Follow by Email

Wednesday, June 14, 2017

Chef de l'Unité Bibliotheque et Archives Publiques. ICRC, Geneva. Open until 16/06/2017

Job Title:

Requisition ID 1242 - Posted 14/05/2017 - GENEVA (GVA) - All other types of contract - Geneva HQ - Eurasia - Switzerland - Communications / Information Management / Information Technologies 
Raison d'être du poste
 
Organisation impartiale, neutre et indépendante, le Comité international de la Croix-Rouge (CICR) a la mission exclusivement humanitaire de protéger la vie et la dignité des victimes de conflits armés et d'autres situations de violence, et de leur porter assistance. Le CICR s'efforce également de prévenir la souffrance par la promotion et le renforcement du droit et des principes humanitaires universels. Créé en 1863, le CICR est à l'origine des Conventions de Genève et du Mouvement international de la Croix-Rouge et du Croissant-Rouge, dont il dirige et coordonne les activités internationales dans les conflits armés et les autres situations de violence.
 
L’unité bibliothèque et archives publiques (LPA) du CICR a pour mission principale la mise à disposition au public et la valorisation de fonds d’archives et de collections documentaires uniques sur le CICR, sur le droit humanitaire dont il est le gardien et le référent, et, plus généralement, sur l’action humanitaire. Située au siège du CICR à Genève, l’unité est responsable d’acquérir, de traiter et de conserver les fonds dont elle a la charge.
 
L’unité est composée de quatre secteurs d’activité : les archives générales publiques, les archives agence (données individuelles sur les personnes détenues en lien avec le conflit), les archives audiovisuelles (photos, films/videos et son) et la bibliothèque du CICR.


Responsabilités
 
Membre de l’équipe de gestion de la division « archives et gestion de l’information », vous définissez les objectifs opérationnels et les ressources de l’unité en les inscrivant dans les stratégies globales de la division, et plus généralement du CICR. Vous favorisez et supervisez la mise en œuvre de ces objectifs en veillant de manière diligente à une bonne utilisation des ressources et au respect des normes professionnelles archivistiques, documentaires et bibliothécaires.
Dans un environnement de l’information et de la communication en constante évolution, vous contribuez directement et de manière pro active à la réflexion prospective de la division et à la formulation/révision de stratégies et autres textes de références, tout en adaptant en conséquence les prestations de l’unité.
Vous dirigez une équipe de 12 personnes selon les principes de leadership et de management du CICR. Vous coordonnez notamment le maintien et le développement des compétences de vos collaborateurs-trices dans leur domaine d’expertise.
Vous développez un réseau externe d’experts et des partenaires favorisant une valorisation des archives et collections, notamment à travers des actions de numérisation et de mise à disposition en ligne de fonds CICR ainsi que l’encouragement à des recherches historiques indépendantes.
Vous assurez l’effort collectif de l’unité au renforcement de la communication publique du CICR et vous cordonnez les activités de valorisation, et de promotion de l’unité sur place et en ligne. Vous êtes notamment rédacteur-trice en chef du blog des fonds et des collections de l’unité http://blogs.icrc.org/cross-files/fr/
 
Vous rapportez directement au chef-fe de la division des archives et de la gestion de l’information.
 


Formation et expérience requise
 
  • Diplôme universitaire en gestion de l'information ou en histoire/archives ou expérience équivalente
  • Expérience (au moins 3 ans) confirmée dans le management d’une unité orientée promotion et valorisation composées de métiers de l’information ; aisance dans un environnement interdisciplinaire
  • Bonnes connaissances des domaines clés d’activité du CICR et de son fonctionnement, y compris dans la gestion d’information
  • Un large réseau dans les milieux professionnels des domaines d’expertise de l’unité est un atout.


Compétences
 
  • Excellent team worker et grand sens de l’écoute et du dialogue.
  • Capacité à développer une vision stratégique, adapter les prestations en conséquence et accompagner le changement
  • Grand sens des responsabilités et de l’éthique professionnelle, sens de l’organisation
  • Très bonnes facultés d’analyse, de conceptualisation de communication et de réseautage
  • Très bonnes connaissances des technologies relatives à la gestion de l’information en particulier dans les domaines de l’audiovisuel et du multimédia et faculté d’innovation
  • Capacité de décision, d’action et de délégation
  • Bonne résistance au stress
  • Maîtrise orale et écrite de l’anglais et du français.


Informations additionnelles
 
Type of role: Resident 
Type of contract: Open-ended  
Working rate: 100% 
Starting date: 02.10.2017
Application deadline: 16.06.2017








Tuesday, June 13, 2017

Senior Information Management Assistant, G-7. UN Secretariat, ARMS, New York. Open until 14 June 2017

Posting Title: SENIOR INFORMATION MANAGEMENT ASSISTANT (Temporary Job Opening), G7 (Temporary Job Opening)
Job Code Title: SENIOR INFORMATION MANAGEMENT ASSISTANT
Department/Office: Office of Central Support Services
Duty Station: NEW YORK
Posting Period: 07 June 2017 - 14 June 2017
Job Opening Number: 17-Information Management Systems-DM OCSS-77667-J-New York (O)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
                                   

Special Notice
Notes:

This temporary vacancy is for the period through 16 April 2018.

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

Passing the Global General Service Test(GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Having passed the Administrative Support Assessment Test in English at the United Nations Headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International Criminal Tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.

• A current staff member who holds a fixed-term, permanent or continuing appointment may apply for temporary positions no more than one level above his or her current grade. However, a current staff member who holds an appointment at the G-6 or G-7 level may also apply to temporary positions in the Professional category up to and including the P-3 level, subject to meeting all eligibility and other requirements for the position. A staff member holding a temporary appointment shall be regarded as an external candidate when applying for other positions, and may apply for other temporary positions at any level, subject to section 5.7 below and staff rule 4.16 (b) (ii). Therefore, a staff member holding a temporary appointment in the General Service or related categories may only apply to positions within those categories. For full information on eligibility requirements, please refer to section 5 of ST/AI/2010/4Rev.1 on Temporary Appointments. In its resolution 66/234, the General Assembly further “stressed that the Secretary-General should not recur to the practice of temporarily filling posts in the Professional and higher categories with General Service staff members who have not passed the General Service to Professional category examination other than on an exceptional basis, and requests the Secretary-General to ensure that temporary occupation of such posts by the General Service staff shall not exceed a period of one year, effective 1 January 2013…” Consequently, eligible candidates in the General Service or related categories for temporary job openings in the Professional category that have not passed the competitive examination may be selected only on an exceptional basis endorsed by the Office of Human Resources Management where no other suitable candidate could be identified.

• Upon separation from service, including, but not limited to, expiration or termination of, or resignation from, a fixed-term, continuing or permanent appointment, a former staff member will be ineligible for re-employment on the basis of a temporary appointment for a period of 31 days following the separation. In the case of separation from service on retirement, a former staff member will be ineligible for re-employment for a period of three months following the separation. This equally applies, mutatis mutandis, with respect to a former or current staff member who has held or holds an appointment in another entity applying the United Nations Staff Regulations and Rules and who applies for a temporary position with the Secretariat.

• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

• Subject to the funding source of the position, this temporary job opening may be limited to candidates based at the duty station.

• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. An external candidate selected for this position is bound by the prevailing condition of the staff selection system under ST/AI/2010/3, as amended, and ST/AI/2010/4/Rev.1. A staff member holding a temporary appointment who is recruited in the Professional and above categories on a temporary appointment, and placed on a position authorized for one year or longer may not apply for or be reappointed to his/her current position within six months of the end of his/her current service. This provision does not apply to staff members holding temporary appointments and placed on positions authorized for one year or more in duty stations authorized for peacekeeping operations or special political missions.

• The expression “Internal candidates”, shall mean staff members who have been recruited after a competitive examination under staff rule 4.16 or after the advice of a central review body under staff rule 4.15.

• Please note that candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

• For information on special post allowance, please refer to ST/AI/1999/17. For more details on the administration of temporary appointments please refer to ST/AI/2010/4/Rev.1.

• The Staff Regulations, Staff Rules and administrative issuances governing staff appointments can be viewed at: http://www.un.org/hr_handbook/English

• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.

• Staff members are not eligible to apply for the current temporary job opening if they are unable to serve the specified duration of temporary need before reaching the mandatory age of separation. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.
               
Org. Setting and Reporting
               
This position is located in the Archives and Records Centre in the Archives and Records Management Section, Office of Central Support Services. The incumbent will directly report to the Chief of the Archives and Records Centre.
               
Responsibilities
Within delegated authority, the Senior Information Management Assistant will be responsible for the following duties:

Information Management:

•Identifies user needs, including business process and document/record workflow analysis, organization and maintenance of document/record repositories
•Formulates data processing workflows; conducts research on information/records/archives management tools, procedures and standards
•Assists in delivery of assessments and recommendations on the use of information management databases and repositories
•Contributes to feasibility studies, functionality analysis, implementation and evaluation and testing of information/records/archives management systems
•Participates in the testing and validation of databases and information/records/archives management systems
•Manages project life cycle such as releases, modules, and functionalities change requests and enhancements; designs database schemas, transactional and BI reports
•Provides support on information security related matters, including secure management and access to information, data backup and recovery, data preservation and long-term continuity
•Serves as team leader in projects dealing with the planning, specification, implementation and maintenance of enterprise information systems
•Liaises with users to define and specify requirements; performs installation and maintenance of information systems in user offices
•Keeps abreast of developments in the digital continuity field; conducts research on new technologies; performs benchmarking and proposes new acquisitions; advises on the implementation of new technologies

Operational Support:

•Installs information systems software and hardware according to specifications; monitors application systems using appropriate monitoring tools and produces monitoring reports
•Provides support and training for information management systems, databases and applications in assigned area
•Performs complex troubleshooting for various applications.

Documentation:

•Manages, creates, produces and maintains documentation for relevant information management processes and data quality control mechanism
•Manages and administers changes to documentation in accordance with prevailing change management and operation procedures
•Reviews correspondence and communications; including work plan revisions and other related issues, as well as prepares unit contributions for a variety of periodic reports

General Administration:

•Provides guidance and training to new/junior staff; plans day-to-day work and supervises other staff as required
•Orders and ensures non-UN standard information management solutions and their on-going maintenance and operation
•Maintains statistics on service and workload measures
•Provides administrative support for the Section and Unit Chiefs and undertakes other duties as assigned
               
Competencies
Professionalism: Knowledge of organizational information infrastructure, including databases, document/content/records and archives management systems, digital preservation systems and ERP. Knowledge of data reporting and Business Intelligence. Detailed understanding of the relevant business processes and supporting systems. Knowledge of document flow processes, ability to conduct research and gather information from a wide variety of standard and non-standard sources. Ability to respond to changing requirements and assignments, ability to apply good judgment in the context of assignments given. Ability to perform a wide range of application software development and maintenance tasks under minimum supervision. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
               
Education
High school diploma or equivalent.
               
Work Experience
A minimum of ten years of experience in modern archives management, record keeping, library, information management or related area. Experience in supervising staff is required. Additional courses in management information systems, information science or related areas are desirable. Knowledge in database moduling, LAN, website management, SQL, C, C++, C#,.net are desirable.
               
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.
               
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
               
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Monday, June 12, 2017

Consultancy - Microform Assessment and Digitization Coordinator. UNICEF, New York. Open until 13 June 2017

Consultancy - Microform Assessment and Digitization Coordinator


Job Number: 505143 | Vacancy Link
Location: Information and Communication Technology
Work Type : Consultancy

If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you.
For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.
Enterprise Content Management (ECM) is a formalized means of organizing and storing an organization's documents, and other content, that relate to the organization's processes. The term encompasses strategies, methods, and tools used throughout the lifecycle of the content.​

Job Context:
The Project’s goal is to take a systemic approach that introduces and institutionalizes Electronic Content Management (including systems, policies, procedures, standards, guidance, and governance), providing improved search functionality, document and records management, archives management, content management, content reuse and repurposing, and collaboration across UNICEF. As additional benefits it seeks to reduce risks, improve usability of tools, provide significant savings, enable new organizational capabilities and comply with several audit recommendations. These goals will be implemented in keeping with the organizational strategy and information management requirements of stakeholders in various business areas.
 
Purpose of the job:
Under the general guidance of the Senior Project Manager, the Microform Coordinator will identify the complete set of microform documenting all UNICEF board records and will coordinate the digitization and quality assurance review of these records.
Key responsibilities
  • Conduct detailed review and assessment of microforms documenting Board Records.
  • Work with key stakeholders to ensure assessment is accurate.
  • Coordinate digitization of the microforms.
  • Coordinate the quality assurance of the digitization process.
  • Complete other ECM project activities as required.
Requirements
  • Degree in policy development, information management, social sciences, or related field.
  • Experience working in the UN or other international development organizations.
  • Experience in project management.
  • Experience coordinator detailed assessment of key policy documentation.
  • Strong attention to detail.
Language
  • Fluency in English is required;
  • Knowledge of another UN language is an asset.
To view our competency framework, please click here
Evaluation method 
Individual consultants will be evaluated based on the cumulative analysis methodology (weighted scoring method), where the award of the contract will be made to the individual consultant whose offer has been evaluated and determined as:
  • Responsive/compliant/acceptable; and
  • Having received the highest score out of a pre-determined set of technical skills and financial proposal specific to the solicitation.
Technical Criteria weight: [70%]
Financial Criteria weight:  [30%]
Please indicate your ability, availability and daily/monthly rate (in USD) to undertake the terms of reference above (including travel and daily subsistence allowance, if applicable).  Applications submitted without a daily/monthly rate will not be considered.
UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.

Opening Date Sun Jun 04 2017 15:00:00 GMT+0200 (Romance Daylight Time) Eastern Daylight Time
Closing Date Tue Jun 13 2017 05:55:00 GMT+0200 (Romance Daylight Time)

Documentation Counter Clerk, G-3. OPCW, The Hague. Open until 13 June 2017

Post Level  GS-3 Closing Date :     13 June 2017                                
Vacancy Ref  E-PMO/DCC/F0073/GS-3/13/02-17
Branch  Secretariat for the Policy-Making Organs
Division  Secretariat for the Policy-Making Organs
Date  12 May 2017
 
Staff members in the General Services category are normally recruited and paid on a local basis. This appointment is for a duration of two years, with a six-month probationary period, and is subject to the OPCW Staff Regulations and Interim Staff Rules, as applicable. The Director-General retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description. Several vacancies may be filled.
 
 Principal Functions  Requirements
Under the supervision of the Conference Services Officer and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the incumbent performs the following duties:

(a) To provide Member States and Technical Secretariat (TS) staff with documents and general information related to the work of the policy-making organs through day-to-day operations of the Documentation Counter.
· To distribute current official-series documents and related materials on request and provide information to delegations and TS staff regarding the availability of various documents.
· To monitor, and replenish as necessary, the supply of documents and publications to ensure that current and pertinent documents are readily available.
· To maintain tidy and logical document shelving system and an up-to-date digital reference archive. To ensure his or her own familiarity with the documents and materials being distributed to Member States through the Documentation Counter.
· To stay abreast of the issues under current consideration by the bodies of the policy-making organs.

(b) To provide information to delegations and TS staff alike on matters relating to meetings and presentations, including scheduling and other procedural concerns. May be required to make ad hoc decisions, within his/her area of competence, to resolve issues in the absence of and on behalf of the Conference Services Officer, which can affect the effectiveness of the meetings of the policy-making organs and the reputation of the Division and the Technical Secretariat.

(c) To ensure the timely distribution of relevant documents at Sessions and Meetings of the Executive Council (EC) as well as at Sessions of the Conference of the States Parties (CSP) and other formal and informal meetings of the policy-making organs.
· To keep records of the receipt and distribution of documents and statements at the sessions.
· To assist with ascertaining document requirements for these meetings and the subsequent preparation of sets of pertinent documents, in appropriate language combinations for each delegation.
· To assist with the preparation and tidying of the meeting rooms and interpretation booths.
· To provide in-session meeting room assistance, as required.

(e) To ensure that the interpretation teams, while servicing meetings of the Policy-Making Organs, receive timely and accurate information and documentation, including pertinent background documents and current statements and draft texts.

(f) To receive, record, distribute and archive each unofficial document provided to the Conference Services Unit (CSU) during a Meeting or a Session of the EC and CSP; exercise a high level of accuracy and initiative when processing received documents in close consultation with the Director of PMO, Conference Services Officer, Member States, and TS substantive officers.

(g) To carry out the distribution and secure the temporary storage of classified official-series documents for discussion by the policy-making organs, in accordance with the confidentiality guidelines as determined by the Office of Confidentiality and Security in the Manual of Confidentiality Procedures and related work instructions.

(h) To maintain the Internal Meeting Room Schedule, respond to requests by delegates and assist TS staff to schedule internal meetings and determine their requirements. To exercise a high level of attention to detail and accuracy when preparing the weekly Journal for issuance to Member States and the Schedule of Meetings for issuance to TS staff.

(i) To communicate with the Conference Services Clerk and the OPCW Audio-Visual Technician as necessary, regarding the requirements for technical and audio-visual equipment at meetings of the policy-making organs and, as requested, meetings coordinated by other divisions and branches, to ensure that the equipment is available, in place and operational prior to the meeting start-time.

(j) To assist the Audio-Visual Technician in the set-up and operation of Ieper Room meeting-related technical equipment used to support interpretation, presentations, and digital recordings, as appropriate and to the extent that this is within his/her area of competence.

(k) To determine the needs of catering for PMO related meetings, coordinate with in-house caterer the timely provision of services and ensure their actual provision.

(l) Ensure that the internal meeting rooms which are overseen by PMO are maintained in a meeting-ready state at all times when not in use.

(m) To maintain the highest standard of delivery of service through demonstrated knowledge of protocol issues in a diplomatic environment, and through professional dress and conduct appropriate for interaction with diplomats.

(n) To provide, as necessary, the meeting room attendant services in the absence of the Conference Services Clerk.

(o) Other duties as required.

 Knowledge and Skills
Essential: High School Diploma or equivalent diploma of secondary education. Desirable: Completion of post-secondary education in conference or records management, or in the field of international relations. Skills and Abilities (key competencies): · The incumbent must have strong organisational and interpersonal skills that allow for effective and professional delivery of a wide variety of support services in the course of supporting the formal and informal work of Member States delegations through document distribution, and of assisting, as required, in meeting room support. · Excellent communication skills, resourcefulness, initiative, maturity of judgment and team spirit. · Computer literacy. · Knowledge of meeting room set-up, and operation of standard meeting room and reprographic equipment. · Ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity. · Sound Knowledge of standard Microsoft applications including MS Word, MS Excel, MS Publisher, and possibly MS Visio. · Effective organizational skills and ability to handle a large volume of work in an efficient and timely manner.
Experience: Essential: At least one year of relevant experience in clerical work, or records or documents management. Desirable: Previous work experience in international conferences would be an asset. · Proven interpersonal skills and ability to establish and maintain effective and constructive working relationships with people of different national and cultural backgrounds while maintaining impartiality and objectivity. · Familiarity with the operation of technical equipment would be an asset, in particular, equipment related to audio and visual display, recording or editing technology, and/or printing and copying machines.
 Experience
Essential:

At least one year of relevant experience in clerical work, or records or documents management.
Desirable:
Previous work experience in international conferences would be an asset.
· Proven interpersonal skills and ability to establish and maintain effective and constructive working relationships with people of different national and cultural backgrounds while maintaining impartiality and objectivity.
Familiarity with the operation of technical equipment would be an asset, in particular, equipment related to audio and visual display, recording or editing technology, and/or printing and copying machines.
 Languages
Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.
 
Euros 32,345 Net Salary   EUR 0
 
CANDIDATES ARE STRONGLY ADVISED TO USE ONLY THE NEW ONLINE APPLICATION SYSTEM.
Interested applicants who do not have internet access, and are unable to submit an application online at www.opcw.org, may complete the OPCW Personal History Form and send it via fax, no. +31 (0)70 4163790, or mail.
Only applications received before the closing date will be considered.
Only applicants under serious consideration for a post will be contacted.
Applications from qualified female candidates are strongly encouraged.

Friday, June 2, 2017

Traineeships in the Information Management Division. ECB, Frankfurt. Open until 7 June 2017

Traineeships in the Information Management Services Division

Reference: 2017-140-TRA
Closing Date for Applications: Wed, 7 Jun 2017
Functional area: Secretariat
Function:The Directorate General Secretariat of the European Central Bank (ECB) is seeking applications from recent graduates in librarianship, archives and/or records management to participate in a traineeship in its Information Management Services Division (IMS) for an initial period of up to six months.
IMS is responsible for the following tasks:
  • developing, maintaining and guiding the implementation of information management policies and procedures, and providing records management services, including in the area of data protection;
  • managing the ECB’s physical and electronic archives and arranging for the disclosure of archived information when required, as well as the disposal of information in accordance with the ECB’s information retention policy;
  • managing the ECB library and providing staff with print and electronic publications and information services;
  • supporting the further development of enterprise content management and coordinating the selection of systems and tools for: (i) the archives and library, (ii) collaboration, and (iii) document and records management;
  • providing related practical training, maintenance and support for the ECB, the Eurosystem, the European System of Central Banks, the European Systemic Risk Board and the Single Supervisory Mechanism.
The Division is divided into four teams: Archives, Library, Information Management Policy and Records Management, and Information Management Solutions.
As a Trainee, you will contribute to a selection of the following tasks carried out by the Library, Archives, and Information Management Policy and Records Management teams, according to your expertise:
  • assisting in developing and updating the ECB’s information management policies, procedures and guidelines;
  • streamlining and raising awareness of staff guidance material in order to encourage adherence to the ECB’s information management policies and procedures;
  • compiling an inventory of the ECB’s information-holding systems and helping to assess their compliance with the ECB’s information management policies and procedures;
  • quantitative and qualitative monitoring and reporting on information management practices;
  • arranging and describing archival or library holdings (including audio-visual material) according to recognised standards;
  • acquiring and appraising archives’ material to meet business needs;
  • assisting in carrying out sensitivity reviews of archival records;
  • specifying and/or testing functional requirements for records management and electronic archives management;
  • providing reference services at the Library Welcome Desk using print and electronic resources;
  • supporting the development of tailor-made information services to meet business and research needs through the scanning of literature and the use of news monitoring services, online databases, etc.;
  • contributing to the Division’s information management projects, for example: digital archiving and preservation, digitisation of media assets, implementation of retention, mobile reading.

Qualifications and experience:You will bring to the role:
  • a bachelor’s level qualification in librarianship, information, archives and/or records management or, if your first degree is not in this field, a postgraduate diploma, master’s or higher degree ̶ or enrolment in such postgraduate studies ̶ in any of these subjects;
  • an advanced command of English;
  • a moderate command of at least one other official language of the EU;
  • a working knowledge of MS Office, such as Word, Excel and PowerPoint;
  • ideally, knowledge of document management systems, such as OpenText Livelink;
  • ideally, knowledge of library management systems, such as Ex Libris Alma.


Competencies:You will also bring with you your ability to: communicate effectively, understand customer needs and provide user-friendly services, work as part of a team, take initiative and innovate, analyse information and organise your own work.
Further Information:Traineeship of six months, with the possibility of an extension to up to 12 months in total in the same business area or elsewhere within the Directorate General Secretariat.
The offices are modern and well equipped, but you will have to share office space.
Some tasks are physically demanding and you may have to work in conditions typical for book and record storage areas, particularly when processing and retrieving material from basements or locations at some distance from the offices.

How to apply:Applications are to be made in English and submitted using our online application form. An "Applicants' Guide" can be downloaded from our recruitment pages.

The recruitment process may include a pre-screening exercise and a telephone interview.

Before applying, applicants should check that they meet the conditions set out in Article 4 of the rules governing the traineeship programme:
https://www.ecb.europa.eu/careers/what-we-offer/traineeship/html/index.en.html

Further information on the ECB's traineeships can be found via the above link.

Applicants are accepted from nationals of the Member States of the European Union.

The requirements laid down in the vacancy notice must be met by the closing date for applications.

This vacancy notice may be used to fill the same position again, or similar positions, within 12 months of the selection decision.

Senior Library Assistant, G-6. ODIHR, Warsaw, Open until 6 June 2017

Job Title Senior Library Assistant
Organization Name OSCE Office for Democratic Institutions and Human Rights
Location Warsaw
Grade G6
Closing Date of application 06-06-2017
No. of Posts 1
Background
The Office for Democratic Institutions and Human Rights (ODIHR) is the principal institution of the OSCE responsible for the human dimension. ODIHR’s activities are implemented in 57 participating States in accordance with the ODIHR’s political mandate. ODIHR was tasked to serve as a collection point for information and statistics on hate crimes, including on forms of violent manifestations of racism, xenophobia, discrimination and intolerance and to report regularly on these issues. The Tolerance and Non-Discrimination Information System (TANDIS) virtual library and the Hate Crime Reporting website (hatecrime.osce.org) were developed as public websites to disseminate information on these issues. 
The Senior Library Assistant reports to the Associate Web Editor. The incumbent is responsible for records and information management; for providing research assistance by retrieving information, conducting research in programmatic areas; and for data input, evaluation and verification on the department’s virtual library. The incumbent supports Tolerance and Non-discrimination Department’s (TND) Web Editor and works with the Information Management Assistant to maintain the department’s web and information management tools. The incumbent also assists TND thematic advisors, programme officers and management to identify new and relevant resources and provides research support.
Tasks and Responsibilities
Under the general guidance of the supervisor, the incumbent performs the following functions:
1. Researching, collecting, summarizing, and disseminating information and resources on tolerance and non-discrimination issues, including:
- Researching, collecting and uploading relevant resources (such as reports and publications by OSCE/ODIHR, international organizations, governments, academics and civil society groups) on tolerance and non-discrimination issues, with an emphasis on hate crime;
- Preparing briefing and background materials summarizing information on tolerance and non-discrimination issues in consultation with TND’s staff and management;
- Maintaining and seeking to develop networks for sharing information and best practices related to documenting tolerance and non-discrimination issues within OSCE/ODIHR and externally.

2. Selecting, maintaining, cataloguing and evaluating documentation for TND’s online platforms, including its virtual library and the Hate Crime Reporting website, including:
- Preparing and publishing relevant documentation and resources on TND’s online platforms;
- Supporting the modernization of TND’s online platforms by participating in the conceptualization of various technical improvements, overseeing the daily maintenance of the virtual library:
- Identifying technical difficulties and supporting the transition to new systems, in collaboration with the web editor, ODIHR IT and external developers.

3. Overseeing TND’s physical and digital collections, including:
- Maintaining, organizing and administering the Department's digital and physical collections by cataloguing, indexing and curating physical and digital resources;
- Serving as the Department's focal point for records management, ensuring consistency in the application of OSCE/ODIHR procedures across ODIHR;
- Ensuring the respect of OSCE guidelines and international best practices in the department's information management.

4. Providing internal training on relevant information management procedures and software as required to internal users.

5. Performs other related duties as assigned.
Necessary Qualifications
• Completed secondary education supplemented by formal studies in information and library sciences;
• Six years of demonstrated working experience with information, knowledge and library management, including use of library management software and other relational databases;
• Excellent written and oral communication skills in English; knowledge of other OSCE languages, notably Russian, is desirable;
• Demonstrated experience of working in a library, documentation or information centre, emphasis on human rights, law, international affairs is preferred;
• Demonstrated knowledge of current library standards for cataloguing, indexing and classifying digital and physical resources; familiarity with latest trends in information and knowledge management;
• Experience in providing research support is strongly desired; familiarity with human rights information and content analysis tools is strongly desired;
• Experience with tolerance and non-discrimination issues is an asset;
• Initiative and sound judgment, strong organizational skills and ability to work in a team;
• Excellent communication and analytical skills;
• Ability to work under pressure;
• Attention to detail and accuracy in keeping databases, managing records and collections is essential.
• Demonstrated ability to work in a multinational environment, showing cultural and gender awareness throughout their work.
Required competencies
Core values
  • Commitment: Actively contributes to achieving organizational goals
  • Diversity: Respects others and values their diverse perspectives and contributions
  • Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
  • Accountability: Takes responsibility for own action and delegated work


Core competencies
  • Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
  • Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
  • Planning: Works towards the achievement of goals in a structured and measured manner
  • Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
  • Initiative-taking: Proposes and initiates new ideas, activities and projects
  • Flexibility: Responds positively and effectively to changing circumstances


Managerial competencies (for positions with managerial responsibilities)
  • Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
  • Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
  • Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities
Remuneration Package
Monthly remuneration, subject to social security deductions, is approximately PLN 8,400. OSCE salaries are exempt from taxation in Poland.
Social security will include participation in the Cigna medical insurance scheme (current approximate deduction for a staff member is 45 Euro) and OSCE Provident Fund. The Organization contributes an additional amount equivalent to 15% of the employee's salary to this pension-style fund while the employee contributes 7.5%. Other allowances and benefits are similar to those offered under the United Nations Common System for general services employees.
Appointments are made at step 1 of the applicable OSCE salary scale.
How To Apply
If you wish to apply for this position, please use OSCE’s online application link found under http://www.osce.org/employment.
The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.
Only the OSCE on-line applications will be accepted and short-listed applicants contacted.
The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the Organization.
Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/states.
No application fees or information with respect to bank account details are required by OSCE for our recruitment process. 
Please note that in the event of invitation for interview, the OSCE is unable to reimburse costs incurred.

Wednesday, May 31, 2017

Chief Archivist / Chief of Unit, P-4. UNESCO, Paris. Open until 5 June 2017