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Monday, October 28, 2013

Archivist, AST 3, Croatian Nationality. Historical Archives Service of the European Commission, Brussels

Suite à l'accession de la Croatie à l'Union européenne, le Service des archives historiques de la Commission européenne examine l'option d'engager un archiviste de nationalité croate en tant qu'agent temporaire. Pour plus d'informations sur le service consultez le lien suivant: http://ec.europa.eu/historical_archives/index_fr.htm Le profil recherché est: - Profil: archiviste, documentaliste, bibliothécaire, gestionnaire des documents - Nationalité: croate - Niveau linguistique: FR très bon; connaissance de l'EN et DE est un atout - Formation: baccalauréat complété par une formation achevée d'au moins 2 ans portant sur l'un des métiers suivants: archivistique, bibliothèques, documentation, gestion des documents - Expérience professionnelle: minimum 2 ans - Autres critères: bonnes aptitudes à travailler avec des bases de données, bonne maîtrise de l'informatique. Les candidatures et demandes de renseignements doivent être envoyées à OIB-ARCHIS-BASE@ec.europa.eu.

Friday, October 25, 2013

Information Management Officer, P-3. UN Secretariat, OCHA, Dakar. Open until 8 November 2013

Job Title: Information Management Officer, P3 Department/ Office: Office for the Coordination of Humanitarian Affairs Duty Station: DAKAR Posting Period: 24 October 2013-8 November 2013 Job Opening number: 13-IMA-OCHA-31131-F-DAKAR (X) -------------------------------------------------------------------------------- United Nations Core Values: Integrity, Professionalism, Respect for Diversity Org. Setting and Reporting This position is located in the Office for the Coordination of Humanitarian Affairs (OCHA), based in the Regional Office for West and Central Africa (ROWCA), in Dakar, Senegal. The Information Management Officer reports to the Head of Unit within ROWCA. Responsibilities Within delegated authority, the Information Management Officer will be responsible for the following duties: • Manages information to support OCHA and the UN system, as well as partner organizations, prevent, mitigate, manage, and recover from humanitarian disasters and emergencies. • Provides advisory services on information management including: needs and business process analysis; organization and maintenance of UN information assets; records preservation and disposition; and information management policies and procedures, with an emphasis on technological applications. • Researches, analyses and evaluates new applications of information technology for information management and makes recommendations for their deployment.Participates in information management improvement projects, contributing to feasibility studies, systems analysis, design, development and implementation and in the evaluation and testing of application improvements and new systems; provides user support. • Develops detailed system and other functional specifications and standards. • Develops training materials and user manuals; trains staff in use of OCHA information system and standards assigned. • Manages records accession and disposition functions by applying the life-cycle concept to information assets, including appraisal by liaising with records-originating offices regarding the transfer and/or disposal of their records; assures that retention schedules, registration and physical aspects of records transfers meet established standards; oversees space management and commercial storage contracts; supervises General Service staff in implementing related tasks; and performs records appraisal. • Understands, keeps current with and applies preservation techniques and strategies for records in all media. Ensures that the Section’s storage facilities meet environmental standards. • Manages archival processing activities by overseeing adherence to preservation, international bibliographic, description and database standards; produces descriptive inventories; prepares mark-up of descriptive inventories for electronic dissemination; and makes recommendations regarding the planning and prioritisation of preservation and description programme requirements. • Evaluates adequacy of existing records management and reference tools. Implements new technologies in information management to ensure that tools developed for efficient access to information are accessible to staff throughout the Organization. • Maintains access and declassification standards by liaising with records-originating offices/offices of interest regarding access to security-classified materials and implements access and declassification determinations. • Participates in developing client outreach strategies and in their implementation. Conducts programmes of outreach and user education to improve client use of desktop information resources; uses judgement of relevant institutional needs to develop presentations appropriate to client audience; develops publicity materials to facilitate outreach. • Assists in programme administration, including provision of assistance to or supervision of contractual employees and General Service staff, formulation of consultant and institutional contracts and subsequent implementation, development of the programme budget, etc. • Performs other related duties, as required. Competencies • PROFESSIONALISM: Knowledge of the use of information management in humanitarian emergencies, crisis management or disaster management contexts; Ability to analyse and articulate the information management requirements of complex situations, requiring a coordinated response between disparate actors;. Demonstrated problem-solving skills and ability to use sound judgment to ensure the effective and timely completion of complex tasks; Ability to work under extreme pressure, on occasion in a highly stressful environment (e.g. civil strife, natural disasters); Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. • PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. • CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. Education Advanced university degree (Master’s degree or equivalent) in archival, information science, information systems, social science or related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. Work Experience A minimum of five years of progressively responsible experience in modern archives management, record keeping, library, information management or related field. A minimum of two years of experience in managing information in a crisis, disaster management, emergency management, humanitarian emergency or recovery context, or related area is required. Experience with Geographic Information Systems is desirable. Field experience working with a humanitarian organization is desirable. Experience with the United Nations Common system is desirable. Languages English and French are the working languages of the United Nations Secretariat. For the position(s) advertised, fluency in oral and written English is required. Knowledge of French is an advantage. Assessment Method Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview. Special Notice This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected. This post is funded for a period of at least one year. Extension of the appointment is subject to Extension of the mandate and/or the availability of the funds. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. United Nations Considerations The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Information Management Officer, P-3. UN Secretariat, OCHA, Damascus. Open until 5 November 2013

Job Title: Information Management Officer, P3 Department/ Office: Office for the Coordination of Humanitarian Affairs Duty Station: DAMASCUS Posting Period: 21 October 2013-5 November 2013 Job Opening number: 13-IMA-OCHA-31183-R-DAMASCUS (X) United Nations Core Values: Integrity, Professionalism, Respect for Diversity Org. Setting and Reporting The post is located in the United Nations Office for the Coordination of Humanitarian Affairs (OCHA) in Damascus. The incumbent will work under the supervision of the Senior Officer in the Analysis/Reporting/Information Management Unit. Responsibilities Within delegated authority, the Information Management Officer will be responsible for the following duties: Manage information to support OCHA and the UN system, as well as partner organizations, prevent, mitigate, manage, and recover from humanitarian disasters and emergencies. Determine the primary data and information elements that are required internally and externally to support inter-cluster coordination and humanitarian decision-making. Support strategic and operational decision making by processing and analysing data and information and presenting it in the format most useful for analysis (e.g. reports, maps). Develop a client oriented approach with all relevant stakeholders to help identify their priority information requirements. Design and implement a dissemination plan for all information products produced by OCHA (e.g. situation reports, data, maps). - Provide training to OCHA and HIC staff on OCHA's information systems and standards. Undertake data preparedness activities in support of OCHA's response preparedness and contingency planning efforts. Establish and maintain an information network at the national level to facilitate humanitarian information exchange and the promotion of data and information sharing protocols, in particular those developed and endorsed by the Inter-Agency Standing Committee. If necessary, oversee technical staff in the development of databases and other applications to support the collection and processing of context specific data (e.g.: affected population, displaced populations, demographic and vulnerability data, results of common rapid needs assessment etc.). Support the advocacy, communication and reporting functions of the office through the collection, processing, storage and retrieval of documents, including images, of emergencies and vulnerability, as well as relief operations. If required, manage OCHA staff working directly on information management and information technology activities. In collaboration with the Information Services Section and the Field Information Services Unit, apply global information management standards, policies and procedures to guide related activities within the OCHA Office and/or HIC. Any other duties as may be requested by the OCHA Head of Office (or HIC Manager if appropriate). Competencies PROFESSIONALISM: Knowledge of the use of information management in humanitarian emergency, crisis management or disaster management contexts; ability to analyze and articulate the information management requirements of complex situations requiring a coordinated response between disparate actors; demonstrated problem-solving skills and ability to use sound judgment to ensure the effective and timely completion of complex tasks; ability to work under extreme pressure, on occasion in a highly stressful environment (e.g. civil strife, natural disasters); and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Education Advanced university degree (Master’s degree or equivalent) in archival, information science, information systems, social science or related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. Work Experience A minimum of five years of progressively responsible experience in modern archives management, record keeping, library, information management or related area is required. Experience in Information management in a crisis, disaster, humanitarian emergency or recovery context is required. Experience in the Middle East region is desirable. Languages English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of Arabic is desirable. Assessment Method Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview. Special Notice This period is funded at least for a period of one year. Extension of the appointment is subject to Extension of the mandate and/or the availability of the funds. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. United Nations Considerations The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED

Thursday, October 17, 2013

Information Management Specialists (Records Management). ECB, Frankfurt. Open until 4 November 2013

Information Management Specialists (Records Management) Reference 2013-204-EXT Function The successful candidates will form part of the Information Management Policy & Records Management Team (IMP) in the Information Management Services Division (IMS) of the European Central Bank’s Directorate General Secretariat. In particular, the IMS Division is responsible for: developing, maintaining and guiding the implementation of information management policies and procedures and providing records management services, including in the area of data protection; managing the ECB’s physical and electronic archives and ensuring the disclosure of archived information when required, as well as the disposal of information, in accordance with the ECB’s information retention policy; managing the ECB library and providing staff with print and electronic publications and information services; supporting the further development of Enterprise Content Management and coordinating the selection of systems and tools for archives and library and for collaboration, document and records management; providing related functional training, maintenance and support for the ECB, the Eurosystem, the European System of Central Banks (ESCB), the European Systemic Risk Board and, in the future, the Single Supervisory Mechanism. The IMP team is responsible for developing, maintaining and raising awareness of the ECB’s information management policies and practices and for providing the ECB’s business areas and ESCB committees with records management advice and guidance. The Information Management Specialists (Records Management) will be responsible for ensuring that the current information held by the ECB is managed effectively, efficiently and consistently across the Bank in accordance with the ECB’s information management policies and guidance and the relevant international standards (including the International Standard for Records Management (ISO 15489)). The successful applicants will be entrusted with the following main tasks: providing advice, guidance and support on all matters relating to the management of documents and records by actively liaising with staff and management in business areas; drafting and disseminating written guidance on document and records management topics; implementing the ECB’s filing and retention plan, including the mapping of folders to the ECB’s filing plan; reviewing, advising on and updating folder structures, metadata configurations and business area document and records management procedures; conducting monitoring activities and reporting compliance with ECB information management policies, procedures and guidance; identifying information series in the business areas for which they are responsible and providing advice and guidance on their effective management; facilitating the controlled move of physical records to the custody of the ECB Archives; contributing to information management projects and initiatives; acting as Data Protection Coordinator and keeping abreast of data protection developments; sharing best practices and helping to achieve consistency across the IMP team. As this position will require extensive access to ECB documentation, the successful candidates may be subject to the ECB’s insider trading rules. To further enhance the diversity of its workforce, the ECB particularly encourages applications from male candidates. Qualifications and experience Applicants must have the following knowledge and competencies: a bachelor’s degree in Information Management (with a focus on archives & records management) or another closely related field; three years’ professional experience in the field of information/records management or a closely related discipline; a thorough understanding of and experience as a proactive key user/super user of Enterprise Content Management products, ideally the OpenText Content Server; an understanding of the ECB and ESCB or banking supervisory-related document centric business processes would be an asset; an ability to analyse the information management aspects within business processes; ideally, experience working within a quality management framework; an advanced command of English; a good knowledge of at least one other official language of the EU; a working knowledge of MS Office, in particular Word, Excel, PowerPoint and Access. Competencies The successful candidate will have the following behavioural competencies: examines issues, information and all parties’ needs critically and recommends high-quality, feasible solutions that meet those needs and comply with good information management standards and practices; is able to successfully present and communicate convincing messages to a variety of backgrounds and levels; establishes and maintains cooperative working relationships with staff and management to help promote good information management in the ECB; ensures timely responses in order to serve clients; handles sensitive information in a discreet manner, respecting confidentiality; shares information and supports team members in the achievement of common goals; pursues projects with energy and drive, overcoming resistance and setbacks; manages multiple assignments and tracks progress on numerous processes simultaneously; adapts to changing plans and manages his/her own workload independently, but knows when to involve others or escalate any issues. Closing Date for Applications: 04.11.2013 Further Information Three-year fixed-term contract, with a possible conversion to a contract of indefinite duration subject to individual performance and organisational needs. It may be possible for a successful applicant to work on a part-time basis. How to apply Applications are to be made in English and submitted using our online application form. An "Applicants' Guide" can be downloaded from our recruitment pages. The recruitment process may include a pre-sceening exercise, a written exercise, a presentation and interviews. Further information on the ECB's conditions of employment for fixed-term positions can be found at http://www.ecb.europa.eu/ecb/jobs/html/index.en.html. Applications are accepted from nationals of Member States of the European Union. The requirements laid down in the vacancy notice must be met by the closing date for applications. This position has been allocated to salary band: E/F

Information Management Specialist. ECB, Frankfurt. Open until 4 November 2013

Information Management Specialist Reference 2013-206-EXT Function The position of Information Management Specialist as a member of the DARWIN team is located in the Information Management Services Division (IMS) of the European Central Bank’s Directorate General Secretariat. In particular, IMS has the following responsibilities: developing, maintaining and guiding the implementation of information management policies and procedures and providing records management services, including in the area of data protection; supporting the further development of Enterprise Content Management (ECM) and coordinating the selection of systems and tools for archives and library, and for collaboration, document and records management; managing the ECB’s central archives and library; providing related functional training, maintenance and support, for the ECB, the Eurosystem, the European System of Central Banks (ESCB), the European Systemic Risk Board (ESRB) and, in the future, the single supervisory mechanism (SSM). The main tasks allocated to this position contribute to the efficient and effective use of, and improvements to, the DARWIN solution, which is currently being used by 11,000 users and is planned to be deployed to the new banking supervision activity of the ECB (SSM). DARWIN (Documents And Records Web-based Information Network), which is based on the standard software package Open Text Content Server, aims to: provide ECB business areas, ESCB Committees, the ESRB and the Joint Supervisory Teams with solutions that enable them to manage and share the increasing amount of information and facilitate document-centric collaborative work; facilitate the implementation of information management policies and guidance; enable compliance with the legal framework within which the ECB operates. The successful applicant will be entrusted with the following main tasks: provision of information, advice, tools and functional support to ECB key users (including ESCB Committee and ESRB secretaries) and key contact persons in other organisations using DARWIN; provision of specialist functional support to Records Management Specialists, Librarians and Archivists in the ECB; resolution of functional issues/questions; day-to-day communication with and animation of user communities; design and configuration (using DARWIN functionality) of standard workflows, reports and customised web interfaces, etc.; participation in the collection, evaluation and prioritisation of functional improvements to DARWIN or to other information management solutions; analysis of requirements and process optimisations; design, implementation, testing and delivery of business change requests from business areas, projects or committees/collaboration groups; participation in the testing of maintenance releases and business continuity readiness for information management solutions, including collaboration with the Directorate General Information Systems; maintenance of toolkits and knowledge databases for users and the IS Service Desk; monitoring and reporting on application functional support activities; contributing to the selection, implementation and support of new information management solutions. Qualifications and experience Applicants must have the following knowledge and competencies: bachelor’s degree (ideally in IT, business administration, information management or related subjects); well-developed understanding of and experience in the configuration of ECM products, ideally the Open Text Content Server suite; knowledge and at least 3 years of experience of the concepts, principles and practice of document, records, archives and library management; at least 3 years of practical experience in functional support, including user training, release management and testing; experience in the implementation and functional support of ECM solutions; experience in business analysis and process optimisation. working knowledge of standard office applications (Word, Excel, PowerPoint); advanced command of English with proven drafting ability; working knowledge of at least one other official language of the EU. Competencies The successful candidate will have the following behavioural competencies: simplifies complex processes, resulting in increased speed and/or quality of output; uses simple/clear words/pictures to communicate information; delivers results and quality service to customers in a timely manner; works cooperatively with others to achieve common goals, aligning own interests with those of the team; ability to adapt to different situations and responsibilities, and new concepts, teams and working methods, and capability to alter own patterns of behaviour; shows commitment towards achieving organisational goals; handles both routine and non-routine tasks, showing a willingness to step outside normal work activities to meet changing demands; utilises rigorous logic and methods to solve difficult problems and to develop reusable solutions that require little maintenance effort; prioritises tasks and pays attention to detail, also under time pressure. Closing Date for Applications: 04.11.2013 Further Information Three-year fixed-term contract , with possible conversion to a contract of indefinite duration subject to individual performance and organisational needs How to apply Applications are to be made in English and submitted using our online application form. An "Applicants' Guide" can be downloaded from our recruitment pages. The recruitment process may include a pre-sceening exercise, a written exercise, a presentation and interviews. Further information on the ECB's conditions of employment for fixed-term positions can be found at http://www.ecb.europa.eu/ecb/jobs/html/index.en.html. Applications are accepted from nationals of Member States of the European Union. The requirements laid down in the vacancy notice must be met by the closing date for applications. To enable the Division to maintain its business continuity capability, the successful applicant will occasionally be expected to perform work during non-standard working hours and work at the ECB’s standby sites. To further enhance the diversity of its workforce, the ECB particularly encourages applications from female candidates. Further information about this position may be obtained from Edouard Ratheau, Principal Information Management Expert. This position has been allocated to salary band: E/F

Information Management Expert. ECB, Frankfurt. Open until 31 October 2013

Information Management Expert Reference 2013-205-EXT Function The position of Information Management Expert as a member of the DARWIN team is located in the Information Management Services Division (IMS) of the European Central Bank’s Directorate General Secretariat. In particular, IMS has the following responsibilities: developing, maintaining and guiding the implementation of information management policies and procedures and providing records management services, including in the area of data protection; supporting the further development of Enterprise Content Management (ECM) and coordinating the selection of systems and tools for archives and library, and for collaboration, document and records management; managing the ECB’s central archives and library; providing related functional training, maintenance and support for the ECB, the Eurosystem, the European System of Central Banks (ESCB), the European Systemic Risk Board (ESRB) and, in the future, the single supervisory mechanism (SSM). The main tasks allocated to this position contribute to the efficient and effective use of, and improvements to, the DARWIN solution, which is currently being used by 11,000 users and is planned to be deployed to the new banking supervision activity of the ECB (SSM). DARWIN (Documents And Records Web-based Information Network), which is based on the standard software package Open Text Content Server, aims to: provide ECB business areas, ESCB Committees, the ESRB and the Joint Supervisory Teams with solutions that enable them to manage and share the increasing amount of information and facilitate document-centric collaborative work; facilitate the implementation of information management policies and guidance; enable compliance with the legal framework within which the ECB operates. The successful applicant will be entrusted with the following main tasks: in-depth analysis and optimisation of business information management processes; definition and documentation of functional requirements and specifications for new information management solutions in line with business needs; design and configuration (using existing DARWIN functionality) of sophisticated workflows, reports, customised web interfaces, etc.; development, control and maintenance of the DARWIN configuration framework, including the maintenance of libraries; analysis of new products or product evolutions to assess the costs/benefits for the ECB and propose, in close collaboration with the Directorate General Information Systems (DG/IS), an implementation strategy and potentially participate in procurement procedures, design, testing and deployment of new solutions; resolution of complex functional issues and implementation of cross-cutting processes; mentoring and support of junior colleagues and newcomers; procurement and supervision of external consultants; collection, evaluation, prioritisation and design of functional improvements to DARWIN; planning, coordination, testing and deployment of DARWIN maintenance releases, with close coordination/interaction with DG/IS; managing projects geared towards improving information management in the ECB and ESCB, once approved, concerning, for example, e-mail management, digital asset management, digital preservation, etc. Qualifications and experience Applicants must have the following knowledge and competencies: master’s degree (ideally in business administration, information management, IT or related subjects); experience in implementing ECM systems with a specific focus on advanced business configurations such as forms, workflows and reports; specific experience with an Open Text Content Server platform would be a distinct asset; at least 3 years of experience in business analysis and process optimisation; at least 3 years of practical experience in the functional management of systems, including release management, testing strategies and quality control; knowledge and experience of the concepts, principles and practice of document, records and archives management; experience in market analysis and procurement issues would be an asset; experience in project management would also be an asset; working knowledge of standard office applications (Word, Excel, PowerPoint); advanced command of English with proven drafting ability; working knowledge of at least one other official language of the EU. Competencies The successful candidate will have the following behavioural competencies: Information-oriented uses advanced analytical skills to evaluate complex data structures and optimise business processes, and has strong conceptual capabilities to design new or simplify complex business processes and workflows and to optimise reports, resulting in increased speed and/or quality of output; Interpersonal is proficient in written and oral communication to ensure that complex issues are described in a clear and concise manner and business area requirements are probed and understood; demonstrates strong negotiation skills to influence business areas and ability to manage consultants; has well-developed mentoring skills to support newcomers; works cooperatively with others and shares information to achieve common goals, aligning own interests with those of the team; Personal ability to develop new concepts and influence the team’s working methods, and capability to alter own patterns of behaviour; shows commitment towards achieving organisational goals and handles both routine and non-routine tasks, showing a willingness to step outside normal work activities to meet changing demands; Task-oriented excellent organisational and prioritisation skills to deliver high quality in a timely manner, taking into consideration the constraints/availability of the business area, DG/IS and internal resources, as well as competing urgent issues; Closing Date for Applications: 31.10.2013 Further Information To enable the Division to maintain its business continuity capability, the successful applicant will occasionally be expected to perform work during non-standard working hours and work at the ECB’s standby sites. To further enhance the diversity of its workforce, the ECB particularly encourages applications from female candidates. This position has been allocated to salary band F/G. Three-year fixed-term contract, with possible conversion to a contract of indefinite duration subject to individual performance and organisational needs. How to apply Applications are to be made in English and submitted using our online application form. An "Applicants' Guide" can be downloaded from our recruitment pages. The recruitment process may include a pre-sceening exercise, a written exercise, a presentation and interviews. Further information on the ECB's conditions of employment for fixed-term positions can be found at http://www.ecb.europa.eu/ecb/jobs/html/index.en.html. Applications are accepted from nationals of Member States of the European Union. The requirements laid down in the vacancy notice must be met by the closing date for applications. This position has been allocated to salary band: F/G

Information Management Officer, P-3. UN Secretariat, OCHA, Kinshasa. Open until 29 October 2013

Job Title: Information Management Officer, P3 Department/ Office: Office for the Coordination of Humanitarian Affairs Duty Station: KINSHASA Posting Period: 14 October 2013-29 October 2013 Job Opening number: 13-IMA-OCHA-31106-F-KINSHASA (X) United Nations Core Values: Integrity, Professionalism, Respect for Diversity Org. Setting and Reporting This position is located in the Office for the Coordination of Humanitarian Affairs (OCHA) in Kinshasa, the Democratic Republic of the Congo (DRC). The Information Management Officer will report to the Head of Office. Responsibilities Within delegated authority, the Information Management Officer will be responsible for the following duties: • Manages information to support OCHA and the UN system, as well as partner organizations, prevent, mitigate, manage, and recover from humanitarian disasters and emergencies. • Provides advisory services on information management, including: needs and business process analysis; organization and maintenance of UN information assets; records preservation and disposition; and information management policies and procedures, with an emphasis on technological applications. • Researches, analyses and evaluates new applications of information technology for information management and makes recommendations for their deployment. Determines the primary data and information elements that are required internally and externally to support inter-cluster coordination and humanitarian decision-making. • Participates information management improvement projects, contributing to feasibility studies, systems analysis, design, development and implementation and in the evaluation and testing of application improvements and new systems; provides user support. • In collaboration with the Information Services Section and the Field Information Services Unit, apply global information management standards, policies and procedures to guide related activities within OCHA Office. • Develops training materials and user manuals; trains staff in use of OCHA information system and standards assigned. • Supports strategic and operational decision making by processing and analysing data and information and presenting it in the format most useful for analysis (e.g. infograhics, reports and maps). • Evaluates adequacy of existing records management and reference tools. Implements new technologies in information management to ensure that tools developed for efficient access to information are accessible to staff throughout the Organization. • Develops client-oriented approach with all relevant stakeholders to help identifying their priority information requirements Conducts programmes of outreach and user education to improve client use of desktop information resources; uses judgement of relevant institutional needs to develop presentations appropriate to client audience; develops publicity materials to facilitate outreach. • Implements and regularly updates the Information Management Strategy and dissemination plan for all information management related products produced by OCHA (e.g. infographics, data and maps). • Supports the advocacy, communication and reporting functions of the office through the collection, processing, storage and retrieval of documents, including images, of emergencies and vulnerability, as well as relief operations. If required, manage OCHA staff working directly on information management and information technology activities. • Assists in programme administration, including provision of assistance to or supervision of contractual employees and General Service staff, formulation of consultant and institutional contracts and subsequent implementation, development of the programme budget, etc. • Manage and ensure smooth functioning of the country office Information and Communication Technology. • Performs other related duties, as required. Competencies • Professionalism: Knowledge of the use of information management in humanitarian emergencies, crisis management or disaster management contexts; Ability to analyse and articulate the information management requirements of complex situations, requiring a coordinated response between disparate actors; Demonstrated problem-solving skills and ability to use sound judgment to ensure the effective and timely completion of complex tasks; Ability to work under extreme pressure, on occasion in a highly stressful environment (e.g. civil strife, natural disasters); Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. • Planning&Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. • Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. Education An advanced university degree (Master’s degree or equivalent) in archival, information science, information systems, social science or related field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. Work Experience A minimum of five years of progressively responsible experience in modern archives management, record keeping, library, information management or related area. Experience in information management in the context of emergency humanitarian response, crisis management, natural disaster response, or in a recovery context is required. Work experience in the field at the international level is desirable. Experience within the United Nations common system is desirable. Languages French and English are the working languages of the United Nations Secretariat. For the position advertised, fluency in French and English is required. Assessment Method Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview. Special Notice This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected. This position is funded for a finite period of at least one year. Extension of the appointment is subject to Extension of the mandate and/or the availability of the funds. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. United Nations Considerations The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED

Information Management Officer, P-3. UN Secretariat, OCHA, Kabul. Open until 29 October 2013

Information Management Officer, P3 Department/ Office: Office for the Coordination of Humanitarian Affairs Duty Station: KABUL Posting Period: 14 October 2013-29 October 2013 Job Opening number: 13-IMA-OCHA-31097-R-KABUL (X) United Nations Core Values: Integrity, Professionalism, Respect for Diversity Org. Setting and Reporting The post is located in the Office for the Coordination of Humanitarian Affairs (OCHA) in Kabul in Afghanistan. The incumbent will work under the supervision of the Senior Information Management Officer in the Advocacy and Financing Unit. Responsibilities Within delegated authority, the Information Management Officer will be responsible for the following duties: • Provides advisory services on recordkeeping practices include: needs and business process analysis; organization and maintenance of UN information assets; records preservation and disposition; and information management policies and procedures, with an emphasis on technological applications. - Manage information to support OCHA and the UN system, as well as partner organizations, prevent, mitigate, manage, and recover from humanitarian disasters and emergencies. • Researches, analyses and evaluates new applications of information technology to archives and records management and makes recommendations for their deployment. • Supports strategic and operational decision making by processing and analysing data and information and presenting it in the format most useful for analysis (e.g. reports, maps). • Designs and implements a dissemination plan for all information products produced by OCHA (e.g. situation reports, data, maps). Provides training to OCHA and HIC staff on OCHA's information systems and standards. • Establishes and maintains an information network at the national level to facilitate humanitarian information exchange and the promotion of data and information sharing protocols, in particular those developed and endorsed by the Inter-Agency Standing Committee. • Manages records accession and disposition functions by applying the life-cycle concept to information assets, including appraisal by liaising with records-originating offices regarding the transfer and/or disposal of their records; assures that retention schedules, registration and physical aspects of records transfers meet established standards; oversees space management and commercial storage contracts; supervises General Service staff in implementing related tasks; and performs records appraisal. • Understands, keeps current with and applies preservation techniques and strategies for records in all media. Ensures that the Section’s storage facilities meet environmental standards. • Evaluates adequacy of existing records management and reference tools. Implements new technologies in information management to ensure that tools developed for efficient access to information are accessible to staff throughout the Organization. • Maintains access and declassification standards by liaising with records-originating offices/offices of interest regarding access to security-classified materials and implements access and declassification determinations. • Participates in developing client outreach strategies and in their implementation. Conducts programmes of outreach and user education to improve client use of desktop information resources; uses judgement of relevant institutional needs to develop presentations appropriate to client audience; develops publicity materials to facilitate outreach. • Assists in programme administration, including provision of assistance to or supervision of contractual employees and General Service staff, formulation of consultant and institutional contracts and subsequent implementation, development of the programme budget, etc. • Performs other related duties, as required. Competencies • Professionalism: Knowledge of information management in humanitarian emergency, crisis management or disaster management contexts; ability to analyze and articulate the information management requirements of complex situations requiring a coordinated response between disparate actors; demonstrated problem-solving skills and ability to use sound judgment to ensure the effective and timely completion of complex tasks; ability to work under extreme pressure, on occasion in a highly stressful environment (e.g. civil strife, natural disasters). Advanced knowledge of MS Access, MS Excel, MS SharePoint, ArcGIS, or similar applications. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. • Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. • Planning&Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Education An advanced university degree (Master’s degree or equivalent) in archival, information science, information systems, social science or related field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. Work Experience A minimum of five years of progressively responsible experience in modern archives management, record keeping, library, information management or related area is required. Field experience in information management in a crisis, disaster, humanitarian emergency or recovery context is required. Experience in the region is desirable. Experience within the United Nations common system is desirable. Languages English and French are the working languages of the United Nations Secretariat. For this post, fluency in English (both oral and written) is required. Knowledge of local languages Pashto, Dari or Farsi, is desirable. Assessment Method Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview. Special Notice Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. This position is funded for a finite period of one year and may be subject to extension. United Nations Considerations The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED

Legal Documentalist (Documentation Assistant). EIB, Luxembourg. Open until 31 October 2013

Legal Documentalist (Documentation Assistant) Job ID: 100750 Entity: European Investment Bank Location: Luxembourg Full/Part Time: Full-Time Regular/Temporary: Regular The EIB, the European Investment Bank, is seeking for its Legal Directorate (JU) - Legal Department, Corporate (JU CORP) - Institutional, Corporate and Litigation Division (ICL) at its headquarters in Luxembourg, an: Legal Documentalist (Documentation Assistant) Appointment will be made on the basis of a fixed term contract of 4 years Purpose The Legal Documentalist (Documentation Assistant) will ensure the effective management of legal documentation (identification, registration, filing, conservation and update of legal and confidential documents/files) in order to support the activities and to assist in the smooth running of the legal services provided by the division. S/he will carry out specialised and comprehensive legal documentation searches on available sources inside and outside the Bank. This will sometimes require working under pressure and strict deadlines. S/he will also play a key role within the secretariat of the division, working on a wide range of secretarial and administrative tasks and backing-up the second assistant of the division upon need. Operating network The Documentalist (Documentation Assistant) will report to the Associate Director in charge of the Institutional, Corporate and Litigation Division and will collaborate with the other members of the division, having contacts also with other Services within and outside the Legal Directorate (e.g. for legal information sources). Accountabilities The Documentalist (Documentation Assistant) will take leading responsibility for legal document searches inside / outside the Bank and for the management of legal documentation (identification, organisation, filing, monitoring and retrieval of documents) within the ICL division. More in detail, s/he will: Carry out, with accuracy and timeliness, the legal document searches required by the lawyers Assist in defining procedures and identifying improvements for the organisation, filing and retrieval of legal documents (continuously improving the filing system in order to meet users' needs) Assist in identifying information sources useful to the division Create and update an index of keywords to improve research requests and retrieval of documents (including electronic searches in the electronic document management system of the bank, based on the Livelink software) Assure the maintenance and update of filing systems and that files contain the required information from a variety of legal sources/databases Analyse the context and content of legal documents for filing or documentation purposes and ensure all documents are filed with accuracy and precision; collect/research information as necessary Ensure quality-control of document scanning and appropriate electronic filing Within the framework of the Data Protection Regulations, ensure the accurate identification, registration, and secure storage of legal and confidential documents and files (e.g. concerning staff members, Court of Justice cases, and decisions by governing bodies of the Bank) Play a key role in the secretariat of the division, handling a wide range of administrative tasks, proofreading documents for internal / external purposes, and backing-up other administrative staff upon need Qualifications Certified secondary level education; certificate/diploma of complementary studies (2 years or more) in archiving, information, library science or related subjects will be an advantage Minimum 5 years relevant work experience Background in legal documentation or prior work experience in a legal practice will be an advantage Knowledge and practical experience of archive and records management, concepts, methods and standards Knowledge of legal documentation Knowledge of European Union databases (EUR-lex, Prelex etc.) will be an advantage Good working knowledge of the EIB standard IT applications (e.g. Outlook, Word, Excel, Livelink) Good working knowledge of English and French; knowledge of other EU languages will be an advantage Competencies Ability to establish priorities for the achievement of results Ability to organize well and work reliably / accurately under pressure Attention to detail High level of discretion and confidentiality Analysis and problem solving Flexibility and adaptability Good written and oral communication skills Ability to work in a team and excellent team spirit Strong interpersonal skills, communicating easily with persons at all levels, within and outside the Division/Directorate/Bank Strong sense of responsibility,initiative and commitment Deadline for applications: 31st October 2013 We believe that Diversity is good for our people and our business. We promote and value diversity and inclusion among our staff and candidates; irrespective of their

Saturday, October 12, 2013

Records Administrator. BIS, Basel. Open until 20 October 2013

Records Administrator Office location: Basel Department: General Secretariat Unit: Information Management Services Service: Information & Collaboration Employment - Duration: 3 years Contract type: Fixed-term FTE%: 100% Application Deadline: 20/10/2013 Description Purpose of the job: The job holder works under the supervision of the Records Supervisor as part of a small team responsible for the timely registration, distribution, filing and retrieval of the Bank’s business correspondence and other official records, in line with applicable policies and to the highest professional standards. Principal accountabilities: Timely processing (registration, scanning, distribution, filing) of all incoming and outgoing correspondence (mail, fax, e-mail) as well as of defined internal records, in line with applicable policies and using the Bank’s electronic document management system Maintaining the Bank’s paper and electronic files in good order, and ensuring that they can be searched and accessed in line with applicable regulations Dealing promptly with all internal enquiries regarding mail and records processing, including document retrieval on request Working on records management-related topics (e.g. assistance with research requests) Carrying out inventories of physical files and records, updating electronic archives catalogue Assistance with quality control activities and records disposal With Records team colleagues and under the supervision of the Records Supervisor, ensuring that the Records service is fully operational at all times Qualification and work experience required: A good level of general education: matura, banking and/or commercial education Previous experience in a registry or records management function is an advantage Skills required: A team player with good communication and interpersonal skills A hands-on, practical approach Prepared to work shift hours and occasional overtime if required An aptitude for working with computer applications, including an electronic document management system and automated scanning Proficiency in English and a good knowledge of German; additional knowledge of French is a plus The BIS employs staff on both open-ended and fixed-term contracts. However, all new entrants are initially recruited on a fixed-term basis. Due to our status as an international organisation we are in the privileged position to be able to recruit any nationality.

Archivists/Records Officer. IMF, Washington (Recruitment Mission to Boston). Until 7 November 2013

Archivist/Records Officers - Recruitment Mission to Boston, MA ( Job Number: 1300869) Description The Technology and General Services Department (TGS) HR Team will attend the Boston Career Forum November 8-10, 2013. Candidates who meet the qualifications of this position and are expecting to attend the Forum should submit their resumes for consideration. Job Summary Under the general supervision of the Senior Archives Officer, the selected candidate will be part of a group of archivists responsible for the management and maintenance of the IMF archives collection. The candidate will participate in the implementation of strategies, policies and procedures for the management of and access to the IMF's collection of twentieth century archives relating to international finance and monetary policies. The archivist will also participate in the development and implementation of procedures to ensure the accessibility, integrity, authenticity and security of IMF archives and their metadata over time, including processing, declassification review, digitization of selected collections, and long-term preservation of archival digital assets. In carrying out these responsibilities, the candidate will: •assemble and analyze information in support of efforts to develop the archives collection; assist in the determination of records of enduring value; and appraise records to evaluate whether they meet the criteria for inclusion in the Archives; •organize and process both paper and born-digital archival materials in accordance with international standards. The process involves (1) collection and analysis of the contextual information necessary to formulate an adequate description of the material, (2) the actual description of fonds or collections according to established standards; •identify archival material eligible for declassification and liaise with the archives officers responsible for this process; •assist in developing and implementing workflows and procedures to ensure the reliability and authenticity of archival materials in all media over time. This task includes the development of forward migration plans for born-digital records of enduring value to ensure that those remain accessible over time; and •assist in establishing requirements for dynamic finding aids on the web and their implementation. Qualifications An advanced university degree in Archives Management or a related field of study; or a bachelor's degree in a related field plus a minimum of four years of relevant professional experience. The candidate must be familiar with international standards for Archives Management and have experience in the application of those standards. For this position, emphasis will be given to selecting a candidate with in-depth knowledge of professional archival standards, methods and procedures in archives management in both paper and electronic form, knowledge of ISAD (G) and RAD archival description standards preferred. Experience in an archival setting along with knowledge of post-WWII history and /or economics is highly desirable. Experience with digital archives management and preservation methods is highly desirable. Prior experience in a multicultural environment is also desirable; in particular an ability to deal diplomatically and effectively with staff of different nationalities. Strong analytical and writing skills and the ability to plan and prioritize work assignments are also desirable. "The IMF is committed to achieving a diverse staff, including gender, nationality, culture, and educational background."

Sunday, October 6, 2013

2 Audiovisual Documentalists. IOC, Lausanne. Open until 14 October 2013

Fonction: Gestionnaire de l’information / Documentaliste audiovisuel Mission Assure les tâches de catalogage et d’indexation de la production audiovisuelle des Jeux Olympiques. Chaque employé est responsable du bon fonctionnement de son département/unité/section et de la mise à jour de ses compétences dans le cadre de la politique de formation du CIO. Par ailleurs, des responsabilités d’une autre nature que celles requises par la fonction peuvent être imposées à chacun en fonction de circonstances particulières. Statut: Temporaire Taux d’occupation 2 x 80 % Principales responsabilités  Catalogue et indexe les archives audiovisuelles des Jeux Olympiques de Sotchi.  Prend en compte les règles de catalogage et d’indexation selon les niveaux de profondeur d’indexation demandés par l’archiviste.  Utilise le vocabulaire contrôlé (thésaurus, listes) pour assister la tâche de documentation des médias et garantir la qualité de la documentation.  Rend compte de l’avancement des travaux au responsable d’équipe dans une logique de suivi de la qualité et de respect des délais. Formation, compétences linguistiques et informatiques  Spécialiste HES en information et documentation, AID ou formation équivalente.  Expérience professionnelle dans un service d’archives audiovisuelles et/ou photo est un atout.  Maîtrise de l’informatique et des logiciels de gestion des médias numériques.  Langues : français (langue maternelle) et anglais (niveau avancé).  Connaissance du sport et de l’Olympisme en particulier.  Facilité et clarté d’expression orale et écrite. Compétences techniques, organisationnelles et personnelles  Capacité à penser de manière autonome et à agir de son propre chef.  Capacités d'apprentissage rapide et sens avéré du service; aptitude à traiter des questions complexes de manière organisée et à appréhender rapidement les concepts.  Souci du détail.  Excellent sens de la planification et de l’organisation.  Capacité à formuler par écrit des idées ou des faits d’une manière concise et précise dans le but de se faire clairement comprendre par tout type d’interlocuteurs.  Capacité à interagir avec attention, efficacité et professionnalisme face à tout type de personnes ; à créer un climat de confiance et à percevoir les besoins et les attentes de ses interlocuteurs.  Capacité à adhérer aux principes de conduite et d’éthique de l’organisation, de les appliquer et à agir en conséquence. Comportement et attitude  Respect des règles de conduite internes et de toutes les instructions et procédures en place (sécurité de l'information, Code d’Ethique, etc.).  Collaboration et transfert des connaissances.  Attitude positive, ouverture d’esprit et esprit d’équipe.  Rapidité et fiabilité dans l’exécution des tâches confiées.  Autonomie et sens de l’organisation et des priorités, avec maîtrise de l’imprévu et flexibilité.  Rigueur et esprit de synthèse.  Résistance au stress.  Discrétion et loyauté.