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Tuesday, May 27, 2014

Archivist & Records Manager. Islamic Relief, Birmingham. Open until 22 June 2014

An international humanitarian organisation with operations in over thirty countries worldwide requires a:

Archivist & Records Manager (ARM)
Salary: £32,640 per annum
Location: Birmingham, UK
Contract: One Year Fixed Term
Ref: ARM/F&S-F/0514

Requirements: We are currently looking for an Archivist & Records Manager based in Birmingham, UK. The Archivist & Records Manager will be an integral member of the Facilities team (Finance & Services), they will set up and oversee the implementation of new document management systems to improve the organisation’s efficiency, provide access to accurate records for a range of operational and strategic purposes and to help ensure the preservation of future IR global archives.

The Archivist & Records Manager (ARM) will work closely with the Country Directors and Departmental Managers, ensuring that the archives are stored in such a way as to meet their long-term preservation and conservation needs and taking responsibility for departmental environmental monitoring. S/he will catalogue and index the archives including paper based, electronic, videos, photographs and tapes currently held by the IR Offices to national and international standards and adding records to the Archives Hub.

The successful candidate will be qualified to a Degree level in a relevant subject and you will have a qualification in Archives and Records Management recognised by the Archives and Records Association. The applicant will have experience in an archives repository, preferably including work with born-digital or digitised materials and have relevant experience of devising and maintaining records management systems. The successful candidate will have excellent IT skills and competence in automated cataloguing to modern archival standards with experience of conservation and reprographic issues. You will be Computer literate: highly proficient in the use of word processing software (MS Word), presentation software (MS PowerPoint), spreadsheet software (MS Excel), database software (MS Access), email software and knowledge management system. In addition to this the candidate will have excellent fluent written and spoken English; a working knowledge of Arabic will be a significant advantage. Knowledge of a European language particularly French or German will also be positively considered also or an Indian subcontinent national languages particularly Urdu.


If you are talented, reliable, service minded, resilient and a highly motivated professional, with a strong commitment to IRW’s values and beliefs, please apply by downloading the application pack from our website http://www.islamic-relief.com/Vacancies/ and forward the completed form to recruitment@irworldwide.org on or before the closing date.

Islamic Relief promotes equality and meritocracy, and seeks individuals who agree with the IR values together with our policy standards on Anti-Bribery, Child Protection and Code of Conduct. We will carry out screening checks and will take out references on your behalf if you are selected.
Please note, for UK based roles, we are only able to accept applications from candidates who are eligible to work in the UK. We are unable to progress applications which would require sponsorship.

Applicants should be sympathetic to the values of Islamic Relief.
Only short-listed candidates will be contacted.
Islamic Relief is an equal opportunities employer.
Only applications from those who already have the right to live and work within the UK will be considered.

Records Management Assistant. EBRD, London. Open until 5 June 2014

Records Management Assistant

Ref
RMA
Country
United Kingdom
City
London
Department
Human Resources and Corporate Services Vice Presidency
Business Unit
Records Management and Archives
Closing date for applications
5 June 2014

Role overview

This opportunity is offered as a 6 month short term contract on a part time basis (2 days a week - Mondays and Wednesdays).

The Records Management Assistant is responsible for scanning and indexing documentation in the bank-wide electronic document management systems for investment project records (Projectlink), technical co-operation project records (TClink) and small business finance project records (EGP/BASlink). The role includes the processing of hard copy records for off-site storage when needed.

Key Responsibilities and Deliverables

  • Scan, index, quality check and release documents into the systems to ensure records are up to date
  • Index files, folders and boxes in the EBRD Records System and organise the transfer to off-site storage to optimise space used at HQ
  • Prepare hard copy documents for permanent preservation to preserve the institutional memory of the Bank.

Essential Skills, Experience & Qualifications

  • University degree or experience in Records Management and Archives, preferably in a multi-cultural organisation
  • Very good knowledge and experience of electronic records and document management systems
  • Computer literate: Windows, Word, Excel, PowerPoint
  • Very good communications skills- ability to communicate appropriate and concise information, in written and verbal formats; pleasant and efficient telephone manner; strong customer orientation
  • Very good interpersonal skills- able to understand, respect and respond appropriately using tact, patience and diplomacy to other people’s behaviour and concerns in a multicultural environment; ability to handle confidential and sensitive issues with discretion
  • Excellent team player
  • High degree of accuracy and attention to detail essential
  • Excellent organisational skills; ability to prioritise and show initiative
  • Ability to work under pressure and meet deadlines
  • Willingness to work overtime as and when required
  • Fluent English, both written and oral. Knowledge of another European Language (e.g. French, German, Russian) useful, but not essential.

Information Management Officer, P-3. UNECA, Addis Ababa. Open until 22 July 2014

INFORMATION MANAGEMENT OFFICER, P3
INFORMATION MANAGEMENT OFFICER
Economic Commission for Africa
ADDIS ABABA
23 May 2014-22 July 2014
14-IMA-ECA-35320-R-ADDIS ABABA (E)

United Nations Core Values: Integrity, Professionalism, Respect for Diversity



Special Notice
Extension of the appointment is subject to Extension of the mandate and/or the availability of the funds. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. UNECA is committed to promoting geographical distribution and gender equality within its Secretariat Women candidates are strongly encouraged to apply.
Org. Setting and Reporting
This post is located in the Public Information and Knowledge Management Division (PIKMD). The incumbent works under the direct supervision of the Chief, Knowledge and Library Services Section.
Responsibilities
• Finalize an Archives and Records Management (ARM) strategy for ECA’s vital administrative records incorporating the capture of the past, current, and future records both in print and electronic visual formats.
• Provides advisory services to ECA Divisions on recordkeeping practices include: needs and business process analysis; organization and maintenance of ECA information assets; records preservation and disposition; and information management policies and procedures, with an emphasis on technological applications.
• Researches, analyses and evaluates new applications of information technology to archives and records management and makes recommendations for their deployment.
• Participates in record-keeping improvement projects, contributing to feasibility studies, systems analysis, design, development and implementation and in the evaluation and testing of record-keeping application improvements and new systems; provides user support.
• Develops detailed system and other functional specifications and standards from the record keeping perspective and user documentation for new systems.
• Develops training materials and user manuals; trains staff in use of the record keeping system assigned.
• Manages records accession and disposition functions by applying the life-cycle concept to information assets, including appraisal by liaising with records-originating offices regarding the transfer and/or disposal of their records; assures that retention schedules, registration and physical aspects of records transfers meet established standards; oversees space management and commercial storage contracts; supervises General Service staff in implementing related tasks; and performs records appraisal.
• Understands, keeps current with and applies preservation techniques and strategies for records in all media. Ensures that the Section’s storage facilities meet environmental standards.
• Manages archival processing activities by overseeing adherence to preservation, international bibliographic, description and database standards; produces descriptive inventories; prepares mark-up of descriptive inventories for electronic dissemination; and makes recommendations regarding the planning and prioritization of preservation and description programme requirements.
• Performs and supervises reference functions by advising internal and external users about records holdings and accessibility; maintaining communications with other information management networks and records and archives specialists; supervising retrieval and reproduction activities of General Service staff.
• Evaluates adequacy of existing records management and reference tools. Implements new technologies in information management to ensure that tools developed for efficient access to information are accessible to staff throughout the Organization.
• Maintains access and declassification standards by liaising with records-originating offices/offices of interest regarding access to security-classified materials and implements access and declassification determinations.
• Participates in developing client outreach strategies and in their implementation. Conducts programmes of outreach and user education to improve client use of desktop information resources; uses judgement of relevant institutional needs to develop presentations appropriate to client audience; develops publicity materials to facilitate outreach.
• Initiates a strategy for a paperless system for ARM.
• Contributes to ECA-wide business continuity and disaster preparedness planning to ensure that vital records are safeguarded.
• Evaluates programme effectiveness by conducting periodic surveys of information systems to ensure compliance with the policy.
• Assists in programme administration, including provision of assistance to or supervision of contractual employees and General Service staff, formulation of consultant and institutional contracts and subsequent implementation, development of the programme budget, etc.
• Performs other related duties, as required.
Competencies
• Professionalism: Knowledge of information management, archival, record keeping and record disposition. Knowledge of electronic data maintenance, including appraisal, conservation and migration management; records preservation and description. Ability to conduct research and provide recommendations on information management trends. Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
• Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Education
Advanced university degree (Master’s degree or equivalent) in archival, information science, information systems, social science or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of five years of progressively responsible experience in modern archives management, record keeping, library, information management or related area.
Languages
Fluency in one of the working languages of the UN Secretariat, English or French, (both oral and written) is required; knowledge of the other is desirable. Knowledge of another UN official language is an advantage.
Assessment Method
The assessment method for this job opening is technical test and competency based interview.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED

Thursday, May 22, 2014

Archives Assistant, G-4. IAEA, Vienna. Open until 6 June 2014

Position and Grade: Archives Assistant (G-4)
Organizational Unit: Archives Unit
Archives and Records Management Section
Division of General Services
Department of Management
Duty Station: Vienna, Austria
Issue Date: 7 May 2014
Application Deadline: 6 June 2014
Type of Appointment: Either a Fixed-term appointment (if the candidate already holds a Fixed-term appointment) or Temporary-assistance appointment (in all other cases) may be offered, both subject to a probationary period of 1 year
CCOG codes: 2.C.01


Organizational Setting

The Department of Management (MT) provides a 'platform of services' that serves as a foundation for the successful delivery of the IAEA's scientific and technical programmes. Its mission statement is as follows: "MT is a partner and a business enabler that champions change and efficiency, leveraging a common purpose". Thus, among other support activities, it assists a scientific manager in recruiting the right expert, helps a technical officer coordinate the purchase of radiation equipment, and ensures that all Board documents are translated and distributed on a timely basis to Member States.

The Division of General Services provides service functions throughout the IAEA such as travel and transport support, facilities management, archives and records management, and management of the VIC Commissary. It has five sections

The Archives and Records Management Section establishes a framework for the creation and management of authentic, reliable and usable records, capable of supporting IAEA business functions and activities for as long as they are required. The Section is divided into three Units: Mail, Records and the Archives Unit.

Main Purpose

Under the supervision of the Supervisor of the Archives Unit, the Archives Assistant supports operations of the records centre and the long term preservation of historical records under custody of the IAEA Archives by carrying out a wide range of office support and assessment activities in connection with records transfers, disposition and appraisal, retrieval and long term preservation of historical records in all media, retention and storage management, assistance to Agency’s information management related matters.

The Archives Assistant contributes to a variety of business processes, working independently as per duties assigned in the work plan, or as member of a project team.

Working Relationships

The Archives Assistant responds to standard queries from staff at all levels of the Agency as well as external users, such as scholars, researchers, government and international organizations. Advisory services and information provided may range from routine matters such as file retrieval from standard queries to complex research.

Functions / Key Results Expected

  • Perform business activities such as records transfers, location management, arrangement and archival description, appraisal, information retrieval services, long term preservation, as assigned in the work plan.
  • Process records transfers or inventorying through accurate data entry and data quality checks in compliance with established operating standards, including the physical move of paper records to the assigned location.
  • Perform specific parts of the appraisal process by destroying / shredding paper records.
  • Provide reference and reproduction (copying, scanning) services to internal customers and external researchers monitoring information security and access control rules and regulations.
  • Support the regular validation/revision process of established standard procedures and guidelines.
  • Contribute to organizational learning by supporting training activities within and outside the Archives Unit.

Knowledge, Skills and Abilities

  • Good organizing skills including the ability to set own priorities, to respect given deadlines and to work independently and to handle a large volume of work in an efficient and timely manner.
  • High level of accuracy in data entry and ability to pay attention to detail.
  • Good interpersonal skills: ability to work independently and be a team player in a multicultural environment with respect and sensitivity for diversity and to interact with clients in a customer oriented manner.
  • Strong sense of confidentiality: ability to act with diplomacy and discretion when dealing with confidential information, following established rules and procedures with regard to information security and protection of confidential information.
  • Good health and physical condition in order to lift boxes of records weighing 5 kg and to work in a dusty environment.
  • Computer skills: Working Knowledge of MS Office 2010. Knowledge of an archives management database is an advantage.

Education, Experience and Language Skills

  • Completed secondary education.
  • Minimum of four years of general clerical experience; knowledge of basic concepts and practical experience related to archives management activities would be an advantage.
  • English Language test and Typing test (level 2) to Agency standard.
  • Good command of written and spoken English. Knowledge of another official Agency language (Arabic, Chinese, French, Russian, Spanish) an advantage.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at €36 261 (subject to mandatory deductions for pension contributions and health insurance), 6 weeks' annual vacation, pension plan and health insurance.

How to Apply

Internal and external applicants need to complete an IAEA Personal History Form. Internal applicants are required to apply online at https://personnel.iaea.org. External applicants are required to apply online at http://recruitment.iaea.org. You can find more information about employment opportunities and working at the IAEA at http://www.iaea.org/About/Jobs. No e-mail or hard-copy application will be accepted. All applicants will be informed of the outcome of their application in due course. Applications received after the application deadline will not be considered. Applicants who do not comply with the aforementioned application guidelines or do not meet the essential requirements specified in this Vacancy Notice will not be considered.

Appointment is subject to a satisfactory medical report. Recruitment will be on a LOCAL BASIS only. Outside applicants are required to supply to the IAEA or to authorize it to seek all information relevant to their suitability for employment by the IAEA. Testing may be part of the recruitment process.

Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.

Digital Archivist, P-3 (Temporary vacancy). MICT, The Hague. Open until 4 June 2014


Digital Archivist, P-3 - The Hague (Temporary vacancy for initial period of three (3) months)


 


 

            DEADLINE FOR APPLICATIONS           :           04 June 2014

            DATE OF ISSUANCE                            :           21 May 2014

              OFFICE                                                  :           Registry/Archives and Records Section

            JOB OPENING NUMBER                       :           2014/MICT/MARS/019-P

 


 

 

United Nations Core Values:          Integrity, Professionalism, Respect for Diversity


                                                 

Organizational setting and Reporting:

The position of Digital Archivist is located in the Archives and Records Section, The Hague Branch, Registry. Under the supervision of the Chief Archivist / Deputy Chief Archivist, the incumbent will be responsible for the management of the digital records of the Mechanism for International Criminal Tribunals (Mechanism) and the digital component of the International Criminal Tribunals’ Archives (“ICT Archives”).


Responsibilities:

 

·       Contribute to the development of strategies, policies and procedures for the management of Mechanism records.  Implement strategies, policies and procedures, in collaboration with the other archivists. 

o    Advise Mechanism officials and staff on recordkeeping issues and practices. 

o    Participate in recordkeeping improvement projects, contributing to feasibility studies, analysis, design, development and implementation and assisting with recruitment/procurement of specialist skills or materials.

o    Contribute to the development and delivery of recordkeeping training programmes for Mechanism staff.

 

·       Contribute to the development and implementation of strategies, policies and procedures for the management of the ICT Archives and the provision of access to them.  Implement strategies, policies and procedures, in collaboration with the other archivists and the Associate Research Officer. 

o    Plan, organise, lead, monitor and evaluate work on acquisition, accessioning, arrangement and description, storage, preservation and conservation of archives.

o    Plan, organise, lead, monitor and evaluate work on preparation and dissemination of finding aids for archives. 

o    Research, analyze and evaluate new systems or tools for the management of archives, and make recommendations for their deployment.

o    Advise on and recommend measures to enhance the accessibility of archives.

o    Advise on the determination of requests for access to archives.  If access is approved, provide access, and information and assistance to requesters, in collaboration with the Associate Research Officer.

o    Assist the Chief Archivist / Deputy Chief Archivist in advocacy and outreach programmes.  Conduct research and prepare presentation and publicity material.  

 

·       Contribute to the management of the Section’s records repositories. 

o    Ensure that repositories are maintained and managed in accordance with required standards.

o    Manage the transfer of records and archives from client offices to the Section’s repositories.

o    Manage the deaccessioning and disposition of records and archives, in accordance with established policies or instructions from client offices.

 

·       Participate in the implementation of the International Criminal Tribunals’ information security and access regime.  Liaise with client offices regarding information security classification, and implement decisions on classification/declassification, in collaboration with the relevant legal officer and Associate Research Officer.

 

·       Contribute to the development and implementation of the Section’s plans for disaster preparedness, response and recovery. 

 

·       Supervise, guide and train support staff.  Supervise the work of contractors and consultants.

 

·       Contribute to the continuous improvement of the Section’s operations and services by: keeping abreast of professional developments; supporting audits of the Section’s work; participating in internal reviews of the Section’s work, recommending improvements and implementing approved initiatives.

 

·       Assist the Chief Archivist / Deputy Chief Archivist in planning, budgeting, procurement, finance, human resources or facilities management, as required. 

 

·       Perform other duties as required.

 

 

 

 

 

Core Competencies

 

·       Professionalism – Demonstrable knowledge of recordkeeping theory and practice, and of established standards in records management and archives management.  Ability to apply knowledge in specific organisational contexts. Ability to advise on recordkeeping based on analysis of organisational objectives.  Demonstrable conceptual, analytical and evaluative skills Ability to conduct research and analysis, and formulate and present recommendations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

 

·        Communication – Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed.

 

·        Client Orientation – Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients’ informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

 


 

QUALIFICATIONS


 

Education:

Advanced university degree in archival science, records management, information management or related field.  A first level university degree in combination with qualifying experience may be accepted in lieu of an advanced university degree.

 

 

Work Experience:

Minimum of five years of progressively responsible experience in archives management, records management or information management. Experience of managing digital records and archives, including digital preservation, is required. Experience of strict information security regimes is highly desirable. Experience in international tribunals or national courts is desirable. Experience in project management is an asset. 

 

Languages:

English and French are the working languages of the Mechanism.  For the post advertised, fluency in oral and written English is required.  Knowledge of French is an asset.

 

HOW TO APPLY:

 

 

1.  NOTE FOR INTERNAL CANDIDATES (ICTY, ICTR & MICT):

 

1)   Staff at the P-2 and P-3 level are eligible to apply.

2)   Interested staff members must complete the UN Personal History Profile (PHP) form obtainable via the TRIBUNET or ICTY website. Please submit this with a cover letter and include the last two performance appraisals to the recruitment@icty.org in-box.  Please indicate the job opening number in the subject line.

 

2.  NOTE FOR EXTERNAL CANDIDATES:

 

1)   External applicants must complete the UN Personal History Profile (PHP) form obtainable from the ICTY website (www.un.org/icty) and forward electronically to the recruitment@icty.org in-box.  Please indicate the job opening number in the subject line.

 

 

Once applications are received, a list of candidates who meet the requirements of the post will be sent to the supervisor, who will prepare a written comparative analysis of the candidates and recommend a candidate for the position.

 

 

 


SPECIAL NOTICE:  The appointment is limited to MICT.  Extension of the appointment is subject to the extension of the mandate and/or the availability of funds. MICT is a smoke free environment. 

 

 

 

PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED.

Monday, May 5, 2014

Associate Knowledge Management Officer, P-2. UNFCCC, Bonn. Open until 31 May 2014


VACANCY ANNOUNCEMENT

ADMINISTRATIVE SERVICES (AS) PROGRAMME

Knowledge Management Unit (KMU)

VACANCY ANNOUNCEMENT NO: VA 14/039/AS

PUBLICATION/TRANSMISSION DATE: 2 May 2014

DEADLINE FOR APPLICATION 31 May 2014

TITLE AND GRADE: Associate Knowledge Management Officer, P-2

(Metadata and Taxonomy)

POST NUMBER: FCA-2946-P2-001

DURATION OF APPOINTMENT: One and a half years, with possibility of extension

DUTY STATION: Bonn, Germany

EXPECTED DATE FOR ENTRY ON DUTY As soon as possible

___________________________________________________________________________________

Background

The United Nations Framework Convention on Climate Change (UNFCCC) is the focus of the political

process to address Climate Change. The Convention secretariat is supporting the Convention and its

Kyoto Protocol by a range of activities, including substantive and organizational support to meetings of

the Parties.

The mandate of the Administrative Services Programme is the overall facilitation, support and guidance

to programmes and the secretariat at large in the utilization and management of the human, financial and

other resources for the continued implementation of the work programme and the mandated activities of

the secretariat to ensure efficiency, effectiveness, compliance with relevant rules and regulations and

appropriate accountability, and the facilitation of cross-cutting common services and functions.

 

Responsibilities

The post of the Associate Knowledge Management Officer (Metadata and Taxonomy) is located in the

Knowledge Management sub-programme, which is accountable for advice and support to build an

internal working culture based on collaborative work practices and sharing of organizational knowledge

and information, opportunities and requirements for organizing and managing information. The

incumbent reports directly to the Chief, Knowledge Management. The incumbent is responsible for the

daily operation of managing the taxonomy and metadata for the Intranet, document management,

records management applications, and updating the secretariat’s enterprise taxonomy. The key results

expected are:

Establishment and the coordination of the enterprise taxonomy and metadata within the

UNFCCC secretariat and its information management tools;

Overseeing the governance of taxonomy and metadata;

Training and outreach on the application of the taxonomy and metadata to information.

 

The incumbent

 

1. Contributes to the establishment and the coordination of the enterprise taxonomy and metadata

within the UNFCCC secretariat by:

Establishing the standardization of metadata types and values for the various sources of material

that are entered into different applications;

Embedding good practices in online metadata management by promoting the adoption of

common metadata values across the organization;

Advising programmes on how to structure their documents to maximize the opportunities for

online presence and search capacity online;

Supporting the automated integration of the taxonomy with the web and enterprise content

management systems to enable improved content classification and taxonomy-driven search

refiners;

Contributing to the development of a measurement framework for the secretariat’s information

retrieval practices;

Providing training, support, and guidance on metadata and taxonomy use including the relevant

electronic resources and databases.

 

2. Oversees the governance of taxonomy and metadata by:

Advising on enterprise content types to ensure that all content groups can be mapped to the

secretariat’s taxonomy;

Providing input and recommendation in consultation with IT services, web design professionals,

intranet team and staff to improve information management, search interfaces and the online

presence and search capacity of the information posted;

Leveraging metadata management and enterprise search principles to develop, enrich and

maintain search engine functionalities for the Intranet and collaborative spaces;

Monitoring developments and trends in information retrieval including taxonomies, thesauri,

concept extraction, enterprise search and meta-information management;

Providing recommendations where applicable for internal improvement and enhancement;

collecting and analysing user needs and feedback, experience, as well as search analytic reports

to refine metadata and taxonomy management.

 

Requirements

(Only candidates who meet the essential requirements stated below will be considered.)

Education: First level university degree in information science, library science, knowledge management

or equivalent.

Experience: At least three years of progressively responsible job related experience in information

management and management of metadata, taxonomies, thesauri, and enterprise search. At least one

year should have been acquired in an international environment.

Specific professional knowledge: Good understanding and knowledge in refining metadata and

taxonomies in an enterprise content management system. Good knowledge of search functionality at a

corporate wide level.

Job related skills: Effective oral and communication skills; good research and analytical skills in

assessing the impact of taxonomy and other relevant areas. Advanced skills and knowledge of

SharePoint.

Language requirements: Fluency - oral and written - in English required. Fluency in additional UN

official language is an advantage.

 

To apply

Candidates whose qualifications and experience match the requirements for this position, should use the

on-line application system available at http://unfccc.int/secretariat/employment/recruitment.

Please note:

1. Qualified women candidates and candidates from developing countries are especially

encouraged to apply.

2. Service is limited to the UNFCCC secretariat.

3. We will confirm receipt of your application. However, only candidates under serious

consideration and contacted for an interview will receive notice of the final outcome of the

selection process.

4. Salary and allowances: US$ 46,819 to US$ 52,745 (without dependents)

US$ 49,916 to US$ 56,454 (with dependents)

(plus variable post adjustment, currently 53.9% of net salary)

plus other UN benefits as indicated in the link below:

https://unfccc.int/secretariat/employment/conditions-of-employment.html