NOTIFICATION OF A VACANCY
AT JOINT FORCE COMMAND, POST-BOX 270, NL- 6440 AG BRUNSSUM
Job Title: Staff Assistant (Archival Reference and Access)
Post Number: OJN ZIM 0150
NATO Civilian Grade: B-3 – NATO Grade 8
As of 1 January 2021 NATO will implement a new remuneration structure, known as the single salary
spine. Therefore the new single salary spine references (“NATO grades”) are advertised next to the
current ABCL grades.
Duty Location: Brunssum, The Netherlands
Post filling date: as soon as possible
Closing date for applications: 4 December 2020
Joint Force Command Brunssum (JFCBS) provides a Joint headquarters to plan,
prepare and conduct operations to support NATO’s core tasks, at the Joint
Operational level, as directed by Supreme Allied Command Europe (SACEUR).
The Deputy Chief of Staff Management (DCOS MGT) is responsible to the Chief of
Staff (COS) for integrating, coordinating and implementing services and activities to
support, facilitate and contribute to the full JFHQ mission spectrum. Branch Head
Information Hub (iHUB) is responsible for staff and workflow management,
management/process planning and the management of the information workflow
within the JF HQ and with affiliated, parent and higher HQ. The Records Centre and
Archives (RCA) Section manages all HQ records, to include receiving and
distributing official correspondence for the Command Group. The RCA is also
responsible for records management policies and procedures for the HQ, and
provides direction and guidance on records management and archiving to
subordinate comments. Additionally, the RCA is responsible for archiving records
generated by JFCBS as well as operational and mission records generated by
The Staff Assistant (Archival Reference and Access):
- Handles requests for access to ISAF records.
- Executes complex searches of ISAF data in response to records requests and
prepares reports of findings.
- Evaluates and provides point of contact for potential declassification/downgrading
- Appraises ISAF records for value, including deduplication review and comparison
with existing NATO retention schedules.
- Organizes, processes and assigns metadata to ISAF electronic records
- Prepares archival descriptions for records to enhance access.
- Monitors ISAF digital records for obsolescence and perform preservation actions.
- Prepares processed ISAF records for submission to NATO HQ.
The work is normally performed in a normal NATO office working environment.
Normal Working Conditions apply.
The candidate has to be deployable.
The employee may be required to undertake deployments in support of military
operations and exercises, and/or TDY assignments, both within and without NATO
Such operational deployment may exceed 30 days of duration up to 183 days in any
period of 574 days, and may be on short notice. For NIC staff, acceptance of an
employment contract linked to this post constitutes agreement to deploy in excess of
30 days if required.
The successful candidate has the following qualifications:
Demonstrable knowledge of contemporary archival and records management
principles and practices
Expertise in handling complex access to information requests
Expertise in handling classified and sensitive information
Expertise in declassification and disclosure
Expertise in search and retrieving information, including automated storage and
Completed basic training in library, information science, management information
systems, computer science or similar relevant training
2 years related experience.
English – good – NATO Standard Language Proficiency 3322
(Listening, Speaking, Reading and Writing) in accordance with NATO standard
agreement (STANAG) 6001.
NOTE: The work both oral and written in this post and in this Headquarters as a whole is conducted
mainly in English.
Experience with or knowledge of International military operations
Knowledge of NATO security policies
Knowledge of NATO release and disclosure policies
Three years of experience with processing and organizing digital records
The successful candidate possesses following competencies:
Achievement – works to meet standards;
Analytical thinking – breaks down problems;
Customer service orientation – responds appropriately, maintains clear
Teamwork – expresses positive attitudes and expectations of team or team
The successful selected candidate needs to complete a NATO medical examination
and have a NATO security clearance before an employment offer will be released.
The medical examination will take place with our medical consultant and is required
to determine if the recommended candidate is fit to perform the duties and is
deployable to NATO's regional areas of operation.
This is an interim NATO International Civilian position with a definite duration
contract. The position is approved until 31 December 2021, further contracts beyond
this date to be determined.
Due date for receipt of applications: 4 December 2020
Candidates have to apply electronically in NATO Talent Acquisition Program:
Results of the initial screening for this post may be expected in the second half of
December 2020. Test and interviews for those invited are planned in the beginning
of 2021. Prior to the test and interview there may be a Hire Vue interview.