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Wednesday, December 5, 2018

Archives/Records Officer. IMF, Washington. Open until 11 December 2018

Archives/Records Officer - ITDISIG (Job Number:1800908)



• This vacancy shall be filled by a 3-year Term appointment in accordance with the Fund’s new employment rules taking effect on May 1, 2015.

Description

 
The International Monetary Fund is looking to hire an Archives/Records Officer in its Knowledge Management and Outreach Systems Division of the Information Technology Department.

Duties and Responsibilities:
 
Under the general supervision of the Section Chief for Archives and Records Management and the direct management of the Team Lead for Records Management - the Archives/Records Officer will be responsible for physical and electronic records management across the IMF. Specific responsibilities of the Archives/Records Officer may include any of the following:
  • Help manage the IMF’s Records Management program, including: 
    • Help to define and implement a lifecycle policy for all content,
    • Maintain IMF file plans and retention schedules,
    • Implement records management policies such as file plans and retention schedules,
    • Develop and test electronic records management procedures and workflows,
    • Develop and test business rules for automated declaration and filing of electronic records,
    • Develop and update the records management educational material,
    • Train departmental personnel on the IMF’s records management program policies and procedures,
    • Assist with developing strategy and testing approaches for archives and records management systems.
  • Provide business analysis support for archives and records projects including requirements gathering and workflow design.
  • Provide technical support for several Archives and Records systems - including maintaining user documentation, identifying new requirements and writing enhancement specifications, and providing training.
  • Participate in enterprise-wide IT projects to ensure that institutional records management requirements are addressed.
  • Research archives and records technology topics for projects as needed. 
  • Maintain a records management SharePoint site to support knowledge sharing and collaboration.
  • Update budget reports, maintain project files and assist with tasks in support of the IMF’s records management systems. 


Qualifications

 Educational development, typically acquired through the completion of an advanced university degree in records management, documents management, archives management, library and information sciences, or related field of study, is required; or a bachelor's degree in a related field plus a minimum of six years of relevant professional experience including professional certification in records management (CRM), is required. 


 

Qualifications

  • Demonstrable experience in supporting records management systems and implementing records management policies;
  • Experience with Office365 including SharePoint Records center or adds-on solution is a plus;
  • Familiarity with ISO 15489 - International Standard for Records Management, DoD 5015.2 Standard and ISAD (G) standards;
  • Experience with managing information systems;
  • Experience with MS Office Applications - Word, Excel; PowerPoint, Visio, Project and Access;
  • Excellent English written and verbal communication skills; including writing user/technical documentation;
  • Strong analytical and problem-solving skills;
  • Strong interpersonal skills and ability to work collaboratively as a member of a team;
  • Ability to interact with staff from diverse cultures and backgrounds;
  • Experience with basic HTML, XML, and SQL;
  • Experience with Enterprise Content Management Systems, including SharePoint, is highly desirable.


The IMF is committed to achieving a diverse staff, including gender, nationality, culture and educational background.

Information and Records Management Coordinator - Secretary-General's Office. EFTA, Brussels, Open until 9 December 2018


The EFTA Secretariat provides services to the EFTA Member States (Iceland, Liechtenstein, Norway and Switzerland). The EFTA Headquarter in Geneva supplies services for policy development, negotiations and implementation of free trade and cooperation agreements with countries outside the European Union. EFTA's Brussels office provides support in the management of the Agreement on the European Economic Area (EEA) and EFTA’s Luxembourg office contributes to the development of the European Statistical system.


This position is open to nationals of all EFTA Member States (Norway, Iceland, Switzerland, and Liechtenstein) and EU Member States.

Division
Secretary-General's Office

Location
Brussels

Lattitude
50.8462720094659

Longitude
4.370340409394657

Category/Level
B5

Duration of Appointment
Fixed term 3 years. If considered desirable and in the organisation’s interest, an additional three-year contract may be offered.

Start Date
1 March 2019

Closing Date
09-12-2018

Job Reference
VA 32/2018

Scope

The Secretary-General’s Office services the EFTA Council and coordinates various horizontal activities, including information and communication. Its staff members are located in the EFTA Secretariat’s offices in Geneva and Brussels. The successful candidate will join the information team stationed in Brussels and will work in close cooperation with EFTA’s IT staff.


The Information Coordinator will mainly focus on internal information services and records management, in particular the content management of databases, including intranet and document management systems, archives and other related information tools and sources. This involves contributing to guidelines and monitoring the use of these databases and tools, identifying and following-up on necessary adjustments and improvements and training colleagues in the use of these resources and give user support.  In addition, the Information Coordinator will take part in communications activities such as maintaining and developing the content of the EFTA website, contributing to an electronic newsletter, assisting in developing new information tools, assist in enhancing the presence of EFTA in social media. The successful applicant may be assigned other tasks.

Qualifications

Advanced education in information management, library studies or other relevant fields.

Experience

• Training and experience in document and records management
• Relevant work experience, preferably in an international environment
• Experience in information and communication work and project management would be an asset

Skills

• Experience and good knowledge of writing in English
• Communication and interpersonal skills
• Ability to work independently
• Facility for teamwork in a task-oriented environment
• Sense of responsibility, trust and respect
• Service mindedness
• Knowledge of common web tools, such as Content Management Systems (Drupal) and SharePoint

Languages

• Fluency in written and spoken English
• Knowledge of French and other EFTA/EU languages would be an asset

Employment Terms

Grade: B5

Annual salary: EUR 51,421


Appointments are made at the first step of the grade. The Secretary-General reserves the right to appoint a candidate at a level different from that advertised. Through its recruitment policy, the EFTA Secretariat wants to ensure diversity in terms of gender, age and culture.


Salaries and related payments are exempt from taxation by the EFTA Member States, and as regulated in headquarters agreements, in the EFTA host States. Depending on the candidate’s family status, benefits and allowances may apply.


Applicants must apply online via the EFTA e-recruitment tool.  Please note that only applications received via our web tool will be considered.


For further information on this post, please contact:
Mr Pascal Schafhauser, Deputy Secretary-General, tel. +41 22 332 2602
Ms Inga Hanna Gudmundsdottir, Head of HR, tel. +32 2 286 17 06


Deadline for applications: 9 December 2018.

Friday, November 16, 2018

Audivisual Archivist. ICRC, Geneva. Open until 25 November 2018

Career Opportunities: ARCHIVISTE AUDIOVISUEL - 90% (9262)


Requisition ID 9262 - Posted 31/10/2018 - Communications / Information Management / Information Technologiesᅠ - Eurasia - Switzerland - Resident


 
Raison d'être du poste

Les archives audiovisuelles du Comité international de la Croix-Rouge (CICR) illustrent et documentent les activités de l’institution mais également d’autres composantes du Mouvement international de la Croix-Rouge et du Croissant-Rouge depuis la fin du 19e siècle jusqu'à nos jours.
Elles sont une source essentielle pour soutenir les actions de communication et opérationnelles de l’institution ainsi qu’une source de référence pour la recherche historique sur l'action du CICR, l'action humanitaire, le droit international humanitaire et les relations internationales. Elles sont la mémoire des actions du CICR en images et en sons.
Au sein de l’unité Bibliothèque et archives publiques, les archivistes audiovisuels sont responsables de l’enrichissement des fonds, de leur gestion et préservation, de leur mise en ligne, de leur promotion, ainsi que de leur mise en relation avec les autres fonds et collections de la bibliothèque et des archives publiques. Le secteur des archives photographiques est composé de deux personnes rapportant directement au chef de l’unité Bibliothèque et Archives publiques.


Responsabilités principales

Gestion du fonds d’archives photographiques du CICR
  • Acquérir les productions photographiques du CICR selon les lignes directrices d’acquisition en vigueur.
  • Traiter les documents :
                    - Cataloguer (décrire, indexer) les photos pour leur mise à disposition sur le portail des archives audiovisuelles du CICR.
                    - Gérer des formats numériques selon les usages [archivage et accès en ligne].
                    - Gérer des droits d’auteurs et des droits liés à la protection des données personnelles.
  • Maintenir un travail de proximité avec les producteurs, les conseiller et s’assurer que les procédures de travail suivent les lignes directrices en matière de versements aux archives.
  • Gérer en coresponsabilité avec les autres collègues du secteur des archives audiovisuelles la cohérence des thésauri et listes normalisées des archives audiovisuelles.
  • Participer à l’évolution des textes de référence institutionnels en lien avec la gestion des archives photographiques.
  • Collaborer avec le secteur concerné pour assurer la conservation à long terme des documents.

Valorisation et promotion
  • Faire connaître et valoriser les archives photographiques notamment par le biais du Web et des médias sociaux, mais aussi d’activités de médiation.

Formation et sensibilisation interne
  • Former les collaborateurs du CICR aux procédures concernant l’acquisition et la gestion des photos.

Système de gestion des archives audiovisuelles
  • Etre en alerte sur les évolutions technologiques liées à la gestion de fonds photographiques et numériques afin de pouvoir proposer des améliorations ou développements.
  • Se charger des tests lors de maintenances évolutives du système.


Expérience professionnelle / Formations requises

  • Formation en gestion documentaire ou en archivistique.
  • Expérience d’au moins 3 ans dans la gestion d’un fonds d’archives audiovisuelles.
  • Expérience préalable dans la gestion de projets, un atout.
  • Expérience dans un projet d’interopérabilité des systèmes documentaires et d’archivage, un atout.
  • Expérience dans la communication et le marketing, un atout.
  • Connaissances du fonctionnement et des enjeux des activités du CICR, un atout.
  • Formation en gestion documentaire ou en archivistique et / ou Master en lettres et sciences humaines


Savoir-faire

  • Bonnes connaissances des problématiques et des principes de traitement de la photo.
  • Bonnes connaissances des principes et des normes de l’archivistique.
  • Bonnes connaissances des technologies et outils liées à la gestion de fonds audiovisuels (logiciels documentaires et d’archivage, interopérabilité des systèmes/logiciels, Digital Asset Management (DAM)).
  • Très bonne maîtrise du français et de l’anglais à l’écrit et à l’oral.


Savoir-être

  • Capacité à travailler de façon autonome.
  • Capacité de négociation.
  • Rigueur, sens de l'organisation et sens du service public.
  • Sens de l’initiative.
  • Aptitude au travail en équipe.
  • Qualités relationnelles.
  • Sensibilité à la valeur historique et patrimoniale des documents d'archives.


Informations complémentaires

  • Localisation:                           Geneva
  • Type de contrat :                    A durée Indéterminée
  • Taux d'activité:                      90%
  • Durée d'affectation :              2 ans renouvelables
  • Début de contrat souhaitée : 1er fevrier 2019
  • Application deadline :        25.11.2018

Friday, October 26, 2018

Archives Assistant, G-6. UNOG, Geneva. Open until 31 October 2018

Job Opening

Posting Title: ARCHIVES ASSISTANT, G6
Job Code Title: ARCHIVES ASSISTANT
Department/Office: United Nations Office at Geneva
Duty Station: GENEVA
Posting Period: 02 October 2018 - 31 October 2018
Job Opening Number: 18-Documentation and Information -UNOG-103751-R-Geneva (R)
Staffing Exercise N/A
                       
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
                                    


Org. Setting and Reporting
This position is located in the Institutional Memory Section, Records Management Unit, Library, UNOG, Geneva.
               
Responsibilities
Under the supervision of the Chief, Records Management Unit (RMU) and within delegated authority, the Archives Assistant will be responsible for the following duties:

1. Oversees records centre operations:

- Oversees operations of the records repositories.
- Oversees space management and space allocation.
- Responsible for processing of accessions.
- Responsible for updating of accession and space management databases.
- Responds to emergency disasters.
- Monitors environmental quality controls and coordinates the resolution of problems.

2. Oversees records transfer and accessioning operations:

- Facilitates the transfer of scheduled records to RMU.
- Ensures accuracy of transfer documentation and accuracy of records to be transferred.
- Provides advice and assistance to transferring offices throughout the transfer process.

3. Performs reference operations and acts as focal point for requests for access to records:

- Acts as RMU focal point for requests for access to transferred records.
- Facilitates physical access, according to approved mechanisms, to transferred records.

4. Oversees records disposals that have met their retention:

- Liaises with relevant Secretariat staff and paper recycling companies to facilitate disposal for physical records.
- Prepares records for physical destruction.
- Oversees the physical destruction of records that have met their retention.
- Updates the RMU accession database.

5. Oversees the acquisition and management of archival boxes:

- Responsible for the acquisition of archival boxes due to the decentralization of procurement at UNOG.
- Responsible for the dissemination and stock management of archival boxes.

6. General:

- Guides and supervises more junior General Services staff.
- Oversees and undertakes tasks related to print, bookbindery and production of print communications materials for the Library, Archives and substantive departments of the Secretariat, including the preparation of gifts for VIP visitors to UNOG.
- Provides administrative support for section and unit chiefs and undertakes other duties as assigned.
                
Competencies
               
Professionalism: Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
               
Education
               
High school diploma or equivalent. Training in archives and/or records management is desirable.
               
Work Experience
At least 7 years of experience in archives, electronic records management or related area and at least 5 years of experience with archives management systems and electronic document and records management systems of which preferably 3 years within the UN Common System.
               
Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English or French and knowledge of the other is required. Knowledge of another official United Nations language is an advantage.
               
Assessment
Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.
               
Special Notice
Recruitment for this position is done on a local basis.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Service category in the United Nations Secretariat.
Having passed the Administrative Assessment Support Test (ASAT) at Headquarters, ECA, ESCWA, UNOG, UNOV, ICTR, or ICTY may be recognized in place of the GGST, pending confirmation of validity.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
               
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
               
No Fee
               
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Information Management Officer, P-3. UN Assistance Mission for Iraq, Baghdad. Open until 30 October 2018

Wednesday, October 24, 2018

Archives Portal Europe Technical Coordinator. APE, The Hague. Open until 31 October 2018

Job description: Archives Portal Europe Technical Coordinator



Job Title: Archives Portal Europe Foundation Technical Co-ordinator


Location: Flexible


Reports to: The APE Governing Board


Conditions: A contract is offered for one year, with the intention of being extended. The salary is

maximum 4100 for a 36 hours working week with 20 holidays per year and flexible working



hours. We would consider an arrangement for a 4 day-week position with a requisite reduction in

hours and salary level.


Background


The Archives Portal Europe (https://www.archivesportaleurope.net/) aims to make European



archives as accessible as possible. It enables researchers to find information from archives held

across Europe, in thousands of archival institutions. The success of APE is down to a strong

collaborative network of colleagues across Europe, who work together to maintain and develop the

service, a solid technical infrastructure and a great drive and enthusiasm for what we do, creating

strong networks, looking at how we can innovate and develop and promoting the service widely to

attract new audiences to archives.


Funded by the European Commission between 2009 and 2015, from October 2015 onwards, the

Archives Portal Europe has been maintained and developed by the Archives Portal Europe

Foundation (APEF) (http://www.archivesportaleuropefoundation.eu/), with a decision-making body,

the Assembly of Associates (AoA), and a Governing Board (GB), charged with day-to-day

management.


APE believes in the importance of standardisation, using international XML schemas EAD (Encoded

Archival Description), EAC-CPF (Encoded Archival Context – Corporate Bodies, Persons and

Families) and EAG (Encoded Archival Guide), to create tools to manage and publish complex data



from a wide range of archives across Europe. Bringing data together from such diverse sources is a

considerable challenge that requires a great deal of technical know-how, an understanding of the

practical situations of many repositories, and a strong collaborative and participate network of

country managers, who represent the content providers from their respective countries.


The Archives Portal Europe has a particularly important strategic relationship with Europeana, the

cultural heritage portal for digital materials (https://www.europeana.eu/portal/en), and aims to

make archival material searchable and findable through this portal. APE has participated in a

number of Europeana projects and works with them to develop a common digital infrastructure for

cultural heritage across Europe.



Purpose and Scope


To co-ordinate the technical team working on APE developments, to ensure project tasks are

organised and carried out, to liaise with various stakeholders, to participate in working groups and

meetings on aspects of APE work. To keep abreast with technical developments, and continually

develop the service to meet users' needs.


Key Responsibilities of the Role


Responsibilities fall into four areas: Technical, External & Contracts, support for Country Managers,

participation in Working Groups.


General


Liaise closely with the Governing Board and keep the GB updated on all matters,


including technical progress and representation on various external bodies.
Maintain a Google Analytics account and provide statistics on portal usage.





Technical (c 50% of the role)


Coordinate the technical team.

Convene, run meetings and provide reports on regular meetings of technical team.

Take responsibility for the running of the APE portal, addressing bugs and rolling out


new releases.
Prepare proposals for the GB on technical developments and input into the roadmap


for the infrastructure, data quality, standards, front-end and back-end of the portal.
Implement the decisions taken by the GB and the working groups.

Keep abreast of technical developments that may be relevant to APE, e.g. standards


developments, new software and tools.




External and Contracts (c 20% of the role)


Give presentations on APE at external meetings and events.

Input into outreach and communications that are led by the PR Officer.

Execute project tasks, e.g. for Europeana Digital Service Infrastructure projects.

Represent APEF and the archival domain in various European and international


organizations and projects, such as Europeana.
Input into project proposals and submissions as and when required.





Support for Country Managers (c 10% of the role)


Work with the PR Officer to support Country Manager (CM) meetings, e.g. provide


input on technical progress.
Act as the contact point for the CMs with technical matters, e.g. upload problems,


data quality questions.

Working Groups (c 20% of the role)


Actively participate as a member of the Standards Working Group.

Actively participate as a member of the Technical Working Group.





Knowledge and Experience


A master's degree, or comparable qualifications

Experience of working as an information professional, presenting and collaborating, at a national

and international level.

Experience of contributing to and working with standards and online services in the cultural

heritage sector.

Experience of managing projects with a strong technical and data focus.


Skills


Good IT skills, specifically relating to data aggregation and normalization

A keen understanding of interoperability from technical, semantic and cross-domain perspectives.

Good knowledge of standards within the archival domain, especially the ICA standards, ISAG(G),

ISAAR, ISDIAH, and the XML formats, EAD, EAC-CPF and EAG.

Knowledge of information standards and protocols, such as Dublin Core and METS, and how they

may relate to archival discovery.

Knowledge of the cultural heritage sector, in particular relating to online discovery.



An awareness of web accessibility and usability issues.

Knowledge of RDF and Linked Data approaches.

Fluency in English; knowledge of other languages is preferred.

Strong verbal and written communication skills, in particular production of clear documentation for

the technical aspects of a service, appropriate to different audiences.

Strong problem-solving skills and a strong team player.


Salary and benefits

Monthly salary between maximum 4100 for a 36 hours working week with flexible



working hours. Dependent upon the level of your experience and the country you are based

in.

Possibility of a 4-day week with adjustments to the hours and salary as appropriate

20 holidays per year

1 year fixed term contract with possibility of extension.




How to apply

For more information about this position please contact Mr Arjan Agema, president of the APEF

Governing Board at: +31 6 55 26 78 53 or president@archivesportaleuropefoundation.eu.

Applicants are invited to send a CV together with a covering letter setting out their reasons for

applying for this post before the 31 October 2018 to president@archivesportaleuropefoundation.eu







Monday, October 22, 2018

Business and Information Management, Branch Head. NATO Mission Iraq, Baghdad. Open until 30 October 2018


NOTIFICATION OF INTERNATIONAL CIVILIAN HIRE (ICH) VACANCY  

 

OPEN ONLY TO NATIONALS OF NATO MEMBER STATES  

 

 

LOCATION: Baghdad, Iraq

 

DIVISION: Business and Information Management (BIM)

TITLE: Branch Head, BIM

GRADE: ICH-7

SECURITY CLEARANCE: NATO  S E C R E T 

 

 

1.  POST CONTEXT 

 

NATO is a member of the Global Coalition to Defeat ISIS/Daesh, and coordinates its efforts to support Iraq with the United Nations, the European Union and individual countries.

 

NATO Mission Iraq (NMI) is a non-combat mission which complements the broader international effort to support Iraq to eradicate terrorism, thus increasing the long- term stability of the region.

 

NMI will be focused in establishing in Baghdad a network of advisors, mentors and trainers within Iraqi Security Institutions, primarily the Ministry of Defense, and Professional Military Education Institutions, in order to advise on Security Sector Reform and to support the Iraqi institutions in enhancing their capabilities and functionality.

 

The Business and Information (BIM) Branch is responsible to the Chief of Staff (COS) for the integration and coordination of activities by ensuring proper management of CG level tasks and that Information and Knowledge is managed properly within the HQ to enhance situation awareness and HQ efficiency.

 

The Branch Head (BIM) is responsible for staff and workflow management, knowledge management, management/process planning, and the management of the information workflow within the HQ.


The Branch Head (BIM) reports to the COS as Senior Information Official.  The Branch Head supervises the work of two Staff Assistants BIM (IKM/SWM) - NTI ZIX 0020, NTI ZIX 0030, and of the Staff Assistant Registry/Distribution - NTI ZIX 0040.


 

 

2.  DUTIES 

 

The Branch Head (BIM) is responsible for advising the CG on the NTCBM-I HQ use of information.

 

The Branch Head (BIM) manages the creation and direction and guidance in relation to information life cycle.


The Branch Head (BIM) facilitates and co-ordinates staff correspondence and tasks between the Command Group(CG) and the headquarters staff, using the full spectrum of management tools, to include computerized tasker management system and an operational 'Open Issues List', as necessary.


 

The Branch Head (BIM) co-ordinates information management policy and practices within the headquarters as well as develops and maintains appropriate strategies to promote the synchronization of all IM, coordination and management tools within the JFC HQ and subordinated Commands.


 

The Branch Head (BIM) develops knowledge, understanding and use of IM tools and strategies amongst all members of the Command.

 

The Branch Head (BIM) undertakes work as part of a project team or working group as directed or assigned. 

 

Under routine circumstances, the job is performed in a typical office environment, within a secure facility, where normal working conditions apply.


Within the current identified threats, the overall risk is medium.  The level of threat requires adherence to the detailed in-theatre instructions on personnel security.


The risk may increase if personnel are moving outside of designated secure areas. 


The incumbent may be required to perform like duties elsewhere within the organisation as directed.

 

 

3.  QUALIFICATIONS AND EXPERIENCE 

 

ESSENTIAL 

 

University Degree and 2 years of post related experience,

 

Or

 

Higher Secondary education and completed advanced vocational training leading to a professional qualification or professional accreditation, with 4 years of post related and 2 years of function related experience.

 

Must have English Standard Language Proficiency level of “Professional” in listening, speaking, reading, and writing (SLP 3333 based on NATO standards). 

 

Must have proven experience with the Standard Automated Data Processing: 

Word-processing, Spreadsheets, PowerPoint presentations, and Databases. 

 

DESIRABLE

 


M5-32: Staff Officers orientation course;

 

P5-07: NATO Information and Knowledge Management (IKM) course.

 

English Standard Language Proficiency level of “Expert” in listening, reading, speaking and writing, (SLP 4444 based on NATO standards). 

 

 

4.  EMPLOYMENT CONDITIONS 

 

The successful candidate will be offered a 12-month definite duration contract, which may be renewed subject to satisfactory performance, and the continued operational need/funding for the position. 

 

The basic salary for an ICH-7 is Euro € 9,643.00 per month (exempt from local taxation). A further amount of 12% of the basic salary will be paid every month to satisfy personal pension obligations.

 

The benefit package may include allowances based on personal circumstances.


This post is a non-accompanied assignment.


Living quarters provided by NATO.

 

  

5.  HOW TO APPLY 

 

HQ JFC Naples uses NATO Talent Acquisition Platform.   In order to apply for this vacancy, please visit the platform at: https://nato.taleo.net/careersection/2/jobsearch.ftl?lang=en, and search for vacancies within HQ JFC Naples with duty location Baghdad, Iraq. 

 

Once you created your profile, you will be able to use it to apply for other vacancies within NATO. 

 

Important note for candidates:  

 

Staff members are appointed to and hold posts on the establishment of a NATO body only on condition that:  

 

They are nationals of a NATO member country;

 

They are over 21 and under 65 years of age at the time of taking up their appointments. 

 

ADDITIONAL INFORMATION: 

A NATO security clearance and approval of the candidate’s medical file by the NATO Medical Advisor are essential conditions for appointment to this post.  Applicants are not required to possess a clearance at the time of applying, but they must be eligible for a clearance.  HQ JFCNP will take action to obtain the required security clearance from the successful candidates’ national authorities.