people informed

Planning & Organizing:
-Develops clear goals that are consistent with agreed strategies
-Identifies priority activities and assignments; adjusts priorities as required
-Allocates appropriate amount of time and resources for completing work
-Foresees risks and allows for contingencies when planning
-Monitors and adjusts plans and actions as necessary
-Uses time efficiently

Creativity:
-Actively seeks to improve programmes or services
-Offers new and different options to solve problems or meet client needs
-Promotes and persuades others to consider new ideas
-Takes calculated risks on new and unusual ideas; thinks "outside the box"
-Takes an interest in new ideas and new ways of doing things
-Is not bound by current thinking or traditional approaches

Technological Awareness:
-Keeps abreast of available technology
-Understands applicability and limitations of technology to the work of the office
-Actively seeks to apply technology to appropriate tasks
-Shows willingness to learn new technology

Commitment to Continuous Learning:
-Keeps abreast of new developments in own occupation/profession
-Actively seeks to develop oneself professionally and personally
-Contributes to the learning of colleagues and subordinates
-Shows willingness to learn from others
-Seeks feedback to learn and improve

Education

Advanced university degree (Master’s degree or equivalent) in Business Administration, Disaster Management, Emergency Management, Geographic Information Systems, Information Management, Information Systems, Social Sciences or a related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of five years of progressively responsible experience in managing information in a disaster management, emergency management, humanitarian crisis or related context is required. Relevant experience managing information in a disaster at the international level is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this post fluency in English is required. Knowledge of another official United Nations language is desirable

United Nations Considerations

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Assessment Method

Selected eligible candidates will be required to undertake a technical test and complete a case study on the management of information in a major natural disaster. Short-listed candidates will then be invited to undertaken a competency based interview.

Special Notice

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers In accordance with established rules and procedures. For this post the staff member will be required to travel extensively to developing countries, often into highly stressful environments (civil strife and/or natural disasters). Deployments, which are often at short notice, can be for up to eight weeks at a time. The staff member will be required to periodically register for OCHA’s Emergency Response Roster and be available to deploy with United Nations Disaster Assessment and Coordination (UNDAC) teams if required. Extension of the appointment is subject to the availability of the extra-budgetary funds.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.

Records Management Officer, P-3. UNOG, Geneva. Open until 24 December 2010

Job Title:
RECORDS MANAGEMENT OFFICER, P3
Department/ Office:
OHCHR
Duty Station: GENEVA


Posting Period:
25 October 2010-24 December 2010
Job Opening number:
10-ADM-OHCHR-16819-R-GENEVA

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United Nations Core Values: Integrity, Professionalism, Respect for Diversity

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Org .Setting and Reporting

The position is located in General Administrative Services Section, Programme Support and Management Services. The incumbent reports to the Head of the General Administrative Services Section.

Responsibilities

Under the direct supervision of the Head of the General Administrative Services Section and with guidance from the OHCHR Archiving Committee and the UNOG Registry, Records and Archives Unit, the incumbent performs the following responsibilities relating to recordkeeping, archiving, and information management:
• Provides advisory services on recordkeeping and archiving practices, including needs and business process analysis, organization and maintenance of OHCHR information assets, records preservation and disposition, and information management policies and procedures.
• Evaluates the adequacy of existing records management procedures and processes in OHCHR. Develops and implements a recordkeeping and archiving policy and establishes procedures and work processes in liaison with records-originating offices across the organization and in accordance with UN rules and regulations. Establishes organization-wide file plans for printed and electronic versions of documents and other media, and oversees the adherence to such file plans.
• Establishes retention schedules, ensures they are meeting established UN standards, and oversees the adherence to such schedules. Manages the physical aspects of records transfers by overseeing OHCHR archives and liaises with records-originating offices regarding the transfer and/or disposal of their records to OHCHR and other UN archives. Ensures that OHCHR storage facilities meet environmental standards.
• Establishes a culture of knowledge on information management, recordkeeping and archiving across OHCHR, contributes to the establishment of recordkeeping focal points in records-originated offices, and works closely with such focal points.
• Develops and maintains a training programme on recordkeeping and archiving for new and existing staff.
• Researches, analyses and evaluates new applications of information technology to archives and records management and makes recommendations for their deployment. Participates in evaluation, implementation and testing of such systems, and provides user documentation and user support.
• Manages archival processing activities by overseeing adherence to preservation, international bibliographic, description and database standards, produces descriptive inventories, and prepares mark-up of descriptive inventories for electronic dissemination.
• Advises internal and external users about records holdings and accessibility, maintaining communications with other information management networks and records and archives specialists, and supervises retrieval and reproduction activities. Maintains access and declassification standards by liaising with records-originating offices regarding access to security-classified materials.
• Assists in programme administration, including the provision of assistance to or supervision of other staff members, formulation of contracts, and budget development. Supports senior staff members in meetings as required. Prepares correspondence and reports as required, and develops and distributes guidelines. Performs other duties as required.
• Understands, keeps up with, and applies preservation techniques and strategies for records across all media, including printed and electronic records.

Competencies

Professionalism: Knowledge of records management, archiving and information management. Ability to demonstrate conceptual, analytical and evaluative skills, to conduct independent research and analysis, to identify and assess issues, and to formulate opinions and make recommendations. Shows pride in work and achievements, demonstrates professional competence and mastery of subject matter, is conscientious and efficient in meeting commitments and achieving results, and shows persistence when faced with difficult problems or challenges.
Communication: Speaks and writes clearly and effectively, listens to others, correctly interprets messages from other and responds appropriately. Demonstrates openness in sharing information and keeping people informed. Tailors language, tone, style and format to match audience. Demonstrates effective presentation and training skills.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies, identifies priority activities and assignments, adjusts priorities as required, allocates appropriate amount of time and resources for completing work, foresees risks and allows for contingencies when planning, monitors and adjusts plans and actions as necessary and uses time effectively.
Client Orientation: Considers all those to whom services are provided as clients and seeks to see things from their point of view, establishes and maintains productive partnerships with clients by gaining their trust and respect, identifies clients needs and matches them to appropriate solutions, monitors ongoing developments inside and outside the clients environment to keep informed and anticipate problems, keeps clients informed of progress or setbacks in projects, meets timeline for delivery of products or services to clients.
Technological Awareness: Keeps abreast of available technology and actively seeks to apply technology to appropriate tasks. Knowledge of document management software, including databases and retrieval systems. Understands applicability and limitation of technology to the work of the office. Shows willingness to learn new technology.

Education

Advanced university degree (Master’s degree or equivalent) in archival information science, library studies, records management, or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of five years progressively responsible experience in modern archives management, recordkeeping, library, information management, or related area

Knowledge of computer technology, including database management, is essential.

Languages

Good working knowledge of English is required.
Working knowledge of French is required.

United Nations Considerations

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Assessment Method

Written assignment for shortlisted candidates.
Competency based interview.

Special Notice

Priority consideration for vacancies at the P3 level will be given to internal candidates and candidates who have passed a competitive examination.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers In accordance with established rules and procedures.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.

Wednesday, November 3, 2010

Audiovisual Archivists, AST3 (5 positions). European Institutions, EPSO. Open until 26 November 2010

EPSO/AST/102/10 — AUDIOVISUAL/WEB DESIGN (AST 3)
AUDIOVISUAL ARCHIVISTS (5 APPOINTMENTS)

The audiovisual archives of the EU institutions contain unique historical and topical footage of key moments in the past
and daily activities. Archivists working in this environment should be aware of this particular heritage and at the same
time be familiar with the latest technological tools to manage archives. The audiovisual archivists should have strong interpersonal
and organisational skills and have a flair for innovation and initiative.

1. Duties
— The organisation, management and use of television, multimedia, radio and photo archives,
— the use and management of specific documentary databases to index and describe new sequences for inclusion in the
archives database and publication on the Internet,
— working with television, multimedia and radio and photo professionals (producers, journalists, documentalists etc.) to
provide images adapted to their needs and providing production teams with archive images,
— keeping a technology watch: adapting archive management to new information technologies.

2. Qualifications
(a) A level of education which corresponds to a completed post-secondary diploma in audiovisual or document archiving
OR
(b) a level of secondary education attested by a diploma giving access to post-secondary education, and appropriate
professional experience of at least 3 years in audiovisual archiving.

3. Professional experience
At least 3 years' professional experience in audiovisual archiving. You must have gained this experience:
— since obtaining the qualification required under point 2(a)
OR
— since obtaining the qualification and in addition to the professional experience required under point 2(b).

4. Selection criteria
As part of the selection on the basis of qualifications, the selection board will take into consideration the following:
1. additional training in audiovisual or document archiving;
2. professional experience as an audiovisual archivist during the last 10 years, beyond the 3 years required under ‘Professional
experience’;
3. thorough proven knowledge of one of the two languages (FR or EN) used in indexing;
4. professional experience of audiovisual database management techniques;
5. proven theoretical knowledge of digitisation management and processing techniques;
6. professional experience of digitisation management and processing techniques;
7. familiarity with the history of European integration, European affairs, and how the European institutions work;
8. knowledge of audiovisual production processes;
9. knowledge of the audiovisual technical vocabulary and tools;
10. professional experience in assessing the requirements, demands and constraints of audiovisual media with respect to
European news topics;
11. professional experience of the latest distribution techniques for TV, radio and photo content;
12. proven theoretical knowledge in the field of copyright and image rights management;
13. professional experience in the field of copyright and image rights management;
14. experience of researching and negotiating the acquisition of audiovisual content (TV, radio, photo).

C 292 A/20 EN Official Journal of the European Union (28.10.2010)
Deadline: 26 November 2010 at 12.00 (midday), Brussels time.

Archive and Document Management Assistants, AST3 (43 positions). European Institutions, Brussels. Open until 26 November 2010

EPSO/AST/103/10 — ASSISTANTS (AST 3)
ARCHIVE AND DOCUMENT MANAGEMENT

EPSO/AST/103/10 = 43 positions

1. Duties

In general, the role of assistants in archive and document management is to develop and implement rules and procedures
for the management of documents in a complex and multicultural environment marked by the development of new technologies.
They must administer and provide services relating to the current, intermediate and historic archives, and for
historical research. In addition, they will be required to disseminate information, provide training, manage teams and take
part in/speak before in-house and outside events.
It should be properly emphasised that the purpose of this competition is not to recruit information technology (IT) or
library science specialists.
The main duties involved, which may vary from one institution to another, include:
— Collecting, recording, indexing, filing, sorting, preserving and storing documents in accordance with current international
standards, using electronic document and archive management systems,
— establishing, organising and/or updating filing plans, establishing and updating management schedules; helping to
guarantee document authenticity, particularly in an electronic environment,
— managing digital archives, including reception and input, cataloguing them, establishing and updating the archiving
and document retrieval metadata, by using, setting up and maintaining electronic systems for managing electronic
archives,
— writing up historical context descriptions of the collections, entering document and file references, compiling files and
drawing up the content analysis of archives selected for permanent retention based on current international standards,
— undertaking comprehensive search procedures for archived files and documents and assisting visitors and researchers
in a technical and professional capacity.

2. Qualifications
A level of education which corresponds to a completed post-secondary diploma in archiving or document management
OR
a level of education which corresponds to a completed post-secondary diploma, followed by a course of at least 1 year in
archiving or document management, attested by a diploma.

3. Professional experience
After obtaining the diploma required, at least 3 years' professional experience in archiving and/or document management.
Additional training attested by a diploma obtained in the course of full-time studies in the field of archiving/document
management can be taken into account, counting for up to 1 year.

4. Selection criteria
As part of the selection on the basis of qualifications, the selection board will take into consideration the following:
1. professional experience within the archives or document management department of a public or private organisation;
2. professional experience in the development of international standards for document management and archives;
3. professional experience in the application of international standards for document management and archives;
4. professional experience in the development and use of electronic document management systems, including experience
with systems for recording documents, filing plans, management schedules and other relevant tools;
5. professional experience in the development and use of applications for electronic archive management;
6. professional experience in searching for documents in various media (paper, digital, microfiches, audiovisual);
7. professional experience in sorting and describing archives;
8. professional experience in client services or inter-department communications (i.e. with the IT department, operational
departments, etc.);
9. professional experience in training procedures;
10. additional training in archiving and/or document management.

Deadline: 26 November 2010 at 12.00 (midday), Brussels time.
(28.10.2010) EN Official Journal of the European Union C 292 A/25

Thursday, October 28, 2010

Library and Archives Information Advisor, B3. OECD, Paris. Open until 27 November 2010

Job Title:
Library and Archives Information Advisor

Reference: 3770
Grade/Level: B3
Please apply before midnight, Central European Time (CET), on:
27/11/2010



We are an equal opportunity employer and we encourage all qualified candidates to apply.

The OECD is a unique forum where the governments of 33 market democracies work together to address the economic, social and governance challenges of the globalising world economy, as well as to exploit its opportunities.






FIXED TERM APPOINTMENT OF TWO YEARS (POSSIBILITY OF RENEWAL)

We are looking for an Information Advisor to work in the Library & Archives Unit (Outreach), in the Information Management Services Division (IMSD) of the Operations Service (OPS) in the Executive Directorate. The selected candidate will work under the supervision of the Head of Library & Archives Unit.

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Job Duties
1. Information Management

• Participate in the on-going changes to convert the Library and Archives Unit into a knowledge and information management centre, with a view to raising the standard of research in the OECD.

• Participate in the implementation of the Unit’s strategic mission.

• Work with clients across the Organisation to implement good information management and research practices.

• Evaluate information needs through interviews, focus groups and information audits.

• Apply practical solutions in the fields of information organisation and information research.

2. Technical support

• Provide expertise and advice to users; apply information and records management procedures in line with Knowledge and Information Management policy. Collect, organise, analyse and present information provided in response to client demand in line with the agreed quality standards.

• Deliver training on information discovery and management of information to clients. Participate in drafting course material.

• Keep abreast of information sources in order to meet users’ information needs.

• Carry out any other tasks that may be required.

3. Communication

• Identify topics, sources and records for exhibits and participate in the preparation of material and exhibit layout.

•Participate in the organisation and animation of Library & Archives Events in co-ordination with the Units’ communications co-ordinator.

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Qualifications: education, experience, communication and languages
1. Education and experience

• A good level of post-secondary education, preferably rewarded by a professional qualification in records, library or information management, or equivalent professional experience.

• At least three years practical experience in one of the fields related to records, information or library management.

• Proven experience with IT solutions in an information environment is essential. Knowledge of Livelink would be an advantage.

• Good knowledge of data modelling and data structuring.

• Experience of working in a multi-cultural, multi-disciplinary environment is desirable.

2. Key competencies

• Ability to understand client needs and work imaginatively so as to produce useful research.

• Strong organisational skills and excellent adaptability to be able to work simultaneously on numerous research projects.

• Dynamic and dedicated approach to daily work.

• Very good team spirit and a strong sense of client service.

3. Communication and official OECD languages

• Strong communication and interpersonal skills; confidence and excellent ability to work efficiently with clients and colleagues at all levels across the Organisation.

• High level of presentation skills including written, oral and audio-visual communication.

• Excellent knowledge of one of the official languages of the Organisation (English and French) and a good knowledge of the other.


N.B. The appointment may initially be made at the level immediately below if the qualifications and professional experience of the selected applicant correspond to that level; in this case, the duties and responsibilities assigned to the post will be adjusted accordingly.

Friday, October 15, 2010

Knowledge Management Officer, P-3. UNFCCC, Bonn. Open until 23 October 2010

UNITED NATIONS
NATIONS UNIES
FRAMEWORK CONVENTION ON CLIMATE CHANGE - Secretariat
CONVENTION - CADRE SUR LES CHANGEMENTS CLIMATIQUES - Secrétariat


VACANCY ANNOUNCEMENT
INFORMATION SERVICES (IS) PROGRAMME
Knowledge Management Unit
VACANCY ANNOUNCEMENT NO: VA 10/081/IS
PUBLICATION/TRANSMISSION DATE: 24 September 2010
DEADLINE FOR APPLICATION 23 October 2010
TITLE AND GRADE: Knowledge Management Officer, P-3
POST NUMBER: FCA-2943-P3-002
INDICATIVE NET ANNUAL SALARY: US$ 55,259 to 61,871 (without dependents)
US$ 59,200 to 66,388 (with dependents)
(plus variable post adjustment, currently 44.6% of net salary) plus other UN benefits and pension fund
DURATION OF APPOINTMENT: One and a half years, with possibility of extension
DUTY STATION: Bonn, Germany
EXPECTED DATE FOR ENTRY ON DUTY As soon as possible
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Background
The United Nations Framework Convention on Climate Change (UNFCCC) is the focus of the political process to address Climate Change. The Convention secretariat supports the Convention and its Kyoto Protocol by a range of activities, including substantive and organizational support to meetings of the Parties.

The Information Services (IS) Programme ensures that Information and Knowledge Management (KM) and Communications and Media Relations (CMR) services are in place to assist Parties and the UNFCCC secretariat in managing and disseminating information. The IS Programme works collaboratively with the Information Technology Services (ITS) Programme in the design and deployment of systems serving all UNFCCC secretariat staff, and external users as appropriate.


Responsibilities

Under the general supervision of the Chief, Knowledge Management Unit, the incumbent provides recommendations on Secretariat standards and guidelines for each category of data and information in numerous major systems and integrated databases. In particular the incumbent will:

1. Develop detailed functional and other system specifications for new technologies, tools, and methods used to capture, manage, store, preserve and deliver content across the organization Research, analyze and evaluate new technologies and make recommendations for their deployment by the ITS; participate in writing reports and papers on systems-related topics, system requirements, knowledge and information management strategies, etc.
2. Lead and manage projects to build an integrated information repository (Enterprise Content Management system) to exchange, organize, store, retrieve and make available data, records, information and Secretariat expertise to Parties and other organizations. Provide expert advice regarding functional and system specifications for development projects by ITS within the context of the Enterprise Content Management or other secretariat-wide systems.
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3. Provide specialized advice to users, analyzing user requirements and translating these into specifications for current or new applications; determine system integration and linkage issues for discussion with ITS and concerned programmes. Identify new possibilities for effective data sharing and ways to incorporate them into the Secretariat knowledge management strategy and systems. Prepare and provide reports on standards and guidelines for each category of data and information. Develop and maintain documentation on the Secretariat information architecture.
4. Maintain, upgrade or enhance existing and/or new Knowledge Management policy, procedures or systems including: Data Portal, Library, and Intranet and records management; troubleshoot and provide continuing user support, to include solving difficult problems; advice on the use of new techniques; monitor transactions to measure performance and continued effectiveness of assigned systems.
5. Organize and perform unit and integrated testing; design and utilize test bases; assist in user acceptance testing. Develop technical and functional specifications from a knowledge management perspective for all new Secretariat-wide systems.
6. Provide guidance to, or supervise, new/junior staff, consultants, etc. Develop training materials, operating and user manuals; train staff in assigned systems.
Requirements

• University degree in Information Science, Computer or Information Systems or related field. Specialized training in knowledge management is an asset.
• At least five (5) years of directly related experience at the national or international level in the public or private sector.
• Experience in information design, IBM FileNet, taxonomy development, MS Sharepoint site governance and content administration; familiarity with workflow tools and techniques, including strong workflow process documentation skills.
• Fluency in spoken and written English. Knowledge of a second UN language is an advantage; knowledge of German is an asset.


Evaluation criteria
Professionalism:
• Strong theoretical background and substantial experience in knowledge and information management/information technology, particularly in systems analysis and programming;
• Strong analytical and problem-solving skills, to include proficiency in the design, development and implementation of systems of moderate size/complexity;
• Ability to independently manage system development projects and develop innovative approaches to resolve a wide range of issues/problems; good knowledge of relevant internal policies, business activities and processes.

Client Orientation:
• Ability to identify and analyze clients' needs and develop appropriate technology to meet business requirements.

Commitment to Continuous Learning:
• Willingness to keep abreast of new developments in the fields of information technology and knowledge management.

Communications:
• Strong communication skills (spoken and written), including the ability to effectively prepare specifications and other written reports and documentation in a clear, concise style.

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Planning and Organizing:
• Ability to organize, plan and implement work assignments, juggle competing demands and work under pressure of frequent and tight deadlines.

Teamwork:
• Strong interpersonal skills and ability to establish and maintain effective partnerships and working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
To apply

Candidates whose qualifications and experience match the requirements for this position, please use the on-line application system available at http://unfccc.int/secretariat/employment/recruitment
Please note:
1. Qualified women candidates and candidates from developing countries are especially encouraged to apply.
2. Service is limited to the UNFCCC secretariat.
3. We will confirm receipt of your application. However, only candidates under serious consideration and contacted for an interview will receive notice of the final outcome of the selection process.

Thursday, October 14, 2010

Information Management Assistant, G-5. UN Secretariat, DESA. Open until 03 November 2010

Information Management Assistant, New York
Closing Date: Wednesday, 03 November 2010
UN Secretariat, New York
Civil Society; Information Management; Information Systems; Word Processing Job Title

Information Management Assistant, G5

Department/ Office

NGO BRANCH

Duty Station

NEW YORK

Posting Period

4 October 2010-3 November 2010

Job Opening number

10-IMA-desa oescsc ngob-15782-R-NEW YORK

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Organizational Setting and Reporting

This position is located in the Non-Governmental Organization (NGO) Branch of the Office for Economic and Social Council Support and Coordination (OESC), Department of Economic and Social Affairs (DESA).

Responsibilities

Within delegated authority and under the overall supervision of the Chief of the NGO Branch, Office for ECOSOC Support and Coordination, the Information Management Assistant will be responsible for the following duties:

Assists in the management of information regarding NGO accreditation and application processes through the integrated Civil Society Organization Toolkit.

Assists in compiling and recording information for the NGO Committee and the Paperless Committee System.

Maintains and updates information in the UN-DESA CSO-Net portal, including the Event Management System reference database on NGO participation in scheduled meetings and events of the UN system.

Registers Branch's incoming and outgoing records and participates in maintaining the Branch's reference database.

Conducts initial screening and processes requests for NGO grounds passes bringing urgent and current matters to his/her supervisor's attention.

Provides administrative support to the Branch Chief and undertakes other duties as assigned.

Coordinates extensively with service units and liaises frequently with NGOs and members of the diplomatic community.

Performs a variety of administrative duties (e.g. leave recording, meeting organization, room reservations, office supply and equipment orders, etc.) including preparing/processing administrative requests/documents (e.g. travel requests, expense claims, vouchers, visa applications, etc.)

Maintains liaison with the Executive Office, and with senior officials in other units regarding on-going programmes and other administrative matters; monitors processes and schedules related to the unit's outputs, products, tasks etc.

Drafts responses to a wide range of correspondence and other communications; uses standard word processing package to produce a wide variety of documents and reports.

Responds to complex information requests and inquiries (e.g. answers request requiring file search etc.).

Maintains files (both paper and electronic) and databases for work unit.

Performs other duties as assigned.

Competencies

Professionalism – Knowledge of electronic record keeping and relevant information systems and networks. Ability to undertake research, maintain records in a systematic fashion and to retrieve necessary materials with maximum speed and accuracy. Shows pride in work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Team Work – Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Client Orientation – Considers all those to whom services are provided to be “clients” and seeks to see things from clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to clients.

Technology Awareness – Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Education

High school diploma or equivalent.

Work Experience

Five years of experience in archives, electronic record management or related area. Experience in working with NGOs is required.

Languages

English and French are the working languages of the United Nations Secretariat. For this post, fluency in English is required. Knowledge of another UN official language is desirable.

United Nations Considerations

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Assessment Method

Competency-based interview.

Special Notice

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

Special Notice

Passing the New York Administrative Support Assessment Test is a prerequisite for recruitment consideration in the General Service category in the United Nations Headquarters at New York. To make arrangements to take this test, you may bring in person a copy of your completed Personal History Profile to the General Services and Related Categories Staffing Unit (GSRCSU), United Nations Secretariat, located at One United Nations Plaza (at corner of 1st Avenue and 44th Street), Room DC1-200. GSRCSU receives applicants every Wednesday (except public holidays) between 10.00 am and Noon. Persons wishing to take the ASAT are pre-screened and, if successful, scheduled to sit the ASAT at a later date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.

Chief, Archives Unit, P-3. ICTR, Arusha. Open until 3 December 2010

Job Title:
Chief, Archives Unit, P3
Department/ Office:
REGISTRY - JUDICIAL SUPPORT SERVICES DIVISION
Duty Station: ARUSHA


Posting Period:
4 October 2010-3 December 2010
Job Opening number:
10-ADM-ictr arusha reg jssd-16685-R-ARUSHA

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United Nations Core Values: Integrity, Professionalism, Respect for Diversity

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Responsibilities

Under the direction of the OIC, Judicial Records and Archives Unit, to manage the records and archives programme of the judicial records of the ICTR, including formulating and implementing policies and procedures relating to the management of electronic, audio-visual and paper based records.

1. Manage the daily work of the Judicial Records and Archives Unit and staff, ensuring the continued and uninterrupted functioning of the Unit within CMS. In close collaboration with the CMS Trial Chamber Coordinators, oversee the receipt, registration, distribution, and filing of all judicial records, in both hard copy and electronic format. Ensure that all judicial records are maintained and stored in accordance with established procedures, and security levels are applied to judicial records and all confidential and under-seal material and stored and maintained in accordance with the Rules of Procedure and Evidence.

2. Control the management of TRIM, the electronic record keeping system for ICTR judicial records, and oversee the control of access to the judicial records maintained within the Unit. Assist in the management of archival electronic recordkeeping systems in the ICTR in Arusha and provide professional assistance to recordkeeping staff in Kigali and The Hague. Act as the first point of contact in requests for access to judicial records of all authorized users, including all Parties and other internal users, the Appeals Chamber, and, through the public judicial records database, all external users.

3. Assess staff performance according to general United Nations staff performance appraisal schemes; monitor staff work practices, make recommendations for enhancements, ensure that all JRAU staff have the ability to conform with established procedures, and assess the training needs and coordinate regular training sessions, as required.

4. Develop the budgetary submissions and manage and control the implementation and use of resources, including the review and reporting on Unit requirements for equipment, supplies, services, and staffing resources, and oversee all procurement and recruitment activities.

5. Draft policies, guidelines and procedures relevant to the maintenance and accessibility of judicial records and other archival programs for all ICTR sections. Manage special projects relating to records management and archives at ICTR. Oversee the review and implementation of UN HQ approved disposal schedule for ICTR judicial records. In accordance with UN retention policies, manage the appraisal and transfer of ICTR judicial records to archival facility which will be responsible for the maintenance of the records post-mandate. Liaise closely with UN HQ staff on matters relating to records management and archives.

6. Provide substantive support in the planning, and coordination of Tribunal-wide archival projects to ensure the preservation of the Tribunal’s archival legacy as a part of the ICTR completion strategy. Coordinate the administrative aspects of the Tribunal-wide archiving activities, prepare and present in-house records management and archives training programs for ICTR staff, and provide regular updates to management to assist in the preparation of the ICTR’s reports on legacy issues.

7. Manage the development of storage and preservation strategies for the audio-visual and exhibit collection of the judicial records. Supervise, review and provide technical and administrative oversight on the audio-visual digitization and redaction project and ensure the long-term preservation and public accessibility to the audio-visual holdings of the Judicial Records and Archives Unit.

Other Skills
A demonstrated understanding of the importance of confidentiality and security in a legal environment is required; a familiarity with the cases and work of the ICTR would be a definite asset. Demonstrated sensitivities and an understanding of the realities of working on a team in a multi-cultural environment are required.

Competencies

Core Competencies:
Communication:
-Speaks and writes clearly and effectively
-Listens to others, correctly interprets messages from others and responds appropriately
-Asks questions to clarify, and exhibits interest in having two-way communication
-Tailors language, tone, style and format to match the audience
-Demonstrates openness in sharing information and keeping people informed

Teamwork:
-Works collaboratively with colleagues to achieve organizational goals
-Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others
-Places team agenda before personal agenda
-Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
-Shares credit for team accomplishments and accepts joint responsibility for team shortcomings

Planning & Organizing:
-Develops clear goals that are consistent with agreed strategies
-Identifies priority activities and assignments; adjusts priorities as required
-Allocates appropriate amount of time and resources for completing work
-Foresees risks and allows for contingencies when planning
-Monitors and adjusts plans and actions as necessary
-Uses time efficiently

Accountability:
-Takes ownership of all responsibilities and honours commitments
-Delivers outputs for which one has responsibility within prescribed time, cost and quality standards
-Operates in compliance with organizational regulations and rules
-Supports subordinates, provides oversight and takes responsibility for delegated assignments
-Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Client Orientation:
-Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view
-Establishes and maintains productive partnerships with clients by gaining their trust and respect
-Identifies clients’ needs and matches them to appropriate solutions
-Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems
-Keeps clients informed of progress or setbacks in projects
-Meets timeline for delivery of products or services to client

Creativity:
-Actively seeks to improve programmes or services
-Offers new and different options to solve problems or meet client needs
-Promotes and persuades others to consider new ideas
-Takes calculated risks on new and unusual ideas; thinks "outside the box"
-Takes an interest in new ideas and new ways of doing things
-Is not bound by current thinking or traditional approaches

Technological Awareness:
-Keeps abreast of available technology
-Understands applicability and limitations of technology to the work of the office
-Actively seeks to apply technology to appropriate tasks
-Shows willingness to learn new technology

Commitment to Continuous Learning:
-Keeps abreast of new developments in own occupation/profession
-Actively seeks to develop oneself professionally and personally
-Contributes to the learning of colleagues and subordinates
-Shows willingness to learn from others
-Seeks feedback to learn and improve

Managerial Competencies:
Vision:
-Identifies strategic issues, opportunities and risks.
-Clearly communicates links between the Organization’s strategy and the work unit’s goals.
-Generates and communicates broad and compelling organizational direction, inspiring others to pursue that same direction
-Conveys enthusiasm about future possibilities

Leadership:
-Serves as a role model that other people want to follow
-Empowers others to translate vision into results
-Is proactive in developing strategies to accomplish objectives
-Establishes and maintains relationships with a broad range of people to understand needs and gain support
-Anticipates and resolves conflicts by pursuing mutually agreeable solutions
-Drives for change and improvement; does not accept the status quo
-Shows the courage to take unpopular stands

Empowering Others:
-Delegates responsibility, clarifies expectations, and gives staff autonomy in important areas of their work
-Encourages others to set challenging goals
-Holds others accountable for achieving results related to their area of responsibility
-Genuinely values all staff members' input and expertise
-Shows appreciation and rewards achievement and effort
-Involves others when making decisions that affect them

Managing Performance:
-Delegates the appropriate responsibility, accountability and decision-making authority
-Makes sure that roles, responsibilities and reporting lines are clear to each staff member
-Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills
-Monitors progress against milestones and deadlines
-Regularly discusses performance and provides feedback and coaching to staff
-Encourages risk-taking and supports creativity and initiative
-Actively supports the development and career aspirations of staff
-Appraises performance fairly

BuildingTrust:
-Provides an environment in which others can talk and act without fear of repercussion
-Manages in a deliberate and predictable way
-Operates with transparency; has no hidden agenda
-Places confidence in colleagues, staff members and clients
-Gives proper credit to others
-Follows through on agreed upon actions
-Treats sensitive or confidential information appropriately

Judgement/ Decision-making:
-Identifies the key issues in a complex situation, and comes to the heart of the problem quickly
-Gathers relevant information before making a decision
-Considers positive and negative impacts of decisions prior to making them
-Takes decisions with an eye to the impact on others and on the Organization
-Proposes a course of action or makes a recommendation based on all available information
-Checks assumptions against facts
-Determines that the actions proposed will satisfy the expressed and underlying needs for the decision
-Makes tough decisions when necessary

Core Values

Core Values: Integrity, Professionalism and Respect for Diversity

Education

An advanced university degree in Information/Records Management, or an equivalent discipline. Knowledge of modern records management archival practices in an international judicial setting. A first level degree in Information Management in combination with qualifying expereince in Information management may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of seven years experience in the field of archives management, of which at least two years should be in the United Nations or another international organization. Must have full operational understanding of UN archival principles and procedures; experience in a legal environment and knowledge of judicial processes is a definite asset. Experience in the management of electronic record-keeping and archival systems is required; familiarity with international metadata standards and the management of multi-media records are advantages.

Languages

English and French are the working languages of the ICTR. For the advertised post, excellent drafting and communication skills in English are required. A working knowledge of French would be an assest.

United Nations Considerations

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED.

UN staff members must attach copies of their last two Performance Appraisal System evaluations to their applications.

Special Notice

This job opening is also available to candidates at the FS-5 and FS-6 levels. In case an FS-5 candidate is selected, he/she will be appointed at the FS-6 level. An FS-6 applicant, who does not meet the time-in-grade requirement, when selected, will be appointed at the FS-6 level.