Chief Archivist / Chief of Unit, P-4. UNESCO, Paris. Open until 5 June 2017

Title : CHIEF ARCHIVIST / CHIEF OF UNIT  Domain : Documentation and Library Post Number : KMI 174 Grade : P-4 Organizational Unit : BUREAU OF MANAGEMENT OF SUPPORT SERVICES Primary Location : FR-Paris Recruitment open to : Internal and external candidates Type of contract : Fixed Term Salary : 91 873 Euros   Deadline (Midnight Paris Time) : June 5, 2017 OVERVIEW OF THE FUNCTIONS OF THE POST Under the direct supervision of the UNESCO’s Chief Information Officer (CIO), the incumbent is responsible for the development and implementation of strategies, policies, procedures and guidelines for the Organization's archives, library and records management services. He/she manages the Archives, Library and Records Management Unit (KMI/ALR) as well as its financial and human resources. In particular, he/she will perform the following tasks:   • Plan and manage the Unit’s activities in order to preserve and develop the institutional memory of UNESCO; ensure that the UNESCO Archives functions effectively as the legal deposit for the Organization’s records, documents and publications, both paper and digital; lead records management services by developing, maintaining and enforcing records access and retention policies across the Organization.   • Establish, develop, operate and manage general and specialized library and information services and professional networks; develop policies related to collection, development and management of library materials.   • Enhance the role of the UNESCO’s Archives and Library both within the Organization and towards academic communities and the public by promoting easy and well-structured access to UNESCO’s documentary resources and by developing outreach activities.     • Identify priorities and targeted projects, including projects on preservation, digitization and access to UNESCO’s archival material.   • Build partnerships for the UNESCO’s Archives and Library and ensure fundraising with the purpose of enhancing sustainable preservation of and access to the Organization's archives and records.   • Represent the UNESCO’s Archives and Library in various international and inter-agency activities, such as the ICA, IFLA and UNSEIAC, and the UN Consortium for the acquisition of electronic information.  REQUIRED QUALIFICATIONS EDUCATION • Advanced university degree (Master’s or equivalent) in Information Studies, Library Science, or in a related field of Social and Human Sciences. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.   WORK EXPERIENCE   • A minimum 7 years of progressively responsible relevant experience in the field of archives and records management, of which preferably 3 years acquired at the international level. • Proven experience in managing library and information services. • Experience in digitization projects for documents and multimedia. • Proven experience in leading, managing and motivating staff and teams.   SKILLS/COMPETENCIES   • Excellent knowledge of archival, library and/or document management systems. • Strong conceptual and analytical skills. • Sound judgement and decision-making skills. • Demonstrated leadership and supervisory ability, including the capacity to maintain effective working relations in a multicultural environment. • Proven ability to communicate, advocate and negotiate with staff and stakeholders at all levels within and outside the Organization. • Excellent oral and written communication skills. • Good IT skills.   LANGUAGES   • Excellent/very good knowledge of English or French and good/fair knowledge of the other working language. DESIRABLE QUALIFICATIONS WORK EXPERIENCE   • Experience in archives and records management and/or library, or information services within a UN entity or another international organization. • Experience in fund raising and resource mobilization.   SKILLS/COMPETENCIES • Knowledge of international standards and policy development in the area of Information Studies. BENEFITS AND ENTITLEMENTS CHIEF ARCHIVIST / CHIEF OF UNIT

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UNESCO is committed to promoting geographical distribution (last update) and gender equality within its Secretariat. Therefore, women candidates are strongly encouraged to apply, as well as nationals from non- and under-represented Member States. Persons with disabilities are also encouraged to apply. Worldwide mobility is required for staff members appointed to international posts. UNESCO does not charge a fee at any stage of the recruitment process.

Chief Archivist. Open Society Archives, Central European University, Budapest.

Chief Archivist Position

Vera and Donald Blinken Open Society Archives

Starting date: As soon as possible
Application deadline: Open until filled
Full or Part Time: Full -time

 


The Vera and Donald Blinken Open Society Archives at Central European University is inviting applicants to the position of Chief Archivist. OSA (https://www.ceu.edu/unit/osa ) is one of the most important Cold War and human rights archives in the world. OSA, one of the initiators of the Budapest Open Access Initiative, is fully committed to free and open access. OSA is looking for a highly talented, innovative, socially committed and technologically skilled person with foresight and impeccable integrity.

OSA invites professionals, who are passionate about new archival and library theories, technologies, new trends in digital media, digital humanities, open access, and who are highly knowledgeable about emerging IT solutions. We are looking for a good, dedicated person, who is a partner in turning archives inside out, to make sources of the past available to the wider public, who is open to intellectual, social and professional challenges and adventures.

The Chief Archivist supervises the professional staff, works closely together with and reports to the Director of OSA, and represents the Archives at professional bodies and fora (ICA, IFLA, etc.). This is an unusual opportunity for individuals interested in leading a highly dynamic, unorthodox and international professional activist community, with a special focus on working together with non-profit and intra-governmental organizations actively engaged in building open societies, protecting human rights. The Archives is working on new technologies and methodologies in authenticating documents, historical and forensic evidence. The Chief Archivist guides and advocates for the ongoing development of physical and digital collections, services, and programs to the Central European University community and the Open Society Foundations (OSF) Network globally. 

Core Responsibilities

• Provide intellectual and technological vision; Supervise and lead technological innovation and digital preservation projects to continue the implementation of the trusted repository model for long-term open access to OSA collections;
• Provide senior leadership in advancing progress of CEU's and OSF’s substantive and technological strategic goals
• Supervise the metadata & digital curation initiatives to carry out a comprehensive program for access to OSA collections
• Oversees and updates policies, procedures, and priorities for collection development, processing projects, access provisions for digital and physical special collections, creating a body of resources that supports OSA’s professional strategy
• Promote awareness of the latest professional trends– and staff expertise into university teaching, research and learning activities
• Develop partnerships to address issues and challenges facing archival and library collections, records management, and data curation in an uncertain digital environment
• Participates actively in outreach activities

Required Qualifications

• Graduate degree (preferably Ph.D.) in either information technology, or archival/library science, with demonstrated deep knowledge and interest in social sciences and humanities;
• Experience in working in challenging position at an archival or memory institution;
• Demonstrated skills to effectively supervise and lead the work of an international team of professionals;
• Proof of innovative leadership in an academic-archival setting;
• A persuasive and evolving record of intellectual accomplishments;
• Good interpersonal and management skills;
• User-oriented  approach as demonstrated by public programming, user education, and other community outreach activities
• Proficiency in English, knowledge of another language of OSA’s main collections is an advantage: Russian, Polish, Hungarian, Czech, Slovak, Romanian or Bulgarian

Compensation:

Commensurate with experience. However, we offer a competitive salary, as well as a dynamic and international academic environment.

How to apply?

To apply applicants are asked to submit a short CV, naming two referees, together with a motivation letter Please send your complete application package to: applications@ceu.edu. Please include the following job code in the subject line: 2016/023.

CEU is an equal opportunity employer.

About CEU

Central European University (CEU) is a graduate research-intensive university specializing in the social sciences and humanities, public policy and management. It is located in Budapest, and accredited in the United States and Hungary. CEU’s mission is to promote academic excellence, state-of-the-art research, and civic engagement, in order to contribute to the development of open societies in Central and Eastern Europe, the former Soviet Union, and other emerging democracies throughout the world. CEU offers both Master’s and doctoral programs, and enrolls more than 1400 students from 100 countries. The teaching staff consists of more than 180 resident faculty, from over 40 countries, and a large number of prominent visiting scholars from around the world.

The language of instruction is English.

About OSA

OSA is part of Central European University (CEU) in Budapest (www.ceu.edu), probably the most multinational graduate institution in Europe, engaged primarily in the humanities and social sciences. OSA is a complex institution of memory that supports scholarship, is engaged in research, is the initiator of high visibility public programs, and is in charge of the Evidentiary and Documentary Practices specialization at the History and Legal Studies Departments at CEU. Some members of the Archives staff are on the faculty of CEU, are engaged both in research and teaching, and advise the University in matters related to information technology and digital humanities.

OSA Archivum / Galeria Centralis - 1051 Budapest, Arany János u. 32.

Chief Archivist, P-5. International Residual Mechanism for Criminal Tribunals (IRMCT), The Hague. Open until 5 January 2012

Chief Archivist, P5
Department/ Office:
Office Of Legal Affairs
Duty Station: THE HAGUE


Posting Period:
6 December 2011-5 January 2012
Job Opening number:
11-IMA-OFFICE OF LEGAL AFFAIRS-21904-R-THE HAGUE


United Nations Core Values: Integrity, Professionalism, Respect for Diversity


Org. Setting and Reporting

This position is located in the Archives and Records Management Section, Registry, the International Residual Mechanism for Criminal Tribunals.

The International Residual Mechanism for Criminal Tribunals (“the Mechanism") was established by Security Council resolution 1966 (2010) to carry out a number of essential functions of the International Tribunal for the former Yugoslavia and the International Criminal Tribunal for Rwanda after the closure of the Tribunals. The Mechanism will have two branches, in Arusha and in The Hague. This position is located in the Hague.

Responsibilities

Under the guidance of the Registrar, the incumbent will be responsible for the overall management of the Archives and Records Management Section (“ARMS”) and the International Criminal Tribunal Archives (“ICT Archives”). Establish and oversee the implementation of policies for the management of the ICT Archives in accordance with established archival standards and practices. Establish and oversee the implementation of policies for the management of records of the Mechanism. Provide overall management responsibility for the functioning of ARMS at both Branches and the provision of archival and record-keeping services to the Mechanism. Manage, supervise and lead the archives and records team at the Hague Branch. Provide authoritative policy advice concerning the management of and provision of access to the ICT Archives, record-keeping systems and information management. Provide advice and assist in the formulation of the Mechanism’s strategic vision for the ICT Archives and management of the implement of overall strategies. Participate in the development and implementation of public information and outreach strategies regarding the ICT Archives. Serve as an effective spokesperson for and representative of the ICT Archives. Perform other duties as assigned.

Competencies

Professionalism – Ability to provide seasoned advice on record keeping and archival systems in a diverse universe of information needs and functions. Intellectual leadership and ability to integrate knowledge with the Organization’s broader strategic, policy and operational objectives. Ability to advise senior management on record keeping and archival systems development and related matters of significant importance to the Organization. Conceptual and strategic analytical capacity for relating record keeping and archival systems to the business process. Ability to analyse and evaluate critical systems matters; make recommendations for improving processes and approaches. Strong negotiating and presentational skills to make the case for a trustworthy record keeping and archival system and to bring others to reach agreement on difficult issues. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Client Orientation – Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients’ informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Creativity – Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.

Leadership – Serves as a role model that other people want to follow; empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvement; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.

Vision – Identifies strategic issues, opportunities and risks; clearly communicates links between the Organisations’ strategy and the work units’ goals; generates and communicates broad and compelling organisational direction, inspiring others to pursue that same direction; conveys enthusiasm about future possibilities.

Education

Advanced university degree in Information Management, Archival Science or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

Minimum of 10 years of progressively responsible experience in records management and archival functions. Experience in established standards for arrangement and description of archival records, management and preservation of digital records, and management of strict security regime is mandatory. Experience with international tribunals or national courts is highly desirable.

Languages

English and French are the working languages of the Mechanism. For the post advertised, fluency in oral and written English is required. Working knowledge of French is highly desirable.

Assessment Method

There will be a technical test and competency-based interview.

Special Notice

THIS POST IS SUBJECT TO APPROVAL BY THE GENERAL ASSEMBLY
APPOINTMENT TO THIS POST MAY BE LIMITED TO SERVICE WITH THE INTERNATIONAL RESIDUAL MECHANISM FOR CRIMINAL TRIBUNALS.

United Nations Considerations

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION