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Wednesday, December 5, 2018

Archives/Records Officer. IMF, Washington. Open until 11 December 2018

Archives/Records Officer - ITDISIG (Job Number:1800908)

• This vacancy shall be filled by a 3-year Term appointment in accordance with the Fund’s new employment rules taking effect on May 1, 2015.


The International Monetary Fund is looking to hire an Archives/Records Officer in its Knowledge Management and Outreach Systems Division of the Information Technology Department.

Duties and Responsibilities:
Under the general supervision of the Section Chief for Archives and Records Management and the direct management of the Team Lead for Records Management - the Archives/Records Officer will be responsible for physical and electronic records management across the IMF. Specific responsibilities of the Archives/Records Officer may include any of the following:
  • Help manage the IMF’s Records Management program, including: 
    • Help to define and implement a lifecycle policy for all content,
    • Maintain IMF file plans and retention schedules,
    • Implement records management policies such as file plans and retention schedules,
    • Develop and test electronic records management procedures and workflows,
    • Develop and test business rules for automated declaration and filing of electronic records,
    • Develop and update the records management educational material,
    • Train departmental personnel on the IMF’s records management program policies and procedures,
    • Assist with developing strategy and testing approaches for archives and records management systems.
  • Provide business analysis support for archives and records projects including requirements gathering and workflow design.
  • Provide technical support for several Archives and Records systems - including maintaining user documentation, identifying new requirements and writing enhancement specifications, and providing training.
  • Participate in enterprise-wide IT projects to ensure that institutional records management requirements are addressed.
  • Research archives and records technology topics for projects as needed. 
  • Maintain a records management SharePoint site to support knowledge sharing and collaboration.
  • Update budget reports, maintain project files and assist with tasks in support of the IMF’s records management systems. 


 Educational development, typically acquired through the completion of an advanced university degree in records management, documents management, archives management, library and information sciences, or related field of study, is required; or a bachelor's degree in a related field plus a minimum of six years of relevant professional experience including professional certification in records management (CRM), is required. 



  • Demonstrable experience in supporting records management systems and implementing records management policies;
  • Experience with Office365 including SharePoint Records center or adds-on solution is a plus;
  • Familiarity with ISO 15489 - International Standard for Records Management, DoD 5015.2 Standard and ISAD (G) standards;
  • Experience with managing information systems;
  • Experience with MS Office Applications - Word, Excel; PowerPoint, Visio, Project and Access;
  • Excellent English written and verbal communication skills; including writing user/technical documentation;
  • Strong analytical and problem-solving skills;
  • Strong interpersonal skills and ability to work collaboratively as a member of a team;
  • Ability to interact with staff from diverse cultures and backgrounds;
  • Experience with basic HTML, XML, and SQL;
  • Experience with Enterprise Content Management Systems, including SharePoint, is highly desirable.

The IMF is committed to achieving a diverse staff, including gender, nationality, culture and educational background.

Information and Records Management Coordinator - Secretary-General's Office. EFTA, Brussels, Open until 9 December 2018

The EFTA Secretariat provides services to the EFTA Member States (Iceland, Liechtenstein, Norway and Switzerland). The EFTA Headquarter in Geneva supplies services for policy development, negotiations and implementation of free trade and cooperation agreements with countries outside the European Union. EFTA's Brussels office provides support in the management of the Agreement on the European Economic Area (EEA) and EFTA’s Luxembourg office contributes to the development of the European Statistical system.

This position is open to nationals of all EFTA Member States (Norway, Iceland, Switzerland, and Liechtenstein) and EU Member States.

Secretary-General's Office





Duration of Appointment
Fixed term 3 years. If considered desirable and in the organisation’s interest, an additional three-year contract may be offered.

Start Date
1 March 2019

Closing Date

Job Reference
VA 32/2018


The Secretary-General’s Office services the EFTA Council and coordinates various horizontal activities, including information and communication. Its staff members are located in the EFTA Secretariat’s offices in Geneva and Brussels. The successful candidate will join the information team stationed in Brussels and will work in close cooperation with EFTA’s IT staff.

The Information Coordinator will mainly focus on internal information services and records management, in particular the content management of databases, including intranet and document management systems, archives and other related information tools and sources. This involves contributing to guidelines and monitoring the use of these databases and tools, identifying and following-up on necessary adjustments and improvements and training colleagues in the use of these resources and give user support.  In addition, the Information Coordinator will take part in communications activities such as maintaining and developing the content of the EFTA website, contributing to an electronic newsletter, assisting in developing new information tools, assist in enhancing the presence of EFTA in social media. The successful applicant may be assigned other tasks.


Advanced education in information management, library studies or other relevant fields.


• Training and experience in document and records management
• Relevant work experience, preferably in an international environment
• Experience in information and communication work and project management would be an asset


• Experience and good knowledge of writing in English
• Communication and interpersonal skills
• Ability to work independently
• Facility for teamwork in a task-oriented environment
• Sense of responsibility, trust and respect
• Service mindedness
• Knowledge of common web tools, such as Content Management Systems (Drupal) and SharePoint


• Fluency in written and spoken English
• Knowledge of French and other EFTA/EU languages would be an asset

Employment Terms

Grade: B5

Annual salary: EUR 51,421

Appointments are made at the first step of the grade. The Secretary-General reserves the right to appoint a candidate at a level different from that advertised. Through its recruitment policy, the EFTA Secretariat wants to ensure diversity in terms of gender, age and culture.

Salaries and related payments are exempt from taxation by the EFTA Member States, and as regulated in headquarters agreements, in the EFTA host States. Depending on the candidate’s family status, benefits and allowances may apply.

Applicants must apply online via the EFTA e-recruitment tool.  Please note that only applications received via our web tool will be considered.

For further information on this post, please contact:
Mr Pascal Schafhauser, Deputy Secretary-General, tel. +41 22 332 2602
Ms Inga Hanna Gudmundsdottir, Head of HR, tel. +32 2 286 17 06

Deadline for applications: 9 December 2018.