Consultancy - Microform Assessment and Digitization Coordinator. UNICEF, New York. Open until 13 June 2017

Consultancy - Microform Assessment and Digitization Coordinator

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Job Number: 505143 | Vacancy Link
Location: Information and Communication Technology
Work Type : Consultancy

If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you.
For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.
Enterprise Content Management (ECM) is a formalized means of organizing and storing an organization's documents, and other content, that relate to the organization's processes. The term encompasses strategies, methods, and tools used throughout the lifecycle of the content.​

Job Context:

The Project’s goal is to take a systemic approach that introduces and institutionalizes Electronic Content Management (including systems, policies, procedures, standards, guidance, and governance), providing improved search functionality, document and records management, archives management, content management, content reuse and repurposing, and collaboration across UNICEF. As additional benefits it seeks to reduce risks, improve usability of tools, provide significant savings, enable new organizational capabilities and comply with several audit recommendations. These goals will be implemented in keeping with the organizational strategy and information management requirements of stakeholders in various business areas.

 

Purpose of the job:

Under the general guidance of the Senior Project Manager, the Microform Coordinator will identify the complete set of microform documenting all UNICEF board records and will coordinate the digitization and quality assurance review of these records.

Key responsibilities

• Conduct detailed review and assessment of microforms documenting Board Records.
• Work with key stakeholders to ensure assessment is accurate.
• Coordinate digitization of the microforms.
• Coordinate the quality assurance of the digitization process.
• Complete other ECM project activities as required.

Requirements

• Degree in policy development, information management, social sciences, or related field.
• Experience working in the UN or other international development organizations.
• Experience in project management.
• Experience coordinator detailed assessment of key policy documentation.
• Strong attention to detail.

Language

• Fluency in English is required;
• Knowledge of another UN language is an asset.

To view our competency framework, please click here. 
Evaluation method 
Individual consultants will be evaluated based on the cumulative analysis methodology (weighted scoring method), where the award of the contract will be made to the individual consultant whose offer has been evaluated and determined as:

• Responsive/compliant/acceptable; and
• Having received the highest score out of a pre-determined set of technical skills and financial proposal specific to the solicitation.

Technical Criteria weight: [70%]
Financial Criteria weight:  [30%]
Please indicate your ability, availability and daily/monthly rate (in USD) to undertake the terms of reference above (including travel and daily subsistence allowance, if applicable).  Applications submitted without a daily/monthly rate will not be considered.
UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.

Opening Date Sun Jun 04 2017 15:00:00 GMT+0200 (Romance Daylight Time) Eastern Daylight Time
Closing Date Tue Jun 13 2017 05:55:00 GMT+0200 (Romance Daylight Time)

Senior Officer, Documentation Office. EBRD, London. Open until 13 April 2017

Senior Officer, Documentation Office - 9 month contract

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Posting Date: 06-Apr-2017

Location: London, GB

Company: EBRD

Requisition ID	4941
Office Country	United Kingdom
Office City	London
Division	Office of the Secretary General
Dept. / Bus. Group	Board & Institutional Affairs
Business Unit	Board & Institutional Affairs
Contract Type	Short Term
Contract Length	06 months
Posting End Date	13/04/2017

Senior Officer –  9 month secondment role                                                                        

Role Overview

The Senior Officer is responsible for administering all aspects of work flow in the Documentation Office and acts as a key point of contact for all matters relating to the issue of official Board documents.

Key Responsibilities and Deliverables

1. Distributing documentation to the Board of Directors both electronically (via BOLDnet) and in hard copy, in compliance with relevant Bank procedures including the correct presentation and format of documents and ensuring appropriate information security levels are assigned and necessary sign-offs obtained.
2. Delivering hard copies of board documents to the Board of Directors constituency offices
3. Assisting BIA Advisers with Board meeting preparation and other administrative tasks relating to the work of the Board Committees, Information Sessions and Workshops.
4. Maintaining and updating information on the Bank’s website, the intranet, BOLDnet, the Board of Directors Outlook calendar and the Board LiveFeed.
5. Maintaining the security of the records within the Documentation Office, including Highly Restricted documentation.  Controlling access to the verbatim records of the Board of Directors
6. Working with Records Management and Archives regarding the archiving of original board documents.  Independently responsible for implementing correct records management procedures within the office including copying and archiving of documents.
7. Assisting with ad hoc research requests and retrieval of information from BOLDnet.

Skills and Experience

 

• Excellent organisational and administrative skills with the ability to multi-task and work independently.
• Willing to deliver hard copy documents to different floors within the Bank on a daily basis.
• Ability to stay calm and work under pressure, to meet deadlines and handle large volumes of work.
• Willing to deliver hard copy documents to different floors within the Bank on a daily basis.
• Good IT skills.  
• Excellent written and spoken English.
• A good understanding of the work of the Board of Directors and related documentation would be desirable but not essential.
• Reliable, flexible and conscientious, with a good eye for detail.
• Willing to work regular overtime as required.

Diversity is one of the Bank’s core values which are at the heart of everything it does.  A diverse workforce with the right knowledge and skills enables connection with our clients, brings pioneering ideas, energy and innovation. The EBRD staff is characterised by its rich diversity of nationalities, cultures and opinions and we aim to sustain and build on this strength. As such, the EBRD seeks to ensure that everyone is treated with respect and given equal opportunities and works in an inclusive environment. The EBRD encourages all qualified candidates who are nationals of the EBRD member countries to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities.

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