Thursday, December 3, 2020

Records Management Expert. IDB, Washington DC. Open until 4 December 2020

Records Management Expert - Corporate Services  Specialist or Sr. Associate


Background: Within the Administrative Services Division of the Budget and Administrative Services Department, the Records Management Section is looking for a professional with experience in Records Management (RM).

The team’s mission: The Records Management Section is responsible for the Records Management (RM) program at the IDB Group, which encapsulates the establishment and monitoring of the governance framework, the management of digital and physical records, the delivery of RM support including trainings to Business Units and the coordination of the RM function in the 29 country offices.

What you’ll do, Among other things,  


  • Support the consolidation and execution of RM governance across the IDB Group;
  • Design information architectures for the organization of digital Records covering the design, mapping with retention plan, approval, and deployment.
  • Lead process optimization in Business Units, ensuring that client needs, and management expectations are met while being compliant with policies.
  • Provide support and training to IDB Group Personnel on RM.
  • Develop and maintain RM policies/guidelines/tools and identify improvement opportunities based on market trends and standards.
  • Lead projects geared to improving RM solutions with close coordination/interaction with the IT Team.



What you’ll need: 


Education: Master’s degree in Information Management, Records Management, Archives Management or related disciplines.


  • A minimum of five years of relevant practical work experience in RM or Information Management preferably in an international organization or another multi-cultural environment. 
  • Advanced knowledge of and experience with the concepts, principles and practice of information, document, records and archives management focused on digital records. 
  • Demonstrable experience in designing and supporting a Document and Records Management System, experience in retention management would be very advantageous. 
  • Experience in project management, business analysis and process optimization involving RM. 
  • Experience in the delivery of trainings and support on RM. 
  • Experience in leading change processes would be a great plus.
  • Systems and technology: Experience with Office365 including SharePoint. Advanced knowledge in the use of Microsoft Office suite. 
  • Excellent client service skills and ability to work with all levels of management and staff is critical.
  • Expert writing skills and a high degree of experience in preparing and delivering various types of communications and presentations is required. 
Languages: Fluency in English is required. Proficiency in another official Bank language (Spanish, French and/or Portuguese) is desirable.


Core and Technical Competencies 

Link to Technical Competencies
Link to Core Competencies

Opportunity Summary: 

Type of contract: Staff - Fixed Term
Length of contract: 3 years
Starting date: TBD
Location: Washington DC
Requirements: You must be a citizen of one of the IDB’s 48 member countries and have no family members currently working at the IDB Group. 

Our culture: Our people are committed and passionate about improving lives in Latin-America and the Caribbean, and they get to do what they love in a diverse, collaborative and stimulating work environment. We are the first Latin American and Caribbean development institution to be award the EDGE certification, recognizing our strong commitment to gender equality. As an employee you can be part of internal resource groups that connect our diverse community around common interests. 


We encourage women, afro-descendants, people of indigenous origins, and persons with disabilities to apply. 

About us: At the IDB, we’re committed to improving lives. Since 1959, we’ve been a leading source of long-term financing for economic, social, and institutional development in Latin America and the Caribbean. We do more than lending though. We partner with our 48-member countries to provide Latin America and the Caribbean with cutting-edge research about relevant development issues, policy advice to inform their decisions, and technical assistance to improve on the planning and execution of projects. For this, we need people who not only have the right skills, but also are passionate about improving lives.

The IDB offers a competitive remuneration and benefits package.

Our team in Human Resources carefully reviews all applications. 

Due to the current COVID-19 pandemic and its implications for our Region, the IDB Group is reviewing its hiring needs and re-prioritizing its areas of talent acquisition. We encourage candidates to continue to apply to the active postings, yet current job openings may be subject to further decisions in terms of timing of the processes, or other actions, in accordance with business needs. Final hiring decisions may also be conditioned to the candidate’s ability to timely relocate to the post of duty at the moment of starting service.


Additional Information

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