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Thursday, September 30, 2010

Information Management Officer, P-3 (Electronic Records Specialist). ICTR, Arusha. Open until 22 October 2010

UNITED NATIONS NATIONS UNIES
Ref. No.:
TEMPORARY VACANCY ANNOUNCEMENT
P-3 Information Management
Officer (Electronic Records
Specialist)

TVA Grade Level Functional Title
International Criminal Tribunal for Rwanda (ICTR)/Registry
Department/Office/Division
Information Management
Occupational Group (See list on last page)
P-2/P-3 22 October, 2010
Open to
(Current Grade of Applicant)
Deadline
(DD/MM/YYYY)
Service/Section: Registry Estimated Start Date: 01/01/2010
Duty Station: ICTR Arusha Possibility of Extension? YES NO
Duration: 6 months Open to External Candidates? YES NO
DUTIES AND RESPONSIBILITIES
The Information Management Officer (Electronic Records Specialist) will be responsible for the following duties:
• to provide support to ICTR in preparing and making ready its electronic information systems (containing records and
potential archives) for transfer to the residual mechanism or designated custodian of its records in a manner commensurate with
current practice within the UN system and international best practice for records and archives preservation and access over time
• to conduct a comprehensive review of existing electronic information systems tribunal-wide to cover both structured and
unstructured data
• to document fully existing systems including details of software, technologies, recordkeeping functionality and
information security protocols
• to apply ICTR business classification and retention policy to ICTR electronic information systems in order to identify
those that need to be prepared for transfer to the residual mechanism, those which can be eliminated at end of mandate and those
which can be destroyed immediately
• to prepare digital records created in diverse systems within ICTR for integration into the electronic recordkeeping systems
of the residual mechanism or designated custodian of its records
• to implement disposal of those records which can be destroyed immediately and prepare those which can be eliminated at
end of mandate
• to draft procedures and guidelines for marking sensitive information which is in digital form.
The work implies constant interaction with the following:
• Managers and adjunct staff across all of the organs of the ICTR
• Information Management Officers as well as Information Management Assistants, Records Managers and Archivists and
IT specialists within the ICTR
• Information management officer/Tribunals Coordination Information Management Officer who will facilitate liaison with
o OLA
o Other stakeholder groups including ICTY
• Information Management Officers as well as Information Management Assistants, records managers and archivists within
UN ARMS
2 P.315 (3-09)
COMPETENCIES
Professionalism: Knowledge of archives management, recordkeeping and information management. Professional knowledge in
recordkeeping and electronic records, systems and storage media formats, preservation, migration management and digital
multimedia formats. Highly developed conceptual, analytical and innovative problem-solving ability; demonstrated ability to
handle complex business process and information integration issues.
Planning and Organizing: Ability to establish priorities and to plan, coordinate and monitor own work plan.
Technology Awareness: In-depth knowledge and experience of relevant technology and its application in archives and
recordkeeping.
Communication: Demonstrable ability to write in a clear and concise manner and communicate effectively orally. Ability to
prepare reports, formulating positions on issues, articulating options concisely conveying maximum necessary information,
making and defending recommendations.
Teamwork: Demonstrated interpersonal skills and ability to establish and maintain effective working relations.
3 P.315 (3-09)
For Managerial Positions:
QUALIFICATIONS
Experience: At least five years of progressively responsible professional experience in modern archives, recordkeeping and/or
information management functions. Experience must include information management and preservation of electronic records, with
emphasis on migrating and maintaining digital records and archives and applying information technology to archives and
recordkeeping functions.
Education: Advanced university degree (Masters Degree) with specialization in archival or information science, information
systems, systems analysis and design or related field
Languages: Fluency in oral and written English or French; knowledge of a second official UN language is an advantage.
Other Skills: Other skills: Strong understanding of databases and applied knowledge of a variety of digital content formats and
standards (e.g. XML, .jpg, PDF) in relation to digital preservation and access is required. Comprehensive knowledge of the
Organization’s information management/information technology and related information systems, policies, procedures and
practices is desirable.
ADDITIONAL COMMENTS
Please state in cover letter why you are suited for the position.
P.315 (3-09)
DOCUMENTS REQUIRED:
Cover Letter
PHP
Signed PAS Periods: Two latest ePAS
Others:
ALL SUBMISSIONS TO BE SENT TO:
Contact Name: Catherine Hare Email Address: harec@un.org
Copy (cc): Email Address:
Please choose from this list of Occupational groups:
Administration
Civil Affairs
Civilian Police
Conference Services
Drug Control and Crime Prevention
Economic Affairs
Electoral Affairs
Engineering
Finance
Human Resources
Human Rights
Humanitarian Affairs
Information Management
Information Systems and Technology
Internship
Jurists
Legal Affairs
Logistics
Management and Programme Analysis
Medical
Ombudsman
Political Affairs
Population Affairs
Procurement
Production Service and Transport Work
Programme Management
Public Administration
Public Information
Science and Technology
Security
Social Affairs
Social Sciences
Statistics
Note:
While this temporary assignment will provide the successful applicant with an ideal opportunity to gain new work
experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
Internal candidates for this purpose is defined as staff members currently serving under 100 series appointment who have
been recruited after a competitive examination under staff rule 104.15 or after the advice of a Secretariat joint body under
staff rule 104.14. External applicants may be considered when it is not possible to identify suitable internal candidates of
the same department/office.
Please note that external candidates are generally not entitled to be appointed at the advertised level of this temporary
vacancy and will therefore be graded in accordance with the current recruitment guidelines. This means that the grade
may be at a lower level than that of the advertised level of the post.
For information on the provisions for special post allowance, please refer to ST/AI/1999/17.

Information Management Assistant, G-6. UN Secretariat, DPKO. New York. Open until 14 October 2010

Job Title

INFORMATION MANAGEMENT ASSISTANT, G6

Department/ Office

DEPARTMENT OF PEACEKEEPING OPERATIONS

Duty Station

NEW YORK

Posting Period

14 September 2010-14 October 2010

Job Opening number

10-IMA-DEPT PEACEKEEPING OPERATIONS-16136-R-NEW YORK

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Organizational Setting and Reporting

The position is located in the Peacekeeping Records Centre. Under the overall supervision of the Chief of Staff and under the direct supervision of the Information Management Officer, the Information Management Assistant oversees the Peacekeeping Records Centre, which manages and archives Department of peacekeeping operations (DPKO) and Department of field support (DFS)'s core set of business records and historical items.

Responsibilities

Archives and Records Management

- Coordinates the regular transfer of scheduled records into the Peacekeeping Records Centre by liaising with DPKO/DFS offices; ensures the completeness and accuracy of transfer documentation; and, provides assistance to staff in transfer preparations.

- Oversees records accessioning operations by supervising staff in receiving transfers; applies retention schedules and links to previous accessions; and, breaks accessions into records series and registers identifiers in the Records Centre's database.

- Manages Records Centre operations by overseeing space allocations and associated accessions and database updating; and, monitors environmental quality controls of storage areas and resolves related problems.

- Applies retention schedules and initiates reappraisals, transfers and disposals in consultation with the Information Management Officer; and, registers actions in the Records Centre's database.

- Oversees secure and non-secure disposals by liaising with the Department of Management Facilities Management Service; prepares background information for the review of the Information Management Officer; supervises the staging of records for disposal; and, updates the Peacekeeping Records Centre database accordingly.

- Undertakes archival arrangement and description projects by researching administrative histories of peacekeeping operations and providing records content analysis for purposes of series description preparation and appraisal determinations; and, arranges records and prepares series descriptions according to General International Standard Archival Description (ISAD(G)).

- Oversees reference and research operations by servicing on-site and remote researchers, including the supervision of Peacekeeping Records Centre staff in records identification, retrieval and reproduction services.

- Provides curatorial and database management for peacekeeping artwork, photograph collections, and awards.

- Coordinates access and declassification reviews by screening records for security-classified materials, preparing declassification review requests and updating the Records Centre database.

Documents

- Performs research and document delivery services using a range of specialized commercial databases available through the Peace Operations Intranet, in addition to standard sources and databases.

- Oversees the proper electronic and paper distribution, filing and archiving of all code cables incoming from and outgoing to DPKO- and DFS-led peacekeeping, political and support operations.

- Supports the DPKO Peacekeeping Best Practices Section in the version control of DPKO/DFS official guidance documents; ensures the proper electronic and paper filing of these documents.

- Maintains statistics on service and workload measures.

General

- Performs management functions for the Records Centre team, including performance management and time and attendance management.

- Guides and supervises more junior Records Centre General Service staff in daily operations and special projects.

- Provides administrative support for the Office of the Chief of Staff, and undertakes other duties as assigned.

Competencies

Professionalism: Knowledge of electronic recordkeeping and relevant information systems and networks. Ability to undertake independent research, maintain records in a systematic fashion and to retrieve necessary materials with maximum speed and accuracy. Ability to identify and assess issues and develop accurate retrieval tools for relevant records. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Core Values

Core Values: Integrity, Professionalism and Respect for Diversity

Education

High school diploma or equivalent.

Work Experience

Seven years of experience in archives or electronic records management or related area. Extensive experience in the use of electronic document and records management systems is required. Solid understanding of taxonomy, records disposition, and records appraisal principles and standards is required. Experience using United Nations records retention schedules is desirable. Understanding of information security principles is desirable. Familiarity with metadata standards is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this post, fluency in oral and written English is required. Knowledge of another official UN language is desirable.

United Nations Considerations

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Assessment Method

Competency based interview. Passing the New York Administrative Support Assessment Test is a prerequisite for recruitment consideration in the General Service category in the United Nations Headquarters at New York. To make arrangements to take this test, you may bring in person a copy of your completed Personal History Profile to the General Services and Related Categories Staffing Unit (GSRCSU), United Nations Secretariat, located at One United Nations Plaza (at corner of 1st Avenue and 44th Street), Room DC1-200. GSRCSU receives applicants every Wednesday (except public holidays) between 10.00 am and Noon. Persons wishing to take the ASAT are pre-screened and, if successful, scheduled to sit the ASAT at a later date.

Special Notice

- Staff Members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all Staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

- This post is financed by the Support Account for Peacekeeping Operations. Extension of appointment will be subject to budgetary approval. The appointment of staff will also be limited to service on posts financed by the Support Account.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.

Information Management Assistant, G-5. UN-HABITAT, Nairobi. Open until 13 October 2010

Job Title

INFORMATION MANAGEMENT ASSISTANT, G5

Department/ Office

UNITED NATIONS HUMAN SETTLEMENTS PROGRAMME

Duty Station

NAIROBI


Posting Period

13 September 2010-13 October 2010

Job Opening number

10-ADM-UN HUMAN SETTLEMENTS PROGRAMME-16256-R-NAIROBI

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Organizational Setting and Reporting

The United Nations Human Settlements Programme, UN-HABITAT, is the United Nations agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all. This position is located in UNHABITAT, Information Management Unit (IMU) of the Information Services Section (ISS) at the Nairobi duty station.

Responsibilities

Under the supervision of the Head of Unit, the incumbent will perform the following duties:

1. Archives and Records Management; Survey and appraise records in all UN-HABITAT offices and create electronic file lists for records transfer to secondary storage; Maintain a register of incoming and outgoing records and enter the information into the database; Maintain local reference database for easy retrieval; Create and maintain manual accession records and provide information to client staff; Support disposition operations on transfer procedures and documentation of scheduled records and analyze retention schedules and precedents in support of disposition decisions; Participate in the archival arrangement and description of records and provide records content analysis; Conduct end user training relating to the established electronic records keeping system; Support reference services, responses to common enquiries and assist users to access documents in the Records Centre and Archives; Assist with the maintenance and categorization of Audio Visual records; Support the preservation of archival records.

2. Library and Information Management; Perform library circulation functions; Provide statistical data for assessing the usefulness of information material acquired by UN-HABITAT for the Library; Support the selection of material for selective dissemination of information to targeted staff members; Review, evaluate, recommend and acquire printed and electronic materials to be added to the library collection; Perform digitization functions, including scanning, and uploading digital items to designated repositories; Update the UN-HABITAT Intranet; Provide intranet administration and maintenance support through managing users, documents upload and content management.

3. Perform other duties as assigned by the Head of Unit.

Competencies

Professionalism: Knowledge of electronic record keeping and relevant information systems and networks; Ability to undertake independent research, Maintain records in a systematic fashion and to retrieve necessary materials with maximum speed and accuracy; Ability to identify and assess issues and develop accurate retrieval tools for relevant records; Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Remains calm in stressful situations.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others' ideas and expertise; Is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position.

Technological Awareness: Keeps abreast of available technology; Understands applicability and limitation of technology to the work of the office; Actively seeks to apply technology to appropriate tasks; Shows willingness to learn new technology.

Education

Completion of secondary education is required. Additional technical training in archives and electronic records management is highly desirable.

Work Experience

At least 5 years of progressive responsible experience in library work, archives, information network or related fields with focus on records management.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of a secondary official UN language is an advantage.

United Nations Considerations

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Special Notice

Appointment against this post is on a local basis. External candidates will be considered only when no suitable internal candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred in order to take-up the appointment. Staff members are subject to the authority of and assignment by the Secretary-General. All staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.

Friday, September 17, 2010

Emergency Information Specialist, P-2. PAHO. Open until 22 October 2010

Vacancy Notice No: PAHO/10/FT437

Title: Emergency Information Specialist

Grade: P2

Contract type: Fixed-term appointment

Duration of contract: Two years, first year probationary period.

Date: 9 September 2010

Application Deadline: 22 October 2010
(35 day(s) until closing deadline)
Currently accepting applications

Duty Station: Washington, D.C. United States of America

Organization unit: AM Americas (AM)
Emergency Preparedness and Disaster Relief (PED)

OBJECTIVES OF THE PROGRAMME :
The objective of the Area on Emergency Preparedness and Disaster Relief is to reduce the impact of disasters on the health of the population of the Americas through disaster preparedness, mitigation and a timely and coordinated response.
Description of duties:
Under the direct supervision of the Advisor, Emergency Operations on a day-to-day basis, the Advisor, Communications and Information during an emergency phase, and the general supervision of the Manager, Emergency Preparedness and Disaster Relief (PED), the incumbent is responsible for, but not necessarily limited to, the following assigned duties:

a) Provide technical support to the Advisor, Emergency Operations to formulate plans, communications, bulletins, etc. to respond to health emergencies/crises which may require the Organization's assistance, and the need to manage and provide pertinent information;
b) Provide technical support all aspects of the Emergency Operations Center (EOC) communications and information management, to include monitor the EOC's email inbox; draft situation reports; publish information on the Internet and Intranet; produce customized reports and provide other timely information;
c) Serve as the EOC's information resource for the collection and analysis of data and information for processing and/or dissemination to stakeholders-both internal and external-at all levels, particularly at the decision-making level. Collaborate with technical and other organizational entities to produce highly analytical/technical level situation reports, bulletins, and web-sites;
d) Monitor the media in collaboration with Knowledge Management and Communication, and other pertinent sources of information, including the International Health Regulations (IHR); collaborate in disseminating public health information; and ensure key stakeholders are kept abreast of information in a timely manner;
e) Manage emergency Standard Operating Procedures (SOPs) related to information management; ensure that procedures are up-to-date and correctly implemented;
f) Contribute to the planning, design, development and maintenance of information tools, including databases, for proper monitoring, alert and response of the EOC, including mapping;
g) Collaborate with all parties concerned to ensure that selected donors and the international community are kept up-to-date with information related to health emergencies/crises;
h) Perform other duties as assigned.
REQUIRED QUALIFICATIONS
Education:
Essential: A bachelor's degree in information sciences, information management, communications or related field from a recognized university.
Desirable: Specialized training in health disaster preparedness and/or public health response would be an asset.
Skills:
-- Intrainstitutional Action: Operates in a fair, consistent and equitable manner, and displays such behavior by example. Ensures that the mission and the values of the Organization as well as the setting in which projects will be carried out are the drivers in one's technical work. Understands the results required and performs to that standard. Behaves consistently in accordance with the Code of Ethics of the Organization.
-- Communication: Actively engages in conversation with the key players in a multicultural environment both within and outside the organization. Develops a network of appropriate contacts inside and outside PAHO to gain information or to build an alliance. Takes into consideration the multicultural differences within the organization.
-- Information Management: Takes initiative to improve systems for the presentation and dissemination of information. Supports, through competent use of the available systems and technologies, the development of data presentations.
-- Analysis, Synthesis, and Forecasting: Takes or organizes individual and collective action after analyzing situations on the basis of the available evidence and knowledge. Continuously analyzes the evolution of situations in an area of work and makes suggestions to adjust or confirm the decisions necessary to implement required actions. Is capable of anticipating the implications of an analyzed situation between six months to one year ahead.
-- Teamwork: Encourages team members, adds significant contribution when participating in internal and external work teams, and leads through personal example the virtues of team success--collaboration, trust, transparency and joint responsibilities. Builds and maintains mutually beneficial productive interpersonal relations based on trust, inside and outside the Organization. Keeps every team member informed as well as shares relevant and useful information.
-- Thinking, planning and the strategic management of technical cooperation interventions: Identifies the risks and benefits of options for future health initiatives based on the analysis of institutional and political trends. Applies a broad approach to work in the health field.
-- Knowledge Management: Seeks and proposes better resources to access, process, use and share information with a variety of actors in different environments. Produces and participates in studies as well as research that meet the publication requirements of media accepted by the scientific community.

Technical Expertise:
- Theoretical and practical knowledge of timely information management, organization, distribution, dissemination, collaboration and refinement of information.
- Ability to develop and disseminate information, using database systems and information technologies.
- Strong research and problem-solving skills, and be able to manage multiple projects simultaneously and to work collaboratively on multi-disciplinary teams in a fast-paced environment with high levels of delivery, and adaptability to high-stress situations.
- Ability to communicate with key players in a multicultural environment at all levels and to meet client/customer/partner/stakeholder needs while working in a disaster environment.
- Strong professional oral and writing skills, including the development of reports, oral presentations, and technical/persuasive documents-quickly and under stressful conditions-for consideration at the highest levels of the Organization.

IT Skills:
Demonstrated ability to effectively use a computer and utilize software programs such as Microsoft Office Word, Excel, PowerPoint, SharePoint and Outlook. Other IT skills and knowledge of other software programs such as Visio and Project will be an asset.
Experience:
Essential: Five years of combined national and international experience in the public or private health sector working in communication projects related to public health, disaster response, or situation/incident room communications.
Desirable: Experience with a UN common system organization, or other international public health organization would be an asset.
Languages:
Very good knowledge of English or Spanish with a sound working knowledge of the other language. Knowledge of French and/or Portuguese would be an asset.
Additional Information:
A WRITTEN TEST AND/OR INTERVIEW MAY BE HELD FOR THIS POST. CANDIDATES WILL BE CONTACTED ONLY IF THEY ARE UNDER SERIOUS CONSIDERATION. ALL APPLICANTS ARE REQUIRED TO COMPLETE AN ON-LINE PERSONAL HISTORY FORM. THE POST DESCRIPTION IS THE OFFICIAL DOCUMENTATION FOR ORGANIZATIONAL PURPOSES.
Annual salary: (Net of tax)
US $46,037. at single rate
US $49,082. with primary dependants Post Adjustment: 42.6 % of the above figure(s). This percentage is to be considered as indicative since variations may occur each month either upwards or downwards due to currency exchange rate fluctuations or inflation.

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Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

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WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Information Management Officer, P-3. UNAKRT. Open until 16 October 2010

Information Management Officer (Records and Archives Management) , P-3
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DEADLINE FOR APPLICATIONS: 16 Oct 2010
DATE OF ISSUANCE: 16 Sep 2010
ORGANIZATIONAL UNIT: Department of Economic and Social Affairs
DUTY STATION: Phnom-Penh
VACANCY ANNOUNCEMENT NUMBER: 10-IMA-DESA-424779-S-PHNOM-PENH


The initial appointment is limited for a duration of one year only. Extension of the appointment is subject to extension of the mandate and/or the availability of the funds. Appointment limited to the United Nations Assistance to the Khmer Rouge Trials (UNAKRT).


Remuneration
Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered.
More Info


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United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Responsibilities
UNAKRT represents the international side of the 'hybrid' court known as the Extraordinary Chambers in the Courts of Cambodia(ECCC). Under the terms of Agreement between the United Nations and the Royal Government of Cambodia, the Extraordinary Chambers will bring to trial senior leaders of Democratic Kampuchea and those who were most responsible for the crimes and serious violations of Cambodian penal law, international humanitarian law and custom, and international conventions recognized by Cambodia, that were committed during the period from 17 April 1975 to 6 January 1979. Under the overall guidance of the Deputy Director of Admininistration, and the direct supervision of the Chief of the Court Management Section, the incumbent shall be responsible for the following duties: Maintain, plan and develop the ECCC’s integrated records and archives system to ensure access to reliable, authentic records that serve as evidence of the ECCC’s decisions, activities and operations; Develop and revise records and archives policies, tools, procedures and standards for the organisation; Provide training and advice to ECCC staff on records, archives and information management issues, with special emphasis on the judicial records and its dissemination and preservation; Plan, implement and manage the ECCC’s electronic records management system and ensure the accurate capturing, storage, data entry, security, retrieval of and access to the records in the system; Coordinate with the Information Communication Technology section to ensure system administration of the electronic records management system; Evaluate and recommend solutions for the disposal and/or long term preservation of ECCC records, according to established policies and procedures; Design, implement and monitor projects undertaken to extend and promote records and archives services and specifically the digitisation of magnetic, paper and microfiche/microfilm data to guarantee accessibility of these through the electronic records management system; Coordinate the redaction of information to be disclosed or further disseminated, applying retention policies and security restrictions on the records of the ECCC; Perform the role of document control coordinator for the Translation Unit; Participate in record-keeping improvement projects, contributing to feasibility studies, systems analysis, design, development and implementation and in the evaluation and testing of record-keeping application improvements and new systems; provides user support; Manage records accession and disposition functions by applying the life-cycle concept to information assets, including appraisal by liaising with records-originating offices regarding the transfer and/or disposal of their records; assure that retention schedules, registration and physical aspects of records transfers meet established standards; oversee space management and commercial storage contracts; Understands, keeps current with and applies preservation techniques and strategies for records in all media; Perform and supervise reference functions by advising internal and external users about records holdings and accessibility, maintaining communications with other information management networks and records and archives specialists; Assist in programme administration, including provision of assistance to or supervision of contractual employees staff, formulation of consultant and institutional contracts and subsequent implementation, development of the programme budget, etc; Perform other related duties, as required.

Competencies
_PROFESSIONALISM_ Knowledge of information management, archival, record keeping and record disposition particularly in a court or international tribunal. Knowledge of electronic data maintenance, including appraisal, conservation and migration management; records preservation and description. Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. _COMMUNICATION_ Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed._TEAMWORK_ Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings._PLANNING AND ORGANIZING_ Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. _TECHNOLOGICAL AWARENESS_ Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology


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QUALIFICATIONS

Education
Advanced university degree (Master’s degree or equivalent) in archival, information science, information systems, library science, social science or related field. A first-level university degree in combination with qualifying experience in legal or judicial records administration or related to archives and records management may be accepted in lieu of the advanced university degree.

Work Experience
A minimum of five (5) years of progressively responsible experience in modern record archives management, record keeping, library, information management or related area is required. Experience with international tribunals or international law enforcement organizations is desirable. Experience with Electronic Documents and Records Management Systems as a content administrator/manager and with integrated information management solutions is desirable.

Languages
The official working languages of the Extraordinary Chambers are Khmer, English and French. For this position, fluency in English (both oral and written) is required; knowledge of French is desirable. Knowledge of Khmer language is an advantage.

Other Skills



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The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). English and French are the two working languages of the United Nations Secretariat. The United Nations Secretariat is a non-smoking environment.

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.

PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED.


How to apply


All applicants are strongly encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. Because applications submitted by United Nations (UN) staff members are considered first, provided the eligibility requirements set out in ST/AI/2006/3 are met and the application is submitted in a timely fashion, staff members should apply within 15-day or 30-day mark.

Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please go to “My UN” page and check the status of your application by clicking on “View Application History”, and resubmit the application, if necessary.

To start the application process, applicants are required to register by opening a "My UN" account. Go to Login, and Register as a User. Fill in the form and choose a User Name and Password.


After opening the account, applicants may apply for vacancies using the Personal History Profile (PHP) provided. Once the PHP has been completed for a particular vacancy, it can be saved and used for future applications. The PHP may be up-dated, when necessary, for future applications.


In completing the PHP, please note that all fields marked with an asterisk must be completed.


UN staff members must submit scanned copies of their two latest Performance Appraisal System (PAS) reports at the time of application to the appropriate Human Resources Office (HRO)/Personnel Office (PO) to the email address below, clearly indicating the vacancy announcement number. In case you have no access to the digitizing equipment, please submit hard copies of the two latest PAS reports to the relevant HRO/PO via fax.

E-mail: tcrecruit@un.org,

Fax: 1-212-963-1272, 1-212-963-1270

Friday, September 10, 2010

Knowledge Management Assistant, G-6. UNFCCC, Bonn. Open until 29 September 2010

UNITED NATIONS
NATIONS UNIES
FRAMEWORK CONVENTION ON CLIMATE CHANGE - Secretariat
CONVENTION - CADRE SUR LES CHANGEMENTS CLIMATIQUES - Secrétariat

VACANCY ANNOUNCEMENT
SUSTAINABLE DEVELOPMENT MECHANISMS (SDM) PROGRAMME
Organization and Stakeholder Development Unit
VACANCY ANNOUNCEMENT NO: VA 10/071/SDM
PUBLICATION/TRANSMISSION DATE: 31 August 2010
DEADLINE FOR APPLICATION 29 September 2010
TITLE AND GRADE: Knowledge Management Assistant, G-6
POST NUMBER: CDM-2933-V550-G6-001
INDICATIVE ANNUAL SALARY: Euro 38,112 net, plus UN benefits and pension fund
DURATION OF APPOINTMENT: One and a half years, with possibility of extension
DUTY STATION: Bonn, Germany
EXPECTED DATE FOR ENTRY ON DUTY As soon as possible
Background
The United Nations Framework Convention on Climate Change (UNFCCC) is the focus of the political process to address Climate Change. The Convention secretariat supports the Convention and its Kyoto Protocol by a range of activities, including substantive and organizational support to meetings of the Parties.
The Sustainable Development Mechanisms (SDM) Programme supports the implementation of the Kyoto mechanisms, the Clean Development Mechanism (CDM) and Joint Implementation (JI). The Organization and Stakeholder Development unit provides reference and technical support to the two substantive sub-programmes, the Clean Development Mechanism (CDM) and Joint implementation (JI).
Responsibilities
Under the direct supervision of the Information Management Officer, the incumbent will review all documents before each Panel and Working Group established by the CDM Executive Board, apply official formatting rules, index, catalogue that material to ensure that all inputs prepared by the Board’s or JISC’s support structure are adequately recorded in the CDM catalogue of decisions. The incumbent will also be responsible for maintaining electronic and paper records of SDM activities in accordance with established retention/disposal policies. The particular duties include:
1. Ensure correct full-text-on-line cataloguing of CDM and JI official documents relating to the established CDM and JI Panels and Working Groups, including cleaning, formatting, indexing, classifying and cataloguing such documents into the official online catalogue of decisions and performing original cataloguing.
2. Maintain and assist in enhancing record databases, conduct complex searching and researching to establish appropriate form of main entries, update the controlled vocabulary and authority files to include new terminology and metadata, and update and maintain indexing and cataloguing manuals and other support files relating to the on-line catalogue, web site and database repository.
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3. Prepare for migration into secretariat-wide record-keeping systems the records and archives of SDM records of operational or historical value, including categorizing, indexing, preserving, disposing, storing or retrieving.
4. Provide reference services, guidance and training to internal and external clients, assist in preparing training materials, user guides and searching aids.
6. Contribute to preparing programme-internal procedures regarding compliance with best practice in records management and secretariat-wide policies on records management and confidentiality.
Requirements
• Completed secondary education. Training in library science, information services or related field.
• At least seven (7) years of progressively responsible experience, preferable in the UN system, in the field of library work or knowledge management or related field. Experience in content management of website highly desirable.
• Knowledge of automated information systems as applied to libraries and/or information networks, including web-related skills. Very good researching skills.
• Knowledge of the mandate and work processes of the constituted bodies (JI and CDM) as well as of the SDM programme is an advantage.
• Proficiency in English written and spoken, working knowledge of other United Nations language and German desirable.
Evaluation criteria
Professionalism:
Very good understanding of the functions, organization and procedures of the secretariat, ability to demonstrate considerable initiative, effective research and problem solving skills.
Communication:
Excellent communication skills (spoken and written) in English and other languages as required by post, ability to draft and edit documents and correspondence on a range of topics.
Planning & Organizing:
Excellent organizational skills, ability to prioritise own work programme and that of more junior staff, ability to deliver assignments in a timely and efficient manner.
Client (service) oriented:
Ability to demonstrate a service-oriented approach to tasks.
Teamwork:
Very good interpersonal skills, ability to establish and maintain effective working relations in a multi-cultural environment.
Technological awareness:
Fully proficient computer skills and use of software such as Word (including document formatting), Excel and Power Point, internal databases and other relevant software applications; depending on assignment, advanced skills in specific applications may be required.
Commitment to Continuous learning:
Proactive and mature attitude towards self-development.



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To apply
Candidates whose qualifications and experience match the requirements for this position, please use the on-line application system available at http://unfccc.int/secretariat/employment/recruitment.
Please note:
1. This post is for local recruitment only. All travel, interview and relocation costs incurred to take up an appointment at the duty station in Bonn are at the expense of the applicant.
2. We will confirm your application. However, only candidates under serious consideration and contacted for an interview will receive notice of the final outcome of the selection process.