Officer, Digital Preservation, A.2 - Grade G15. NATO HQ, Brussels. Open until 6 December 2020

VACANCY NOTIFICATION/ NOTIFICATION DE LA VACANCE DU POSTE

Officer, Digital Preservation (200781)

Primary Location Belgium-Brussels

NATO Body NATO International Staff (NATO IS)

Schedule Full-time

Application Deadline 06-Dec-2020

Salary (Pay Basis) 5,554.93Euro (EUR) Monthly

Grade A.2/ NATO Grade G15

Clearance Level CTS

 

Description

 

1. SUMMARY

The NATO Archives acts under the authority of the Archives Committee. Under the

direction of the NATO Archivist, its main responsibilities are the identification of

information with permanent value, the overall management of the NATO Archival

holdings and the implementation of the Public Disclosure Policy. As such the NATO

Archives provides guidance on records and archives management matters NATO

wide; collects NATO information of permanent value throughout NATO civil and

military bodies; organises and preserves this information regardless of its format; and

provides access to publicly disclosed NATO information.

 

Under the direction of the NATO Archivist and in close co-operation with the Head,

Application Delivery & Support Team 2 (ICTM) and Head, Acquisition and Holdings

Management (AHU) of the NATO Archives, the officer is responsible for the functional

support of the NATO wide implementation of the Organization’s software application

for long-term preservation of digital records, Preservica. H/She provides support

to upload and ingest large volumes of digitized and born-digital content into

Preservica; user administration; data and file migration management; system

monitoring, customer functional support on processes and functions; and, functional

system configuration. The officer is further responsible for supporting the

Organization’s digital preservation programme by providing guidance and hands-on

support to customers of the NATO Archives on the handling of different digital content

and formats for digital preservation, collecting the requirements and suggesting ways

to improve the handling and preservation of digitized and born-digital content of

permanent value throughout the Organization. In the execution of her/his function, the

incumbent may need to travel to other NATO bodies to ensure their requirements for

digital preservation are fulfilled correctly.

The Officer will act as the NATO wide Preservica Point-of-Contact.

 

2. QUALIFICATIONS AND EXPERIENCE

 

ESSENTIAL

The incumbent must:

 have a university degree, or an equivalent level of qualification, in the area of

(Digital) Archival Science, Information Management, Information Technology or

other relevant field;

 possess at least 3 years of relevant work experience;

 have extensive knowledge of digital preservation policies and procedures;

 have extensive knowledge of, and experience with, digital preservation of

unstructured and structured data, ingestion process of digital content,

development of metadata schemas, files format migration and data management;

 have extensive knowledge of digital archiving and preservation technology and

software systems;

 have knowledge of modern communication and office technologies and systems

including security aspects;

 have technical aptitudes and demonstrate proactivity in keeping abreast of new

technologies and standards in digital preservation;

 possess the following minimum levels of NATO’s official languages

(English/French): V (“Advanced”) in one; I (“Beginner”) in the other;

 

DESIRABLE

The following would be considered an advantage:

 experience with digital preservation software packages (ex. Preservica,

Archivematica, Adlib)

 proven experience in providing support to an organization’s digital preservation

programmes;

 knowledge of international best practices and standards in the field of digital

records and archives management and familiarity with the life-cycle management

of records;

 have experience in providing support or coaching senior officials in preserving

their digital archives;

 ability to create scripts for metadata and digital preservation workflows;

 experience working in an ICT environment with high security requirements such

as classified military or government systems or within a financial institution;

 experience working in an international organization.

 experience in providing onsite and online training in digital preservation.

 

3. MAIN ACCOUNTABILITIES

 

Knowledge Management

Provide functional support to uploading and ingesting large volumes of digitized and

born-digital content. Be responsible for user administration and access management;

data and file migration management of content stored in Preservica, as well as regular

system monitoring, and functional system configuration based on business

requirements. Provide first line customer functional support on processes and

functions and analyze their requirements. Conduct functional feasibility studies when

requested and report results in a clear and concise manner by documenting designs,

procedures, standards and guidelines.

 

Project Management

Provide support to digital preservation projects by designing, planning and

implementing in a structured, consistent and timely manner. Oversee projects within

the NATO Archives related to digital preservation, including the preservation of emails

of senior officials, webpages,structured and unstructured content.

 

Information Management

Participate in and support digital preservation process improvement initiatives.

Promote the use of digital preservation processes and tools throughout NATO. Provide

hands-on, online and classroom training on digital preservation in general, and

Preservica workflows and procedures in particular.

 

Stakeholder Management

Act as the POC for Preservica in NATO. Provide first line functional support to

customers throughout NATO civil and military bodies. Coordinate with customers to

define requirements for digital preservation. Prepare factually accurate

recommendations and discuss these with stakeholders on how to improve their digital

preservation processes. Work with customers to review/document existing processes

and design/document new processes to address new contents, formats and

requirements. Coordinate with ICTM Applications Support and the IT infrastructure

provider (NCI Agency CSU Brussels) to communicate customer requirements, and/or

determine the technical implications of addressing customer requirements.

 

Expertise Development

Be responsible for the quality of customer support. Provide reports, including

management reports, indicating suggested actions to deal with current or foreseen

shortcomings. Investigate and make recommendations on addressing digital

preservation challenges, such as new files formats and technologies. Analyse

customer requirements and identify new technologies to exploit and improve the

current system. Attend training, seminars and appropriate digital preservation and

information exchange platforms and research communities and recommend

technologies and preservation approaches of interest for further investigation. Keep

up-to-date in digital preservation best practices, and assist the NATO Archivist in

translating them into NATO-wide policies/directives.

 

People Management

Work in close collaboration with the NATO Archivist and Head AHU, to efficiently

handle customer requests, deliver projects and organise the workload. Ensure the

functional coordination and leadership of system contractors. Offer guidance to the

technical teams and ensure quality and timely delivery of the support services to

Preservica customers.

Perform any other related duty as assigned.

 

4. INTERRELATIONSHIPS

The incumbent reports to the NATO Archivist, and will receive direction from Head,

Application Delivery & Support Team 2 (ICTM) and the Head, Acquisition and Holdings

Management (AHU) of the NATO Archives on technical and functional issues. S/He

will liaise with Preservica customers throughout NATO with regard to their support and

functional system requirements. The Officer will maintain a close working relationship

with NCI Agency CSU Brussels on technical, logistical and operational matters,

support and develop staff at Preservica. The Officer also liaises actively with the

Officer, Retention and Disposition on the requirements for retention and disposition of

NATO civil and military bodies.

Direct reports: N/A

Indirect reports: N/A

5. COMPETENCIES

The incumbent must demonstrate:

 Achievement: Works to meet standards;

 Analytical Thinking: Sees multiple relationships;

 Clarity and Accuracy: Checks own work;

 Conceptual Thinking: Applies learned concepts;

 Customer Service Orientation: Takes personal responsibility for correcting

problems;

 Empathy: Is open to others' perspectives;

 Impact and Influence: Takes multiple actions to persuade;

 Initiative: Is decisive in a time-sensitive situation;

 Teamwork: Solicits inputs and encourages others.

 

6. CONTRACT:

Contract to be offered to the successful applicant (if non-seconded): Definite duration

contract of three years; possibility of renewal should the project require.

Contract clause applicable:

This post is required for a limited period to support the "Long Term Preservation of

Information" project. As employment in this post is of limited duration, the successful

applicant will be offered a definite duration contract of 3 years, which may be renewed

if required to support this project.

If the successful applicant is seconded from the national administration of one of

NATO’s member States, a 3 years definite duration contract will be offered, which may

be renewed if required to support this project, and subject also to the agreement of the

national authority concerned.

Serving staff will be offered a contract in accordance with the NATO Civilian Personnel

Regulations.

 

7. RECRUITMENT PROCESS:

Please note that we can only accept applications from nationals of NATO member

countries.

Applications must be submitted using e-recruitment system, as applicable:

Please note that at the time of the interviews, candidates will be asked to provide

evidence of their education and professional experience as relevant for this vacancy.

Appointment will be subject to receipt of a security clearance (provided by the national

Authorities of the selected candidate) and approval of the candidate’s medical file by

the NATO Medical Adviser.

More information about the recruitment process and conditions of employment, can

be found at our website (http://www.nato.int/cps/en/natolive/recruit-hq-e.htm)

 

8. ADDITIONAL INFORMATION:

Salary value as per 2020. Subject to future adjustments in accordance with North

Atlantic Council decision

NATO is committed to diversity and inclusion, and strives to provide equal access to

employment, advancement and retention, independent of gender, age, nationality,

ethnic origin, religion or belief, cultural background, sexual orientation, and disability.

NATO welcomes applications of nationals from all member Nations, and strongly

encourages women to apply.

Building Integrity is a key element of NATO’s core tasks. As an employer, NATO

values commitment to the principles of integrity, transparency and accountability in

accordance with international norms and practices established for the defence and

related security sector. Selected candidates are expected to be role models of

integrity, and to promote good governance through ongoing efforts in their work.

 

Due to the broad interest in NATO and the large number of potential candidates,

telephone or e-mail enquiries cannot be dealt with.

Applicants who are not successful in this competition may be offered an appointment

to another post of a similar nature, albeit at the same or a lower grade, provided they

meet the necessary requirements.

The nature of this position may require the staff member at times to be called upon to

travel for work and/or to work outside normal office hours.

The organization offers several work-life policies including Teleworking and Flexible

Working arrangements (Flexitime) subject to business requirements.

Please note that the International Staff at NATO Headquarters in Brussels, Belgium is

a non-smoking environment.

Consultancy - Records and Archives Management Officer. UNICEF, New York. Open until 10 August

Job Number: 506341 | Vacancy Link
Locations: Headquarters Locations: United States of America
Work Type : Consultancy

If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you.

For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.

The Enterprise Content Management (ECM) project’s goal is to take a systemic approach that introduces and institutionalizes Electronic Content Management (including systems, policies, procedures, standards, guidance, and governance), providing improved document and records management and retention, improved search functionality, strengthened archives management, a new digital preservation capability, content reuse and repurposing, and collaboration across UNICEF. The project also seeks to reduce risks, improve usability of tools, provide significant cost and time savings, enable new organizational capabilities and comply with several audit recommendations. These goals will be implemented in keeping with the organizational strategy and information management requirements of stakeholders in various business areas.

Purpose of the Assignment

The purpose of this consultancy is to draft archival and records management policies and procedures, draft and provide support for guidelines around records and archives management in country and regional offices with a focus on physical records, and support the capacity building of the archives function in NYHQ.

Key responsibilities

• Recommend and support an approach to harmonizing electronic classification and retention with physical records/archives classification and retention
• Upon completion of #1, draft records management policies and procedures for physical records, including retention schedule support
• Draft guidelines for UNICEF field offices, to support them in records management, and also in archival management including preservation and digitization directions for field offices
• support the development of the physical archives in NYHQ by implementing or assisting in implementation of classification, retention and disposition actions, and other related duties, together with
• Provide support to existing records and archives activities

Deliverables

• Analysis and recommendations on classification and retention
• Policies and procedures drafted as required
• Physical archives fully established in NYHQ

Requirements:

• An advanced university degree (Master's) in Records and or Archives Management
• A minimum of eight (8) years of relevant experience in records and archives management
• Experience with physical archives
• Previous hands on experience in project management is desirable
• Understanding of SharePoint desirable

Languages

• English and French are the working languages of UNICEF. For the post advertised, fluency in English is required.

Evaluation method

Individual consultants will be evaluated based on the cumulative analysis methodology (weighted scoring method), where the award of the contract will be made to the individual consultant whose offer has been evaluated and determined as:

• Responsive/compliant/acceptable; and
• Having received the highest score out of a pre-determined set of technical skills and financial proposal specific to the solicitation.

Technical Criteria weight: [70%]

Financial Criteria weight:  [30%]

To view our competency framework, please click here.

Please indicate your ability, availability and daily rate (in US$) to undertake the terms of reference above. Applications submitted without a daily/monthly rate will not be considered.

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization.

Opening Date Thu Aug 03 2017 09:00:00 GMT-0400 (EDT) Eastern Daylight Time
Closing Date Thu Aug 10 2017 23:55:00 GMT-0400 (EDT) 

FG IV Archive Officer. European Commission, JRC, Brussels. Open until 31 January 2017

2017-BRU-A3-FGIV-8104 FG IV Archive Officer

Position for:

FG IV Archive Officer

As the science and knowledge service of the Commission, the mission of DG Joint Research Centre is to support EU policies with independent evidence throughout the whole policy cycle.

The JRC is located in 5 Member States (Belgium, Germany, Italy, the Netherlands and Spain). Further information is available at: : https://ec.europa.eu/jrc/

This position is part of DG JRC Institutional History Project (iHiP) and will be located at the DG JRC Inter-institutional, International Relations & Outreach Unit.

The mission of the Unit is to manage DG JRC's relations with its strategic stakeholders in the EU institutions, Member States, Countries Associated with H2020 and international partners. To co-ordinate the Education and Training Actions of the DG JRC, to facilitate open access to DG JRC research infra-structure, to co-ordinate DG JRC's standardisation activities, to raise the profile and reputation of the DG JRC and its activities through the coordination of the JRC communication strategy.

The position relates to the creation of a DG JRC history archive (detection, collection, inventory, archiving of documents, document and records management, digitalisation, EC internal and external information and communication activities and administrative support, etc.) for the purpose of creating an institutional history book of the Directorate-General Joint Research Centre.

The project consists of 3 objectives:

1. Short term: Communication-products for the 60th JRC anniversary activities.

2. Medium term: Streamline and digitise the JRC archive and produce historically correct highlights of the history of the JRC.

3. Longer term: Realise a fully digitised, well organised JRC archive and write an authoritative and scientifically correct history of the JRC.

Qualifications:

Two years of job-related experience is desirable, either at the European Commission or equivalent in archives, document/records management (EC archive rules and standards and recommendations of the International Council on Archives). An MA in archivist studies with a strong background in history is important.

Very good knowledge of English (C1), French, German and Italian both written and oral (B1/B2), high organisational and drafting skills, knowledge about traditions and innovations in the archiving and digitisation sector and extensive experience with scientific and/or public service (history) archives represent an asset.

Directorate

Unit

Strategy and Workprogramme Coordination

Interinstitutional, International Relations & Outreach

Indicative duration

12 months initial contract with possible renewals up to maximum 6 years

JRC Site

Country

Brussels

Belgium

Rules and eligibility

The candidate must be on a valid EPSO reserve list for Function Group IV contract staff or have applied for COM/3/2013/IV via EU CV Online database:

http://ec.europa.eu/civil_service/job/cvonline/index_en.htm

Auxiliary contract staff: https://ec.europa.eu/jrc/en/working-with-us/jobs/temporary-positions/contract-staff-members

Please note that due to the high number of applications received only shortlisted candidates will be contacted.

Please note that applications which have not been updated for 6 months will be deactivated from EU CV Online. Before applying for this vacancy check that your application for COM/3/2013/GFIV is still valid in the database otherwise you might not be considered eligible for this position

Archives Officer (2 positions), P-2. UNICEF, New York. Open until 5 October 2016

Archives Officer (2 Positions) - Enterprise Content Management Project, TA, P2, New York

Job Number: 499225 | Vacancy Link
Location: Information Tech Solutions & Services
Work Type : Temporary Appointment

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children's rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society's most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

Job organizational context
The Archives Officer directly reports to the Senior Project Manager, ECM.

Purpose for the job
Under the direction of the Senior Project Manager, the Archives Officer will:

1.  Appraise records to evaluate whether they meet the criteria for inclusion in the
2. Archives;
3.  Arrange and describe archival records accordingly to ISAD(G)
4.  Contribute to the development of archival policies, .e. access, accessioning, appraisal
5.  Create finding aids
6.  Participate in the development of a Trusted Digital Repository
7.  Support Senior Project Manager in implementation of the ECM project.
8.  Performs other duties as required.

Key functions, accountabilities and related duties/tasks
Operational functions:
* Operationalizes and implements archival guidelines, as defined by the ECM project that support teams regarding the identification, appraisal, arrangement and description, and preservation and conservation of archival records.
* Responds to research requests in accordance with internally defined guidelines.
Efficiency management and reporting
* Using a data driven focus develops a process improvement process that leads to a positive and measurable impact on space management where there are housing costs, including electronic storage.
Communication:
* Communicates regularly with Senior Project Manager - ECM to ascertain the status of activities to ensure information is managed accurately and appropriately.
* Provides necessary support and insights on archival management and processing.
Partnership, coordination and collaboration
* As required, under direction of the Senior Project Manager - ECM, collaborates with other agencies, local authorities and implementing partners on archives related matters including information exchange and harmonization.

Impact of Results 
 1. Governance: upholds and maintains UNICEF's archival records principle. Allows employees and other important stakeholders to perform their duties as effectively as possible. Safekeeping of UNICEF's digital and physical archival records.
 2. Analysis: appraises records to determine archival value. Focuses on digitization to reduce storage costs.
 3. Efficiencies: Enable users to seamlessly access UNICEF"s archival records by ensuring confidential materials are identified and protected, and making available information accessible to all staff.
 4. Compliance: Ensuring that UNICEF's archival records procedures and guidelines are followed.
 5. Knowledge management: The most relevant and latest industry expertise is maintained, expanded, and disseminated throughout the department as well as Organization, and shared with the regional/national institutions/partners.
6. Staff capacity is enhanced through active staff learning/development programmes in the area of archives.

Functional Competencies:

• Strong communication skills to deal with senior colleagues;
• Negotiation skills to persuade senior colleagues to follow agreed archives guidelines;
• An awareness of archival management principles and familiarity with information systems and archives in a digital and paper context;
• Highly organized and process oriented;
• Acute awareness & ability to meet project deadlines;
• Highly proficient with desktop applications such as Adobe Acrobat Professional, MS Office (Word, Excel, PowerPoint), and an ability to learn new IT systems.

Recruitment Qualifications

• Master's degree in Archival Studies or related field
• Demonstrated knowledge of international archival standards – ISAD(G).
• A minimum of two (2) years of relevant experience in archival arrangement and description.
• Experience with large scale digitization projects will is a strong asset.
• Understanding of international development issues and previous experience with a multilateral or UN organization is a strong asset.

Opening Date 20 Sep 2016 Eastern Standard Time
Closing Date 5 Oct 2016 Eastern Standard Time

Archives Officer, P-3. OPCW, The Hague. Open until 23 August 2013

This appointment is for three-year duration with a six-month probationary period. The OPCW is a non-career organisation with limited staff tenure. The total length of service for Professional staff shall not exceed 7 years. The Director-General retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description. Several vacancies may be filled. Principal Functions Requirements Under the supervision of the Head, Documents, Registration and Archiving the incumbent performs the following duties: 1. Control registration and movement of verification-related documents in the Document Tracking System of the Verification Information System (VIS-DoTS) . Ensure quality of procedures and data throughout the registration process of verification-related records received by DRA . Analyse requirements, develop, update metadata for the online documents registration system, to improve retrieval and ensure that documents registration meets high standards of quality and timeliness . Review, and respond to user requirements for, the process of registration, and any associated processes, and make recommendations for improvement 2. Maintain and administer physical and virtual archives of verification-related records . Identify, propose and develop technical requirements or new systems features to help maintain and improve archives and information management . Organise and maintain physical holdings in all media per standard archival practice in the Archives to maintain intellectual integrity of records series. . Ensure safe-keeping of confidential documents information (restricted to highly protected level of confidentiality classification) within the section’s scope. . Propose initiatives to manage and protect records and to support data quality processes. . Develop, implement and maintain a disaster recovery/emergency response plan for archival holdings. . Research, propose, implement techniques for preserving records in all media. . Coordinate environmental controls and propose solutions to ensure long term preservation. 3. Supervises the DRA information service · Monitors management and delivery of requests for any service from the Secure Archives · Recommends and implements any improvement identified through review of procedures or through user/staff feedback. 4. Participate in and provide specialist advice to programmes of work designed to improve archives, records or information management . Support and administer DRA’s position as a records management focal point for the Verification Division . Identify, develop and administer projects arising from work programmes for information management . Develop and supervise existing projects focussed on improving record-keeping practice and developing industry-standard records management practice . Assist with refinement, testing and implementation of records management documentation (retention schedule, classification scheme, file plan). . Provide support and guidance to staff within the Technical Secretariat on archival or records management issues, as required and assist with any training being provided by DRA. 5. Provide staff and user guidance and support . Guide, train, and supervise staff in a range of archives, records and information functions. . Supervision of projects related to improving or maintaining the registration process, information service delivery, management of the archives, or data quality maintenance. 6. Prepare, review, update procedures, guidelines, and forms required for work processes . Observe and analyse work flow and processes, and collaborate with staff to make continuous improvements in document handling practices. . Assist in the development and maintenance of analytical documents (e.g., process maps, reports) . Write and validate standard operating procedures (SOPs), working instructions (WIs), guidelines. 7. Act as a focal point for collation of the DEB Sections’ inputs . Make sure that all Sections’ inputs are received, combined and available on time as required by Head DEB . Ensure the DEB inputs are prepared on time and in accordance with the expected data quality and editorial standards 8. Strategic Planning . Assist the Head of DRA in developing strategic plans for the section: annual work plans; staffing requirements; proposals for improvement and maintenance of optimum service levels. . Propose, manage and monitor projects. . Stay current in new records management and archival developments by reviewing the literature, participating in best practice groups and dedicated international conferences. 9. Act as Head of DRA Section As directed by the Branch Head, perform all the administrative, managerial and organisational duties in absence of the Head of DRA section 10. Perform other duties as required. Knowledge and Skills Essential: Advanced university degree in archives administration or archives and records management. An advanced university degree in information management, with a strong archives-specific component, may be acceptable. Desirable: Demonstrable continuous professional development Additional training in Document Management, Records Management or Archives Management applications accompanied by strong procedural and systems knowledge of such applications. . Ability to deliver core professional activities . Ability to organise, plan and implement work assignments, as well as manage competing demands. . Problem-solving skills, including ability to identify and participate in the resolution of issues/problems. . Ability to take initiative on proposals or requirements within area of expertise and responsibility . Ability to adhere to rules regarding confidentiality of information in a highly-sensitive work area. . Proven communication (verbal and written) skills, including ability to report on activities and to provide expert advice on same to non-experts and to organizational units outside of Verification . Flexibility, tact, discretion and ability to work harmoniously in a multicultural environment. . Computer literacy. Experience Essential: Five years experience in the field of archives and/or archives and records administration and information management, preferably in a records management/information service context. Familiarity with use of technology (industry standard and non-standard software) for archives and information management. Experience of a range of information delivery services (primarily for internal business users) Desirable: Experience in Quality Management implementation is highly desirable; Experience working in highly confidential environments is desirable. Experience of preservation programmes (especially digital preservation) is desirable. Thorough knowledge of archival arrangement and description, and knowledge and experience of implementation of records disposal schedule is desirable. Languages Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable. Total annual salary consists of a net annual salary (net of taxes and before medical insurance and provident fund deductions) in US$ and a post adjustment. The post adjustment (cost of living allowance) is variable and subject to change without notice in accordance with the rates as set within the UN Common System for salaries and allowances. The figure quoted on the right, is based on the June 2013 rate of 53.1%. With Dependants No Dependants Annual Salary $60,091 $56,091 Post Adjustment $31,908 $29,784 Total Salary $91,999 $85,875 Currency USD CANDIDATES ARE STRONGLY ADVISED TO USE ONLY THE ONLINE APPLICATION SYSTEM. Interested applicants who are unable to submit an application online at www.opcw.org , due to technical problems, are requested to send an e- mail to Recruitment@opcw.org explaining the problem. Only applications received before the closing date will be considered. Only applicants under serious consideration for a post will be contacted. Applications from qualified female candidates are strongly encouraged. Please be aware that the OPCW does not request any payments or require any financial information (bank account details, credit card numbers) from you at any stage of the application and review process. If you are contacted with these requests, please contact Recruitment@opcw.org and notify us at once.

Archives Officer. EBRD, London. Open until 14 June 2013

Archives Officer Ref 50014973 Country United Kingdom City London Department Risk and Resources Vice Presidency Business UnitRecords Management and Archives Closing date for applications 14 June 2013 12 Month Short Term Contract Role Overview This opportunity is offered as a 12 month short term contract to cover maternity leave. Records Management and Archives (RM&A) is responsible for the overall custody, preservation and servicing of the official records created or received by the Bank, both at Headquarters and in the Resident Offices. The incumbent will be responsible for assisting Records Managers in various archival projects. The successful applicant will work with all staff within the RM&A team. Key Responsibilities and Deliverables Organising the digital video collection •Renaming digital video files and updating associated metadata •Viewing content where required in order to facilitate renaming and updating of metadata Organising the digital photo collection •Reviewing collection and identifying selection to be kept for the institutional archives •Attaching archival metadata tag to selected photos Organising the digital archival repository •Renaming documents Preparing archival records for public access •Gathering required documents in the digital archival repository •Scanning them to required archival standards Organising the hard copy archival repository •Preparing documents for permanent preservation Essential Skills, Experience & Qualifications · University degree or equivalent professional qualification in one or more of the following fields: Records Management, Information/Documentation, Archives •Records Management experience, preferably in an international organisation •Fluent English, both written and spoken •Knowledge of another European Language (e.g. French, German, Russian) useful, but not essential •Computer literate: Windows (Outlook, Word, Excel) •Good experience and knowledge of electronic documents systems •Familiar with Records Management Systems •Good organisational/analytical skills and ability to show initiative •Attention to detail and eye for accuracy essential •Good communication skills •Previous experience of working in a multi-cultural environment is desirable Competencies & Personal Attributes •Ability to cope well under pressure and a capacity for hard work •Ability to work cheerfully, calmly and efficiently as part of a team •Ability to handle highly confidential and sensitive issues with tact and diplomacy •Reliable and flexible with a professional attitude