Information Management Specialist, Records Manager. WTO, Geneva. Open until 5 January 2015

Vacancy Notice No.: EXT/F/14-38 Title: Information Management Specialist - Records Manager Grade: 6 Contract Type: Fixed-term Starting Salary: CHF 84,399 net per annum (approximate) Issued On: 27 November 2014                                       Currently accepting applications Application Deadline (CET): 5 January 2015 Division: Languages, Documentation & Information Management (282) Duration: Two years with the possibility of extension

Other Conditions: In accordance with WTO Staff Regulations and Staff Rules and WTO Pension Plan Regulations. The World Trade Organization offers an attractive compensation package including an annual net salary (subject to mandatory deductions for pension contributions and health insurance), dependency benefits, pension plan, health insurance scheme, separation grant and 30 days annual leave. Benefits for internationally recruited staff may include travel and removal expenses on appointment and separation, installation grant, education grant, rental subsidy and home leave. Additional information on the compensation package is provided on the WTO website: http://www.wto.org/english/thewto_e/vacan_e/comp_package_e.pdf

The Secretariat of the WTO is seeking to fill a position of Information Management Specialist - Records Manager in the Information Management Services of the Language, Documentation and Information Management Division. Serving staff members interested in the position are also invited to apply. This is a re-advertisement of Vacancy Notice No. EXT/F/14-22. APPLICANTS WHO ALREADY APPLIED FOR EXT/F/14-22 NEED NOT RE-APPLY

General Functions Under the supervision of the Chief of Archives, the incumbent will work primarily on the WTO official records management application, indexing, storage and dissemination of WTO materials and records internally and externally. The incumbent will perform the following functions: 1. Catalogue, describe and organize information resources to ensure appropriate access and distribution of records using relevant metadata in electronic systems. 2. Assist in determining and applying international standards in records management, including authority files, taxonomies, thesauri, value lists, classification plans and retention policies to harmonize information. 3. In accordance with the Paper Smart Secretariat Plan, oversee the changeover from paper to electronic resources in the Archives Section. 4. Respond to telephone, email and written enquiries from Members, Secretariat and public on archival information resources by researching for materials and providing appropriate information. 5. Participate in the elaboration of information policy in respect of archives and records within the Division and work closely with other colleagues in this area. 6. Assist in the smooth functioning of training programmes for staff and others on how best to access, use and interpret WTO information resources through records management systems. Collaborate with the appropriate Secretariat team to create and distribute promotional and informational resources.

REQUIRED QUALIFICATIONS

Education: An advanced university degree in archives and records management or a basic university degree plus a qualification in this field recognized by a professional body that is equivalent to an advanced university degree.

Knowledge and skills: Demonstrated professional experience in indexing, analysing and describing archive materials and records according to internationally recognized standards. Demonstrated experience of state-of-the art electronic records management tools. Practical experience of DOCUMENTUM would be an asset. Excellent command and use of IT (Information Technology) tools relevant to information organization and retrieval (e.g. search engines). Excellent interpersonal and communication skills. Ability to work as part of a team is essential.

Work Experience: Minimum two years' relevant experience.

Languages: Excellent command of English, both oral and written and a good working knowledge of French. Spanish would be an asset.

Additional Information: Only applications from nationals of WTO Members will be accepted. _____________ OFFICE(14)/73

APPLICANTS MAY BE REQUIRED TO SIT A WRITTEN EXAMINATION

APPLICANTS WILL BE CONTACTED DIRECTLY IF SELECTED FOR AN INTERVIEW.

Online applications are strongly encouraged to enable WTO to store your profile in a permanent database. Please visit WTO's E-Recruitment website at: www.wto.org. The system provides instructions for online application procedures.

All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the closing date - Central European Time (CET) - stated in the vacancy announcement.