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Friday, February 26, 2016

Photo Archivist Intern. UNDP, New York. Open until 1 March 2016

Photo Archivist Intern

Location :New York, UNITED STATES OF AMERICA
Application Deadline :01-Mar-16
Type of Contract :Internship
Post Level :Intern
Languages Required :English  
Duration of Initial Contract :3 months
Expected Duration of Assignment :3 months


Background
Background
The United Nations Development Programme (UNDP) is the UN’s global development network, advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. We are on the ground in 177 countries, working with them on their own solutions to global and national development challenges. At UNDP, external and internal communication—nationally, regionally and globally—is critical to achieving both development results and business objectives. Skillful communication broadens the impacts of new policies, helps governance reforms take root, and attracts and fosters strong partnerships. The Office of Communications at UNDP is at the forefront of advancing online communications and outreach within the organization and is seeking a graduate student with an interest in developing institutional archives with a focus on processing, cataloging, and curating the physical and digital photographic assets of UNDP.


Duties and Responsibilities
The interested candidate will:
  • Assist the Communications team in the classification of photographic slides from 1950 to 2000;
  • Verify and cross-checking metadata;
  • Assist the Photo Editor in creating consistent metadata records;
  • Edit/re-touch images when necessary;
  • Ensure consistent filing and labeling, apply preservation criteria to individual assets;
  • Make recommendation for publishing photos on social media and web;
  • Assist with other related tasks as needed.


Competencies
  • Strong organizational skills and the ability to multi-task;
  • Basic Photoshop/Illustrator skills;
  • Advanced knowledge of metadata;
  • Attention to detail;
  • Responsible, responsive, and enthusiastic;
  • Interest in global issues and the United Nations;
  • Must be able to work in a multi-cultural environment and be aware of political sensitivities.


Required Skills and Experience
Education:
  • Enrollment in a graduate degree programme in development, communications, public or business administration, information management, digital photography, or related fields preferred.
Experience:
  • Experience with digital archives and photography is a must;
  • Web experience is an asset.
Language:
  • Fluency in written and spoken English (Additional knowledge of French/Spanish is of benefit).
Availability:
  • Must be available at least three days per week.
Conditions:
  • Interns are considered gratis personnel. They are not staff members;
  • Interns are not financially remunerated by UNDP. The costs associated must be borne by the nominating institution, related institution or government, which may provide the required financial assistance to its students; or by the student, who will have to obtain financing for subsistence and make his or her own arrangements for travel, accommodation, visa, etc.
The successful candidate will be required to:
  • Bring a certificate from her school that s/he is enrolled in a Master's programme;
  • Have a valid visa to work in the US;
  • Have medical and life insurance.
For more information on UNDP Internship, please visit: http://www.undp.org/content/undp/en/home/operations/jobs/internships.html

Click here for important information for US Permanent Residents ('Green Card' holders).
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

Thursday, February 25, 2016

Information Management Officer (Data Manager), P-3. UN HQ, OCHA, New York. Open until 21 March 2016

Posting Title: Information Management Officer (Data Manager)
Job Code Title: INFORMATION MANAGEMENT OFFICER
Department/Office: OFFICE FOR THE COORDINATION OF HUMANITARIAN AFFAIRS
Duty Station: NEW YORK
Posting Period: 22 January 2016 - 21 March 2016
Job Opening Number: 52481
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
                                    


Special Notice
This post is funded for a finite period of one year and may be subject to extension. Extension of the appointment is subject to extension of the mandate and/or availability of the funds.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
               
Org. Setting and Reporting
               
This position is located in the Data Services Section of the Information Services Branch (ISB) in the Office for Coordination of Humanitarian Affairs (OCHA). The Information Management Officer, Data Manager, ports to the Statistician for the Humanitarian Data Exchange.

OCHA is the part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA also ensures there is a framework within which each actor can contribute to the overall response effort.
               
Responsibilities
               
Within delegated authority, the Information Management Officer, Data Manager, will be responsible for the following duties:

•Provides advisory services on data management practices including: needs and business process analysis; organization and maintenance of UN information assets; and policies and procedures, with an emphasis on technological applications.
•Researches, analyses and evaluates new applications of information technology and makes recommendations for their deployment.
•Participates in data management improvement projects, contributing to feasibility studies, systems analysis, design, development and implementation and in the evaluation and testing of new systems; provides user support.
•Develops detailed system and other functional specifications and user documentation for new systems.
•Develops training materials and user manuals; trains staff in use of data management systems.
•Acts as the lead data manager for the Humanitarian Data Exchange platform , including managing and distributing standard reference data, (including taxonomies, code lists, and geodata), negotiating with information providers to establish and maintain data feeds (manual or automated); approving the release of sensitive data; monitoring the flow of data through the systems; ensuring data freshness (e.g. reacting when expected data does not arrive); coordinating the response to exceptional conditions, such as errors in incoming datasets; and oversees top-level configuration management of outward-facing system components (defining users, organisations, categories, etc.).
•Conducts outreach to internal and external data entities to develop partnerships and data sharing relationships. Research innovative methods and techniques for analysing and visualizing data in support of reporting.
•Performs and supervises reference functions by advising internal and external users about data holdings and accessibility; maintaining communications with other information management networks and specialists.
•Evaluates adequacy of existing data tools. Implements new technologies in information management to ensure that tools developed for efficient access to information are accessible to staff throughout the Organization.
•Participates in developing client outreach strategies and in their implementation. Conducts programmes of outreach and user education to improve client use of desktop information resources; uses judgement of relevant institutional needs to develop presentations appropriate to client audience; develops publicity materials to facilitate outreach.
•Assists in programme administration, including provision of assistance to or supervision of contractual employees and General Service staff, formulation of consultant and institutional contracts and subsequent implementation, development of the programme budget, etc.
•Performs other related duties, as required.
               
Competencies
               
Professionalism:Knowledge of data management/information management and demonstrated ability in managing data across organizations. Knowledge of integrating disparate information systems; ability to analyze and articulate the information management requirements of complex situations; demonstrated problem-solving skills and ability to use sound judgment to ensure the effective and timely completion of complex tasks. Ability to diplomatically handle sensitive situations with target audiences and cultivate productive relationships. Knowledge of relevant business activities/issues. . Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
               
Education
Advanced university degree (Master’s degree or equivalent degree) in archival, information science, information systems, social science or related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
               
Work Experience
A minimum of five years of progressively responsible experience in modern archives management, record keeping, library, information management or related area is required. Experience in data management, or related area, across large organizations is required. Experience with common data-exchange formats including CSV, XML, and JSON is required. Experience in negotiating and coordinating with multiple stakeholders in a complex data environment is required. Experience in technical communication is required. Experience with either of the following ; the Java and Python programming languages, relational databases or the CKAN open-data portal is desirable. Relevant data management experience in a humanitarian context is desirable.
               
Languages
English and French are the working languages of the UN Secretariat. For the post advertised, fluency in English is required. Knowledge of another UN official language is an advantage.
               
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.
               
United Nations Considerations
Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of inspira account-holder homepage.

Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
               
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Information Management Officer, P-3. UN HQ, OCHA, New York. Open until 28 February 2016

Posting Title: Information Management Officer (Temporary Job Opening)
Job Code Title: INFORMATION MANAGEMENT OFFICER
Department/Office: OFFICE FOR THE COORDINATION OF HUMANITARIAN AFFAIRS
Duty Station: NEW YORK
Posting Period: 12 February 2016 - 28 February 2016
Job Opening Number: 54880
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
                                    

Special Notice
Notes: This is a temporary Job opening, open to internal as well as external candidates. Duration of need: 6 months, with a possibility of extension. Estimated start date: as soon as possible.

All posts are subject to availability of funds.

A current staff member who holds a fixed-term, permanent or continuing appointment may apply for temporary positions no more than one level above his or her current grade. However, a current staff member who holds an appointment at the G-6 or G-7 level may also apply to temporary positions in the Professional category up to and including the P-3 level, subject to meeting all eligibility and other requirements for the position. A staff member holding a temporary appointment shall be regarded as an external candidate when applying for other positions, and may apply for other temporary positions at any level, subject to section 5.7 below and staff rule 4.16 (b) (ii). Therefore, a staff member holding a temporary appointment in the General Service or related categories may only apply to positions within those categories. For full information on eligibility requirements, please refer to section 5 of ST/AI/2010/4Rev.1 on Temporary Appointments. In its resolution 66/234, the General Assembly further “stressed that the Secretary-General should not recur to the practice of temporarily filling posts in the Professional and higher categories with General Service staff members who have not passed the General Service to Professional category examination other than on an exceptional basis, and requests the Secretary-General to ensure that temporary occupation of such posts by the General Service staff shall not exceed a period of one year, effective 1 January 2013…” Consequently, eligible candidates in the General Service or related categories for temporary job openings in the Professional category that have not passed the competitive examination may be selected only on an exceptional basis endorsed by the Office of Human Resources Management where no other suitable candidate could be identified.

Upon separation from service, including, but not limited to, expiration or termination of, or resignation from, a fixed-term, continuing or permanent appointment, a former staff member will be ineligible for re-employment on the basis of a temporary appointment for a period of 31 days following the separation. In the case of separation from service on retirement, a former staff member will be ineligible for re-employment for a period of three months following the separation. This equally applies, mutatis mutandis, with respect to a former or current staff member who has held or holds an appointment in another entity applying the United Nations Staff Regulations and Rules and who applies for a temporary position with the Secretariat.

While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. An external candidate selected for this position is bound by the prevailing condition of the staff selection system under ST/AI/2010/3, as amended, and ST/AI/2010/4/Rev.1. A staff member holding a temporary appointment who is recruited in the Professional and above categories on a temporary appointment, and placed on a position authorized for one year or longer may not apply for or be reappointed to his/her current position within six months of the end of his/her current service. This provision does not apply to staff members holding temporary appointments and placed on positions authorized for one year or more in duty stations authorized for peacekeeping operations or special political missions.

The expression “Internal candidates”, shall mean staff members who have been recruited after a competitive examination under staff rule 4.16 or after the advice of a central review body under staff rule 4.15.

Please note that candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

For information on special post allowance, please refer to ST/AI/1999/17. For more details on the administration of temporary appointments please refer to ST/AI/2010/4/Rev.1.

The Staff Regulations, Staff Rules and administrative issuances governing staff appointments can be viewed at: http://www.un.org/hr_handbook/English
Org. Setting and Reporting
This position is located in the Office for the Coordination of Humanitarian Affairs (OCHA), Coordination and Response Division (CRD), in New York. The Information Management Officer report to a unit chief.
               
Responsibilities
               
Within delegated authority, the Information Management Officer will be responsible for the following duties:

1.Supports field offices in developing quality visual information products for CRD.
2.Provides advisory services on information management practices include: needs and business process analysis; organization and maintenance of field information products; information management policies and procedures, with an emphasis on technological applications. Researches, analyses and evaluates new applications of information technology to manage and visualize information, makes recommendations for their deployment.
3.Participates in information management and visualization improvement projects, contributing to feasibility studies, systems analysis, design, development and implementation; provides user support.
4.Understands, keeps current with and applies data visualization techniques and strategies for data in all media.
5.Evaluates adequacy of existing information management and reference tools. Implements new technologies in information management to ensure that tools developed for efficient access to information are accessible to staff throughout the Organization.
6.Participates in developing client outreach strategies and in their implementation. Conducts programmes of outreach and user education to improve client use of desktop information resources; uses judgement of relevant institutional needs to develop presentations appropriate to client audience; develops publicity materials to facilitate outreach.
7.Assists in programme administration, including provision of assistance to or supervision of contractual employees and General Service staff, formulation of consultant and institutional contracts and subsequent implementation, development of the programme budget, etc.
8.Performs other related duties, as required.
               
Competencies
               
PROFESSIONALISM: Knowledge of information management. Knowledge of electronic data maintenance and visualisation, including appraisal, conservation and migration management; data visualization and description. Ability to conduct research and provide recommendations on information management trends. Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

TECHNOLOGICAL AWARENESS: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
Education
Advanced university degree (Master’s degree or equivalent) in archival, information science, information systems, social science or related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
               
Work Experience
A minimum of five years of progressively responsible experience in information management or related area. Experience in desktop publishing, data analysis, infographics, publications, corporate branding and campaigns is desirable. Graphic Design experience in an international entity is desirable.
               
Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another UN official language is an advantage.
               
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
               
United Nations Considerations
Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of inspira account-holder homepage.

Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
               
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Thursday, February 18, 2016

Clerk, Information Management, B.2. NATO, Brussels. Open until 18 March 2016



NOTIFICATION OF A "B" GRADE VACANCY



NATO INTERNATIONAL STAFF

OPEN TO NATIONALS OF NATO MEMBER STATES ONLY



LOCATION: NATO Headquarters, Brussels, Belgium



DIVISION EXECUTIVE MANAGEMENT



INFORMATION, COMMUNICATION AND TECHNOLOGY MANAGEMENT

ARCHIVES AND INFORMATION MANAGEMENT



TITLE Clerk, Information Management



GRADE B.2



SECURITY CLEARANCE: CTS
 

VACANCY N°: 160090 (+ reserve list)





1. SUMMARY

The Archives and Information Management (AIM) Service ensures the accessibility, availability and integrity of all official information produced by and for the North Atlantic Council (NAC) and its Committees within the framework provided by the NATO Information Management (IM) Policy and NATO Security Policy. It provides NATO-wide IM and research support on matters pertaining to the activities of the NAC and its Committees, ensures the preservation of NATO information of historical value on behalf of the NATO Nations, provides training, support and guidance to NATO Nations, partners and entities on the implementation and execution of NATO policies pertaining to information and takes the lead on requirements development for all IM-related technology projects at NATO Headquarters. In addition, AIM is responsible for processing, disseminating, storing, organising and archiving the documentation produced by the NATO Committee structure and by the Departments of the NATO HQ International Staff (IS), taking into account the requirements of NATO Security Policy, NATO IM Policy, and applicable NATO HQ procedures.

The IM Clerk is assigned to a Unit of the AIM Services and provides IM support to a designated clientele. As directed, the Clerk will ensure that support is provided in an effective manner - responsive to customer needs and reflecting NATO IM policy and procedures. The Clerk is responsible for the correct and uniform application of relevant working procedures and of information security regulations. 





2. QUALIFICATIONS AND EXPERIENCE

ESSENTIAL

The incumbent must:

 have a good general education at least to higher secondary level or have equivalent relevant professional experience;

 have 2 years experience in information support functions or related duties, especially at the international level. Formal training or practical experience in information or library sciences will qualify;

 possess the following minimum levels of NATO’s official languages (English/French): V ("Advanced") in one; I ("Beginner") in the other.



DESIRABLE

The following would be considered an advantage:

 knowledge of international best practices and standards in the field of IM and familiarity with the life-cycle management of records;

 knowledge of documentary research and of the drafting of related reports and summaries;

 knowledge of document and records management systems, modern office equipment, current office software packages, and their application to document processing and recordkeeping;

 professional training or experience in library/information sciences or in international relations.



3. MAIN ACCOUNTABILITIES



Information Management

Respond to requests for information; conducting research and submitting results for review. Process documents and correspondence in accordance with applicable procedures and guidance.



Planning and Execution

Apply work procedures and guidelines related to the NATO Information Management Policy (NIMP) and to NATO Security Policy, seeking guidance as necessary. Perform tasks related to the secure handling and processing of electronic files (media control, data extraction, network transfers, etc.), including the operation of relevant office equipment. Execute other routine or manual tasks, including filing and regular messenger duties. Contribute to the improvement of routine work processes.



Stakeholder Management

Work with the other members of the Unit to ensure effective support and quality service to the clientele. Advise customers on practicalities of information support.





Knowledge Management

Under supervision, apply an organisational file plan, maintain files, and prepare files for records disposition. Perform quality checks and contribute to statistics and reports.



Expertise Development

Participate in cross-functional training assignments within the service and in other professional training as directed. Provide advice on basic IM practices.

Perform any other related duty as assigned.



4. INTERRELATIONSHIPS

The incumbent reports to the Head of a Unit and is responsible to the Head for the performance of all main accountabilities outlined above and such other associated responsibilities as may develop. He/she has frequent contact with Divisional staff to deliver routine information support and to provide advice on related practical and procedural aspects; in this context he/she also works closely with other Archives and Information Management staff to ensure optimal customer support.

Direct reports: N/a

Indirect reports: N/a



5. COMPETENCIES

The incumbent must demonstrate:

 Clarity and Accuracy

 Customer Service Orientation

 Empathy

 Flexibility

 Initiative

 Organizational Commitment

 Teamwork



6. CONTRACT

Contract to be offered to the successful applicant (if non-seconded):

Definite duration contract of three years’ duration; possibility of an indefinite duration contract thereafter.

Contract clause applicable:

In accordance with the NATO Civilian Personnel Regulations, the successful candidate will receive a definite duration contract of three years, which may be followed by an indefinite duration contract.


If the successful applicant is seconded from the national administration of one of NATO’s member States, a 3-year definite duration contract will be offered, which may be renewed for a further period subject to the agreement of the national authority concerned. The maximum period of service in the post as a seconded staff member is six years. - 4 -




Serving staff will be offered a contract in accordance with the NATO Civilian Personnel Regulations.




7. HOW TO APPLY:

Applications must be submitted using one of the following links, as applicable:



 For NATO civilian staff members only: please apply via the internal recruitment portal (for more information, please contact your local Civilian HR Manager);

For all other applications: www.nato.int/recruitment





ADDITIONAL INFORMATION:

Due to the broad interest in NATO and the large number of potential candidates, telephone or e-mail enquiries cannot be dealt with.

Appointment will be subject to receipt of a security clearance (provided by the national Authorities of the selected candidate) and approval of the candidate’s medical file by the NATO Medical Adviser.



Applicants who are not successful in this competition may be offered an appointment to another post of a similar nature, albeit at the same or a lower grade, provided they meet the necessary requirements.

Please note that we can only accept applications from nationals of NATO member countries.

NATO as an employer values diverse backgrounds and perspectives and is committed to recruiting and retaining a diverse and talented workforce. NATO welcomes applications of nationals from all Member States and strongly encourages women to apply.

Please note that the International Staff at NATO Headquarters in Brussels, Belgium is a

non-smoking environment.


Internship Archives. ICRC, Geneva. Open until 10 March 2016

Stage - archives agences


11 February 2016 Ref: stage-archives agences
L'unité bibliothèque et archives publiques du Comité International de la Croix Rouge à Genève (CICR) recherche un(e) Agent(e) en Information Documentaire (AID) pour un stage
Nous recherchons des personnes ayant un fort intérêt pour les questions touchant à l'humanitaire et souhaitant acquérir une première expérience professionnelle

Activités liées :

  • Comparaison d'un inventaire intellectuel avec les sources physiques et correction dans le système informatique
  • Conditionnement et déplacement de dossiers d'archives (potentiellement lourds)
  • Contrôle qualité d'archives microfilmées
  • Travaux de récolement

Compétences requises :

  • Intérêt pour la gestion d'un fonds d'archives
  • Maîtrise du français, une bonne connaissance de l'anglais est un plus.
  • Aisance avec les outils bureautiques et l'apprentissage de nouveau logiciel.

Aptitudes et traits de caractère souhaités :

Esprit d'équipe, flexibilité, curiosité, autonomie, rigueur et précision
Bon sens de l'organisation et des priorités.

Conditions :

  • Stage rémunéré à plein temps (100%), le pourcentage est non négociable
  • Durée du stage: 6 mois
  • Début du stage: 15 avril 2016
  • Délai de postulation: 10 mars 2016
Le stage est proposé pour un soutien ponctuel aux activités du secteur archives Agences et protection.
Les candidat-e-s intéressé-e-s et remplissant les critères ci-dessus peuvent envoyer leur dossier (CV et lettre de motivation) à mhuang@icrc.org jusqu'au 10 mars 2016.
Merci de noter que le stage se déroulera à Genève, qu'aucune participation au logement n'est donnée et que le CICR n'est pas en mesure de couvrir les frais de voyage. Seuls les candidats retenus pour des entretiens seront contactés.

Information Management consultant/Archivist/Documentation Specialist, ICS-8. UNOPS, Geneva. Open until 23 February 2016

Vacancy code VA/2016/B5007/9463
Position title Information Management/Archivist
Level ICS-8
Department/office ECR, GVA, Geneva
Duty station Geneva, Switzerland
Contract type International ICA
Contract levelI ICA-1
Duration 100 working days
Application period 10-Feb-2016 to 23-Feb-2016
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
                                
Background Information - UNOPS

UNOPS supports the successful implementation of its partners’ peace building, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.
Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.
With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.
A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale.


Switzerland
UNOPS in Switzerland is based in Geneva and has excellent links with the international community. Local and international partners call upon the UNOPS Switzerland office for expertise in fund management, project management, procurement of goods and services, and human resources administration to ensure successful delivery of their projects. Focus areas include health, water, and sanitation.



Background Information - Job-specific

The incumbent will be based in the Secretariat of the Stop TB Partnership, a collective force of more than 1300 partners dedicated to the fight against Tuberculosis (TB) – a disease that is curable but still kills three people every minute. The Partnership is recognized as a unique international body with the power to align actors all over the world in the fight against TB. The Stop TB Partnership Secretariat is housed by the United Nations Office for Project Services in Geneva, Switzerland.
Founded in 2001, the Stop TB Partnership's mission is to serve every person who is vulnerable to TB and ensure that high-quality treatment is available to all who need it. Our partners include international and technical organizations, government programmes, research and funding agencies, foundations, NGOs, civil society and community groups and the private sector.
Functional Responsibilities

The Information Management consultant/Archivist/Documentation Specialist is responsible for providing services of information management, documentation and archives to STBP. In particular, he/she ensures all aspects related to the lifecycle of paper and electronic documents, across all possible status and forms, are properly managed.
Reports to the Deputy Executive Secretary, working in close cooperation with the STBP IT Officer and other team members.
He/she will:
  • Review and analyse the context and content of documents for central filing or archiving purposes and define related indexation based on metadata/tags FOR EASY RETRIEVAL; for Finance and programmatic Evaluations the filing should be Audit compliant as per international Accounting and Financial Standards and programmatic evaluation requirements.
  • Draft proactive evolution of procedures for paper based and electronic documents, local and central filing along with archiving, ensuring alignment between both; this includes a classification plan in the form of metadata, the appropriate grouping of documents WITH STANDARDIZED NOMENCLATURE and all other activities pertaining to the storage and archiving best practices;
  • Inquire with the various service providers in the storage, document management and archiving domains to provide solutions for STBP requirements;
  • Review existing hard copy archives and assists to sort, file/group documents and label filing cabinets aligning them to team work streams and team physical locations;
  • Produce a final list (site plan) of both electronic and hard copy documents providing an easily retrievable and comprehensive bird’s-eye view.
3. Monitoring and Progress Controls
(Clear description of measurable outputs, milestones, key performance indicators and/or reporting requirements which will enable performance monitoring)
The Archivist/Documentation Specialist will be responsible for the electronic and hard copy storage and archiving management of STBP.  This includes the lifecycle of all business documentation (identification, organisation, filing, monitoring and retrieval of documents).
-       Clearly defined indexation based on metadata/tags for easy retrieval of documents
-       A classification plan pertaining to the storage and archiving best practices
-       Clearly labeled filing cabinets with file/group documents aligned to team work streams
-       Final list (site plan) of both electronic and hard copy documents

Competencies

  • Strong analytical skills and capacity to provide sound judgement, to decide on archiving/documentation matters and to communicate effectively;
  • Good interpersonal skills, ability to liaise with personnel at all levels and adapt the style accordingly;
  • Ability to work in a diverse team environment is essential;
  • Ability to work in close cooperation with others, propose solutions and ensure end product. Customer focused and result oriented;
  • Capacity to organize his/her work, set priorities and meet deadlines; Integrity, flexibility and adaptability.
  • UNOPS competencies:
  • Required: Creativity and innovation, ability to analyze and learn, decision making, quality orientation, result orientation, communication skill, networking skills, client focus
Education

Essential
A Master's degree with a qualification in documentation, archives and/or content management or related area,

OR,

A Bachelor’s degree in the same subject areas combined with two additional years of relevant experience to substitute for the master's degree.
Experience

Essential
A minimum of three (3) years’ experience post master's degree or seven (7) years post bachelor's degree in working as an Archivist/Documentation specialist/ELECTRONIC LIBRARY or equivalent;
  • Knowledge of concepts, methods (i.e. ISO standards) and the required technical skills for managing information resources;
  • Knowledge of solutions/implementations of Document Management Systems and/or Content Management Systems);
  • Good knowledge about ELECTRONIC office tools used within STBP (Word, Excel, PowerPoint, SHARED DRIVES, CLOUDS, ETC);
Languages

Fluency in written and spoken English is required.

Working knowledge of French, Arabic, Portuguese, Spanish or Russian language skills is desirable.
Contract type, level and duration

Contract type: Individual Contractor Agreement (ICA)
Contract level: International Specialist Level 2
Contract duration: 100 working days


For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time (CET)
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  
CANDIDATES MUST SUBMIT A COVER LETTER WITH THEIR APPLICATION.

Information Architect/Business Specialist, ICS-10. UNOPS, New York. Open until 19 February 2016

Vacancy code VA/2016/B5004/9542
Position title Information Architect/Business Specialist
Level ICS-10
Department/office ECR, Development Group Cluster
Duty station New York, United States of America
Contract type International ICA
Contract level IICA-2
Duration One Year
Application period 12-Feb-2016 to 19-Feb-2016
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
                                
Background Information - UNOPS

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.
Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.
With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.
A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale.

Background Information - Job-specific

Background and Mandate - OICT
The Office of Information and Communications Technology (OICT) of the Department of Management (DM) provides enterprise-wide oversight of ICT programmes, budgets and decision-making to ensure alignment with the Secretariat’s overall ICT strategy, in support of the Organization’s mission. Services required for this agreement revolve around the activities concerning OICT’s responsibility for the management of the global ICT environment which includes the development of Secretariat-wide infrastructure architecture and overseeing the central data centres that house enterprise systems and safeguard all Secretariat-wide data.


Organizational Setting and Reporting Lines
This position is located in the Enterprise Applications Centre in the New York Office of Information and Communications Technology (OICT) in the Department of Management (DM). Under the overall supervision of UNOPS Senior Programme Manager, the incumbent will report to the ECM Project Manager.
Functional Responsibilities

Within delegated authority, the incumbent will be responsible for the following duties:
  • Works collaboratively with project teams as the taxonomy and information architecture expert to provide guidance and direction to business analysts and development teams in the execution of all information management deliverables.
  • Performs other duties related to information architecture, information management, training, writing documentation, and the facilitation of workshops. 
  • Facilitates change management procedures and training.
  • Provides expertise related to information and communications technology projects in the area of knowledge management. 
Expected Results:
Works with a minimal amount of supervision; works collaboratively with the ECM team and provides excellent service to our clients. Formulates and delivers business requirements documents, conduct trainings, creates training materials and change management documentation (if needed).
       Perform other related duties as required. 
Competencies

Professionalism: Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; High degree of flexibility and adaptability required to multitask among a variety of projects simultaneously.
Teamwork:  Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning & Organizing:  Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Technological Awareness: Keeps abreast of available technology. Understands applicability and limitations of technology. Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology.

Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’  point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
Education/Experience/Language requirements

Education:
  • Master's degree or equivalent in Management of Information Systems, Computer Science, Library Science, Education or related field; a Bachelor’s degree or equivalent in combination with two additional years of qualifying experience may be accepted in lieu of a Master’s degree or equivalent.
Qualifications:
  • A minimum of 5 years of experience working with enterprise document management systems is required.
  • At least 3 years of experience developing information management and file classification schemes is required.
  • At least 2 years of experience developing training materials and conducting training is required.
  • Experience in records management is desired.
  • Experience and knowledge of change management principles and methodologies is highly desirable.
  • Experience and ability to perform troubleshooting and problem resolution by interacting with technical staff, users, and vendors.
  • High quality and demonstrable communication skills (listening, speaking, and writing) are required.
  • Experience with information architecture is highly desirable.
  • Experience conducting business analysis, and with business process reengineering is highly desirable
Languages:
 Fluency in written and spoken English is required. Fluency in one or more official UN languages is desirable.
Contract type, level and duration

Contract type: International ICA
Contract level: IICA-2
Contract duration: One Year

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx
Additional Considerations

  • Please note that the closing date is midnight Copenhagen time (CET)
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  
It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

Thursday, February 11, 2016

Records Manager, Consultant. UNICEF, New York. Open until 18 February 2016

Records Manager - DHR, Consultant, NYHQ



Job Number: 494015 |
Location: Division of Human Resources, UNICEF NYHQ
Work Type : Consultancy

About UNICEF
UNICEF was established in 1949. UNICEF promotes the rights and wellbeing of every child, in everything we do.  Together with our partners, we work in 190 countries and territories to translate that commitment into practical action, focusing special effort on reaching the most vulnerable and excluded children, to the benefit of all children, everywhere. UNICEF has some 11,600 staff in more than 145 countries.


BACKGROUND

UNICEF, and specifically the Division of Human Resources (DHR), currently holds large amounts of records. Some are electronic, but most are in paper-based document form, which are neither properly filed nor securely managed through to appropriate retention and disposal. Most of the information is held in unstructured form i.e. paper-based files including staff Official Status Files (a quarter of all global files are located in a single file room in New York, the balance are located in filing cabinets in distributed offices in 145 countries); locked inside end-users' desktops; embedded in the email system; and more general reference documents uploaded to intranet document repositories.  All this creates a significant challenge for overall information governance, risk mitigation, and the practical challenge of staff that create and need to use, refer to, and reuse, information in these documents and records.
In this regard, UNICEF has embarked on an organization-wide information, document and record management initiative; under which HR record management was positioned as the leading sub-project which now has been implemented in 2015.  The HR record management system is beginning to mitigate the aforementioned risks and enable the easy and access-controlled search, retrieval and access to relevant parts of the official electronic records by multiple people whose actions is being automatically tracked, and will be tightly integrated with core HR systems, e.g.,  SAP (VISION), PageUp Talent Management system and Neocase Case Management system.


Terms of Reference / Deliverables
Given the above context, UNICEF is seeking a Records Manager, under a consultancy, to deliver the following:
  1. Lead the maintenance of HR's Records Management (Gimmal) implementation – and update as required -- in compliance with records best practices including system analysis methodologies, records and information management implementation processes and procedures and workflow processes required for implementation.
  2. Maintain the records management system classification scheme. Develop, maintain and update organizational retention schedule for new HR records. Communicate with key stakeholders to proactively ensure organizational understanding of the interrelationship of records and business processes.
  3. Lead the Field Office digitalization project and provide guidance and support to UNICEF Field Offices regarding digitization and Records Management.  Manage Field Office digitization team.
  4. Provide technical and other support to the Human Resource function to digitize the Official Status Files of local staff in country offices while maintaining the highest standard of accuracy, efficiency, and security.  Ensure the completion of the digitization of the remaining ("delta") OSF of International Professional staff and NYHQ General Service staff.
  5. Provide support to the development and implementation of other Human Resources records including Executive and Legal records.
  6. Provide support to the implementation of the Continuing Appointment project by ensuring that that the required data and documentation is captured in Talent Management and SAP VISION systems. 
  7. Support Talent Management project management. Provide Talent Management system training for UNICEF Field Office and support for system users. Support promotion and information campaign including design of the promotion materials. Serve as web developer support for Talent Management project.
  8. Provide any training to staff in accessing and managing records.  Provide support to users and IT in troubleshooting issues and proposing solutions.
Qualifications
  • Candidate undertaking the assignment should have a minimum of six (6) years of experience in Information Management and Project Management or Human Resources related projects for the United Nations system or other international organizations.
  • A relevant advanced university degree, or equivalent professional work experience combined with a university degree in a related field.  A first level university degree in combination with qualifying experience may be accepted in lieu of the advance university degree.
  • Experience with Records Management system based on SharePoint preferably with Gimmal platform.  And also experience with large scale digitization projects in the international environment.
  • Hands on experience in conducting training on IT System and Human Resource business processes in the United Nations context.
  • Experience with SharePoint including design and development of web pages and sites.
  • Ability to present highly complex arguments, information and ideas in an easy to understand and memorable fashion.
  • Technical skills and experience in Web design, for example, using html, CSS, JavaScript, PHP, MySQL, Bootstrap
  • Other technical skills including design using Adobe Package (Photoshop, Illustrator, InDesign).
  • Knowledge of and experience with the ERP systems

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization.

Associate Information and Evidence Officer, P-2. ICC, The Hague. Open until 14 February 2016

Associate Information and Evidence Officer (P-2) (4241)


Job Req ID 4241 - Posted 29/01/2016 - Professional - Investigation and Analysis - The Hague - NL

Deadline for Applications:14/02/2016
Organizational Unit:Services Section, Office Of The Prosecutor 
Duty Station:The Hague - NL
Minimum Net Annual Salary (Single Rate):€56,684.00
Contract Duration:To be determined
A roster of suitable candidates will be established for this post as a result of this selection process for both fixed-term established and general temporary assistance posts.

Duties and Responsibilities
Under the general supervision of the Senior Manager of the Services Section and the direct supervision of the Head of the Information and Evidence Unit, the incumbent is expected to perform the following duties:
  • Supervise technicians and processes associated with securing electronic evidence at the seat of the Court;
  • Write technical scripts and programs that transform the structure of data to become useful in the Office’s evidence management systems;
  • Ensure the registration, digitization (wherever possible), the secure permanent storage, the registration and tracking of hardcopies (where appropriate) and the forwarding of all physical information and evidence material for court proceedings, including the maintenance of the chain of custody and the classification and confidentiality regime of the Office of the Prosecutor;
  • Translate the objectives of investigations into technical activities to assist teams in their examination of electronic content;
  • Interact with teams to assist in the assessment of the significance of an electronic devise and the identification of relevant information;
  • Analyse and understand the structures and purposes of collected data and advice teams on appropriate measures to extract relevant information while maintaining forensic integrity of the evidence;
  • Populate evidence selection systems to allow teams to select potentially relevant items for registration as evidence;
  • Perform other duties as required.

Essential Qualifications
Education:
  • Advanced university degree in archive and records management, information management or other relevant field.  A first-level university degree in combination with two additional years of qualifying experience is accepted in lieu of the advanced university degree;
  • Training in database management or equivalent including certified training in the field of forensic data management, evidence and property room management  or other relevant fields;

Experience:
  • A minimum of two years (four years with a first level university degree) of practical experience in the field of data automation, data management and functioning of electronic devises, preferably in a legal environment.
  • Demonstrated supervisory experience.

Knowledge, skills and abilities:
  • Advanced skills in the use of MS Access database programming and general advanced skills in the use computer software;
  • Experience in the population of litigation support or evidence review tools;
  • Excellent communication skills and client orientation;
  • Ability to work effectively and constructively in teams;
  • Ability to work in a non-discriminatory manner, with respect for diversity;
  • Ability to keep strict standards of confidentiality and security;
  • Professional integrity.

Knowledge of languages:
Proficiency in both of the working languages of the Court, English and French is required. Knowledge of another official language of the Court (Arabic, Chinese, Russian and Spanish) is considered an asset.
 
ICC Core Competencies
Dedication to the mission and values
- Acts consistently in accordance with the mission and values of the Organisation;
- Maintains confidentiality, acts with integrity and shows respect for diversity;
- Shows commitment to the organisation;
- Presents a positive image of the organisation during external discussions.
 
Professionalism
- Applies professional and technical expertise;
- Keeps abreast of organisational issues;
- Produces workable solutions to a range of problems;
 
Teamwork
- Listens, consults and communicates proactively;
- Handles disagreements with tact and diplomacy;
- Recognises and rewards the contribution of others;
 
Learning and developing
- Identifies development strategies needed to achieve work and career goals and makes use of developmental or training opportunities;
- Learns from successes and failures;
- Seeks feedback and gives feedback to others to increase organisational effectiveness;
- Seeks opportunities for improvement of work;
- Has an open mind and contributes to innovation.
 
Handling uncertain situations
- Adapts to changing circumstances;
- Deals with ambiguity, making positive use of the opportunities it presents;
- Plans activities and projects well in advance and takes account of possible changing circumstances;
- Manages time effectively.
 
Interaction
- Expresses opinions, information and key points of an argument clearly;
- Handles contacts with diplomacy and tact;
- Communicates in a transparent and open way with internal and external contacts while complying with confidentiality requirements.
 
Realising objectives
- Accepts and tackles demanding goals with enthusiasm;
- Keeps to agreements with others;
- Focuses on client needs;
- Takes responsibility for actions, projects and people;
- Monitors and maintains quality and productivity.

General Information
- The selected candidate will be subject to a Personnel Security Clearance (PSC) process in accordance with ICC policy. The PSC process will include but will not be limited to, verification of the information provided in the personal history form and a criminal record check.
- Applicants may check the status of vacancies on ICC E-Recruitment web-site.
- Post to be filled preferably by a national of a State Party to the ICC Statute, or of a State which has signed and is engaged in the ratification process or which is engaged in the accession process, but nationals from non-state parties may also be considered.
- In accordance with the Rome Statute, the ICC aims to achieve fair representation of women and men for all positions, representation of the principal legal systems of the world for legal positions, and equitable geographical representation for positions in the professional category.
- Applications from female candidates are particularly encouraged.
- The Court reserves the right not to make any appointment to the vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description.
- The International Criminal Court is a member organization of the Inter-Organization Mobility Accord and is interested in secondment of staff from organizations of the United Nations Common System.