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Wednesday, January 16, 2019

Information Management Officer, P-3. UNAMI, Baghdad. Open until 20 January 2019

Posting Title: Information Management Officer, P3
Job Code Title: INFORMATION MANAGEMENT OFFICER
Department/Office: United Nations Assistance Mission for Iraq
Duty Station: BAGHDAD
Posting Period: 06 January 2019 - 20 January 2019
Job Opening Number: 19-Information Management Systems-UNAMI-109665-F-Baghdad (M)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
            
                                    

Org. Setting and Reporting
This position is located within the United Nations Assistance Mission for Iraq (UNAMI), Baghdad. The Information Management Officer will report directly to the Chief Joint Analysis Unit (JAU).
                
Responsibilities
Within delegated authority, the Information Management Officer will be responsible for the following duties:
• Plans and implements information management initiatives of significant importance to the Mission, which typically impact large or multiple user groups, including document, data, web content and records management services and tools, training programmes for information management, business intelligence dashboards, cross-cutting monitoring tools, and staff intranet/web portals.
• Identifies and obtains needed information and data elements to produce standardized products and services, creates data collection plans to regularize collection and production as necessary, and supports the analysis of data through visualizations and data services.
• Supports the adoption of information exchange standards and promotes data and information sharing within the parameters of security protocols.
• Designs and implements dissemination and access plans for information products, services and tools as appropriate (e.g., web portal, mailing list, fact sheets, data visualizations, records repositories) including the definition of standard operating procedures for clearance for dissemination.
• Provides advisory services on information management and recordkeeping policies and practices including: needs and business process analysis; organization and maintenance of UN information assets; search, accessibility and security classification; records preservation and disposition; and information management policies and procedures, with an emphasis on
technological applications.
• Researches, analyses and evaluates the development of new information management services and new applications of information technology to information management, data management, web publishing, and archives and records management and makes recommendations for their deployment.
• Participates in information management and record-keeping improvement projects, contributing to feasibility studies, systems analysis, design, development and implementation and in the evaluation and testing of information and recordkeeping application improvements and new systems; provides user support.
• Develops training materials and user manuals; trains staff in use of the information management or recordkeeping services or systems assigned.
• Manages records accession and disposition functions by applying the life-cycle concept to information assets, including appraisal by liaising with records-originating offices regarding the transfer and/or disposal of their records; assures that retention schedules, registration and physical aspects of records transfers meet established standards; oversees space management and commercial storage contracts; supervises General Service staff in implementing related tasks; and performs records appraisal.
• Understands, keeps current with and applies preservation techniques and strategies for records in all media. Ensures that the Section's storage facilities meet environmental
standards.
• Performs and supervises reference functions by advising internal and external users about information, document, data and records holdings and accessibility; maintaining communications with other information management networks and records and archives specialists; supervising retrieval and reproduction activities of General Service staff.
• Evaluates adequacy of existing information and records management and reference tools. Implements new technologies in information management to ensure that tools developed for efficient access to information are accessible to staff throughout the Organization.
• Maintains access and declassification standards by liaising with offices which produce information regarding access to security-classified materials and implements access and declassification determinations.
• Participates in developing client outreach strategies and in their implementation. Conducts programmes of outreach and user education to improve client use of desktop information resources; uses judgement of relevant institutional needs to develop presentations appropriate to client audience; develops publicity materials to facilitate outreach.
• Assists in programme administration, including provision of assistance to or supervision of contractual employees and General Service staff, formulation of consultant and institutional contracts and subsequent implementation, development of the programme budget, etc.
• Performs other related duties, as required.
               
Competencies
               
Professionalism:
Knowledge of information management, recordkeeping, and archives management principles and standards.Knowledge of electronic records management, including description, sentencing, appraisal and migration management. Ability to assess and define business needs for the development of technology systems and tools to support business processes and to act as an interface between the substantive and technology components of the process. Excellent problem solving skills. Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning & Organizing:
Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Client Orientation:
Considers all those to whom services are provided to be "clients " and seeks to see things from clients' point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients' needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
               
Education
An advanced university degree (Master's degree or equivalent degree) in information science, information management, information science, information systems, social science or a related field is required. A first-level university degree in combination with two additional years of qualifying work experience may be accepted in lieu of the advanced university degree.
               
Work Experience
A minimum of five years of progressively responsible experience in modern archives management, record keeping, library, information management or related area is required.
               
Languages
English and French are the working languages of the United Nations Secretariat. For this position, fluency in English is required. Knowledge of another UN language is desirable.
               
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
               
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Friday, January 11, 2019

Two intern positions (Records and Archives Management). WTO, Geneva. Open until 18 January 2019

The recruitment policy of the WTO is to seek to attract and retain staff members offering the highest standards of competence,

efficiency and integrity.

As an Equal Opportunities Employer, the WTO gives full regard to merit and diversity.

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Vacancy Notice No.: EXT/ISHI/19-1

Title: Intern (Records and Archives Management)

Grade: -

Contract Type: Temporary appointment

Issued On: 10 January 2019

Application Deadline (CET): 18 January 2019

Division: Languages, Documentation & Information



Management

Duration: starting 4 February 2019, Maximum 6 months




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The Secretariat of the WTO is looking to recruit two interns to gain work experience in the Records and Archives Section, located

in the Information Management Service of the Languages, Documentation and Information Management Division.


General Functions


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1.Catalogue, index, describe and organize information resources using the corporate EDRMS and other tools.

2.Digitize and organize a card index system for historical correspondence to enable user search and access.

3.Review boxes of paper-based records to locate and identify specific records.

4.Provide regular updates of activities to supervisor.

5.Assist in other records-related tasks as necessary.


REQUIRED QUALIFICATIONS

Education:


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Recognized qualification in information management, archival science, records management. At least one year of relevant

postgraduate studies (e.g. Master's degree) must have been completed at the time of application.


Knowledge and skills:


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Knowledge of international archival standards: e.g. ISAD(G), ISAAR/CPF, EAD, MoReq.

Ability to describe records accurately and consistently in English.

Knowledge of preservation techniques for paper-based records.

Knowledge of new information technologies.

Good verbal and written communication skills.


Languages:


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Advanced knowledge of English. A good working knowledge of French or Spanish would be an asset.


Additional Information:


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Remuneration:

Interns receive a daily allowance of CHF 60 (including week-ends and official holidays falling within the selected period). Travel

expenses to and from Geneva cannot be paid by the WTO, and such travel is not covered by the Organization's insurance.

Medical health insurance coverage is mandatory in Switzerland, and interns are responsible for organizing their own health

insurance prior to commencing their internship at the WTO.

Eligibility:

Interns are recruited from among nationals of WTO Member states.

Interns will have completed their undergraduate studies in a relevant discipline (information management, archival science,

records management), and shall have completed at least one year of their postgraduate studies.

The minimum age for an intern shall be 21 years and the maximum age 30 years.

A roster of suitable candidates is maintained from which interns are selected. In addition to the regular internship programme, the

need may also arise to recruit interns at short notice for particular tasks. These recruits will also be drawn from the roster. Names

will not be maintained on the roster for longer than one year.

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APPLICANTS MAY BE REQUIRED TO SIT A WRITTEN EXAMINATION

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APPLICANTS WILL BE CONTACTED DIRECTLY IF SELECTED FOR AN INTERVIEW.

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Please note that all candidates must complete an online application form.

To apply, please visit the WTO's E-Recruitment website at: erecruitment.wto.org. The system provides instructions for online

application procedures.

All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the

closing date - Central European Time (CET) - stated in the vacancy announcement.

PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE CLOSING DATE WILL NOT BE ACCEPTED

The WTO is a non-smoking environment