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Wednesday, November 15, 2017

Consultancy, Taxonomy Specialist. UNICEF, New York. Open untl 17 November 2017

Consultancy - Taxonomy Specialist - ICTD/DOC, New York


Job Number: 508566 | Vacancy Link
Locations: Headquarters Locations: United States of America
Work Type : Consultancy

If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you.

Background
For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.

Enterprise Content Management (ECM) project’s goal is to take a systemic approach that introduces and institutionalizes Electronic Content Management (including systems, policies, procedures, standards, guidance, and governance), providing improved search functionality, document and records management, archives management, content management, content reuse and repurposing, and collaboration across UNICEF. As additional benefit it seeks to reduce risks, improve usability of tools, provide significant savings, enable new organizational capabilities and comply with several audit recommendations. These goals will be implemented in keeping with the organizational strategy and information management requirements of stakeholders in various business areas.

The Digital Strategy Section (DSS) within the Division of Communication (DOC) comprises Web, Social Media and Multimedia teams working together to create compelling public-facing content, including web stories, blog posts, photo essays, Facebook posts, Twitter campaigns and videos for distribution via unicef.org, our blogging platform (UNICEF Connect), YouTube, news media, and other outlets and platforms. Through multiple platforms and in multiple languages, DSS draws attention to the many facets of UNICEF’s work, encouraging public support, participation and action, as well as ensuring greater transparency and accountability. By measuring and testing our efforts, we also use data to inform content and engagement choices.

Purpose of the Assignment
This role will be responsible for the creation, implementation and maintenance of key facets of UNICEF’s taxonomy and controlled vocabularies to help contributors, internal and external end-users easily find and identify content on UNICEF’s digital platforms, including primarily the UNICEF website and the UNICEF intranet:
  • The UNICEF taxonomy and its relevant facets will be available for use internally (intranet) and externally (UNICEF website) within search, directory and regional categorization, content tagging, navigation, filtering and URL structures. It will also support SEO externally. If required, separate but harmonized versions of the taxonomy can be established and maintained for internal and external contexts, based on requirements to be assessed during the assignment;
  • The taxonomy shall wherever appropriate make use of alternate term mapping (including mapping of ‘street level terms’ commonly used to official UNICEF/UN terms), and related term mapping, to ensure the best possible results retrieval by end users;
  • Subject matter experts shall be consulted, under the guidance of the team lead, for taxonomy development and maintenance. They shall include experts in technical areas, as well as DOC writers and editors;
  • The taxonomy manager will help guide the ongoing governance and management of taxonomic components within UNICEF, by recommending guidance, and proposing procedures for ongoing maintenance and management of taxonomies;
  • The organization is preparing for the use of taxonomy management platforms to support auto-categorization of content. The taxonomy manager will work with these platforms to support integration of taxonomies with content management systems for this objective
Reporting Structure
The Taxonomy Specialist is being hired by two UNICEF Divisions working in cooperation: DOC (Digital Strategy Section) and ICTD (ECM team).

Key responsibilities
  • The selected candidate will split his/her work time 50/50 between DOC and ICTD
  • Review existing taxonomy work
  • Establish clear and useable taxonomy and classification standards, and adherence systems
  • Work with internal subject matter experts and web team editors to edit and develop a taxonomy and controlled vocabulary based on input from data sources
  • Develop and implement taxonomic facets for intranet, documents and records
  • Participate in the deployment of organizational-level content management tools and strategies.
  • Study and understand user behaviour (internal and external) and provide the best overall taxonomy experience
  • As needed, support taxonomy mapping and normalization efforts
  • Map legacy systems to internal and external standards and integrate said systems with new framework
  • Work with User Experience, Search, Data Science, Engineering, Knowledge Exchange, IT, and other key stakeholders
  • Fulfill various departmental administrative functions: liaising with vendors, consultants or staff as needed
  • Manage and maintain taxonomy components across all delivery platforms 
Expected Deliverables
  • Establish clear and useable taxonomy and classification standards, and adherence systems
  • Develop and implement taxonomic facets for intranet, documents and records
  • Map legacy systems to internal and external standards and integrate said systems with new framework

Requirements:
  • Demonstrated experience in developing and implementing a corporate taxonomy, providing taxonomy support for document/records management, and classification of content via taxonomy-driven classification tools.
  • Relevant educational degree (e.g. MA in Library Science, Museum/Archival Studies or related field) or equivalent experience
  • At least two years’ experience working with taxonomy creation and implementation, and with classification systems
  • Strong understanding of taxonomy and ontology development and controlled vocabularies
  • Demonstrated experience in developing and implementing a corporate taxonomy for content management and classification
  • Strong oral and written communication skills, including excellent written communication skills in English, particularly spelling, vocabulary and syntax
  • Excellent time-management and organizational skills
  • Strong relationship skills to facilitate gathering of taxonomy inputs and requirements from internal partners
  • Strong research, analysis and problem solving skills
  • Advanced computer skills, with attention to Excel
  • The following are desirable: Experience with content management (e.g. ECM/DAM/WCMS) tools and technologies; international experience in multilingual/multicultural environments; experience with data analytics or with databases and SQL
Languages:
English and French are the working languages of UNICEF. For the post advertised, fluency in English is required

Evaluation method
Each applicant will be evaluated based on the cumulative analysis methodology (weighted scoring method), where the award of the contract will be made to the individual consultant or vendor whose offer has been evaluated and determined as:
  • Responsive/compliant/acceptable; and
  • Having received the highest score out of a pre-determined set of technical skills and financial proposal specific to the solicitation.
Technical Criteria weight: [70%]
Financial Criteria weight: [30%]

Please indicate your ability, availability and daily/monthly rate (in US$) to undertake the terms of reference above (including travel and daily subsistence allowance, if applicable).  Applications submitted without a daily/monthly rate will not be considered.

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.

Opening Date Thu Nov 02 2017 14:00:00 GMT+0100 (Romance Standard Time) Eastern Daylight Time
Closing Date Fri Nov 17 2017 05:55:00 GMT+0100 (Romance Standard Time)

Tuesday, November 14, 2017

Consultancy, Content Management & Design. UNICEF, New York. Open until 16 November 2017

Consultancy – Content Management & Design, Public Partnerships Division, UNICEF HQ


Job Number: 508386 | Vacancy Link
Locations: Headquarters Locations: United States of America
Work Type : Consultancy

For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.
The purpose of this consultancy is to support the Public Partnerships Division (PPD), through the mapping and preparation of content for migration to ECM.
The consultancy assignment is for 6 months.
If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you.

About Content Management
The Enterprise Content Management (ECM) project’s goal is to take a systemic approach that introduces and institutionalizes Electronic Content Management (including systems, policies, procedures, standards, guidance, and governance), providing improved document and records management and retention, improved search functionality, strengthened archives management, a new digital preservation capability, content reuse and repurposing, and collaboration across UNICEF.
The project also seeks to reduce risks, improve usability of tools, provide significant cost and time savings, enable new organizational capabilities and comply with several audit recommendations. These goals will be implemented in keeping with the organizational strategy and information management requirements of stakeholders in various business areas.

Purpose of the Assignment
The purpose of this consultancy is to support the Public Partnerships Division (PPD), through the mapping and preparation of content for migration to ECM, with a view to how the information would be presented to end-users for accessibility, searchability and overall user-friendliness.

Reporting Structure:
The incumbent will report to PPD’s Senior Adviser and Communication Specialist.

Key responsibilities:
  • Perform a document inventory of PPD’s Intranet, TeamSites, Shared Drives (SDs), SharePoint Libraries, and other file repositories
  • Implement the ECM-recommended naming convention on existing content
  • Implement the ECM-recommended folder structure on PD Shared Drives and Online information-sharing platforms
  • Analyze PPD content with support from the ECM team
  • Support the PPD Director’s Office with its engagement in the ECM Steering Committee and in related discussions
  • Other ECM-related activities as needed
  • Other KM related tasks as needed

Deliverables:
  • Content is mapped and prepared for migration to the ECM solution
  • Content prepared with the end goal in mind, especially easily searchable content on Online platforms such as consolidated Intranet / Sharepoint teamsite
  • Business areas are supported in a collaborative manner in line with ECM project goals

Requirements:
  • A university degree in information management, computer science, or data related field or equivalent experience
  • A minimum of eight (8) years of relevant experience working with unstructured or structured information
  • Understanding of SharePoint mandatory
  • Solid understanding of the concept of the Digital Workplace and hands-on experience in introducing and creatively promoting the use of related platforms and tools from the Office 365 range of products and SharePoint 2013 online.
  • Ability to work independently and to meet tight deadlines
  • Strong analytical and conceptual thinking
  • Experience of working within UNICEF or other UN entities, familiarity with the work of UNICEF public partnerships would be an asset.

Evaluation method
Individual consultants will be evaluated based on the cumulative analysis methodology (weighted scoring method), where the award of the contract will be made to the individual consultant whose offer has been evaluated and determined as:
  • Responsive/compliant/acceptable; and
  • Having received the highest score out of a pre-determined set of technical skills and financial proposal specific to the solicitation.
Technical Criteria weight: [70%]
Financial Criteria weight:  [30%]
To view our competency framework, please click here.
Please indicate your ability, availability and daily rate (in US$, including validity period of proposed rate) to undertake the terms of reference above. Applications submitted without a daily/monthly rate will not be considered.
UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization.

To apply to this assignment, you will need to submit your CV or resume as well as a United Nations Personal History P11 form to emurekio[@]unicef.org no later than 15 November 2017. The P11 form can be downloaded here. [Word] Alternatively, if you have maintained a candidate profile in e-Recruitment, you may download that profile and submit it as part of your application. 

Opening Date Fri Oct 27 2017 15:00:00 GMT+0200 (Romance Daylight Time) Eastern Daylight Time
Closing Date Thu Nov 16 2017 05:55:00 GMT+0100 (Romance Standard Time)

Wednesday, November 1, 2017

Information Management Assistant, G-6. UN HQ, ARMS, New York. Open until 3 November 2017

Posting Title: INFORMATION MANAGEMENT ASSISTANT, G6 (Temporary Job Opening)
Job Code Title: INFORMATION MANAGEMENT ASSISTANT
Department/Office: Office of Central Support Services
Duty Station: NEW YORK
Posting Period: 27 October 2017 - 03 November 2017
Job Opening Number: 17-Information Management Systems-DM OCSS-87366-J-New York (O)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
 
Special Notice
Notes:

This temporary vacancy is through 31 March 2018.

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Having passed the Administrative Support Assessment Test in English at the United Nations Headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International Criminal Tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia; or the United Nations Accounting or Statistical Assistant Examination at the United Nations Headquarters may be accepted in lieu of the GGST.

• A current staff member who holds a fixed-term, permanent or continuing appointment may apply for temporary positions no more than one level above his or her current grade. However, a current staff member who holds an appointment at the G-6 or G-7 level may also apply to temporary positions in the Professional category up to and including the P-3 level, subject to meeting all eligibility and other requirements for the position. A staff member holding a temporary appointment shall be regarded as an external candidate when applying for other positions, and may apply for other temporary positions at any level, subject to section 5.7 below and staff rule 4.16 (b) (ii). Therefore, a staff member holding a temporary appointment in the General Service or related categories may only apply to positions within those categories. For full information on eligibility requirements, please refer to section 5 of ST/AI/2010/4Rev.1 on Temporary Appointments. In its resolution 66/234, the General Assembly further “stressed that the Secretary-General should not recur to the practice of temporarily filling posts in the Professional and higher categories with General Service staff members who have not passed the General Service to Professional category examination other than on an exceptional basis, and requests the Secretary-General to ensure that temporary occupation of such posts by the General Service staff shall not exceed a period of one year, effective 1 January 2013…” Consequently, eligible candidates in the General Service or related categories for temporary job openings in the Professional category that have not passed the competitive examination may be selected only on an exceptional basis endorsed by the Office of Human Resources Management where no other suitable candidate could be identified.

• Upon separation from service, including, but not limited to, expiration or termination of, or resignation from, a fixed-term, continuing or permanent appointment, a former staff member will be ineligible for re-employment on the basis of a temporary appointment for a period of 31 days following the separation. In the case of separation from service on retirement, a former staff member will be ineligible for re-employment for a period of three months following the separation. This equally applies, mutatis mutandis, with respect to a former or current staff member who has held or holds an appointment in another entity applying the United Nations Staff Regulations and Rules and who applies for a temporary position with the Secretariat.

• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

• Subject to the funding source of the position, this temporary job opening may be limited to candidates based at the duty station.

• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. An external candidate selected for this position is bound by the prevailing condition of the staff selection system under ST/AI/2010/3, as amended, and ST/AI/2010/4/Rev.1. A staff member holding a temporary appointment who is recruited in the Professional and above categories on a temporary appointment, and placed on a position authorized for one year or longer may not apply for or be reappointed to his/her current position within six months of the end of his/her current service. This provision does not apply to staff members holding temporary appointments and placed on positions authorized for one year or more in duty stations authorized for peacekeeping operations or special political missions.

• The expression “Internal candidates”, shall mean staff members who have been recruited after a competitive examination under staff rule 4.16 or after the advice of a central review body under staff rule 4.15.

• Please note that candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

• For information on special post allowance, please refer to ST/AI/1999/17. For more details on the administration of temporary appointments please refer to ST/AI/2010/4/Rev.1.

• The Staff Regulations, Staff Rules and administrative issuances governing staff appointments can be viewed at: http://www.un.org/hr_handbook/English

• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.

• Staff members are not eligible to apply for the current temporary job opening if they are unable to serve the specified duration of temporary need before reaching the mandatory age of separation. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.
Org. Setting and Reporting
This position is located in the Archives and Records Management Section, Commercial Activities Service, Department of Management. The Information Management Assistant reports to the Chief of the Archives and Records Management Section.
Responsibilities
Within delegated authority, the Information Management Assistant will be responsible for the following duties:

Archives and Records Management
• Acts as ARMS contact for Secretariat Records Management focal points: organizes meetings, and training workshops, disseminates information on records management and other ARMS services to internal and external clients. Routes requests for assistance to appropriate professional staff member within ARMS. Participates in delivery of Records Management Orientation to new UN staff members
• Supports public researchers to register with ARMS. Provides outreach support to internal and external clients through awareness raising of the Section's Internet and Intranet and dissemination of information from those sites. Compiles statistics and analyses user numbers and trends for ARMS Internet and Intranet.
• Oversees space allocations, member of team responding emergency disasters and monitors environmental quality controls; arranges for the resolution of problems.
• Oversees contractually stored records by facilitating the establishment of contracts and monitoring compliance; coordinates transfers to commercial storage.
• Oversees archives and records management operations by supporting Unit chief in project planning and in liaises with vendors or consultants.
• Maintains statistics on service and workload measures. Tracks the Section’s workload statistics which are required for annual reports on budget performance reporting.
• Coordinates access and declassification reviews by preparing declassification review requests and updating the Section’s database.
• Takes responsibility for all budgetary actions (Regular, support account and extra-budget) coordination, preparation, and reporting, within ARMS and in coordination with the Commercial Activities Service. Seeks inputs for budget submissions. Monitors budget allotments, verifies availability of funds, and ensures necessary approvals and entries in computerized budget systems. Reviews and monitors payment of accounts.
• Takes responsibility for the revision and editing of correspondence to ensure completeness and compliance with the UN correspondence rules. Responsible for incoming and outgoing correspondence within and outside the Section, classifies files and retrieves correspondence in the Section's records management system.

General
• Guides and supervises more junior General Service Staff and periodically, other temporary staff.
• Provides administrative support for the Section and Units chiefs and undertakes other duties as assigned.
• Orders and ensures shipment of stationery and necessary equipment to various sites.
              
Competencies
•Professionalism: Knowledge of electronic record keeping and relevant information systems and networks. Ability to undertake independent research, maintain records in a systematic fashion and to retrieve information efficiently and accurately. Ability to work with figures. Ability to draft correspondence. Ability to identify and assess issues and develop accurate retrieval tools for relevant records. Ability to demonstrate flexibility, creativity and apply some judgments in assigned tasks. Ability to multi-task, identify priority activities and assignments, make adjustments as needed, uses time efficiently, foresees risks and allows for contingencies when planning. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

•Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

•Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
              
Education
High school diploma or equivalent.
              
Work Experience
Seven years of progressively responsible experience in the field of archives and electronic record management is required. Experience in general administration and Umoja is desirable.
              
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.
              
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
              
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Individual Consultancy, Content Migration. UNICEF, Budapest. Open until 8 November 2017

Individual Consultancy, Content Migration, UNICEF Global Shared Services Centre, Budapest, Hungary

Job Number: 508371 | Vacancy Link
Locations: Headquarters Locations: Hungary
Work Type : Consultancy

UNICEF works in 190 countries and territories to protect the rights of every child. UNICEF has spent 70 years working to improve the lives of children and their families. Defending children's rights throughout their lives requires a global presence, aiming to produce results and understand their effects. UNICEF believes all children have a right to survive, thrive and fulfill their potential – to the benefit of a better world.
UNICEF's Global Shared Services Centre (GSSC) in Budapest, Hungary supports UNICEF operations globally in the areas of Finance, Human Resources, Payroll and Information Technology.
The Enterprise Content Management (ECM) project’s goal is to take a systemic approach that introduces and institutionalizes Electronic Content Management (including systems, policies, procedures, standards, guidance, and governance), providing improved document and records management and retention, improved search functionality, strengthened archives management, a new digital preservation capability, content reuse and repurposing, and collaboration across UNICEF. The project also seeks to reduce risks, improve usability of tools, provide significant cost and time savings, enable new organizational capabilities and comply with several audit recommendations. These goals will be implemented in keeping with the organizational strategy and information management requirements of stakeholders in various business areas.

How can you make a difference?
The purpose of this consultancy is to support all business areas throughout UNICEF’s offices, through the content migration process.
The Communications Specialist will have day-to-day supervision of the Content Migration Consultant, while the efficacy and outcome, along with the project plans will be jointly overseen by the Communications Specialist and the ECM Senior Project Manager.

Key Responsibilities:
• Perform a document inventory of Shared Drives (SDs), SharePoint Libraries, and other file repositories
• Implement the ECM-recommended naming convention on existing content
• Implement the ECM-recommended folder structure on Shared Drives
• Analyze content with support from the ECM team and the local Subject Matter Experts and Content Owners
• Migrate content as approved
• Other tasks as needed

Deliverables:
• Content is mapped and prepared for migration to the ECM solution
• Business areas are supported in a collaborative manner in line with ECM project goals
• Participate in regional and country discussion forums
• Migrate all content as approved by business owners to ECM system for go live date

As an advocate for every child, you will have…
• A university degree in information management, computer science, or data related field or equivalent experience
• A minimum of 3 years of relevant experience working with unstructured or structured information
• Strong attention to detail
• Solid training skills/experience
• Demonstrated ability to build and maintain work relationships
• Strong interpersonal and listening skills
• Understanding of SharePoint desirable
• Working knowledge of other UN language such as Spanish or French, will be considered an asset.
• Fluency in English (verbal and written) is required.

Location and Duration
• This consultancy will be performed on UNICEF Premises in Budapest, Hungary.
• The duration of this assignment is 6 months.

Application Instructions
• Please indicate your availability and daily rate (in US dollars) to undertake the terms of reference above (including travel and daily subsistence allowance, if applicable)
• Applications submitted without a daily rate will not be considered.
• All applications to UNICEF are required to be submitted through UNICEF's online recruiting system.  All applications should be in English.

Terms and conditions of the assignment
Individual consultants receive remuneration for verified output based on days worked.  Individual consultants are not eligible to participate in UNICEF’s benefits including insurance, pension, paid sick leave or annual leave.   UNICEF undertakes no liability for taxes, duty or other contribution payable by the consultant on payments made under this contract.

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified candidates from all backgrounds to apply.

Opening Date Wed Oct 25 2017 09:00:00 GMT+0200 (Romance Daylight Time) Central Europe Daylight Time
Closing Date Wed Nov 08 2017 23:55:00 GMT+0100 (Romance Standard Time)

Tuesday, October 31, 2017

Records Assistant, G-5. IAEA, Vienna. Open until 27 November 2017


Sunday, October 29, 2017

Information Management Assistant, G-5. UN HQ, OHRM, New York. Open until 30 October 2017

Posting Title: Information Management Assistant (Temporary Job Opening), G5 (Temporary Job Opening)
Job Code Title: INFORMATION MANAGEMENT ASSISTANT
Department/Office: Office of Human Resources Management
Duty Station: NEW YORK
Posting Period: 24 October 2017 - 30 October 2017
Job Opening Number: 17-Information Management Systems-DM OHRM-87293-J-New York (T)
Staffing Exercise
N/A
                      
United Nations Core Values: Integrity, Professionalism, Respect for Diversity


Special Notice
This temporary position is available from mid November 2017 for a period of 16 weeks subject to availability of funding.

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Having passed the Administrative Support Assessment Test in English at the United Nations Headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International Criminal Tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia; or the United Nations Accounting or Statistical Assistant Examination at the United Nations Headquarters may be accepted in lieu of the GGST.

Notes:

• A current staff member who holds a fixed-term, permanent or continuing appointment may apply for temporary positions no more than one level above his or her current grade. However, a current staff member who holds an appointment at the G-6 or G-7 level may also apply to temporary positions in the Professional category up to and including the P-3 level, subject to meeting all eligibility and other requirements for the position. A staff member holding a temporary appointment shall be regarded as an external candidate when applying for other positions, and may apply for other temporary positions at any level, subject to section 5.7 below and staff rule 4.16 (b) (ii). Therefore, a staff member holding a temporary appointment in the General Service or related categories may only apply to positions within those categories. For full information on eligibility requirements, please refer to section 5 of ST/AI/2010/4Rev.1 on Temporary Appointments. In its resolution 66/234, the General Assembly further “stressed that the Secretary-General should not recur to the practice of temporarily filling posts in the Professional and higher categories with General Service staff members who have not passed the General Service to Professional category examination other than on an exceptional basis, and requests the Secretary-General to ensure that temporary occupation of such posts by the General Service staff shall not exceed a period of one year, effective 1 January 2013…” Consequently, eligible candidates in the General Service or related categories for temporary job openings in the Professional category that have not passed the competitive examination may be selected only on an exceptional basis endorsed by the Office of Human Resources Management where no other suitable candidate could be identified.

• Upon separation from service, including, but not limited to, expiration or termination of, or resignation from, a fixed-term, continuing or permanent appointment, a former staff member will be ineligible for re-employment on the basis of a temporary appointment for a period of 31 days following the separation. In the case of separation from service on retirement, a former staff member will be ineligible for re-employment for a period of three months following the separation. This equally applies, mutatis mutandis, with respect to a former or current staff member who has held or holds an appointment in another entity applying the United Nations Staff Regulations and Rules and who applies for a temporary position with the Secretariat.

• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

• Subject to the funding source of the position, this temporary job opening may be limited to candidates based at the duty station.

• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. An external candidate selected for this position is bound by the prevailing condition of the staff selection system under ST/AI/2010/3, as amended, and ST/AI/2010/4/Rev.1. A staff member holding a temporary appointment who is recruited in the Professional and above categories on a temporary appointment, and placed on a position authorized for one year or longer may not apply for or be reappointed to his/her current position within six months of the end of his/her current service. This provision does not apply to staff members holding temporary appointments and placed on positions authorized for one year or more in duty stations authorized for peacekeeping operations or special political missions.

• The expression “Internal candidates”, shall mean staff members who have been recruited after a competitive examination under staff rule 4.16 or after the advice of a central review body under staff rule 4.15.

• Please note that candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

• For information on special post allowance, please refer to ST/AI/1999/17. For more details on the administration of temporary appointments please refer to ST/AI/2010/4/Rev.1.

• The Staff Regulations, Staff Rules and administrative issuances governing staff appointments can be viewed at: http://www.un.org/hr_handbook/English

• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.

• Staff members are not eligible to apply for the current temporary job opening if they are unable to serve the specified duration of temporary need before reaching the mandatory age of separation. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.
              
Org. Setting and Reporting
This position is located in the Personnel Records Unit, Learning, Development and HR Services, Office of Human Resources Management. Information Management Assistant will report to senior Information Management Assistant.
              
Responsibilities
Within delegated authority, the Information Management Assistant will be responsible for the following duties:

Archives and Records Management
•Creates Official Status Files for newly appointed staff members;
•Provides standard and PRU-specific applications support and Unite Docs troubleshooting for Headquarters Deployment Group (HDG) staff.
•Conducts end-user training relating to requesting official status files through Unite Docs.
•Provides initial technical support and guidance to end-users and identifies areas where improvement or modifications are needed.
•Registers Section’s incoming and outgoing records in electronic record keeping system.
•Maintains Unit’s paper-based and electronic central file system by creating new folders, applying disposition instructions and tracking file circulation.
•Participates in records management projects in Secretariat offices, assembles records and creates electronic file lists in preparation for records transfer and arranges for their transportation
from UNHQ to Offices away from Headquarters.
•Carries out quality control functions for incoming and outgoing official status files and document to be filed.
•Assists with training of the temporary staff and covers supervisor’s duties in their absence.
•Assists in accessioning, disposition, description, and database updating activities as they relate to Section records-related projects.
•Performs clearinghouse functions such as records inventory/archiving projects and carries on various duties such as: performs researches in HR and unit’s databases to determine which files are to be archived, analyses retention schedules, assembles records, creates electronic files list, updates information in unit’s electronic record keeping system and coordinates transfers of records to ARMS.
•Supports disposition operations by liaising with records-originating offices on transfer procedures and documentation;
•Creates and maintains manual accession records and provides information to other Section staff in support of reference and archival arrangement and description activities.
•Oversees internal records retrieval, loan, reproduction and staff clearance operations.
•Supports external reference services by drafting routine responses to inquiries, including records reproduction transmittals, for approval of HR Officer.
•Participates in maintaining the Unit’s reference database.
•Participates in discussions and meetings on creation of digital records, reorganization of Unit’s work processes, files management and record keeping.

Documents
Liaises with document processing services with respect to preparation, reproduction and distribution of documents and publications.
Orders and follows-up on shipment of documents, reference materials, stationery and necessary equipment to various sites.
Provides document delivery services as required.

General
Conducts research as requested by more senior staff using Umoja and Unite Docs.
Provides relevant technical support to users of information services.
Provides administrative support for the Unit and undertakes other duties as assigned.
              
Competencies
Professionalism: Knowledge of records management, electronic record-keeping, archiving and document management. Ability to undertake research, maintain records in a systematic fashion and to retrieve necessary materials with maximum speed and accuracy. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
              
Education
High school diploma or equivalent.
              
Work Experience
A minimum of five years of progressively responsible experience in archiving, record-keeping, document management, library, information management or related area is required. Experience in managing personnel records is desirable.
              
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required.
              
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
              
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines.

Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Friday, October 20, 2017

Information Officer, B4. Council of Europe, Luxembourg. Open until 3 November 2017

Vacancy Notice N° o35/2017
Information Officer (Grade B4)
Directorate General of Democracy (DG II)

Enlarged Partial Agreement on Cultural Routes
Closing date: 03 November 2017
Location : Luxembourg

Job mission

Under the authority of the Head of the Directorate of Democratic Citizenship and Participation and of the Executive Secretary of the Enlarged Partial Agreement on Cultural Routes (EPA), based in Luxembourg at the European Institute of Cultural Routes (EICR), the position-holder will carry out the activities included in the Council of Europe’s 2017-2020 Grant Agreement with the European Commission (Directorate-General for Regional and Urban Policy – DG REGIO), “Fostering regional development through transnational cultural routes, heritage policies and practices” .

For this purpose, the Information Officer will ensure regular communication with the project’s stakeholders and the general public, producing, managing and disseminating all kinds of documentation and information, according to the specific project’s objectives and in accordance with its communication strategy. In close cooperation with the Senior project officer, he/she will update the various project information tools and channels, especially for online communication (EPA website, EICR website, social networks and future digital platform(s)) and printed materials where applicable. The information officer will be responsible for the design of the project communication strategy and the gathering of information related to the project’s results and EU Macro-Region related fields of activity.

The duration of the project is of 12 months (part time 80%) and is subject to the signing of the Grant Agreement with the European Commission. The position might be prolonged according to the progress of implementation of the Grant Agreement and for a maximum duration not exceeding the end date of the Grant Agreement.

Key activities

The incumbent performs the following key duties:
screens and analyses all kinds of sources of information (internet, media, publications, documentation, files, and databases) concerning allocated field of work;
carries out documentary, database or electronic (internet) research on specific topics, systematically or on request;
manages the Grant Agreement dedicated website, ensuring the publication of regular content and its dissemination to project stakeholders and general audiences;
summarises the results of the research, prepares information documents and reports;
provides information for ‘background papers’ for workgroups or programme officers;
ensures appropriate dissemination of information both internally and externally, in accordance with communication policy, through online (websites, social media) and printed information channels;
processes internal and external requests for information and documentation;
maintains archives and documents according to the needs of the field of competence, in line with the COE's archive policy;
contributes to the development of ‘a documentation centre’ and keeps it up-to-date;
registers and classifies documentation and publications received (electronic and printed);
keeps databases up-to-date;
works with other directorates and external documentation and information centres to obtain required information, documentation or publications, particularly in connection with special events;
works in close contact with others to ensure the co-ordination of activities;
reports to manager on the status and progress of activities and if problems occur;
promotes Council of Europe values internally and externally.

Please note that the incumbent may be required to perform other duties not listed in the vacancy notice.

Eligibility Requirements

This local recruitment procedure is open to applicants already present in Luxembourg.

Only applicants who best meet the following criteria will be considered for shortlisting.

Qualifications:
Completed full course of general secondary education followed by an appropriate professional qualification: a university degree in cultural heritage management or similar would be an advantage.

Experience:
  • Practical knowledge of document management and carrying out documentary research;
  • Understands specific needs of allocated field of competence;

Language requirements:
  • Very good knowledge of one of the official languages (English or French) and good knowledge of the other. Knowledge of other European languages, in particular those of the member countries of the EPA, would be an advantage.
Nationality:
  • Nationality of host country or one of the 47 Council of Europe member states.
Age:
  • Under 65 years of age at the closing date of the vacancy notice.

Employee Core Values

Council of Europe staff members adhere to the values Professionalism, Integrity and Respect.

Competencies

Essential:
  • Professional and technical expertise
  • very good knowledge of the Council of Europe;
  • very good knowledge of Cultural Routes programme. A field experience in one or more Cultural Routes certified network will be an advantage;
  • sound computer skills (processing electronic information and database inquiry); uses specific documentation management software.
    • Organisational and contextual awareness
    • Analysis and problem solving
    • Service orientation
    • Teamwork and co-operation
    • Planning and work organisation
    • Concern for quality
    • Communication

Desirable:
  • Drafting skills
  • Results orientation
  • Relationship building
  • Learning and development

For more information, please refer to the Competency Framework of the Council of Europe.

Additional information

Launched in 1987, the Cultural Routes of the Council of Europe programme demonstrate, by means of a journey through space and time, how the heritage of Europe's different countries and cultures contribute to a shared and living cultural heritage. According to the Council of Europe a Cultural Route is a cultural, educational heritage and tourism co-operation project aiming at the development and promotion of an itinerary or a series of itineraries based on a historic route, a cultural concept, figure or phenomenon with a transnational importance and significance for the understanding and respect of common European values.

The Cultural Routes of the Council of Europe programme is supported by the European Institute of Cultural Routes, set up in 1998 as part of a political agreement between the Council of Europe and the Grand-Duchy of Luxembourg (Ministry of Culture, Higher Education and Research). Upon the entry into force of the Council of Europe Enlarged Partial Agreement on Cultural Routes (EPA) in 2010, an agreement establishing the seat of the EPA at the Institute in Luxembourg was signed between the Ministry of Foreign Affairs of the Grand-Duchy of Luxembourg and the Council of Europe. The Institute carries out regular evaluations of the compliance of Cultural Routes of the Council of Europe with the criteria of the statutory Resolution (CM/RES(2013)67) on Cultural Routes adopted by the Committee of Ministers, gives advice to new applicants for certification and houses the extensive information and documentary resources of the Cultural Routes of the Council of Europe programme. It provides advice and assistance to routes networks and hosts visits by project managers, researchers and students.

The European Commission is a key partner of the EPA and provides support to its work. The overall objective of the forthcoming DG REGIO’s grant agreement 2017-2020 “Fostering regional development through transnational cultural routes, heritage policies and practices” is to strengthen sustainable regional development in the 4 EU Macro-regions (Baltic Sea Region, Danube Region, Adriatic and Ionian Region, Alpine Region) through cultural heritage policies, practices and services as recognised by the Council of Europe Framework Convention on the Value of Cultural Heritage (Faro Convention) through the Cultural Routes of the Council of Europe programme which underscores, like the Convention, the importance of local people and their affinity with their region as essential to understanding and rediscovering the cultural identity of the sites and to attracting new activities, encouraging the tourism sector and sustainable local development of rural areas and less-known destinations.

For more information about the Cultural Routes of the Council of Europe programme, visit www.coe.int/routes or www.culture-routes.net

Applications

Applications must be made in English or French using the Council of Europe on-line application system. By connecting to our website www.coe.int/jobs you can create and submit your on-line application. Applications must be submitted at the latest 03 November 2017 (midnight Paris Time).
Applications will be examined with regard to the requirements of this vacancy and applicants will be informed in due course of the outcome of your application. This may take some time after the closing date. Preselected candidates may be invited to take written tests before an interview. Written tests may be eliminatory.
In accordance with the Staff Regulations of the Council of Europe, the compulsory retirement age is 65. We cannot therefore accept applications from persons over this age.
The conditions of recruitment and employment which apply are contained in Rule No. 1234 of 15 December 2005 laying down the conditions of recruitment and employment of locally recruited temporary staff members working in Council of Europe Duty Stations located outside of France apply (Link to Rule 1234).
The Council of Europe welcomes applications from all suitably qualified candidates, irrespective of gender, disability, marital or parental status, racial, ethnic or social origin, colour, religion, belief or sexual orientation.
During the different stages of the recruitment procedure, specific measures may be taken to ensure equal opportunities for candidates with disabilities.

The Organisation

The Council of Europe is the continent’s leading organisation in the protection of human rights, democracy and rule of law. It was founded in 1949 in order to promote greater unity between its members and now includes 47 member states, all having signed up to the European Convention on Human Rights.
By Statute, the Council of Europe has two constituent organs: the Committee of Ministers, composed of the member states’ Ministers for Foreign Affairs, and the Parliamentary Assembly, comprising delegations from the national parliaments. The Congress of Local and Regional Authorities of Europe represents the entities of local and regional self-government within the member states. The Commissioner for Human Rights is an independent and impartial institution within the Council of Europe mandated to promote the awareness of and respect for human rights in member states.
The European Court of Human Rights is the judicial body which oversees the implementation of the Convention in the member states. Individuals can bring complaints of human rights violations to the Strasbourg Court once all possibilities of appeal have been exhausted in the member state concerned.