Staff Assistant (Archival Reference and Access, B-3, Grade 8). JFC, Brunssum, Netherlands. Open until 4 December 2020

NOTIFICATION OF A VACANCY

AT JOINT FORCE COMMAND, POST-BOX 270, NL- 6440 AG BRUNSSUM

Our Vacancy:

Job Title: Staff Assistant (Archival Reference and Access)

Post Number: OJN ZIM 0150

NATO Civilian Grade: B-3 – NATO Grade 8

As of 1 January 2021 NATO will implement a new remuneration structure, known as the single salary

spine. Therefore the new single salary spine references (“NATO grades”) are advertised next to the

current ABCL grades.

Duty Location: Brunssum, The Netherlands

Post filling date: as soon as possible

Closing date for applications: 4 December 2020

Our organisation

Joint Force Command Brunssum (JFCBS) provides a Joint headquarters to plan,

prepare and conduct operations to support NATO’s core tasks, at the Joint

Operational level, as directed by Supreme Allied Command Europe (SACEUR).

The Deputy Chief of Staff Management (DCOS MGT) is responsible to the Chief of

Staff (COS) for integrating, coordinating and implementing services and activities to

support, facilitate and contribute to the full JFHQ mission spectrum. Branch Head

Information Hub (iHUB) is responsible for staff and workflow management,

management/process planning and the management of the information workflow

within the JF HQ and with affiliated, parent and higher HQ. The Records Centre and

Archives (RCA) Section manages all HQ records, to include receiving and

distributing official correspondence for the Command Group. The RCA is also

responsible for records management policies and procedures for the HQ, and

provides direction and guidance on records management and archiving to

subordinate comments. Additionally, the RCA is responsible for archiving records

generated by JFCBS as well as operational and mission records generated by

subordinate commands.

The Staff Assistant (Archival Reference and Access):

- Handles requests for access to ISAF records.

- Executes complex searches of ISAF data in response to records requests and

prepares reports of findings.

- Evaluates and provides point of contact for potential declassification/downgrading

review.

- Appraises ISAF records for value, including deduplication review and comparison

with existing NATO retention schedules.

- Organizes, processes and assigns metadata to ISAF electronic records

- Prepares archival descriptions for records to enhance access.

- Monitors ISAF digital records for obsolescence and perform preservation actions.

- Prepares processed ISAF records for submission to NATO HQ.

Special Requirements

The work is normally performed in a normal NATO office working environment.

Normal Working Conditions apply.

The candidate has to be deployable.

The employee may be required to undertake deployments in support of military

operations and exercises, and/or TDY assignments, both within and without NATO

boundaries.

Such operational deployment may exceed 30 days of duration up to 183 days in any

period of 574 days, and may be on short notice. For NIC staff, acceptance of an

employment contract linked to this post constitutes agreement to deploy in excess of

30 days if required.

The successful candidate has the following qualifications:

Professional/Experience

Demonstrable knowledge of contemporary archival and records management

principles and practices

Expertise in handling complex access to information requests

Expertise in handling classified and sensitive information

Expertise in declassification and disclosure

Expertise in search and retrieving information, including automated storage and

retrieval systems

Education/Training

Secondary education

Completed basic training in library, information science, management information

systems, computer science or similar relevant training

2 years related experience.

Language

English – good – NATO Standard Language Proficiency 3322

(Listening, Speaking, Reading and Writing) in accordance with NATO standard

agreement (STANAG) 6001.

NOTE: The work both oral and written in this post and in this Headquarters as a whole is conducted

mainly in English.

Desirable Qualifications

Experience with or knowledge of International military operations

Military background

Knowledge of NATO security policies

Knowledge of NATO release and disclosure policies

Three years of experience with processing and organizing digital records

Personal Attributes

The successful candidate possesses following competencies:

 Achievement – works to meet standards;

 Analytical thinking – breaks down problems;

 Customer service orientation – responds appropriately, maintains clear

communication;

 Teamwork – expresses positive attitudes and expectations of team or team

members.

The successful selected candidate needs to complete a NATO medical examination

and have a NATO security clearance before an employment offer will be released.

The medical examination will take place with our medical consultant and is required

to determine if the recommended candidate is fit to perform the duties and is

deployable to NATO's regional areas of operation.

This is an interim NATO International Civilian position with a definite duration

contract. The position is approved until 31 December 2021, further contracts beyond

this date to be determined.

Due date for receipt of applications: 4 December 2020

Candidates have to apply electronically in NATO Talent Acquisition Program:

https://nato.taleo.net/careersection/1/jobsearch.ftl?lang-en

Results of the initial screening for this post may be expected in the second half of

December 2020. Test and interviews for those invited are planned in the beginning

of 2021. Prior to the test and interview there may be a Hire Vue interview.

Senior Information and Records Management Advisor, E-3. Kosovo Specialist Chambers, The Hague. Open until 25 January 2019

Position: Senior Information and Records Management Advisor	Employment Regime: Seconded/Contracted	Post Category: Expert Level E-3
Ref. number: 018	Location: The Hague, the Netherlands	Availability: 01 April 2019
Component/Department/Unit Kosovo Specialist Chambers/ Immediate Office of the Registrar	Security Clearance Level: EU SECRET or equivalent	Open to Contributing Third States: Yes

 

Reporting Line:

The Senior Information and Records Management Advisor reports to the Registrar.

Main Tasks and Responsibilities:

 To serve as a focal point to provide advisory services and compliance advice for electronic, manual and audio-visual records, including administrative and judicial records, document and archives management to all functions of the Specialist Chambers;

 To draft and implement relevant organization wide strategies, policies, guidelines and procedures in accordance with established international recordkeeping and archival standards that reflect information needs, business workflows, technological architecture, legacy strategy and information security requirements;

 To assist in the drafting and implementation of document sensitivity, classification and handling policies to ensure the confidentiality of administrative and judicial records, the maintenance of witness protection measures and adherence to EUCI standards;

 To assist in the specification of requirements for court management or enterprise content management systems, including registration, storage, retrieval, classification, categorization, collaboration, workflow, records retention, and digital preservation;

 To participate in relevant project teams implementing court management or enterprise content management systems of the Specialist Chambers;

 To ensure the appropriate preservation of records and archives, including appropriate archiving facilities meeting the highest industry standards and, to this effect, to manage a network of records, archive and information custodians throughout the Specialist Chambers;

 To act as the Data Protection Officer for the Specialist Chambers and ensure compliance with the EU Data Protection Directive 95/46/EC or General Data Protection Regulation, where appropriate, when processing personal data;

 To initiate regular audits of compliance with record-keeping policies and standards and information security access policies;

 To draft and implement information governance, information security and information management policies and standards, including master data management, records management and digital preservation of enterprise content and data management systems and business applications, in cooperation with the Information Technology and Information Security functions;

 To undertake any other related tasks as requested by the Line Managers.

Essential Qualifications and Experience:

 Successful completion of University studies of at least four (4) years attested by a diploma OR a qualification in the National Qualifications Framework which is equivalent to level 7 in the European Qualifications Framework OR a qualification of the second cycle under the framework of qualifications of the European Higher Education Area, e.g. Master's Degree.

AND

 A minimum of twelve (12) years of relevant professional experience, after having fulfilled the education requirements, out of which a minimum four (4) years of management experience.

Specification of Education and Experience

 The above mentioned University degree must be at least one of the following fields of expertise: Archival or Library Science, History, Information and/or Records Management or a related field;

 In-depth knowledge of archiving and record-keeping principles and norms;

 Experience in developing policies and systems for the storage, classification and handling of documents, retention and disposition plans, as well as databases;

 Knowledge and experience of working with strict information security regimes and secure archives;

 Knowledge and experience of managing personal data under European Data Protection legislation;

 Excellent analytical, planning, organizational, drafting and IT skills;

 Excellent interpersonal and communication skills in English, both written and oral;

 Ability to work productively in a fast-paced, team-oriented environment and produce accurate work under pressure and in difficult circumstances;

 Ability to establish and maintain effective and constructive working relationships with people of different national and/or cultural backgrounds with respect for diversity.

Desirable

 Previous experience setting up an archiving and records management system for an international, hybrid or national criminal court;

 Experience as an Archivist or Records Manager at a national, hybrid or international court;

 Experience managing digital records and archives;

 Experience in Project Management;

 Knowledge of EU document handling and confidentiality regulations and policies;

 International experience, particularly in crisis areas with multi-national and international organizations;

 Knowledge of the functioning of the EU and in particular CSDP missions;

 Good understanding of the political, cultural and security situation of the Balkans, in particular Kosovo.

Archives Portal Europe Technical Coordinator. APE, The Hague. Open until 31 October 2018

Job description: Archives Portal Europe Technical Coordinator

Job Title: Archives Portal Europe Foundation Technical Co-ordinator

Location: Flexible

Reports to: The APE Governing Board

Conditions: A contract is offered for one year, with the intention of being extended. The salary is

maximum € 4100 for a 36 hours working week with 20 holidays per year and flexible working

hours. We would consider an arrangement for a 4 day-week position with a requisite reduction in

hours and salary level.

Background

The Archives Portal Europe (https://www.archivesportaleurope.net/) aims to make European

archives as accessible as possible. It enables researchers to find information from archives held

across Europe, in thousands of archival institutions. The success of APE is down to a strong

collaborative network of colleagues across Europe, who work together to maintain and develop the

service, a solid technical infrastructure and a great drive and enthusiasm for what we do, creating

strong networks, looking at how we can innovate and develop and promoting the service widely to

attract new audiences to archives.

Funded by the European Commission between 2009 and 2015, from October 2015 onwards, the

Archives Portal Europe has been maintained and developed by the Archives Portal Europe

Foundation (APEF) (http://www.archivesportaleuropefoundation.eu/), with a decision-making body,

the Assembly of Associates (AoA), and a Governing Board (GB), charged with day-to-day

management.

APE believes in the importance of standardisation, using international XML schemas EAD (Encoded

Archival Description), EAC-CPF (Encoded Archival Context – Corporate Bodies, Persons and

Families) and EAG (Encoded Archival Guide), to create tools to manage and publish complex data

from a wide range of archives across Europe. Bringing data together from such diverse sources is a

considerable challenge that requires a great deal of technical know-how, an understanding of the

practical situations of many repositories, and a strong collaborative and participate network of

country managers, who represent the content providers from their respective countries.

The Archives Portal Europe has a particularly important strategic relationship with Europeana, the

cultural heritage portal for digital materials (https://www.europeana.eu/portal/en), and aims to

make archival material searchable and findable through this portal. APE has participated in a

number of Europeana projects and works with them to develop a common digital infrastructure for

cultural heritage across Europe.

Purpose and Scope

To co-ordinate the technical team working on APE developments, to ensure project tasks are

organised and carried out, to liaise with various stakeholders, to participate in working groups and

meetings on aspects of APE work. To keep abreast with technical developments, and continually

develop the service to meet users' needs.

Key Responsibilities of the Role

Responsibilities fall into four areas: Technical, External & Contracts, support for Country Managers,

participation in Working Groups.

General

• Liaise closely with the Governing Board and keep the GB updated on all matters,

including technical progress and representation on various external bodies.

• Maintain a Google Analytics account and provide statistics on portal usage.

Technical (c 50% of the role)

• Coordinate the technical team.

• Convene, run meetings and provide reports on regular meetings of technical team.

• Take responsibility for the running of the APE portal, addressing bugs and rolling out

new releases.

• Prepare proposals for the GB on technical developments and input into the roadmap

for the infrastructure, data quality, standards, front-end and back-end of the portal.

• Implement the decisions taken by the GB and the working groups.

• Keep abreast of technical developments that may be relevant to APE, e.g. standards

developments, new software and tools.

External and Contracts (c 20% of the role)

• Give presentations on APE at external meetings and events.

• Input into outreach and communications that are led by the PR Officer.

• Execute project tasks, e.g. for Europeana Digital Service Infrastructure projects.

• Represent APEF and the archival domain in various European and international

organizations and projects, such as Europeana.

• Input into project proposals and submissions as and when required.

Support for Country Managers (c 10% of the role)

• Work with the PR Officer to support Country Manager (CM) meetings, e.g. provide

input on technical progress.

• Act as the contact point for the CMs with technical matters, e.g. upload problems,

data quality questions.

Working Groups (c 20% of the role)

• Actively participate as a member of the Standards Working Group.

• Actively participate as a member of the Technical Working Group.

Knowledge and Experience

A master's degree, or comparable qualifications

Experience of working as an information professional, presenting and collaborating, at a national

and international level.

Experience of contributing to and working with standards and online services in the cultural

heritage sector.

Experience of managing projects with a strong technical and data focus.

Skills

Good IT skills, specifically relating to data aggregation and normalization

A keen understanding of interoperability from technical, semantic and cross-domain perspectives.

Good knowledge of standards within the archival domain, especially the ICA standards, ISAG(G),

ISAAR, ISDIAH, and the XML formats, EAD, EAC-CPF and EAG.

Knowledge of information standards and protocols, such as Dublin Core and METS, and how they

may relate to archival discovery.

Knowledge of the cultural heritage sector, in particular relating to online discovery.

An awareness of web accessibility and usability issues.

Knowledge of RDF and Linked Data approaches.

Fluency in English; knowledge of other languages is preferred.

Strong verbal and written communication skills, in particular production of clear documentation for

the technical aspects of a service, appropriate to different audiences.

Strong problem-solving skills and a strong team player.

Salary and benefits

• Monthly salary between maximum € 4100 for a 36 hours working week with flexible

working hours. Dependent upon the level of your experience and the country you are based

in.

• Possibility of a 4-day week with adjustments to the hours and salary as appropriate

• 20 holidays per year

• 1 year fixed term contract with possibility of extension.

How to apply

For more information about this position please contact Mr Arjan Agema, president of the APEF

Governing Board at: +31 6 55 26 78 53 or president@archivesportaleuropefoundation.eu.

Applicants are invited to send a CV together with a covering letter setting out their reasons for

applying for this post before the 31 October 2018 to president@archivesportaleuropefoundation.eu

Intern. Archives and Records Section, MICT, The Hague. Open until 22 may 2018

Posting Title:	INTERN - MECHANISM ARCHIVES AND RECORDS SECTION, I (Temporary Job Opening)
Job Code Title:	INTERN - INFORMATION MANAGEMENT
Department/Office:	International Residual Mechanism for Criminal Tribunals
Duty Station:	THE HAGUE
Posting Period:	22 February 2018 - 22 May 2018
Job Opening Number:	18-Documentation and Information -RMT-93404-J-The Hague (O)
Staffing Exercise	N/A

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

                                    

Org. Setting and Reporting

The Mechanism for International Criminal Tribunals, more commonly referred to as the MICT, is a body of the United Nations established in 2010 to carry out a number of essential functions of the International Criminal Tribunal for Rwanda (ICTR) and the International Criminal Tribunal for the former Yugoslavia (ICTY), after the completion of their respective mandates. The MICT comprises two branches. One branch covers functions inherited from the ICTR and is located in Arusha, Tanzania. The other branch is located in The Hague and inherited functions from the ICTY.

General information on the MICT internship program may be found on the MICT website’s internship page, http://www.unmict.org/en/recruitment/internship-programme, which includes:
•Programme Guidelines;
•Application Procedures;
•Terms and conditions of the MICT Internship Programme;
•Internships in Context.

This position is located in the Archives and Records Section of the Mechanism for International Criminal Tribunals in The Hague. It is under the supervision and direction of an Archivist.

A MICT internship is UNPAID and full-time. Core working hours for interns are Monday to Friday from 9:00 a.m. to 5:30 p.m. Interns work under the supervision of a staff member in the office to which they are assigned. The duration of a MICT internship can range from a minimum of three months to a maximum of six months, according to the needs of the intern’s assigned office.

Responsibilities

Interns within MARS will have the opportunity to work on a variety of programmes and projects centred on archival and records management activities. Depending on the individual’s background, interest and the needs of the office, tasks may include the following:

•Assisting in developing outreach and advocacy products.
•Creation of Finding Aids for Tribunal Archives.
•Records management tasks (physical or digital).
•Assisting with preservation of physical records.
•Assisting with preservation of digital records.
•Assisting with metadata migration and enhancement of Tribunal audiovisual records.
•Assisting with digitisation and quality control review of audiovisual records.

               

Competencies

•Professionalism – Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

•Communication – Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed.

•Teamwork – Works collaboratively with colleagues to achieve organisational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

•Client Orientation – Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

                

Education

Candidates for an internship in MARS are required to be enrolled in, or have completed in the last 12 months, a relevant diploma/degree programme in archives, records management or information management. Applicants must be computer literate in standard software applications.

               

Work Experience

Applicants are not required to have professional work experience for participating in the programme, and must be at least 18 years old. Previous experience in an archive or information management work environment is an asset.

               

Languages

English and French are the working languages of the MICT. Fluency in oral and written English is required. Knowledge of French and/ or Bosnian/Croatian/Serbian is an asset.

               

Assessment

Short-listed candidates may be contacted by the hiring team directly if further information is needed during the review of their application. Due to the high volume of applications received, candidates who have not been short-listed will not be contacted.

               

Special Notice

A complete online application including ALL of the documents listed below is required. Please note that documents may only be in English or French, and that incomplete applications will not be reviewed. Applicants must attach ALL of the following documents to each UN Careers portal application submitted via https://inspira.un.org: 1. Completed MICT Intern Acceptance and Undertaking; 2. Two (2) letters of recommendation; 3. Copies of university transcripts (including courses taken and grades received). Please list the dates you are available in the cover letter on your application and indicate whether you would be interested in internships in other sections of the MICT.
Please contact us at internship@un.org if you have any problems uploading these documents.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

               

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Records Manager. Permanent Court of Arbitration, The Hague. Open until 10 January 2018

Records manager (temporary employment)

Applications are currently being accepted for a temporary Records Manager position at the International Bureau of the Permanent Court of Arbitration (PCA). It concerns a project-based assignment for the duration of one year. The position is an amalgamation of records management, knowledge and information management as well as data protection. The successful candidate will be assisting the PCA, among other things, with the establishment of an effective control mechanism that appropriately manages the organization’s records from their creation through to their eventual disposal.

The PCA is the oldest intergovernmental organization in The Hague, founded at the first Hague Peace Conference in 1899 to provide a forum for the resolution of international disputes through arbitration and other peaceful means. It is situated in the Peace Palace, which was constructed to house the PCA and completed in 1913. The staff of the PCA is comprised of approximately 50 legal, editorial, and administrative staff members of various nationalities, dedicated to facilitating the resolution of disputes involving states, state entities, international organizations and private parties.

Duties will include:
• Reviewing current records management systems and processes, and implementing improvements that suit the organization’s needs in a way that its information can be stored, shared, assessed, and refined in the most practical yet safe manner. In doing so, the current use of overlapping resources, databases and platforms should be addressed and brought down to a minimum.
• Designing, developing and implementing of a records management policy and a business classification scheme;
• Designing, developing and implementing retention and disposal schedules including scope notes;
• Establishing a standardized referencing system and a Thesaurus of Index Terms;
• Procuring archival module software or specialist cataloguing software;
• Cataloguing the archival collection plus archival description;
• Appraising the archival collection for digitization including basic damage assessment;
• Managing the digitization process of the archival collection;
• Designing, developing and implementing a paperless intake system for records;
• Designing, developing and implementing an information security policy (including safeguards to ensure the longevity of electronic material);
• Establishing a disaster recovery/emergency plan;
• Promoting good records management practice and adherence through day to day advice; delivering training sessions and presentations to managers and staff at all levels to ensure the consistent application of standards.

The ideal candidate will have the following skills, qualities, qualifications and experience:
• Thorough knowledge and understanding of the theory and practice of records management, information management, archiving and data protection, obtained through a post-graduate qualification in related field(s);
• High level of computer literacy and in particular a good grasp of IT systems to support record management;
• Extensive working experience in abovementioned fields;
• Good project management and organisational skills;
• Strong discipline and ability to work against specific deadlines;
• Capacity to manage a busy workload and commitment to delivering a high standard of work;
• Excellent problem-solving and analytical skills;
• Skilled communicator who can work easily with a diversity of people and is able to communicate complex and detailed information in both written and verbal form to staff at all levels; ability to bridge potential differences effectively;
• Affinity with or working experience within legal environments and/or intergovernmental organizations is an asset;
• Fluency in written and spoken English is a requirement; working knowledge of French is an asset.

The PCA, being an intergovernmental organization, enjoys certain privileges and immunities in the Netherlands. Remuneration is to be discussed with qualified applicants.

The deadline for applications is 10 January 2018. Interested applications should send a cover letter and CV by e-mail to: recruitment-recrutement@pca-cpa.org.

Associate Information Management Officer, P-2. STL, Leidschendam. Open until 18 December 2017

Associate Information Management Officer

Vacancy Ref NL-OTR-ISS-P2-828 Deadline for Applications 18 December 2017  Issuance Date 17 November 2017 Location Leidschendam Organ / Section REGISTRY   /  Information Services Section Post Level P-2 Depending on professional background, experience and family situation, a competitive compensation and benefits package will be offered. The successful applicant will be offered a fixed-term appointment of one year limited to the Special Tribunal for Lebanon (STL). This appointment and any subsequent extension(s) will be subject to terms of the Tribunal’s mandate and/or the availability of funds. The STL is an international inter-governmental organization with its own independent legal identity and not a United Nation (UN) organization. However, STL follows the UN common system for salaries, benefits and entitlements to its staff members. UN staff members may also serve on loan from their parent department/office, if selected. The recruitment process may include a pre-selection procedure, written tests and interviews to assess levels of competency. A roster of suitable candidates may be established for this particular profile as a result of this selection process for both fixed-term established and general temporary assistance posts. Qualified female candidates are encouraged to apply. Only applicants who are under serious consideration will be contacted. The Tribunal is not in a position to respond to queries regarding information on the status of vacancies or unsolicited open applications. The STL reserves the right not to make any appointment to this vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description. All applications will be handled with strictest confidentiality. It is not necessary at this stage to send copies of qualifications, previous employment contracts, entire publications, etc. *The English version of this vacancy announcement is authentic. The French and Arabic version, if available, is not an official translation and is provided for information purposes only. Responsibilities Under the direct supervision of the Information Management Officer within the Information Services Section (ISS) and within the limits of delegated authority the incumbent will be responsible for the following duties: • Contribute to the formulation of policies, procedures, objectives and guidelines affecting the development and maintenance of the STL’s active and inactive records and archives and delivery of reference services, archival description and systems management. • Serve as focal point for electronic, manual and audiovisual records management and archival activities for the STL - including those in the Divisions of Chambers, Office of the Prosecutor, Defence Office and the Registry. In addition, serve as support to the Judicial Records Management Unit, CMSS, as needed. • Provide record keeping support and advice to Tribunal offices by advising on record keeping system standards and compliance. • Assist in the development of guidelines, SOPs, training materials and user manuals. • Train staff in the use of the tribunal’s recordkeeping systems. • Supervise and undertake records identification functions by compiling records inventories and indexes, liaising with Tribunal offices. • Assist in records analysis and appraisal functions to develop and apply records retention schedules. • Supervise and undertake records disposition functions, by liaising with Tribunal offices on the transfer and/or disposal of records. • Supervise and undertake records accessioning and processing activities; monitor adherence to description, preservation and security standards. • Oversee space management, internal repositories and commercial storage facilities/contracts to insure adequate storage space is managed in accordance with best practice records storage standards. • Participate in recordkeeping improvement projects, contributing to feasibility studies, systems analysis, design, development and implementation. • Sharepoint – understanding of architecture and design and provide support for its management and maintenance. • Supervise the work of a Senior Archives and Records Assistant. • Deputize for the Information Management Officer as appropriate. • Perform any other duties as required. Knowledge and Skills • Professionalism – Good theoretical background in information management or a related field, with knowledge of archives and records management principles, international standards such as ISO 15489 and a good understanding of electronic and audiovisual recordkeeping practice, ideally with specialization in national or international court records and archives. Familiarity with UN recordkeeping policies, procedures and practices desirable. • Communication – Proven and sustained communication (verbal and written skills), including the ability to prepare reports and conduct presentations by clearly formulating positions on issues, articulating options clearly and concisely, making and defending recommendations. Demonstrated ability to develop and maintain effective work relationships with client groups. • Teamwork – Proven interpersonal skills and ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment. • Planning & Organizing – Effective organizational skills and ability to handle a large volume of work in an efficient and timely manner. Ability to multi-task, to prioritise and to complete assigned work within allocated time. • Accountability – Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules. • Creativity – Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas thinks “outside the box”. • Client Orientation – Ability to identify clients’ needs and appropriate solutions; ability to establish and maintain working relations with members of the other organs in general. • Commitment to Continuous Learning – Keeps abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally. •Technological Awareness – Proven expertise with various information technology office applications Qualifications • Education: Advanced university degree in archival, information science, information systems, social science or related field. A first level university degree in combination with an additional two years of qualifying work experience may be accepted in lieu of an advanced university degree. • Work Experience: At least 2 years (4 years with bachelor's degree) of progressively responsible experience in the area of archives or records management. Experience of Electronic Document and Records Management Systems essential. Experience of managing national or international court records or archives would be an asset. • Languages: Arabic, English and French are the official languages of the Special Tribunal for Lebanon. For this post proficiency in oral and written English is required. Knowledge of the other official languages is an asset.