Information Officer (Records and Archives), P-2. WHO, Geneva. Open until 31 March 2021

 Information Officer (Records and Archives) - (2100030)

  

Grade: P2

Contractual Arrangement: Fixed-term appointment

Contract Duration (Years, Months, Days): 1 year

: 

Job Posting

: Mar 11, 2021, 1:50:55 AM

Closing Date

: Mar 31, 2021, 5:59:00 AM

Primary Location

: Switzerland-Geneva

Organization

: HQ/OSS Operational Support and Services BOS

Schedule

: Full-time  

IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device's system settings. 

OBJECTIVES OF THE PROGRAMME

The Department of Operational Support and Services is comprised of several services, Infrastructure Support Services (ISS), Logistics Support Services (LSS), Security Services (SEC) and the Global Conference and Training Centre in Tunis (GCT). Logistics Support Services (LSS) is responsible for: i. Conference and events management at WHO/HQ and other locations as necessary ii. Logistics (including catering, printing, storage, transportation, mail & pouch services) at HQ iii. Corporate travel policy and related processes globally, and corporate travel operations at HQ iv. Records and historical archives policy globally, and management of records and archives at HQ v. Internal road safety and vehicle management policy global. The objectives of Records and Archives services is to appropriately retain, organize, preserve and provide access to WHO HQ records and archives in order to maintain reliable, authentic evidence of the Organization's decisions and activities, to facilitate administrative efficiency, and to preserve and disseminate the Organization's institutional memory.

DESCRIPTION OF DUTIES

Keys duties include the following:

•  Ensures that all WHO records, including audiovisual records such as photographs (historical and born digital) are appropriately preserved, stored, described and accessible.
• Liaise with the WHO Archivist in the dissemination of knowledge contained in the archives by organizing exhibitions, participating in and/or providing input for health history projects, and preparing presentations, articles or other communications on WHO history, based on information found in the archives.
• Provides and coordinates professional reference services to both internal and external researchers, including individuals and large research institutions, and assists with investigations and/or audits.
•  Assist Head RAS, WHO Archivist and the Electronic Records Management Officer in designing and maintaining Records and Archives specific policies and procedures related to:

       - the maintenance, dissemination and preservation of WHO records of all   types including new types of electronic formats found in social media, such as tweets and E-Mail and associated attachments; and

       - the development of an acquisition policy (including every media  format, E-Mail, Web sites or social media).

•  Assist the WHO Archivist in liaising with other WHO units and Regions involved with information management and knowledge sharing, and participates in joint initiatives to increase awareness of WHO, institutional memory and information resources.
•  Preforms other records and archives related duties as assigned.

REQUIRED QUALIFICATIONS

Education

Essential: A first level university degree in Information Management, archives/records management or a related field.Or a university degree in another field supplemented by equivalent experience in archives theory, practice and management.
Desirable: Qualification in one or more aspects of digital preservation.

Experience

Essential: At least two (2) years' experience working in records and archives management, with specific experience in electronic records and archives management software and with an active reference programme. Demonstrated experience at the international level.
Desirable: Experience in digital records and archives preservation.

Skills

Strong knowledge of records & archives management theory and practice, strong knowledge of electronic archives management tools, strong training skills, excellent written and oral communication skills, ability to deal effectively and positively with colleagues at all levels within the Organization and to work successfully within a team.

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
Moving forward in a changing environment

Use of Language Skills

Essential: Expert knowledge of English. Intermediate knowledge of French.
Desirable:
The above language requirements are interchangeable.

REMUNERATION

WHO salaries for staff in the Professional category are calculated in US dollars. The remuneration for the above position comprises an annual base salary starting at USD 47,895 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station, and currently amounts to USD 3572 per month for the duty station indicated above. Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• Staff members in other duty stations are encouraged to apply.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO's workforce adheres to the WHO Values Charter and is committed to put the WHO Values into practice.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• WHO has a mobility policy which can be found at the following link: http://www.who.int/employment/en/. Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.

• Applications from women and from nationals of non and underrepresented Member States are particularly encouraged.

• *For WHO General Service staff who do not meet the minimum educational qualifications, please see e-Manual III.4.1, para 220.

Archiving Services Supervisor. OECD, Paris. Open until 14 March 2021

Archiving Services Supervisor(

Job Number:

 14170)

Application Closing Date

: 15-03-2021, 6:59:00 AM

The Organisation for Economic Co-operation and Development (OECD) is an international organisation comprised of 37 member countries, that works to build better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world.  Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges. From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting.

Within the Executive Directorate, working closely with business partners, the Digital, Knowledge and Information Service (EXD/DKI) designs and provides secure digital solutions, IT and information management services and the technologies to deliver efficient corporate services, meet business partners’ needs and to support and enhance the OECD’s global role in building knowledge, communicating with the world and interacting with governments to inform and influence policy-making.

The Digital Workplace Services Division (EXD/DKI/DWS) provides corporate-wide user services managed by EXD/DKI including the IT Service Desk, local equipment support, IT Training, information (library and archives), printing and mail services.

EXD/DKI/DWS is looking for an Archiving Services Supervisor to champion the Organisation’s digital heritage, assure the preservation of corporate records and provide efficient corporate archiving and library services, in line with industry best practices and compliance with corporate policies. Reporting to the Head of User Support Management, the incumbent will supervise a small team. S/he will have broad operational experience and a track record delivering operational excellence, complemented by strong interpersonal skills, rigour and supervisory experience.

 

Main Responsibilities

Digital Heritage and Archives Management

• Provision archiving services in compliance with the corporate information management policy, industry standards and best practices; furnish agreed library services.
• Ensure delivery of high-quality archiving and library  services to meet client requests and  in line with Service Level Agreements.
• Assure high quality corporate records metadata compliant with current corporate policies.
• Coordinate responses to external researchers and preparation of declassified archives for consultation.
• Update and maintain client guidance and operational procedures, contribute to related documentation as required.
• Demonstrate operational excellence, ensuring file schema, user acccount and access management in compliance with current corporate policies.
• Propose and implement innovative approaches to enhance corporate awareness and use of the Organisation’s digital heritage and archives.

Supervision and Reporting

• Provide guidance and day-to-day supervision to the Archiving Services team, this will include, organising staff presence to meet operational purposes and drafting, maintaining and ensuring compliance with pertinent policies and operational procedures.
• Encourage inclusion, teamwork, sharing and client focus through effective and continuous performance management carried out with the Head of Unit.
• Manage operational relationship with  external service providers.
• Provide regular reporting on team activity and service provision for inclusion in KPIs and other management reports.

 

Ideal Candidate Profile

Academic Background

• A university degree in information science/management, archiving, library services or a related discipline.

Professional Background

• At least three years’ relevant experience provisioning professional archives, information management or library services and working with Content Management Systems.
• Proven experience proposing and implementing efficient use of archive storage space, ensuring application of weeding, digitisation and destruction in line with Best Practices and compliance with agreed standards and schedules.
• Proven experience maintaining archives inventories and activity reporting.
• Sound experience in a client service role including external provider management.
• Demonstrated experience supervising staff in a cross-cultural environment, preferably in an International Organisation or National Administration.

Tools

• MS Office/M365 Suite.
• Content Management Systems, experience with LiveLink and OpenText Content Server would be an advantage.
• Knowledge of industry standards including ISO 15489 and recent updates to the norm.

Languages

• Fluency in one of the two OECD official languages (English and French) and knowledge of the other, with a commitment to reach a good working level.
• Knowledge of other languages would be an asset.

Core Competencies

• For this role, the following competencies would be particularly important: Achievement focus, Analytical thinking, Flexible thinking, Managing resources, Teamwork and Team leadership, Client focus, Organisational knowledge.
• Please refer to the level 2 indicators of the OECD Core Competencies.

 

Contract Duration

• Three-year fixed term appointment, with the possibility of renewal.

 

What the OECD offers

• Monthly base salary starting from 4,107 EUR, plus allowances based on eligibility, exempt of French income tax.

 

The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD member countries, irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities

The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal. 

Senior Archivist - Research, P-4. UNHCR, Geneva, Switzerland. Open until 7 December 2020

 

Job Title Senior Archivist - Research

Job ID   23315

Location             Geneva, Switzerland

Salary Grade      P4

Hardship Level  H

Family Location Type     Family

 

Procedures and Eligibility

Before submitting an application, UNHCR staff members intending to apply to this Job Opening are requested to consult the Recruitment and Assignments Policy (RAP, UNHCR/HCP/2017/2 and the Recruitment and Assignments Administrative Instruction (RAAI), UNHCR/AI/2017/7 OF 15 August 2017.

 

Duties and Qualifications

Senior Archivist - Research

 

Organizational Setting and Work Relationships

The Archives of the United Nations High Commissioner for Refugees exists to make the experience of UNHCR, as embodied in its records and related materials, available to guide and assist the Organization in planning and conducting its activities, and to provide information to meet the research needs of the persons of interest to UNHCR, the scholarly community, and the general public. The UNHCR Archives includes material both in physical and digital formats from more than half a century of Field Operations around the world and material from headquarters, predecessor agencies, and individual donors. It occupies about 10 kilometres of shelving space on two basement floors in Geneva's headquarters.

 

This job exists in UNHCR headquarters and reports to the Chief of Section, Records and Archives. 

Its role is to promote the knowledge of UNHCR history and make research materials available to internal and external users while balancing researchers' need for access with the needs for confidentiality of persons of concern and institutions whose activities are reflected in the records.

 

The incumbent of this position supervises staff, interns, and consultants.

 

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.

 

 

Duties

- Manage the historical archives of UNHCR.

- Design and implement UNHCR strategy for the organization, arrangement, preservation, and accessibility of UNHCR’s archives.

- Select, adapt, and implement UNHCR's archival description standards, metadata and tools.

- Oversee the appraisal of UNHCR’s records to identify material for permanent retention.

- Select and apply preservation measures to ensure the longevity of archival materials in all type of formats

- Coordinate archival arrangement and description projects. 

- Oversee reference services provided to internal and external researchers, facilitating access to UNHCR’s archival resources.

- Promote the knowledge and use of UNHCR Archives, internally and externally

- Collaborate with other services in the Division of External Relations to develop and organize fundraising and outreach activities.

- Implement and advise on UNHCR's access and research policy.

- Coordinate archival research projects.

- Coordinate transfers of inactive permanent records from the field to archives managed repositories.

- Manage the archives storage repositories, including risk assessment and disaster planning for the facilities.

- Perform other related duties as required.

 

 

Minimum Qualifications

 

Education & Professional Work Experience

Years of Experience / Degree Level

For P5 - 12 years relevant experience with Undergraduate degree; or 11 years relevant experience with Graduate degree; or 10 years relevant experience with Doctorate degree

 

Field(s) of Education

Digital Preservation; *Records and Archives management; Information Management;

History; or other relevant field.

(Field(s) of Education marked with an asterisk* are essential)

 

Certificates and/or Licenses

Not specified.

(Certificates and Licenses marked with an asterisk* are essential)

 

Relevant Job Experience

 

Essential

- Knowledge of archival principles, functions, techniques, methods, and standards.

- Experience in archival description, appraisal and researchers management.

- At least 7 years of experience in progressively responsible functions in relation to Archives or record management.

- A comprehensive knowledge of archival principles, functions, techniques, methods, and international standards.

- Experience in archives reference and consultation services.

- Familiarity with current trends in archival research.

 

Desirable

- Experience in arrangement and description, appraisal, disposition and preservation of records in all types of media (e.g. electronic records, films and videos, photos and traditional paper files.

- Experience in organizing outreach activities.

- Knowledge of moderns trends on long term preservation on all types of media.

 

Functional Skills

CO-Drafting and Documentation

RC-Access regime to records

RC-Archives emergency preparedness and disaster recovery

RC-Archives management (appraisal, classification, description, preservation, and access)

RC-Records and archives program implementation

RC-Records and Archives user guidance and support

RC-Records centre management

RC-Confidentially review and redaction

RC-Document and information management

RC-Information appraisal

 

(Functional Skills marked with an asterisk* are essential)

 

Language Requirements

For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.

For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.

For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

 

 

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

 

Position Competencies

C001L4 - Accountability Level 4

C002L4 - Teamwork & Collaboration Level 4

C003L4 - Communication Level 4

C004L4 - Commitment to Continuous Learning Level 4

C005L4 - Client & Result Orientation Level 4

C006L4 - Organizational Awareness Level 4

M002L4 - Managing Performance Level 4

M005L4 - Leadership Level 4

M004L4 - Strategic Planning and Vision Level 4

M003L4 - Judgement and Decision Making Level 4

X001L4 - Analytical Thinking Level 4

X005L4 - Planning and Organizing Level 4

X008L4 - Stakeholder Management Level 4

 

Additional  Information

The UNHCR workforce consists of many diverse nationalities, cultures, languages and opinions. UNHCR seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity.

 

Additional  Information

Please note that UNHCR does not charge a fee at any stage of its recruitment process (application, interview, meeting, travelling, processing, training or any other fees).

 

Closing Date

Please note that the closing date for vacancies in this addendum is Monday 7 December 2020 (midnight Geneva time).

Senior Archivist - Digital Preservation, P-4. UNHCR, Geneva, Switzerland. Open until 7 December 2020

 Job Title Snr Archivist Digital Preserv

Job ID 23297

Location Geneva, Switzerland

Salary Grade P4

Hardship Level H

Family Location Type Family

 

Procedures and Eligibility

Before submitting an application, UNHCR staff members intending to apply to this Job Opening are requested to consult the Recruitment and Assignments Policy (RAP, UNHCR/HCP/2017/2 and the Recruitment and Assignments Administrative Instruction (RAAI), UNHCR/AI/2017/7 OF 15 August 2017.

 

Duties and Qualifications

Senior Archivist - Digital Preservation

 

Organizational Setting and Work Relationships

UNHCR’s Records and Archives Section runs a Digital Preservation program that should ensure that UNHCR records information in digital format with long term value is preserved, protected, and made available in the appropriate format and systems to ensure their continued authenticity and reliability, integrity and availability.

This job exists at UNHCR Headquarters and reports to the Chief of Section, Records and Archives.  The role is to lead the development and implementation UNHCR’s digital preservation program.  The incumbent works in close collaboration with the other teams in the Records and Archives Section and with the Information Technology colleagues. Digital preservation is a fast-moving branch of information management and the incumbent will have to be an active member of the international digital preservation community and will be responsible to incorporate new developments in this area to the work to the Records and Archives Section.   The job has a strong component of research and training.  The incumbent supervises staff and consultants and leads multifunctional teams.

 

 

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

 

Duties

- Guide and train colleagues working in the records and archives and other information related functions on digital preservation, the principles and new developments in the area.

- Develop and lead the implementation of a strategy for appraisal and long-term preservation of digital information for UNHCR.

- Research, select, prepare and lead the implementation of specifications for the maintenance and development of a digital preservation solution for UNHCR.

- Oversee UNHCR’s digital preservation system.

- Develop a strategy for digitization of physical records with long term value.

- Lead Web Archives Programme.

- Coordinate and lead digital preservation related projects.

- Provide input during the elaboration of UNHCR guidance materials on digital preservation.

- Develop retention schedules to UNHCR digital information.

- Represent UNHCR in the international digital preservation community.

- Perform other duties as required.

 

Minimum Qualifications

 

Education & Professional Work Experience

Years of Experience / Degree Level

For P4 - 9 years relevant experience with Undergraduate degree; or 8 years relevant experience with Graduate degree; or 7 years relevant experience with Doctorate degree

 

Field(s) of Education

*Digital Preservation;

*Records and Archives management;

Information Management;

History;

(Field(s) of Education marked with an asterisk* are essential)

 

Certificates and/or Licenses

Not specified.

 

Relevant Job Experience

 

Essential

A detailed knowledge of and experience with digital preservation. At least 7 years of experience in progressively responsible functions in relation to Archives or record management. A comprehensive knowledge of archival principles, functions, techniques, methods, and international standards, and of their application to electronic records and archives.

 

Desirable

Familiarity with current digital preservation solutions. Active in the international digital preservation community.

 

Functional Skills

CO-Drafting and Documentation;

IM-Digital preservation and continuity;

RC-Web Archiving implementation and management;

RC-Records and archives program implementation;

RC-Digital assets management and quality assurance;

RC-Digital archives (appraisal, standards, preservation, description);

MG-Safe and inclusive space program management;

MG-Strategy Development and Implementation;

(Functional Skills marked with an asterisk* are essential)

 

Language Requirements

Proficiency in English and working knowledge of another UN working language

 

Position Competencies

C001L3 - Accountability Level 3

C002L3 - Teamwork & Collaboration Level 3

C003L3 - Communication Level 3

C004L3 - Commitment to Continuous Learning Level 3

C005L3 - Client & Result Orientation Level 3

C006L3 - Organizational Awareness Level 3

M001L3 - Empowering and Building Trust Level 3

M005L3 - Leadership Level 3

M004L3 - Strategic Planning and Vision Level 3

M003L3 - Judgement and Decision Making Level 3

X002L3 - Innovation and Creativity Level 3

X003L3 - Technological Awareness Level 3

X008L3 - Stakeholder Management Level 3

 

Additional  Information

The UNHCR workforce consists of many diverse nationalities, cultures, languages and opinions. UNHCR seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity.

 

Additional  Information

Please note that UNHCR does not charge a fee at any stage of its recruitment process (application, interview, meeting, travelling, processing, training or any other fees).

 

Closing Date

Please note that the closing date for vacancies in this addendum is Monday 7 December 2020 (midnight Geneva time).

Associate Archivist- Research, P-2. UNHCR, Geneva, Switzerland. Open until 7 December 2020

 

Job Title Associate Archivist - Research

Job ID   23382

Location Geneva, Switzerland

Salary Grade      P2

Hardship Level  H

Family Location Type     Family

 

Procedures and Eligibility

Before submitting an application, UNHCR staff members intending to apply to this Job Opening are requested to consult the Recruitment and Assignments Policy (RAP, UNHCR/HCP/2017/2 and the Recruitment and Assignments Administrative Instruction (RAAI), UNHCR/AI/2017/7 OF 15 August 2017.

 

Duties and Qualifications

Associate Archivist

 

Organizational Setting and Work Relationships

This job may exist in HQ, Bureau, or Country Operations. The incumbent may report to the Records and Archives Section, a Bureau or a country operation. In both cases, the job should follow the Records and Archives policies, standards, and guidance. The incumbent may supervise staff and work in partnership with other information management related functions. The role is to implement best practices for managing UNHCR's information during the complete lifecycle, from the planning and creation stage until the disposition of temporary information or ipreservation in UNHCR's archives.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.

 

Duties

These are the expected duties for all P2 archivist

- Implement programs for the organization, preservation, integrity, authenticity, and accessibility of records.

- Apply UNHCR's access policy to information and archives.

- Assist in the implementation and administration of records management, archives, and digital preservation platforms

- Assist in developing guidance and best practices on information and records and archives management.

- Apply records schedules to physical and digital records

- Assist in the development and implementation of strategies for the digitization of physical records for access and preservation.

- Assist units and offices in HQ and Field to transfer physical and digital information of long-term value.

- Participate in outreach activities

- Perform other duties related to the management of information and records, and archives.

 

The lists below show additional duties is the job focuses on

 

a) Records management

- Facilitate the implementation of the records and archives management policy and advise on information governance for digital and physical material.

- Provide training on how to manage information, transfer knowledge,  and use institutional memory.

- Contribute to the development of Standard Operating  Procedures (SOPs  on information and records and archives management),

- Oversee the disposition process;

- Contribute to the creation of MS Teams or Share Point sites and map content to e-SAFE or other records and archives management systems.

- Support Records Management focal points.

- Promote information governance best practices.

- Identify and provide context on material for the Archives in digital and physical format and facilitate the transfer.

 

b) Research and access

- Manage and document communications with internal and external researchers seeking access to UNHCR's information resources.

- Advise researchers on the availability of and restrictions on archives collections, offering guidance to identify relevant research content where required.

- Conduct on-demand research on behalf of UNHCR staff members when necessary, assisting and advising on archives collections of relevance to their subject.

- Take the lead in conducting declassification activities following UNHCR access policy.

- Analyze research trends to anticipate future access demand and to assist in resource allocation.

- Coordinate and participate in the supervision of researchers in the archives reading room.

- Undertake archival description tasks and creation of finding aids.

- Undertake catalog development tasks including preparing data for upload to UNHCR's archives catalog, improving existing catalog descriptions where required.

 

c) Digital preservation

- Responsible for the day to day running of web archive service

- Assist in pre-ingest preparation of data sets

- Assist in secure transfer of data sets

- Assist in the implementation of the Digital Preservation System (DPS)

- Assist in the management of digital curation and preservation tasks, looking at critical functions within DPS, in particular, the preparation of Submission Information Packages for the Digital Preservation -System

- Assist in ingest of electronic content into the DPS

- Assist in planning and assessment of Digitization projects

- Assist in the development of policies and procedures relating to Digital Preservation

- Assist in integrations between the DPS and other critical UNHCR systems

- Participate in the management of  long term preservation projects with DIST and external parties

- Assist in the development of additional RAS initiatives related to the care of born-digital materials

 

Minimum Qualifications

 

Education & Professional Work Experience

Years of Experience / Degree Level

For P2/NOB - 3 years relevant experience with Undergraduate degree; or 2 years relevant experience with Graduate degree; or 1 year relevant experience with Doctorate degree

 

Field(s) of Education

Information Management; Archival management; History;

or other relevant Field.

(Field(s) of Education marked with an asterisk* are essential)

 

Certificates and/or Licenses

Archives/Record Management

(Certificates and Licenses marked with an asterisk* are essential)

 

Relevant Job Experience

 

Essential

3 years of experience in progressively responsible functions in relation to archives and records management in a large organisation that deals with both sensitive and non-sensitive materials. Experience with Enterprise Content Management systems with Records Management capacity. Sound operational knowledge and experience of office automation and electronic records management. Experience with digital archives with knowledge of current trends, tools, best practices, policy development, and issues associated with electronic records and their preservation. Familiarity with archival metadata standards. Sound knowledge of Digital Preservation theory and practise. Proven ability to deal with multiple tasks in a courteous and service-oriented manner in demanding working conditions that often have short deadlines.

 

Desirable

Knowledge and exposure to UNHCR Mandate, its principles and policies towards refugees and the persons of concern to UNHCR. Experience with Web Archiving and Digital Preservation Systems.

 

Functional Skills

IM-Digital preservation and continuity

RC-Archives-Audio Visual Archives

RC-Digital archives delivery and management

RC-Enterprise content and records management systems

RC-Information appraisal

RC-Records and archives program implementation

RC-Records Management and Archives Principles, Practices and Standards

RC-Records Management Systems

 

Language Requirements

For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.

For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.

For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

 

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

 

Position Competencies

C001L2 - Accountability Level 2

C002L2 - Teamwork & Collaboration Level 2

C003L2 - Communication Level 2

C004L2 - Commitment to Continuous Learning Level 2

C005L2 - Client & Result Orientation Level 2

C006L2 - Organizational Awareness Level 2

M003L2 - Judgement and Decision Making Level 2

X001L2 - Analytical Thinking Level 2

X003L2 - Technological Awareness Level 2

X005L2 - Planning and Organizing Level 2

Additional  Information

The UNHCR workforce consists of many diverse nationalities, cultures, languages and opinions. UNHCR seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity.

 

Additional  Information

Please note that UNHCR does not charge a fee at any stage of its recruitment process (application, interview, meeting, travelling, processing, training or any other fees).

 

Closing Date

Please note that the closing date for vacancies in this addendum is Monday 7 December 2020 (midnight Geneva time).

Associate Archivist - Records Management, P-2. UNHCR, Geneva, Switzerland. Open until 7 December 2020

 

Job Title              Associate Archivist - Record Management

Job ID   23339

Location Geneva, Switzerland

Salary Grade P2

Hardship Level  H

Family Location Type     Family

 

Procedures and Eligibility

Before submitting an application, UNHCR staff members intending to apply to this Job Opening are requested to consult the Recruitment and Assignments Policy (RAP, UNHCR/HCP/2017/2 and the Recruitment and Assignments Administrative Instruction (RAAI), UNHCR/AI/2017/7 OF 15 August 2017.

 

Duties and Qualifications

Associate Archivist

 

Organizational Setting and Work Relationships

This job may exist in HQ, Bureau, or Country Operations. The incumbent may report to the Records and Archives Section, a Bureau or a country operation. In both cases, the job should follow the Records and Archives policies, standards, and guidance. The incumbent may supervise staff and work in partnership with other information management related functions. The role is to implement best practices for managing UNHCR's information during the complete lifecycle, from the planning and creation stage until the disposition of temporary information or ipreservation in UNHCR's archives.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.

 

Duties

These are the expected duties for all P2 archivist

- Implement programs for the organization, preservation, integrity, authenticity, and accessibility of records.

- Apply UNHCR's access policy to information and archives.

- Assist in the implementation and administration of records management, archives, and digital preservation platforms

- Assist in developing guidance and best practices on information and records and archives management.

- Apply records schedules to physical and digital records

- Assist in the development and implementation of strategies for the digitization of physical records for access and preservation.

- Assist units and offices in HQ and Field to transfer physical and digital information of long-term value.

- Participate in outreach activities

- Perform other duties related to the management of information and records, and archives.

 

The lists below show additional duties is the job focuses on

 

a) Records management

- Facilitate the implementation of the records and archives management policy and advise on information governance for digital and physical material.

- Provide training on how to manage information, transfer knowledge,  and use institutional memory.

- Contribute to the development of Standard Operating  Procedures (SOPs  on information and records and archives management),

- Oversee the disposition process;

- Contribute to the creation of MS Teams or Share Point sites and map content to e-SAFE or other records and archives management systems.

- Support Records Management focal points.

- Promote information governance best practices.

- Identify and provide context on material for the Archives in digital and physical format and facilitate the transfer.

 

b) Research and access

- Manage and document communications with internal and external researchers seeking access to UNHCR's information resources.

- Advise researchers on the availability of and restrictions on archives collections, offering guidance to identify relevant research content where required.

- Conduct on-demand research on behalf of UNHCR staff members when necessary, assisting and advising on archives collections of relevance to their subject.

- Take the lead in conducting declassification activities following UNHCR access policy.

- Analyze research trends to anticipate future access demand and to assist in resource allocation.

- Coordinate and participate in the supervision of researchers in the archives reading room.

- Undertake archival description tasks and creation of finding aids.

- Undertake catalog development tasks including preparing data for upload to UNHCR's archives catalog, improving existing catalog descriptions where required.

 

c) Digital preservation

- Responsible for the day to day running of web archive service

- Assist in pre-ingest preparation of data sets

- Assist in secure transfer of data sets

- Assist in the implementation of the Digital Preservation System (DPS)

- Assist in the management of digital curation and preservation tasks, looking at critical functions within DPS, in particular, the preparation of Submission Information Packages for the Digital Preservation -System

- Assist in ingest of electronic content into the DPS

- Assist in planning and assessment of Digitization projects

- Assist in the development of policies and procedures relating to Digital Preservation

- Assist in integrations between the DPS and other critical UNHCR systems

- Participate in the management of  long term preservation projects with DIST and external parties

- Assist in d the development of additional RAS initiatives related to the care of born-digital materials

 

Minimum Qualifications

 

Education & Professional Work Experience

Years of Experience / Degree Level

For P2/NOB - 3 years relevant experience with Undergraduate degree; or 2 years relevant experience with Graduate degree; or 1 year relevant experience with Doctorate degree

 

Field(s) of Education

Information Management; Archival management; History;

or other relevant Field.

(Field(s) of Education marked with an asterisk* are essential)

 

Certificates and/or Licenses

Archives/Record Management

(Certificates and Licenses marked with an asterisk* are essential)

 

Relevant Job Experience

 

Essential

3 years of experience in progressively responsible functions in relation to archives and records management in a large organisation that deals with both sensitive and non-sensitive materials. Experience with Enterprise Content Management systems with Records Management capacity. Sound operational knowledge and experience of office automation and electronic records management. Experience with digital archives with knowledge of current trends, tools, best practices, policy development, and issues associated with electronic records and their preservation. Familiarity with archival metadata standards. Sound knowledge of Digital Preservation theory and practise. Proven ability to deal with multiple tasks in a courteous and service-oriented manner in demanding working conditions that often have short deadlines.

 

Desirable

Knowledge and exposure to UNHCR Mandate, its principles and policies towards refugees and the persons of concern to UNHCR. Experience with Web Archiving and Digital Preservation Systems.

 

Functional Skills

IM-Digital preservation and continuity

RC-Archives-Audio Visual Archives

RC-Digital archives delivery and management

RC-Enterprise content and records management systems

RC-Information appraisal

RC-Records and archives program implementation

RC-Records Management and Archives Principles, Practices and Standards

RC-Records Management Systems

 

Language Requirements

For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.

For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.

For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

 

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

 

Position Competencies

C001L2 - Accountability Level 2

C002L2 - Teamwork & Collaboration Level 2

C003L2 - Communication Level 2

C004L2 - Commitment to Continuous Learning Level 2

C005L2 - Client & Result Orientation Level 2

C006L2 - Organizational Awareness Level 2

M003L2 - Judgement and Decision Making Level 2

X001L2 - Analytical Thinking Level 2

X003L2 - Technological Awareness Level 2

X005L2 - Planning and Organizing Level 2

Additional  Information

The UNHCR workforce consists of many diverse nationalities, cultures, languages and opinions. UNHCR seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity.

 

Additional  Information

Please note that UNHCR does not charge a fee at any stage of its recruitment process (application, interview, meeting, travelling, processing, training or any other fees).

 

Closing Date

Please note that the closing date for vacancies in this addendum is Monday 7 December 2020 (midnight Geneva time).

Associate Archivist - Records Management, P-2. UNHCR, Panama City, Panama. Open until 7 December 2020

Job Title              Associate Archivist - Record Management

Job ID 23387

Location Panama (Glob.Prog.), Panama

Salary Grade P2

Hardship Level A

Family Location Type Family

 

Procedures and Eligibility

Before submitting an application, UNHCR staff members intending to apply to this Job Opening are requested to consult the Recruitment and Assignments Policy (RAP, UNHCR/HCP/2017/2 and the Recruitment and Assignments Administrative Instruction (RAAI), UNHCR/AI/2017/7 OF 15 August 2017.

 

Duties and Qualifications

Associate Archivist

 

Organizational Setting and Work Relationships

This job may exist in HQ, Bureau, or Country Operations. The incumbent may report to the Records and Archives Section, a Bureau or a country operation. In both cases, the job should follow the Records and Archives policies, standards, and guidance. The incumbent may supervise staff and work in partnership with other information management related functions. The role is to implement best practices for managing UNHCR's information during the complete lifecycle, from the planning and creation stage until the disposition of temporary information or ipreservation in UNHCR's archives.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.

 

Duties

These are the expected duties for all P2 archivist

- Implement programs for the organization, preservation, integrity, authenticity, and accessibility of records.

- Apply UNHCR's access policy to information and archives.

- Assist in the implementation and administration of records management, archives, and digital preservation platforms

- Assist in developing guidance and best practices on information and records and archives management.

- Apply records schedules to physical and digital records

- Assist in the development and implementation of strategies for the digitization of physical records for access and preservation.

- Assist units and offices in HQ and Field to transfer physical and digital information of long-term value.

- Participate in outreach activities

- Perform other duties related to the management of information and records, and archives.

 

The lists below show additional duties is the job focuses on

 

a) Records management

- Facilitate the implementation of the records and archives management policy and advise on information governance for digital and physical material.

- Provide training on how to manage information, transfer knowledge,  and use institutional memory.

- Contribute to the development of Standard Operating  Procedures (SOPs  on information and records and archives management),

- Oversee the disposition process;

- Contribute to the creation of MS Teams or Share Point sites and map content to e-SAFE or other records and archives management systems.

- Support Records Management focal points.

- Promote information governance best practices.

- Identify and provide context on material for the Archives in digital and physical format and facilitate the transfer.

 

b) Research and access

- Manage and document communications with internal and external researchers seeking access to UNHCR's information resources.

- Advise researchers on the availability of and restrictions on archives collections, offering guidance to identify relevant research content where required.

- Conduct on-demand research on behalf of UNHCR staff members when necessary, assisting and advising on archives collections of relevance to their subject.

- Take the lead in conducting declassification activities following UNHCR access policy.

- Analyze research trends to anticipate future access demand and to assist in resource allocation.

- Coordinate and participate in the supervision of researchers in the archives reading room.

- Undertake archival description tasks and creation of finding aids.

- Undertake catalog development tasks including preparing data for upload to UNHCR's archives catalog, improving existing catalog descriptions where required.

 

c) Digital preservation

- Responsible for the day to day running of web archive service

- Assist in pre-ingest preparation of data sets

- Assist in secure transfer of data sets

- Assist in the implementation of the Digital Preservation System (DPS)

- Assist in the management of digital curation and preservation tasks, looking at critical functions within DPS, in particular, the preparation of Submission Information Packages for the Digital Preservation -System

- Assist in ingest of electronic content into the DPS

- Assist in planning and assessment of Digitization projects

- Assist in the development of policies and procedures relating to Digital Preservation

- Assist in integrations between the DPS and other critical UNHCR systems

- Participate in the management of  long term preservation projects with DIST and external parties

- Assist in d the development of additional RAS initiatives related to the care of born-digital materials

 

Minimum Qualifications

Education & Professional Work Experience

Years of Experience / Degree Level

For P2/NOB - 3 years relevant experience with Undergraduate degree; or 2 years relevant experience with Graduate degree; or 1 year relevant experience with Doctorate degree

 

Field(s) of Education

Information Management; Archival management; History;

or other relevant Field.

(Field(s) of Education marked with an asterisk* are essential)

 

Certificates and/or Licenses

Archives/Record Management

(Certificates and Licenses marked with an asterisk* are essential)

 

Relevant Job Experience

Essential

3 years of experience in progressively responsible functions in relation to archives and records management in a large organisation that deals with both sensitive and non-sensitive materials. Experience with Enterprise Content Management systems with Records Management capacity. Sound operational knowledge and experience of office automation and electronic records management. Experience with digital archives with knowledge of current trends, tools, best practices, policy development, and issues associated with electronic records and their preservation. Familiarity with archival metadata standards. Sound knowledge of Digital Preservation theory and practise. Proven ability to deal with multiple tasks in a courteous and service-oriented manner in demanding working conditions that often have short deadlines.

Desirable

Knowledge and exposure to UNHCR Mandate, its principles and policies towards refugees and the persons of concern to UNHCR. Experience with Web Archiving and Digital Preservation Systems.

 

Functional Skills

IM-Digital preservation and continuity

RC-Archives-Audio Visual Archives

RC-Digital archives delivery and management

RC-Enterprise content and records management systems

RC-Information appraisal

RC-Records and archives program implementation

RC-Records Management and Archives Principles, Practices and Standards

RC-Records Management Systems

 

Language Requirements

For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.

For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.

For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

 

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

 

Position Competencies

C001L2 - Accountability Level 2

C002L2 - Teamwork & Collaboration Level 2

C003L2 - Communication Level 2

C004L2 - Commitment to Continuous Learning Level 2

C005L2 - Client & Result Orientation Level 2

C006L2 - Organizational Awareness Level 2

M003L2 - Judgement and Decision Making Level 2

X001L2 - Analytical Thinking Level 2

X003L2 - Technological Awareness Level 2

X005L2 - Planning and Organizing Level 2

 

Additional  Information

The UNHCR workforce consists of many diverse nationalities, cultures, languages and opinions. UNHCR seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity.

 

Additional  Information

Please note that UNHCR does not charge a fee at any stage of its recruitment process (application, interview, meeting, travelling, processing, training or any other fees).

 

Closing Date

Please note that the closing date for vacancies in this addendum is Monday 7 December 2020 (midnight Geneva time).