Information Management Specialist - Records Manager. WTO, Geneva. Open until 26 November 2020

 

Vacancy Notice No.: EXT/F/20-55   Title: Information Management Specialist - Records Manager   Grade: 6   Contract Type: Fixed-term   Starting Salary: CHF 84,440 net per annum (approximate) Issued On: 29 October 2020   Application Deadline: 26 November 2020   Division:   Knowledge Management, Information Management, Academic Cooperation and WTO Chairs' Programme Duration:  Two years with the possibility of extension

Other Conditions: In accordance with WTO Staff Regulations and Staff Rules and WTO Pension Plan Regulations. The World Trade Organization offers an attractive compensation package including an annual net salary (subject to mandatory deductions for pension contributions and health insurance), dependency benefits, pension plan, health insurance scheme, separation grant and 30 days annual leave. Benefits for internationally recruited staff may include travel and removal expenses on appointment and separation, installation grant, education grant, rental subsidy and home leave. Additional information on the compensation package is provided on the WTO website: https://www.wto.org/english/thewto_e/vacan_e/compensation_e.htm

The Secretariat of the WTO is seeking to fill a position of Information Management Specialist - Records Manager in the Records and Archives Management Section of the Knowledge and Information Management, Academic Outreach and WTO Chairs Programme Division. The Division develops and coordinates WTO knowledge and information management policies and is responsible for academic outreach activities with universities and the WTO Chairs Programme. The Records and Archives Management Section is in charge of the custody and control of Secretariat records and informational assets, in both paper and electronic formats, by leading their management, access, retention, storage, preservation and disposition, with the purpose of protecting them as evidences of actions and of ensuring accountability to present and future users.

General Functions Under the supervision of the Chief of the Records and Archives Management Section, the incumbent will work in the deployment and maintenance of the WTO electronic document and records management system (EDRMS). The incumbent will perform the following functions: 1. Develop, implement and maintain tools to manage active and semiactive records, such as classification plans, retention schedules and controlled vocabularies, based on international standards and best practices. 2. In line with the overall Divisional Knowledge Management mandate and workplan, and in accordance with the Records and Archives Management Strategy, participate in the implementation of the EDRMS in compliance with records management best practices, including: mapping and analysis of records and information processes, optimization of workflows, and refining, indexing and migration of records to the new EDRMS. 3. Contribute to drafting and implementing records and archives management guidelines and procedures, such as metadata schemas, digitization guidelines, transfer of custody or digital preservation. 4. Liaise with relevant stakeholders of Knowledge Management policies and strategies; mobilize and keep engaged knowledge and information management focal points, particularly by ensuring organizational understanding of the interrelationship between records and business processes, providing training to staff on how best to access, use and share WTO information resources and knowledge through the records management systems and the knowledge management portal when required. 5. Manage the central repository of active and semiactive records. Prepare lists for the disposition of records not qualified for permanent preservation in accordance with the approved retention schedules. 6. With infographics and other visualization tools, support promotion and information campaigns on knowledge management, including the design and preparation of customized presentations and messages, as well as collaborating with other Divisional staff in the dissemination of information and knowledge resources.

REQUIRED QUALIFICATIONS

Education: Advanced university degree in information science, knowledge management, archival science or records management. Alternatively a basic university degree plus a qualification in this field recognized by a professional body that is equivalent to an advanced university degree.

Knowledge and skills: Technical knowledge and skills: Knowledge of and demonstrated professional experience in developing tools for the management of active and semi active records according to internationally recognized standards. Knowledge and demonstrated experience of state-of-the art electronic records and archives management systems. Knowledge of trusted digital repositories would be an asset. Excellent command and use of IT (Information Technology) tools relevant to information management and retrieval. Knowledge of programming languages would be an asset. Proficiency in MS suite of applications (e.g. Word, Excel, PowerPoint, Access, etc.). Behavioural skills: Solid organizational skills. Ability to work under pressure and meet tight deadlines. Excellent communication and presentation skills including the ability to relay technical information in simple language. Ability to come up with creative solutions to solve problems. Excellent interpersonal skills: ability to work as part of a team in a multicultural environment; tact and discretion; contribute to the collective good of the Division; work well as a member of a team, while also capable of working independently to complete his/her assignments.

Work Experience: A minimum of two years of relevant experience. Experience gained in intergovernmental organizations would be an asset.

Languages: Excellent command of English, both oral and written, is required. A good working knowledge of French or Spanish would be an asset.

Additional Information: Only applications from nationals of WTO Members will be accepted. For WTO staff members on fixed-term or regular contracts, only those who have spent minimum two years on their current post are normally considered eligible to apply, as per administrative memorandum 976 paragraph 46. The WTO may use various communication technologies such as video or teleconference for the assessment and evaluation of candidates. The recruitment process may also involve the use of various forms of testing, assessment centres, interviews and reference checks. Candidates not selected whose performance in the selection process nevertheless shows them to be suitable for a similar position may be kept on a roster for up to 24 months, and may subsequently be called upon as and when the need arises for additional resources. ----------------- OFFICE(20)/93

APPLICANTS MAY BE REQUIRED TO SIT A WRITTEN EXAMINATION

APPLICANTS WILL BE CONTACTED DIRECTLY IF SELECTED FOR AN INTERVIEW.

Please note that all candidates must complete an online application form. To apply, please visit the WTO's E-Recruitment website at: erecruitment.wto.org. The system provides instructions for online application procedures.

All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the closing date - Geneva (Switzerland) time - stated in the vacancy announcement.

Intern (Records and Archives Management). WTO, Geneva. Open until 10 January 2020

Vacancy Notice No.: EXT/ISHI/19-76 Title: Intern (Records and Archives Management) Grade: - Contract Type: Temporary appointment   Issued On: 16 December 2019                                        Application Deadline: 10 January 2020 Division:   Languages, Documentation & Information Management Duration:  From February 2020 for six months.

The Secretariat of the WTO, Records and Archives Management Section, Information Management Services, Languages, Documentation and Information Management Division regularly recruits interns. For information on conditions and required qualifications please consult https://www.wto.org/english/thewto_e/vacan_e/iypp_e.htm#WTO_Internship

General Functions 1. Catalogue, index, describe and organize information resources using the corporate electronic document and records management system (EDRMS) and other tools. 2. Review boxes containing paper-based records to locate and identify specific records. 3. Participate in the preparation of dissemination activities. 4. Assist in other records-related tasks as necessary. 5. Provide regular updates of activities to supervisor.

REQUIRED QUALIFICATIONS

Education: Recognized qualification in information management, archival science, records management. At least one year of relevant postgraduate study.

Knowledge and skills: Knowledge of international archival standards: e.g. ISAD(G), ISAAR/CPF, EAD, MoReq. Ability to describe records accurately and consistently in English. Knowledge of preservation techniques for paper-based records. Knowledge of new information technologies. Good verbal and written communication skills.

Languages: Advanced knowledge of English. A good working knowledge of French or Spanish would be an asset.

Additional Information: Remuneration: Interns receive a daily allowance of CHF 60 (including week-ends and official holidays falling within the selected period). Travel expenses to and from Geneva cannot be paid by the WTO, and such travel is not covered by the Organization's insurance. Medical health insurance coverage is mandatory in Switzerland, and interns are responsible for organizing their own health insurance prior to commencing their internship at the WTO. Eligibility: Interns are recruited from among nationals of WTO Member states. Interns will have completed their undergraduate studies in a relevant discipline (information management, archival science, records management), and shall have completed at least one year of their postgraduate studies. The minimum age for an intern shall be 21 years and the maximum age 30 years. A roster of suitable candidates is maintained from which interns are selected. In addition to the regular internship programme, the need may also arise to recruit interns at short notice for particular tasks. These recruits will also be drawn from the roster. Names will not be maintained on the roster for longer than one year.

APPLICANTS MAY BE REQUIRED TO SIT A WRITTEN EXAMINATION

APPLICANTS WILL BE CONTACTED DIRECTLY IF SELECTED FOR AN INTERVIEW.

Please note that all candidates must complete an online application form. To apply, please visit the WTO's E-Recruitment website at: erecruitment.wto.org. The system provides instructions for online application procedures.

All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the closing date - Geneva (Switzerland) time - stated in the vacancy announcement.

Two intern positions (Records and Archives Management). WTO, Geneva. Open until 18 January 2019

The recruitment policy of the WTO is to seek to attract and retain staff members offering the highest standards of competence,

efficiency and integrity.

As an Equal Opportunities Employer, the WTO gives full regard to merit and diversity.

.

Vacancy Notice No.: EXT/ISHI/19-1

Title: Intern (Records and Archives Management)

Grade: -

Contract Type: Temporary appointment

Issued On: 10 January 2019

Application Deadline (CET): 18 January 2019

Division: Languages, Documentation & Information

Management

Duration: starting 4 February 2019, Maximum 6 months

.

The Secretariat of the WTO is looking to recruit two interns to gain work experience in the Records and Archives Section, located

in the Information Management Service of the Languages, Documentation and Information Management Division.

General Functions

.

1.Catalogue, index, describe and organize information resources using the corporate EDRMS and other tools.

2.Digitize and organize a card index system for historical correspondence to enable user search and access.

3.Review boxes of paper-based records to locate and identify specific records.

4.Provide regular updates of activities to supervisor.

5.Assist in other records-related tasks as necessary.

REQUIRED QUALIFICATIONS

Education:

.

Recognized qualification in information management, archival science, records management. At least one year of relevant

postgraduate studies (e.g. Master's degree) must have been completed at the time of application.

Knowledge and skills:

.

Knowledge of international archival standards: e.g. ISAD(G), ISAAR/CPF, EAD, MoReq.

Ability to describe records accurately and consistently in English.

Knowledge of preservation techniques for paper-based records.

Knowledge of new information technologies.

Good verbal and written communication skills.

Languages:

.

Advanced knowledge of English. A good working knowledge of French or Spanish would be an asset.

Additional Information:

.

Remuneration:

Interns receive a daily allowance of CHF 60 (including week-ends and official holidays falling within the selected period). Travel

expenses to and from Geneva cannot be paid by the WTO, and such travel is not covered by the Organization's insurance.

Medical health insurance coverage is mandatory in Switzerland, and interns are responsible for organizing their own health

insurance prior to commencing their internship at the WTO.

Eligibility:

Interns are recruited from among nationals of WTO Member states.

Interns will have completed their undergraduate studies in a relevant discipline (information management, archival science,

records management), and shall have completed at least one year of their postgraduate studies.

The minimum age for an intern shall be 21 years and the maximum age 30 years.

A roster of suitable candidates is maintained from which interns are selected. In addition to the regular internship programme, the

need may also arise to recruit interns at short notice for particular tasks. These recruits will also be drawn from the roster. Names

will not be maintained on the roster for longer than one year.

.

APPLICANTS MAY BE REQUIRED TO SIT A WRITTEN EXAMINATION

.

APPLICANTS WILL BE CONTACTED DIRECTLY IF SELECTED FOR AN INTERVIEW.

.

Please note that all candidates must complete an online application form.

To apply, please visit the WTO's E-Recruitment website at: erecruitment.wto.org. The system provides instructions for online

application procedures.

All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the

closing date - Central European Time (CET) - stated in the vacancy announcement.

PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE CLOSING DATE WILL NOT BE ACCEPTED

The WTO is a non-smoking environment

Chief of Section, Records and Archives Management. WTO, Geneva. Open until 8 January 2019

Vacancy Notice No.: EXT/F/18-69 Title: Chief of Section (Records and Archives Management) Grade: 8 Contract Type: Fixed-term Starting Salary: CHF 111,652 net per annum (approximate) Issued On: 10 December 2018                                        Application Deadline (CET): 8 January 2019 Division:   Languages, Documentation & Information Management Duration:  Two years with the possibility of extension

Other Conditions: In accordance with WTO Staff Regulations and Staff Rules and WTO Pension Plan Regulations. The World Trade Organization offers an attractive compensation package including an annual net salary (subject to mandatory deductions for pension contributions and health insurance), dependency benefits, pension plan, health insurance scheme, separation grant and 30 days annual leave. Benefits for internationally recruited staff may include travel and removal expenses on appointment and separation, installation grant, education grant, rental subsidy and home leave. Additional information on the compensation package is provided on the WTO website: https://www.wto.org/english/thewto_e/vacan_e/compensation_e.htm

The Secretariat of the WTO is seeking to fill a position of Chief of Section (Records and Archives Management Section (RAMS)) in the Information Management Services (IMS) Branch of the Language, Documentation and Information Management Division. The Information Management Services Branch - composed of the Official Documents and Records Section, the Library Section and the Records and Archives Management Section - aims to identify and provide appropriate access to all relevant internal and external information. This entails adding value to information by capturing, indexing, storing, preserving and disseminating it. Information resources are managed and disseminated through the WTO websites and repositories for documents, records and archives, correspondence, notifications and library content. The Records and Archives Management Section is in charge of the custody and control of Secretariat records and informational assets, in both paper and electronic formats, by leading their management, access, retention, storage, preservation and disposition, with the purpose of protecting them as evidences of actions and of ensuring accountability to present and future users.

General Functions Under the supervision of the Head of IMS, the incumbent will have the primary responsibility for supervising and managing the RAMS. In addition, the incumbent will participate in decision-making, planning and the development of strategies relative to the management of information resources. Key accountabilities will include: 1. Lead, plan and manage the work of the RAMS to ensure high quality services are delivered in an effective, efficient and timely manner. Ensure skills of staff are continuously developed through training or coaching. Manage a team of 5 staff members and interns and budgetary resources allocated to the section. 2. Establish and implement strategies, guidelines and procedures to collect, assess, organize and preserve the WTO's information assets in all forms (paper, image, audio, video, electronic record, etc.). This includes ensuring conservation of information resources and implementing a disaster recovery plan; and elaborating collection development and acquisitions programmes to ensure the continued reception and relevancy of information where applicable. 3. Ensure the maintenance of information systems in order to allow for swift and accurate retrieval of information, thus making resources easily accessible to those who need them. In coordination with the Information Technology Solutions Division, analyse user needs, propose functional specifications for an information system serving these needs and supervise development of the IT solutions chosen. 4. Ensure that the WTO's archive policies (disclosure policy, user service policy, etc.) in the field of information management remain aligned with the WTO business needs. 5. Establish procedures and training programmes for WTO staff on the organization of collections, management, access and use of resources. Liaise with divisions to raise awareness and develop understanding of preservation of information resources. 6. Respond to requests from WTO staff, Members, organizations and individuals outside the WTO and represent the WTO on missions and at meetings.

REQUIRED QUALIFICATIONS

Education: An advanced university degree in archives records management, library science, or information management or a basic university degree plus a qualification in this field recognized by a professional body that is equivalent to an advanced university degree.

Knowledge and skills: Technical Skills: Demonstrated professional experience in and knowledge of indexing, analysing and describing archive materials and records according to internationally recognized standards. Demonstrated knowledge of and experience in the use of state-of-the art electronic records management tools. Use of IT (Information Technology) tools relevant to information organization and retrieval (e.g. search engines) would be an asset. Capacity to think strategically and develop plans to better integrate the section into the WTO and to bring value to the assets available. Ability to successfully initiate and manage change. Project management skills. Ability to draft accurately concisely and clearly in English. Behavioural Skills: Proven ability to supervise a group of people in their day-to-day work, and to manage, motivate and lead a service. Capability to work harmoniously in a multi-cultural environment. Capability to persuade others to a point of view using facts. Capability to present technical facts to knowledgeable specialised audiences. Capability to communicate information in a clear way and to understand information; capability to initiate and build relationships with a variety of people both inside and outside the organization. Capability to manage and diffuse tension. Capability to work in a team where supporting and gaining the support of others is important to achieving her/his objectives.

Work Experience: Minimum five years' relevant professional experience, including at least 3 years of supervisory responsibilities.

Languages: Excellent command of English, both oral and written (at a level corresponding or equivalent to a minimum of C1 according to the Common European Framework of Reference for Languages (CEFR)) and a good working knowledge of French (minimum B2 level according to the CEFR). Knowledge of Spanish would be an asset. Shortlisted candidates will be asked to provide proof of their language skills under a recognized framework (e.g. CEFR, IELTS, etc.) unless the language in question is their mother tongue. The language skills of shortlisted candidates who are unable to provide proof of their language proficiency will be assessed as part of the selection process.

Additional Information: The position may be offered at a lower grade if the selected candidate does not fully meet all the required qualifications. Only applications from nationals of WTO Members will be accepted. The WTO may use various communication technologies such as video or teleconference for the assessment and evaluation of candidates. The recruitment process may also involve the use of various forms of testing, assessment centres, interviews and reference checks. Candidates not selected whose performance in the selection process nevertheless shows them to be suitable for a similar position may be kept on a roster for up to 12 months, and may subsequently be called upon as and when the need arises for additional resources. ----------------------- OFFICE(18)/100

APPLICANTS MAY BE REQUIRED TO SIT A WRITTEN EXAMINATION

APPLICANTS WILL BE CONTACTED DIRECTLY IF SELECTED FOR AN INTERVIEW.

Please note that all candidates must complete an online application form. To apply, please visit the WTO's E-Recruitment website at: erecruitment.wto.org. The system provides instructions for online application procedures.

All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the closing date - Central European Time (CET) - stated in the vacancy announcement

Internship in the Archives Section. WTO, Geneva. Open until 6 November 2016

Vacancy Notice No.: EXT/T/16-71 Title: Internship in the WTO Archives Section Grade: - Contract Type: Temporary appointment   Issued On: 18 October 2016 Application Deadline (CET): 6 November 2016 Division:   Languages, Documentation & Information Management Duration:  6 months

General Functions · Catalogue, index, describe and organize information resources using Records Management application and other tools. · Digitize and organize a card index system for historical correspondence to enable user search and access. · Review boxes of paper-based records to locate and identify specific records. · Provide regular updates of activities to supervisor. · Assist in other records-related tasks as necessary.

REQUIRED QUALIFICATIONS

Education: Recognized qualification in information management/archives/records management. At least one year of relevant postgraduate study.

Knowledge and skills: Knowledge of international archival standards: e.g. ISAD(G), ISAAR/CPF, EAD, MoReq; Ability to describe records accurately and consistently in English; Knowledge of preservation techniques for paper-based records; Knowledge of new information technologies; Good verbal and written communication skills;

Languages: Advanced knowledge of English. A good working knowledge of French would be an asset.

Additional Information: Interns are recruited from among nationals of WTO Members state. Interns will have completed their undergraduate studies in a relevant discipline, and shall have completed at least one year of their postgraduate studies. The minimum age for an intern shall be 21 years and the maximum age 30 years. A roster of suitable candidates is maintained from which interns are selected. In addition to the regular internship programme, the need may also arise to recruit interns at short notice for particular tasks. These recruits will also be drawn from the roster. Names will not be maintained on the roster for longer than one year. Contractual Terms and Conditions: Paid interns receive a daily allowance of CHF 60 (including week-ends and official holidays falling within the selected period). No other remuneration of any kind shall be paid. Internships take place in Geneva, Switzerland only. Travel expenses to and from Geneva cannot be paid by the WTO, and such travel is not covered by the Organization's insurance. Interns are also responsible for their own insurance cover for illness and accidents while they are working at the WTO. The WTO may also employ unpaid interns funded from external sources. Internships are generally of a duration of up to 24 weeks, the length of the internship depending on the project the interns is requested to work on, and on the needs of each Division. The granting of an internship does not entail in any way the right to an extension thereof nor to a vacancy in another part of the Secretariat. Interns may nevertheless apply to external vacancies. Internships can start at any time during the year. An internship can be terminated by the WTO Secretariat or by the intern with one week's notice. The Director responsible for an intern will write an evaluation report at the end of the internship, and the intern will also be required to evaluate the internship. Both evaluations will be placed on file. An agreement will be established between the intern and the Director of the Human Resources Division, specifying the conditions of service and details of any remuneration. Interns are treated like secretariat staff members during their stay insofar as their obligations, in particular with regard to confidentiality.

Information Management Specialist. WTO, Geneva. Open until 12 November 2015

Vacancy Notice No.: EXT/F/15-50 Title: Information Management Specialist Grade: 6 Contract Type: Fixed-term Starting Salary: CHF 84.820 net per annum (approximate) Issued On: 15 October 2015                        Application Deadline (CET): 12 November 2015 Division: Languages, Documentation & Information Management Duration: Two years with the possibility of extension

Other Conditions: In accordance with WTO Staff Regulations and Staff Rules and WTO Pension Plan Regulations. The World Trade Organization offers an attractive compensation package including an annual net salary (subject to mandatory deductions for pension contributions and health insurance), dependency benefits, pension plan, health insurance scheme, separation grant and 30 days annual leave. Benefits for internationally recruited staff may include travel and removal expenses on appointment and separation, installation grant, education grant, rental subsidy and home leave. Additional information on the compensation package is provided on the WTO website: http://www.wto.org/english/thewto_e/vacan_e/comp_package_e.pdf

The Secretariat of the WTO is seeking to fill a position of Information Management Specialist in the Information Management Services of the Language, Documentation and Information Management Division.

General Functions Under the supervision of the Chief, Official Documents and Records, the incumbent will manage and administer the WTO Central Registry of Notifications (CRN) and all associated services; updating and maintaining the registry database in co-ordination with staff in the Documents Management, Monitoring and Production Section. The incumbent will perform the following functions: 1. Receive and process all notifications submitted by Members for inclusion in the CRN and act as a focal point for enquires and information on notifications. 2. Provide relevant information and support services to Members and liaise with divisional representatives in the Secretariat on notification issues. 3. Index notifications entered in the registry database according to their content and specific trade/product coverage. 4. Update, modify or correct value lists and notification requirements in conjunction with divisional representatives. 5. Produce periodic reports and statistics on the state of notifications for both Members and the Secretariat; remind Members of their obligations to notify and, in conjunction with the division concerned, request outstanding information from Members who have not fulfilled their notification requirements. 6. Supervise the work of the CRN assistant and provide training and instruction. 7. Participate in ongoing discussions on the future evolution of the notification process within the WTO Secretariat. 8. Undertake any other administrative and/or data management activities as required.

REQUIRED QUALIFICATIONS

Education: An advanced university degree in library science / information management or a basic university degree plus a qualification in this field recognized by a professional body that is equivalent to an advanced university degree.

Knowledge and skills: Demonstrated professional experience in indexing, analysing and describing information materials and records according to internationally recognized standards. Excellent command and use of IT (Information Technology) tools relevant to information organization and retrieval. A sound understanding of the principles of indexing. Knowledge of the Harmonized System and other product classifications would be an asset. Excellent interpersonal and communication skills. The ability to work as part of a team is essential. The following interpersonal capabilities are required: relate to and build relationships with colleagues; communicate information in a clear way and understand information; present technical facts to knowledgeable specialised audiences; work as a member of a team, relating to others, while working independently to achieve his/her objectives.

Work Experience: Minimum two years' relevant experience.

Languages: Excellent command of English, both oral and written is required. A good working knowledge of French and/or Spanish would be an asset.

Additional Information: Only applications from nationals of WTO Members will be accepted. The WTO may use various communication technologies such as video or teleconference for the assessment and evaluation of candidates. The recruitment process may also involve the use of various forms of testing, assessment centres, interviews and reference checks. Candidates not selected whose performance in the selection process nevertheless shows them to be suitable for a similar position may be kept on a roster for up to 18 months, and may subsequently be called upon as and when the need arises for additional resources. _____________ OFFICE(15)/89

APPLICANTS MAY BE REQUIRED TO SIT A WRITTEN EXAMINATION

APPLICANTS WILL BE CONTACTED DIRECTLY IF SELECTED FOR AN INTERVIEW.

Please note that all candidates must complete an online application form. To apply, please visit the WTO's E-Recruitment website at: erecruitment.wto.org. The system provides instructions for online application procedures.

All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the closing date - Central European Time (CET) - stated in the vacancy announcement.

Dispute Settlement Registrar Assistant. WTO, Geneva. Open until 30 April 2015

Vacancy Notice No.: EXT/T/15-05 Title: Dispute Settlement (DS) Registrar Assistant Grade: 3 Contract Type: Temporary appointment Issued On: 14 April 2015                                       Application Deadline (CET): 30 April 2015 Division: Legal Affairs Duration: Six months

The WTO is looking for a temporary Dispute Settlement (DS) Registrar Assistant in the Legal Affairs Division.

General Functions Under the guidance of the Dispute Settlement (DS) Registrar, the incumbent may be asked to undertake some of the following tasks in the DS Registry: 1. Review archived dispute files (both paper and electronic copies) to ensure they are in line with the standards set by the WTO Archive Unit. This task may include reviewing the content of dispute record boxes (submissions, exhibits and annexes), and saving specific files in the Records Management Application (RMA). 2. Fulfil various basic functions for the Digital Dispute Settlement Registry software application (DDSR), including: a) updating the inactive disputes docket sheets to make them conform to the DDSR standards; b) formatting DDSR technical assistance material (slides, mock cases, etc.); c) creating new accounts; and d) assisting in the launch of the DDSR pilot project. 3. Maintain filing systems; file and retrieve correspondence and documents in established filing systems; help prepare official records for appeal; and retrieve and send official records to archives using the RMA. 4. Process dispute settlement communications from delegations. The task will include organizing files, processing incoming correspondence, sending physical and electronic documents to dispute settlement panelists, keeping DS Registry records (including docket sheets).

REQUIRED QUALIFICATIONS

Education: Completion of secondary education. Clerical and/or document management training or experience. Specific post-secondary training in clerical and/or document management skills or paralegal, legal secretary or other specialized legal studies would be an asset.

Knowledge and skills: Good knowledge of standard WTO software applications (Microsoft Word, Excel, and Outlook). Ability to work as a member of a team; to work harmoniously with Secretariat Staff in a multi-cultural environment; and to work efficiently and independently. Knowledge of the WTO in general and WTO dispute settlement procedures in particular would be an asset.

Work Experience: 2 to 3 years' relevant experience in office administration and record keeping, including filing, in a legal setting, in the private or public sector, or in an international organization.

Languages: Excellent speaking and reading skills in English. Spanish would be an asset.

Additional Information: Only applications from nationals of WTO Members will be accepted.

APPLICANTS MAY BE REQUIRED TO SIT A WRITTEN EXAMINATION

APPLICANTS WILL BE CONTACTED DIRECTLY IF SELECTED FOR AN INTERVIEW.

Online applications are strongly encouraged to enable WTO to store your profile in a permanent database. Please visit WTO's E-Recruitment website at: www.wto.org. The system provides instructions for online application procedures.

All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the closing date - Central European Time (CET) - stated in the vacancy announcement.

Information Management Specialist, Records Manager. WTO, Geneva. Open until 5 January 2015

Vacancy Notice No.: EXT/F/14-38 Title: Information Management Specialist - Records Manager Grade: 6 Contract Type: Fixed-term Starting Salary: CHF 84,399 net per annum (approximate) Issued On: 27 November 2014                                       Currently accepting applications Application Deadline (CET): 5 January 2015 Division: Languages, Documentation & Information Management (282) Duration: Two years with the possibility of extension

Other Conditions: In accordance with WTO Staff Regulations and Staff Rules and WTO Pension Plan Regulations. The World Trade Organization offers an attractive compensation package including an annual net salary (subject to mandatory deductions for pension contributions and health insurance), dependency benefits, pension plan, health insurance scheme, separation grant and 30 days annual leave. Benefits for internationally recruited staff may include travel and removal expenses on appointment and separation, installation grant, education grant, rental subsidy and home leave. Additional information on the compensation package is provided on the WTO website: http://www.wto.org/english/thewto_e/vacan_e/comp_package_e.pdf

The Secretariat of the WTO is seeking to fill a position of Information Management Specialist - Records Manager in the Information Management Services of the Language, Documentation and Information Management Division. Serving staff members interested in the position are also invited to apply. This is a re-advertisement of Vacancy Notice No. EXT/F/14-22. APPLICANTS WHO ALREADY APPLIED FOR EXT/F/14-22 NEED NOT RE-APPLY

General Functions Under the supervision of the Chief of Archives, the incumbent will work primarily on the WTO official records management application, indexing, storage and dissemination of WTO materials and records internally and externally. The incumbent will perform the following functions: 1. Catalogue, describe and organize information resources to ensure appropriate access and distribution of records using relevant metadata in electronic systems. 2. Assist in determining and applying international standards in records management, including authority files, taxonomies, thesauri, value lists, classification plans and retention policies to harmonize information. 3. In accordance with the Paper Smart Secretariat Plan, oversee the changeover from paper to electronic resources in the Archives Section. 4. Respond to telephone, email and written enquiries from Members, Secretariat and public on archival information resources by researching for materials and providing appropriate information. 5. Participate in the elaboration of information policy in respect of archives and records within the Division and work closely with other colleagues in this area. 6. Assist in the smooth functioning of training programmes for staff and others on how best to access, use and interpret WTO information resources through records management systems. Collaborate with the appropriate Secretariat team to create and distribute promotional and informational resources.

REQUIRED QUALIFICATIONS

Education: An advanced university degree in archives and records management or a basic university degree plus a qualification in this field recognized by a professional body that is equivalent to an advanced university degree.

Knowledge and skills: Demonstrated professional experience in indexing, analysing and describing archive materials and records according to internationally recognized standards. Demonstrated experience of state-of-the art electronic records management tools. Practical experience of DOCUMENTUM would be an asset. Excellent command and use of IT (Information Technology) tools relevant to information organization and retrieval (e.g. search engines). Excellent interpersonal and communication skills. Ability to work as part of a team is essential.

Work Experience: Minimum two years' relevant experience.

Languages: Excellent command of English, both oral and written and a good working knowledge of French. Spanish would be an asset.

Additional Information: Only applications from nationals of WTO Members will be accepted. _____________ OFFICE(14)/73

APPLICANTS MAY BE REQUIRED TO SIT A WRITTEN EXAMINATION

APPLICANTS WILL BE CONTACTED DIRECTLY IF SELECTED FOR AN INTERVIEW.

Online applications are strongly encouraged to enable WTO to store your profile in a permanent database. Please visit WTO's E-Recruitment website at: www.wto.org. The system provides instructions for online application procedures.

All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the closing date - Central European Time (CET) - stated in the vacancy announcement.

Information Management Specialist - Records Manager. WTO, Geneva. Open until 22 September 2014

The recruitment policy of the WTO is to seek to attract and retain staff members offering the highest standards of competence, efficiency and integrity. As an Equal Opportunities Employer, the WTO gives full regard to merit and diversity. Vacancy Notice No.: EXT/F/14-22 Title: Information Management Specialist - Records Manager Grade: 6 Contract Type: Fixed-term Starting Salary: CHF 84,399 net per annum (approximate) Issued On: 22 August 2014 Application Deadline (CET): 22 September 2014 Division: Languages, Documentation & Information Management (282) Duration: Two years with the possibility of extension Other Conditions: In accordance with WTO Staff Regulations and Staff Rules and WTO Pension Plan Regulations. The World Trade Organization offers an attractive compensation package including an annual net salary (subject to mandatory deductions for pension contributions and health insurance), dependency benefits, pension plan, health insurance scheme, separation grant and 30 days annual leave. Benefits for internationally recruited staff may include travel and removal expenses on appointment and separation, installation grant, education grant, rental subsidy and home leave. Additional information on the compensation package is provided on the WTO website: http://www.wto.org/english/thewto_e/vacan_e/comp_package_e.pdf The Secretariat of the WTO is seeking to fill a position of Information Management Specialist - Records Manager in the Information Management Services of the Language, Documentation and Information Management Division. Serving staff members interested in the position are also invited to apply. General Functions Under the supervision of the Chief of Archives, the incumbent will work primarily on the WTO official records management application, indexing, storage and dissemination of WTO materials and records internally and externally. The incumbent will perform the following functions: 1. Catalogue, describe and organize information resources to ensure appropriate access and distribution of records using relevant metadata in electronic systems. 2. Assist in determining and applying international standards in records management, including authority files, taxonomies, thesauri, value lists, classification plans and retention policies to harmonize information. 3. In accordance with the Paper Smart Secretariat Plan, oversee the changeover from paper to electronic resources in the Archives Section. 4. Respond to telephone, email and written enquiries from Members, Secretariat and public on archival information resources by researching for materials and providing appropriate information. 5. Participate in the elaboration of information policy in respect of archives and records within the Division and work closely with other colleagues in this area. 6. Assist in the smooth functioning of training programmes for staff and others on how best to access, use and interpret WTO information resources through records management systems. Collaborate with the appropriate Secretariat team to create and distribute promotional and informational resources. REQUIRED QUALIFICATIONS Education: An advanced university degree in archives and records management or a basic university degree plus a qualification in this field recognized by a professional body that is equivalent to an advanced university degree. Knowledge and skills: Demonstrated professional experience in indexing, analysing and describing archive materials and records according to internationally recognized standards. Demonstarted experience of state-of-the art electronic records management tools. Practical experience of DOCUMENTUM would be an asset. Excellent command and use of IT (Information Technology) tools relevant to information organization and retrieval (e.g. search engines). Excellent interpersonal and communication skills. Ability to work as part of a team is essential. Work Experience: Minimum two years' relevant experience. Languages: Excellent command of English, both oral and written and a good working knowledge of French. Spanish would be an asset. Additional Information: Only applications from nationals of WTO Members will be accepted. _____________ APPLICANTS MAY BE REQUIRED TO SIT A WRITTEN EXAMINATION APPLICANTS WILL BE CONTACTED DIRECTLY IF SELECTED FOR AN INTERVIEW. Online applications are strongly encouraged to enable WTO to store your profile in a permanent database. Please visit WTO's E-Recruitment website at: www.wto.org. The system provides instructions for online application procedures. All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the closing date - Central European Time (CET) - stated in the vacancy announcement. Currently accepting applications

Information Management Specialist. WTO, Geneva. Open until 7 August 2013

Vacancy Notice No.: EXT/F/13-17 Title: Information Management Specialist Grade: 6 Contract Type: Fixed-term Starting Salary: CHF 84,399 net per annum (approximate) Issued On: 10 July 2013 (1 day(s) until closing date) Currently accepting applications Application Deadline (CET): 7 August 2013 Division: Languages, Documentation & Information Management Duration: Two years with the possibility of extension Other Conditions: In accordance with WTO Staff Regulations and Staff Rules and WTO Pension Plan Regulations. The World Trade Organization offers an attractive compensation package including an annual net salary (subject to mandatory deductions for pension contributions and health insurance), dependency benefits, pension plan, health insurance scheme, separation grant and 30 days annual leave. Benefits for internationally recruited staff may include travel and removal expenses on appointment and separation, installation grant, education grant, rental subsidy and home leave. Additional information on the compensation package is provided on the WTO website: http://www.wto.org/english/thewto_e/vacan_e/comp_package_e.pdf The Secretariat of the WTO is seeking to fill a position of Information Management Specialist in the Information Management Service of the Language, Documentation and Information Management Division. Serving staff members interested in the position are also invited to apply. General Functions Under the supervision of the Chief of Official Documents and Records Section (ODRS), the incumbent will have primary responsibility for the WTO official documents database, cataloguing and dissemination of WTO official documents on the Internet. Key accountabilities will include: 1. Catalogue, index, describe and organize information resources to ensure appropriate access and distribution using relevant metadata in electronic systems. 2. Assist in determining and applying international standards in information management, including authority files, taxonomies, thesaurus, value lists, classification plans and retention policies to harmonize information. 3. Manage and update the different features of the Internet document dissemination facility and the Members' website services. 4. In accordance with the Paper Smart Secretariat Plan, oversee the changeover from paper to electronic resources in the Official Documents and Records Section. 5. Respond to telephone, email and written enquiries from Members, Secretariat and public on information resources by researching for the materials and providing appropriate information. 6. Participate in the elaboration of information policy within the Division and work closely with other colleagues in this area. 7. Assist in the smooth functioning of training programmes for staff and others on how best to access, use and interpret WTO information resources through the information management systems. Collaborate with the appropriate Secretariat team to create and distribute promotional and informational resources. REQUIRED QUALIFICATIONS Education: An advanced university degree in information management/library science, or a basic university degree plus a qualification in this field recognized by a professional body that is equivalent to an advanced university degree. Knowledge and skills: Demonstrated professional experience in cataloguing and the analysis and description of information materials according to internationally recognized standards. Excellent command and use of IT (Information Technology) tools relevant to information organization and retrieval (e.g. search engines). Excellent interpersonal and communication skills. Work Experience: Minimum two years' relevant experience. Languages: Excellent command of English, both oral and written and a good working knowledge of French. Spanish would be an asset. Additional Information: Only applications from nationals of WTO Members will be accepted. _____________ OFFICE(13)/27 -------------------------------------------------------------------------------- APPLICANTS MAY BE REQUIRED TO SIT A WRITTEN EXAMINATION -------------------------------------------------------------------------------- APPLICANTS WILL BE CONTACTED DIRECTLY IF SELECTED FOR AN INTERVIEW. -------------------------------------------------------------------------------- Online applications are strongly encouraged to enable WTO to store your profile in a permanent database. Please visit WTO's E-Recruitment website at: www.wto.org. The system provides instructions for online application procedures. All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the closing date - Central European Time (CET) - stated in the vacancy announcement

Director. Languages, Documentation & Information Management. WTO, Geneva. Open until 31 January 2011

The recruitment policy of the WTO is to seek to attract and retain staff members offering the highest standards of competence, efficiency and integrity.
As an Equal Opportunities Employer, the WTO gives full regard to merit and diversity.

--------------------------------------------------------------------------------

Vacancy Notice No.: EXT/F/10-35

Title: Director

Grade: 11

Contract Type: Fixed-term

Starting Salary: CHF 197,100 net per annum (approximate) Issued On: 3 December 2010
(47 day(s) until closing date)

Currently accepting applications

Application Deadline: 31 January 2011

Division: Languages, Documentation & Information Management
(196)

Duration: Two years with the possibility of extension


Other
Conditions: In accordance with WTO Staff Regulations and Staff Rules and WTO Pension Plan Regulations. The World Trade Organization offers an attractive compensation package including an annual net salary (subject to mandatory deductions for pension contributions and health insurance), dependency benefits, pension plan, health insurance scheme, separation grant and 30 days annual leave. Benefits for internationally recruited staff may include travel and removal expenses on appointment and separation, installation grant, education grant, rental subsidy and home leave.
Additional information on the compensation package is provided on the WTO website:
http://www.wto.org/english/thewto_e/vacan_e/comp_package_e.pdf


The Secretariat of the WTO is seeking to fill the position of Director in the Languages, Documentation and Information Management Division. The ideal candidate should have extensive managerial and leadership experience as well as an excellent understanding of areas ranging from language services, documents production to information management. Serving staff members interested in the position are invited to apply.


General Functions

The incumbent will lead the Languages, Documentation and Information Management Division (LDIMD) which provides two types of complementary services:

- services such as translation, printing, dissemination of documentation, and interpretation for meetings;

- information management services, which include the WTO library, correspondence, the registration of notifications, archiving and preservation of materials, and document research.

The individual must be a strong leader, able to manage a large team covering a wide range of functions and advise the senior management on improving and enhancing the services provided by the Division, particularly the rapidly evolving information management area. Specific responsibilities will include:

1. Align the work of the Languages, Documentation and Information Management Division (LDIMD) to the goals of the WTO, ensuring that the services provided by the Division meet the needs of the Secretariat.

2. Lead and direct the work of LDIMD, establishing and ensuring the effective implementation of the work programme of the Division, setting priorities, ensuring quality control and integration between the various sections of the Division.

3. Manage and ensure continuous improvement/ modernization of the operations in all areas of the Division, ensuring a high level of efficiency, service orientation and quality.

4. Manage, modernize the Information Management Services area, including the WTO library, the Registry, records management, registration of notifications, archiving and preservation of materials, and document research.

5. Coordinate the Division's work with that of other Divisions, including providing substantive contributions to the work of other Divisions as necessary.

6. Represent the Division internally at meeting with senior management.

7. Promote/represent the WTO externally at university fora, international organizations' management networks, etc.

REQUIRED QUALIFICATIONS
Education:

An advanced university degree, or a basic university degree and proven professional expertise equivalent to an advanced academic degree in a relevant area (Business Administration, Law, Economics, Library & Information Sciences, Language Studies etc.).
Knowledge:

An excellent understanding of language services, documents production and information management as well as of state-of-the-art practices and the latest technology utilized. Knowledge of the WTO system. Intellectual flexibility, good technical and political judgement and strong communication and diplomatic skills. Proven ability to manage effectively the work of a large multicultural team of professional and support staff in a diverse international environment/organization as well as to build partnerships.
Work Experience:

A minimum of fifteen years of relevant experience, including substantial work experience ideally in an international environment. Extensive management experience with broad supervisory responsibilitiesis highly desirable.
Languages:

Excellent knowledge of English as well as of French or Spanish. A good knowledge of the third language would be a distinct advantage.
Additional Information:

Only applications from nationals of WTO Members will be accepted.
_____________
OFFICE(10)/73

--------------------------------------------------------------------------------

APPLICANTS MAY BE REQUIRED TO SIT A WRITTEN EXAMINATION

--------------------------------------------------------------------------------

APPLICANTS WILL BE CONTACTED DIRECTLY IF SELECTED FOR AN INTERVIEW.

--------------------------------------------------------------------------------

Online applications are strongly encouraged to enable WTO to store your profile in a permanent database.

Please visit WTO's E-Recruitment website at: www.wto.org. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the closing date stated in the vacancy announcement.