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Thursday, August 15, 2019

Archives Assistant, G-5. IAEA, Vienna. Open until 11 September 2019

Wednesday, August 14, 2019

Access to Information External Review Panel Expert. IDB, Washington DC. Open until 23 August 2019

Access To Information External Review Panel Expert
Background: On May 12, 2010, the Board of Executive Directors of the IDB approved a new Access to Information Policy (the "Policy"), which entered into effect January 1, 2011. The IDB Policy on Access to Information provides for a two stage review process by which parties requesting information can request a review of the IDB's decision to deny access to information pursuant to the terms of the Policy.
The review mechanism under the Policy establishes roles for both an Access to Information Committee (AIC) and an Access to Information External Review Panel (Panel). The Panel, which is composed of three external members independent of IDB Management, conducts second stage reviews in response to requests from interested parties in cases where the AIC, in conducting first-stage reviews, upholds Bank Management decisions to deny a requester access to information. The Panel has the authority to uphold or reverse the AIC's first stage review decisions to deny access to information. If the Panel reverses the AIC's decision to deny access to information, the Panel will grant the requester the information requested, which is the sole remedy available. Decisions of the Panel are final and will be published on the Bank's website within five days of the Panel issuing a decision. The Office of the Secretary (SEC) will act as the Secretariat to the Panel.
The Panel will be composed of three (3) individuals nominated by the President of the Bank and appointed by the Bank's Board of Executive Directors. Panel members will be selected and hired by the Bank using Bank procedures for the selection and hiring of individual consultants. Each member of the Panel will be appointed by the IDB for a three-year, renewable term, up to a maximum of six years.
What you’ll do: The primary responsibilities of the members of the Panel include the following:
  • Review and pass judgment upon any request for a second-stage review, following the decision of the AIC to uphold Bank Management's decision to deny access to information, as indicated above and in accordance with any rules of procedure governing the review mechanism and the Panel. Each member of the Panel will provide input leading to decisions to either uphold or reverse the decision of the Access to Information Committee, for each request for review that is presented to the Panel.
  • Prepare for and participate in the sessions of the Panel. Members will meet virtually (and in person as may be required).
  • Submit conclusions of its review to the President through the Secretariat.
  • Provide all necessary input for the preparation of reports to the IDB’s Board of Executive Directors and publications concerning the Panel’s activities and decisions.

Skills you’ll need:
  • Education: Advanced degree in law, journalism, and/or development-related fields of expertise.
  • Experience: At least 15 years of relevant professional experience and demonstrated competence.
  • Knowledge of borrowing and non-borrowing Bank member countries. Preference will be given to knowledge of regulatory frameworks governing access to Information and transparency.
  • Knowledge of and experience with the operations of multilateral development organizations and international financial institutions is considered an asset.
  • Proven strong ability gathering, analyzing and synthesizing information from multiple sources and presenting it concisely and clearly.
  • Excellent interpersonal skills; good exposure to international and multicultural environment.
  • Languages: Fluency in Spanish and English. Knowledge of Portuguese and/or French is considered an asset.
Core and Technical Competencies:
  • Subject Matter Expertise: Knowledge of and experience with drafting, implementing or reviewing Access to Information policies internationally. Ability to manage a thorough and systematic review process.
  • Analysis and problem-solving: Ability to make decisions and/or develop recommendations based on systematic analysis and sound judgment in a timely and constructive manner.
  • Communication and knowledge-sharing: Well-developed writing and editing skills, advanced presentation skills sufficient to convey complex information on relevant issues.
Opportunity Summary:
Type of contract: Products and External Services Consultant.
Length of contract: 3 years.
Starting date: November 1, 2019.
Location: remotely from consultant’s country of residence and HQ when needed
Requirements: You must be a citizen of one of the IDB’s 48 member countries and have no family members currently working at the IDB Group.
Special Characteristics
Service on the Panel will be on an on-call basis, and the number of hours to be dedicated to the work of the Panel will vary depending upon the case-load of the Panel at any given time. The Panel may conduct its activities through videoconference, through meetings at the Bank's Headquarters in Washington D.C., and through other appropriate means.
Panel members will not be eligible to accept any staff, consultant or contractor position for the IDB Bank Group during the term of their appointment to the Panel and until three years have elapsed from the date of the end of their service as a member of the Panel. For purposes of this paragraph, the IDB Bank Group is understood as the IDB, the Multilateral Investment Fund and the Inter-American Investment Corporation.
Membership on the Panel does not represent full-time employment by the Inter-American Development Bank.
Our culture: Working with us you will be surrounded by a diverse group of people who have years of experience in all types of development fields, including transportation, health, gender and diversity, communications and much more.
About us: At the Inter-American Development Bank, we’re devoted to improving lives. Since 1959, we’ve been a leading source of long-term financing for economic, social, and institutional development in Latin America and the Caribbean. We do more than lending though. We partner with our 48 member countries to provide Latin America and the Caribbean with cutting-edge research about relevant development issues, policy advice to inform their decisions, and technical assistance to improve on the planning and execution of projects. For this, we need people who not only have the right skills, but also are passionate about improving lives. Payment and Conditions: Compensation will be determined in accordance with Bank’s policies and procedures. The Bank, pursuant to applicable policies, may contribute toward travel and moving expenses. In addition, candidates must be citizens of an IDB member country.
Visa and Work Permit: The Bank, pursuant to applicable policies, may submit a visa request to the applicable immigration authorities; however, the granting of the visa is at the discretion of the immigration authorities. Notwithstanding, it is the responsibility of the candidate to obtain the necessary visa or work permits required by the authorities of the country(ies) in which the services will be rendered to the Bank. If a candidate cannot obtain a visa or work permit to render services to the Bank the contractual offer will be rescinded
Diversity: The Bank is committed to diversity and inclusion and to providing equal opportunities to all candidates. We embrace diversity on the basis of gender, age, education, national origin, ethnic origin, race, disability, sexual orientation, and religion. We encourage women, Afro-descendants and persons of indigenous origins to apply.

Additional Information

Thursday, August 8, 2019

Archivist, P-3. UNICEF, New York. Open until 28 August 2019

Archivist, P-3, Division of Finance and Administrative Management, New York Headquarters #99343

Job no: 525480
Work type: Fixed Term Appointment
Location: United States
Categories: Information Communication Technology, P-3, Operations and Business Management

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
For every child, hope..

The Division of Financial and Administrative Management (DFAM) has taken on the responsibility for records management in order to lead the operationalizing of the strategy of technology driven records management to achieve the objectives of a centralized Enterprise Content Management (ECM).
The position is strategically situated in DFAM as the focal point for UNICEF’s centrally managed archives. The position is critical in maintaining easy access to UNICEF Archives and plays an important role in (1) managing documents in line with their ongoing usefulness and significance. (2) supporting the identification of archival value based on the administrative, legal, fiscal, evidential, or historical information contained in the records to justify their continued preservation. (3) providing guidance to the UNICEF staff managing archival holdings, on handling of materials containing sensitive information.

How can you make a difference?
Under the direct supervision of the Chief Administrative Management Section(AMS) in DFAM, the incumbent will be part of the team responsible for the management of archival holdings at UNICEF NYHQ and support of the organization's archival function. the key functions of this post are as follows:
  • At the direction of Chief, AMS, develop and implement strategies, policies, and procedures for the management of UNICEF’s historical records and artefacts and the facilitation of access to them.
  • Support development, implementation and management of a consistent archival program across UNICEF offices globally.
  • Manage archival holdings at UNICEF NYHQ, both analogue and digital, in accordance with international standards.
  • Manage a Trusted Digital Repository and Archival Management System.
  • Develop and implement a digital preservation programme for the UNICEF Archives.
  • Support UNICEF-wide initiatives for digital preservation and better management of digital collections.
  • Contribute as a subject matter expert to the UNICEF’s information management function in implementing, maintaining, and enforcing records and information management policies across the organization.
  • Promote the UNICEF Archives and the archival function both within the organization and in the outside research community.
  • Assist the Chief, AMS in managing UNICEF Archives as an organizational unit, as required.
  • Perform other related duties, as assigned by the Chief, AMS.
To qualify as an advocate for every child you will have…
An Advanced university degree (Master’s or higher) in Archival Studies, information management sciences, records management, library management sciences or in a related field with demonstrated expert knowledge of archives- and information management-related international standards, principles and best practices.

  • A minimum of five (5) years of related work experience in archives management.
  • Excellent knowledge of an archival management system (e.g. Atom, Scope Archives, Archives Space, etc.)
  • Experience of working with a Trusted Digital Repository (TDR) is an asset.
  • Experience of working on large-scale digitization projects for documents and multimedia is an asset.
  • Experience of working in an international (preferably a UN) organization is an asset.
Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

For every Child, you demonstrate…
UNICEF’s core values are Care, Respect, Integrity, Trust and Accountability and core competencies are Communication, Working with People and Drive for Results.  View our competency framework at HERE

The competencies required for this post are:
Leading and supervising (II)
Formulating strategies and concepts (II)
Analyzing (II)
Applying technical expertise (II)
Planning and organising (II)

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Advertised: Eastern Daylight Time

Applications close: Eastern Daylight Time

Wednesday, August 7, 2019

Staff Assistant (Archives/Records) / Archives/Records Assistant. IMF, Washington DC. Open until 9 August 2019


Records Assistant, AL-4. KSC, The Hague. Open until 9 August 2019

Records Assistant
Employment Regime:
Post Category:
Assistant Level AL-4
Ref. number:
The Hague, the Netherlands
Kosovo Specialist Chambers/
Judicial Services Division/
Court Management Unit

Reporting Line:
The Records Assistant reports to the Head of Court Management Unit.
Main Tasks and Responsibilities:
To receive, process and disseminate court records;
To ensure the availability and integrity of the court records in accordance with the established rules, practices and procedures;
To request and process translations of court records in accordance with the established policy and procedures;
To maintain the organization of the case file;
To manage the metadata and records in the electronic court management system in accordance with the established procedures;
To support the Record Keeper with translation requests management duties;
In consultation with the Court Officer, to respond to queries from the Chambers, parties and/or other Registry sections for information in relation to the processing of court records and, where applicable, translation requests;
To keep abreast of new or amended relevant rules and regulations;
To undertake any other related tasks as requested by the Line Managers.

Essential Qualifications and Experience:
A level of secondary education attested by a diploma.
A minimum of one (1) year of relevant professional experience, after having fulfilled the education requirements.
Specification of Education and Experience
Experience working in a similar position in an international organization or international court or hybrid or national court;
Knowledge of policies, procedures and practices related to the management of judicial records and/or translation request management;
Excellent communication skills in English, both written and oral;
Excellent computer skills in MS Office applications (Excel, Word, PowerPoint) and Adobe or similar software;
Ability to prioritize and manage a high workload on occasions;
Absolute tact and discretion;
Ability to work under stressful conditions and to prioritize and manage a high workload on occasions;
Ability to establish and maintain effective working relations as a team member in a multi-cultural and multi-national environment.

Records Assistant

Employment Regime:

Post Category:
Assistant Level AL-4

Ref. number:

The Hague, the Netherlands

Kosovo Specialist Chambers/
Judicial Services Division/
Court Management Unit
Security Clearance Level:
EU SECRET or equivalent

Open to Contributing Third States:

Good understanding of the political, cultural and security situation of the Balkans, in particular Kosovo;
Knowledge of the Albanian and/ or Serbian language is an asset

Security Clearance Level:
EU SECRET or equivalent
Open to Contributing Third States:

Tuesday, August 6, 2019

Archives/Records Officer. IMF, Washington DC. Open until 9 August 2019

Archives/Records Officer - ITDISG (Job Number: 1900549)

• This vacancy shall be filled by a 3-year Term appointment in accordance with the Fund’s new employment rules taking effect on May 1, 2015.



Under the general supervision of the Section Chief for Archives and Records Management and the direct management of the Team Lead for Archives Management, the Archives and Records Officer will be responsible for physical and electronic archives management for the IMF. Specific responsibilities of the Archives and Records Officer includes the following: 

    • Archival processing – Arrange and organize IMF archival content according to international standards, compile metadata, map it to the existing catalog structure, describe new series in the catalog, and update series histories.
    • Reference – Assist internal and external researchers by querying the IMF Archives and retrieving relevant archival materials.
    • Digitization – Digitize materials at the item level for internal and external researchers and make available through the IMF’s Online Archives Catalog. Populate the catalog with all necessary metadata.
    • Declassification – Review requested materials and declassify or block according to the IMF’s Open Archives Policy. Create withdrawal slips as necessary, with the purpose of informing clients about withdrawn records, and capturing that information in the catalog. 
    • Digital archiving – Assist in developing and implementing a digital archiving “long-term preservation” strategy that addresses both digitized copies of paper documents and “born digital content” coming from electronic systems like the IMF’s new document management system. Work with fellow team members and IT staff to identify, implement and manage a digital archiving system for documents, web content, email, videos, and digital photos.
    • Policy and guideline updates – Develop and implement archival guidelines and policies.
    • Outreach and Training – Engage with clients throughout the Fund to educate and empower them to access and use the IMF Archives. Build awareness of the IMF Open Archives Policy and its implications for managing IMF records.


    Educational development, typically acquired by the completion of an advanced university degree in records management, archives management, library and information science. Alternatively, a bachelor’s degree in a related field together with professional certification in records management (CRM) plus a minimum of six years of relevant professional experience.
    • Demonstrable experience in archives management systems.
    • Experience with managing information systems.
    • Experience with MS Office Applications - Word, Excel; PowerPoint, Visio, Project and Access.
    • Excellent English written and verbal communication skills; including writing user/technical documentation.
    • Strong analytical and problem-solving skills.
    • Strong interpersonal skills and ability to work collaboratively as a member of a team.
    • Ability to interact with staff from diverse cultures and backgrounds.
    • Experience with basic HTML, XML, and SQL.
    • Experience with Enterprise Content Management Systems, including SharePoint, is highly desirable.

    The IMF is committed to achieving a diverse staff, including gender, nationality, culture and educational background.

    Monday, August 5, 2019

    Archivist, P-3. MICT, Arusha. Open until 8 August 2019


    Archivist, P3


    DATE OF ISSUANCE : 10 July 2019

    OFFICE : Registry/ Mechanism Archives and Records Section (MARS)

    LOCATION : Arusha


    United Nations Core Values: Integrity, Professionalism, Respect for Diversity

    Organizational setting and Reporting:

    The position of Archivist is located in the Mechanism Archives and Records Section (MARS), at the International Residual Mechanism for Criminal Tribunals (IRMCT), Arusha Branch. The incumbent will work under the supervision of the Archivist, Head, MARS, Arusha. The incumbent will be part of the team responsible for the management of the records of the International Residual Mechanism for Criminal Tribunals ("Mechanism") and the archives of the International Criminal Tribunal for Rwanda ("ICTR") and the International Criminal Tribunal for the former Yugoslavia ("ICTY").

    *Appointment of the successful candidate to this position will be subject to budgetary approval.


    Contribute to the development of strategies, policies and procedures for the management of Mechanism records. Implement strategies, policies and procedures, in collaboration with the other Archivists.

    Advise Mechanism officials and staff on record-keeping issues and practices.

    Plan, organize, monitor and evaluate record-keeping improvement projects, contributing to feasibility studies, analysis, design, development and implementation, and assisting with recruitment / procurement of specialist skills or materials.

    Plan, organize, monitor and evaluate the development and delivery of record-keeping training programmes for Mechanism staff.

    Contribute to the development and implementation of strategies, policies and procedures for the management of the archives of the ICTR and the ICTY, and the provision of access to them. Implement strategies, policies and procedures, in collaboration with the other Archivists and the Associate Research Officer.

    Plan, organize, lead, monitor and evaluate work on acquisition, accessioning, arrangement and description, storage, preservation and conservation of archives.

    Plan, organize, lead, monitor and evaluate work on preparation and dissemination of finding aids for archives.

    Research, analyse and evaluate new systems or tools for the management of archives, and make recommendations for their deployment.

    Advise on and recommend measures to enhance the accessibility of archives.

    Advise on the determination of requests for access to archives. If access is approved, provide access, and information and assistance to requesters, in collaboration with the Associate Research Officer.

    Assist in the implementation of Mechanism advocacy and outreach programmes. Conduct research and prepare presentation and publicity material.

    Contribute to the management of MARS’ physical records repositories.

    Ensure that repositories are maintained and managed in accordance with required standards.

    Manage the transfer of records and archives from client offices.

    Manage the deaccessioning and disposition of records and archives, in accordance with established policies or instructions from client offices.

    Participate in the implementation of the Mechanism's information security and access regime. Liaise with client offices regarding information security classification, and implement decisions on classification / declassification, in collaboration with the relevant Legal Officer and Associate Research Officer.

    Contribute to the development and implementation of the Mechanism’s plans for disaster preparedness, response and recovery.

    Supervise, guide and train support staff. Supervise the work of contractors and consultants.

    Contribute to the continuous improvement of the Section's operations and services by: keeping abreast of professional developments; supporting audits of the Section's work; participating in internal reviews of the Section's work, recommending improvements and implementing approved initiatives.

    Assist the Chief Archivist / Archivist, Head, MARS Arusha in planning, budgeting, procurement, and management of finances, human resources or facilities, as required.

    Perform other duties, as required.

    Core Competencies:

    Professionalism: Demonstrable knowledge of record-keeping theory and practice, and of established standards in records management and archives management. Ability to advise on record-keeping based on analysis of organizational objectives. Demonstrable conceptual, analytical and evaluative skills. Ability to conduct research and analysis, and to formulate and present recommendations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations.

    Communication – Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.

    Teamwork – Works collaboratively with colleagues to achieve organisational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

    Managing Performance – Delegates the appropriate responsibility, accountability and decision-making authority. Makes sure that roles, responsibilities and reporting lines are clear to each staff member. Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills. Monitors progress against milestones and deadlines. Regularly discusses performance and provides feedback and coaching to staff. Encourages risk-taking and supports creativity and initiative. Actively supports the development and career aspirations of staff. Appraises performance fairly.

    Judgement/Decision-making – Identifies the key issues in a complex situation, and comes to the heart of the problem quickly. Gathers relevant information before making a decision. Considers positive and negative impacts of decisions prior to making them. Takes decisions with an eye to the impact on others and on the Organisation. Proposes a course of action or makes a recommendation based on all available information. Checks assumptions against facts. Determines that the actions proposed will satisfy the expressed and underlying needs for the decision. Makes tough decisions when necessary.



    Advanced university degree in archival science, records management, information management or related field. A first level university degree in combination with two additional years of qualifying experience may be accepted in lieu of an advanced university degree.


    Minimum of five (5) years of progressively responsible experience in archives management, records management or information management. Experience of managing physical records in a variety of media and formats, including artefacts, is required. Experience of strict information security regimes is highly desirable. Experience with international tribunals or national courts is desirable. Experience in project management is an asset.


    English and French are the working languages of the Mechanism. For the post advertised, fluency in oral and written English is required. Working knowledge of French and/or Kinyarwanda is desirable.

    Assessment Method:

    There may be a technical test followed by a competency-based interview.


    Special Notice:

    The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

    The appointment is limited to the International Residual Mechanism for Criminal Tribunals. Appointment of the successful candidate on this position will be limited to the initial funding of the post. Extension of the appointment is subject to the extension of the mandate and/or the availability of funds. As the international tribunals are not integrated in the Secretariat, UN Staff Members serve on assignment or secondment from their parent department/office if selected. Appointments of staff members in the United Nations are subject to the authority of the Secretary-General. Staff Members are expected to move periodically to new functions in accordance with established rules and procedures, and may in this context be reassigned by the Secretary-General throughout the Organization based on the changing needs and mandates.

    *Appointment of the successful candidate to this position will be subject to budgetary approval.


    Roster candidates must express their interest and availability for published job openings by submitting an updated PHP and cover letter.


    No Fee:


    United Nations Considerations

    According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term "sexual exploitation" means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term "sexual abuse" means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

    Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

    Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on "Manuals" hyper-link on the upper right side of the inspira account-holder homepage.

    The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

    Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.


    All applications must be submitted through the UN Inspira portal. The Mechanism is not able to accept applications for this vacancy via email.

    Internal applicants may go to

    External applicants may go to