Associate Information and Evidence Officer, P-2. ICC, The Hague. Open until 28 April 2016

Deadline for Applications:		28/04/2016
Organizational Unit:		Services Section, Office of the Prosecutor
Duty Station:		The Hague - NL
Minimum Net Annual Salary (Single Rate):		€57,026.00
Contract Duration:		To be determined

 

A roster of suitable candidates will be established for this post as a result of this selection process for both fixed-term established and general temporary assistance posts.

Candidates who have already applied to this position (VA 4241), do not need to re-apply.

Duties and Responsibilities
Under the general supervision of the Senior Manager of the Services Section and the direct supervision of the Head of the Information and Evidence Unit, the incumbent is expected to perform the following duties:

• Supervise technicians and processes associated with securing electronic evidence at the seat of the Court;
• Write technical scripts and programs that transform the structure of data to become useful in the Office’s evidence management systems;
• Ensure the registration, digitization (wherever possible), the secure permanent storage, the registration and tracking of hardcopies (where appropriate) and the forwarding of all physical information and evidence material for court proceedings, including the maintenance of the chain of custody and the classification and confidentiality regime of the Office of the Prosecutor;
• Translate the objectives of investigations into technical activities to assist teams in their examination of evidence in Ringtail, in the case of evidence, or TRIM for Information related to Preliminary Examinations;
• Understand the structures and purposes of collected data and advice teams on appropriate measures to extract relevant information while maintaining forensic integrity of the evidence;
• Populate evidence selection systems to allow teams to select potentially relevant items for registration as evidence;
• Perform other duties as required.

Essential Qualifications
Education:

• Advanced university degree in archive and records management, information management, law, or other relevant field.  A first-level university degree in combination with two additional years of qualifying experience is accepted in lieu of the advanced university degree;
• Training in database management or equivalent including certified training in the field of forensic data management, evidence and property room management  or other relevant fields;

Experience:

• A minimum of two years (four years with a first level university degree) of practical experience in the field of data automation, data management and functioning of electronic devises, preferably in a legal environment;
• Demonstrated supervisory experience.

Knowledge, skills, and abilities:

• Advanced skills in the use of MS Access database programming and general advanced skills in the use computer software;
• Experience in the population of litigation support or evidence review tools;
• Excellent communication skills and client orientation;
• Ability to work effectively and constructively in teams;
• Ability to work in a non-discriminatory manner, with respect for diversity;
• Ability to keep strict standards of confidentiality and security;
• Professional integrity.

Knowledge of languages:
Proficiency in one of the working languages of the Court, English and French is required. Working knowledge of the other is desirable. Knowledge of another official language of the Court (Arabic, Chinese, Russian and Spanish) is considered an asset.

 

ICC Core Competencies

Dedication to the mission and values

- Acts consistently in accordance with the mission and values of the Organisation;

- Maintains confidentiality, acts with integrity and shows respect for diversity;

- Shows commitment to the organisation;

- Presents a positive image of the organisation during external discussions.

 

Professionalism

- Applies professional and technical expertise;

- Keeps abreast of organisational issues;

- Produces workable solutions to a range of problems;

 

Teamwork

- Listens, consults and communicates proactively;

- Handles disagreements with tact and diplomacy;

- Recognises and rewards the contribution of others;

 

Learning and developing

- Identifies development strategies needed to achieve work and career goals and makes use of developmental or training opportunities;

- Learns from successes and failures;

- Seeks feedback and gives feedback to others to increase organisational effectiveness;

- Seeks opportunities for improvement of work;

- Has an open mind and contributes to innovation.

 

Handling uncertain situations

- Adapts to changing circumstances;

- Deals with ambiguity, making positive use of the opportunities it presents;

- Plans activities and projects well in advance and takes account of possible changing circumstances;

- Manages time effectively.

 

Interaction

- Expresses opinions, information and key points of an argument clearly;

- Handles contacts with diplomacy and tact;

- Communicates in a transparent and open way with internal and external contacts while complying with confidentiality requirements.

 

Realising objectives

- Accepts and tackles demanding goals with enthusiasm;

- Keeps to agreements with others;

- Focuses on client needs;

- Takes responsibility for actions, projects and people;
- Monitors and maintains quality and productivity.

General Information
- The selected candidate will be subject to a Personnel Security Clearance (PSC) process in accordance with ICC policy. The PSC process will include but will not be limited to, verification of the information provided in the personal history form and a criminal record check.
- Applicants may check the status of vacancies on ICC E-Recruitment web-site.
- Post to be filled preferably by a national of a State Party to the ICC Statute, or of a State which has signed and is engaged in the ratification process or which is engaged in the accession process, but nationals from non-state parties may also be considered.
- In accordance with the Rome Statute, the ICC aims to achieve fair representation of women and men for all positions, representation of the principal legal systems of the world for legal positions, and equitable geographical representation for positions in the professional category.
- Applications from female candidates are particularly encouraged.
- The Court reserves the right not to make any appointment to the vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description.
- The International Criminal Court is a member organization of the Inter-Organization Mobility Accord and is interested in secondment of staff from organizations of the United Nations Common System.

IT Analyst, Information Management Services (Appraisal Archivist). World Bank, Washington, DC. Open until 3 September 2015

Job #151611

Job Title  IT Analyst, Information Management Services (Appraisal Archivist)

Job Family  Information Management and Technology

Job Type  Professional & Technical

Grade  GE

Location  Washington, DC

Recruitment Type  Local Hire

Language Requirement  English [Essential]

Closing Date  03-Sep-2015

Background / General description:

Information and Technology Solutions – Knowledge and Information (ITSKI) provides information services to World Bank Group staff and the public. The services are provided by three units: the World Bank Group Library, the World Bank Group Archives and the Internal Documents Unit as well as the Open Information Program.  This position is in the appraisal team of the World Bank Group Archives.
The World Bank Group Archives provides Bank Group staff and the global community with access to relevant information and services to: foster knowledge, transparency, and accountability; and reflect history to enable effective delivery of development solutions. The Archives is responsible for: AMS 10.11 on Records Management (including advisory services, policy compliance outreach and training, appraisal / retention schedule, and requirements for systems); off-site records center services in Boyers, Pennsylvania; implementation of The World Bank Policy on Access to Information; creating knowledge products that promote the history of the World Bank Group and the archival holdings; and the preservation and intellectual control required to maintain access to archival records according to international standards.
Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 2 year term appointment.

Duties and Accountabilities:

• Facilitate delivery of core services and functions as part of the Archives’ appraisal team including, but not limited to: writing and revising records retention and disposition schedules based on strong functional analysis; analyzing business processes and document workflows; conducting appraisal interviews and on-site visits; analyzing and appraising business functions to determine the value of records; and providing guidance to clients on identifying and applying relevant disposal authorities to their records.
• Apply corporate retention and disposition authorities to electronic record keeping systems using macro-appraisal principles.
• Manage workflow for records manager and compliance roles in WBG electronic records management system, including privileged deletion and legal holds.
• Manage notification process for destruction of electronic records notifications.
• Provide end user support on records management functionality in WBG business systems.
• Participate in database decommissioning projects, which includes reviewing and appraising electronic content to determine final disposition of records.
• Collaborate with information technology teams on decisions pertaining to integrating business solutions with the Bank’s approved electronic records management system versus building retention and disposition requirements into systems that are not designed as records management systems.
• Implement records retention and disposition schedules for WBG records and work with appraisal team to identify disposition data remediation or corrections at the end of the records’ lifecycle.
• Implement storage, protection and preservation plans by describing, classifying, developing and assigning metadata for complex electronic and analog information resources following guidelines.
• Contribute to the formulation and implementation of policies, standards, guidelines, and procedures pertaining to information management, services and governance.
• Provide input to the development of quality control standards, metadata and cataloging rules for a variety of electronic systems.
• As an integral part of the Archives team, be an active participant in Archives’ day to day projects, responsibilities and deliverables.
• Mentor, motivate and provide direction, guidance and training to junior team members in carrying out the defined work program.
• Monitor creation, organization and use of information resources and assesses compliance with information management related policies, including information classification, standards and objectives to identify emerging issues and potential improvements.
• Design, develop and deliver training and learning activities on information management systems so that clients can effectively use resources to stay in compliance.

Selection Criteria:

• MA/MS in Library and Archives, Information Science or related field, plus minimum 2 years of relevant experience; or BA/BS Degree in Library and Archives plus 4 year experience in an institutional archives is a minimum requirement.
• Experience in both Archives and Information Management which should reflect increasing responsibility and experience with corporate recordkeeping, archives/information centers and/or content management.
• Knowledge and understanding of typical archives business processes and archives information systems; knowledge of TRIM Context, Documentum or open source archives software a plus;
• Demonstrated conceptual, analytic and innovative problem solving ability; ability to conduct independent research and functional analysis;
• Proven ability to contribute to projects with minimum guidance; capacity to work both independently and in a team; willingness to seek advice and assistance.
• Proven ability to develop and maintain good working relationships with staff at different levels across the unit; evidence of leadership effectiveness.
• Superior writing skills in English a must; proven ability to write concise and accurate reports, and good public outreach skills a must.
• Sound theoretical and/or applied knowledge of archives database and information management systems.
• Ability to make judgments on the archival value of the variety of documents and business records of the organization.
• Knowledge of and experience with standards and best practices for records management.  Familiarity with records and document management software systems. Knowledge of inactive records storage facility/ technology and systems.  Familiarity with electronic records retention to manage data lifecycle. Familiarity with digital preservation.
• Demonstrated interest in and understanding of the Bank Group’s work and objectives.  External candidates must at a minimum be familiar with the mission and objectives of the World Bank Group.

IT Analyst, Information Management Services (Appraisal Archivist). World Bank, Washington DC. Open until 17 August 2015

Job #151611

Job Title IT  Analyst, Information Management Services (Appraisal Archivist)

Job Family  Information Management and Technology

Job Type    Professional & Technical

Grade  GE

Location  Washington, DC

Recruitment Type  Local Hire

Language Requirement  English [Essential]

Closing Date  17-Aug-2015

Background/General description:

Information and Technology Solutions – Knowledge and Information (ITSKI) provides information services to World Bank Group staff and the public. The services are provided by three units: the World Bank Group Library, the World Bank Group Archives and the Internal Documents Unit as well as the Open Information Program.  This position is in the appraisal team of the World Bank Group Archives.
The World Bank Group Archives provides Bank Group staff and the global community with access to relevant information and services to: foster knowledge, transparency, and accountability; and reflect history to enable effective delivery of development solutions. The Archives is responsible for: AMS 10.11 on Records Management (including advisory services, policy compliance outreach and training, appraisal / retention schedule, and requirements for systems); off-site records center services in Boyers, Pennsylvania; implementation of The World Bank Policy on Access to Information; creating knowledge products that promote the history of the World Bank Group and the archival holdings; and the preservation and intellectual control required to maintain access to archival records according to international standards.
Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 2 year term appointment.

Duties and Accountabilities:

• Facilitate delivery of core services and functions as part of the Archives’ appraisal team including, but not limited to: writing and revising records retention and disposition schedules based on strong functional analysis; analyzing business processes and document workflows; conducting appraisal interviews and on-site visits; analyzing and appraising business functions to determine the value of records; and providing guidance to clients on identifying and applying relevant disposal authorities to their records.
• Apply corporate retention and disposition authorities to electronic record keeping systems using macro-appraisal principles.
• Manage workflow for records manager and compliance roles in WBG electronic records management system, including privileged deletion and legal holds.
• Manage notification process for destruction of electronic records notifications.
• Provide end user support on records management functionality in WBG business systems.
• Participate in database decommissioning projects, which includes reviewing and appraising electronic content to determine final disposition of records.
• Collaborate with information technology teams on decisions pertaining to integrating business solutions with the Bank’s approved electronic records management system versus building retention and disposition requirements into systems that are not designed as records management systems.
• Implement records retention and disposition schedules for WBG records and work with appraisal team to identify disposition data remediation or corrections at the end of the records’ lifecycle.
• Implement storage, protection and preservation plans by describing, classifying, developing and assigning metadata for complex electronic and analog information resources following guidelines.
• Contribute to the formulation and implementation of policies, standards, guidelines, and procedures pertaining to information management, services and governance.
• Provide input to the development of quality control standards, metadata and cataloging rules for a variety of electronic systems.
• As an integral part of the Archives team, be an active participant in Archives’ day to day projects, responsibilities and deliverables.
• Mentor, motivate and provide direction, guidance and training to junior team members in carrying out the defined work program.
• Monitor creation, organization and use of information resources and assesses compliance with information management related policies, including information classification, standards and objectives to identify emerging issues and potential improvements.
• Design, develop and deliver training and learning activities on information management systems so that clients can effectively use resources to stay in compliance.

Selection criteria:

• MA/MS in Library and Archives, Information Science or related field, plus minimum 2 years of relevant experience; or BA/BS Degree in Library and Archives plus 4 year experience in an institutional archives is a minimum requirement.
• Experience in both Archives and Information Management which should reflect increasing responsibility and experience with corporate recordkeeping, archives/information centers and/or content management.
• Knowledge and understanding of typical archives business processes and archives information systems; knowledge of TRIM Context, Documentum or open source archives software a plus;
• Demonstrated conceptual, analytic and innovative problem solving ability; ability to conduct independent research and functional analysis;
• Proven ability to contribute to projects with minimum guidance; capacity to work both independently and in a team; willingness to seek advice and assistance.
• Proven ability to develop and maintain good working relationships with staff at different levels across the unit; evidence of leadership effectiveness.
• Superior writing skills in English a must; proven ability to write concise and accurate reports, and good public outreach skills a must.
• Sound theoretical and/or applied knowledge of archives database and information management systems.
• Ability to make judgments on the archival value of the variety of documents and business records of the organization.
• Knowledge of and experience with standards and best practices for records management.  Familiarity with records and document management software systems. Knowledge of inactive records storage facility/ technology and systems.  Familiarity with electronic records retention to manage data lifecycle. Familiarity with digital preservation.
• Demonstrated interest in and understanding of the Bank Group’s work and objectives.  External candidates must at a minimum be familiar with the mission and objectives of the World Bank Group.

Consultant, Technical expert in management of digital judicial records. MICT, The Hague. Open until 3 March 2015

United Nations Mechanism for International Criminal Tribunals

 

Consultancy announcement

Technical expert in management of digital judicial records

DEADLINE FOR APPLICATIONS : 03 March 2015

DATE OF ISSUANCE : 17 February 2015

ORGANIZATIONAL UNIT : Registry, Immediate Office of the Registrar

REFERENCE NUMBER : 2015/MICT/REG/IOR/007-P

The UNMICT seeks qualified applicants for a Consultancy to investigate and recommend options for a unified judicial database that will consolidate the digital judicial records of the ICTR, ICTY, and the Mechanism

Only candidates under consideration will be contacted for an interview. The selected candidate will be offered a consultant’s contract.

 

Terms of Reference for Consultant

Purpose

The Mechanism for International Criminal Tribunals requires an expert consultant to undertake a technical
investigation into the existing databases in use by the ICTY and the ICTR, to determine to what extent either of

them meet the functional requirements for a unified judicial database for the Mechanism, and whether possible

additional options exist for acquiring a new replacement system. The technical investigation is the second stage of the Unified Judicial Database Project, and will form the basis of the evaluation leading to a selection of the preferred system in stage three.

 

Background

The Mechanism was established by Security Council Resolution 1966 on 22 December 2010 to take over the
continuing functions of the International Criminal Tribunal for the Former Yugoslavia (ICTY) and the International Criminal Tribunal for Rwanda (ICTR). It has two branches, in Arusha and The Hague, which began functioning on 1 July 2012 and 1 July 2013 respectively.

The Mechanism requires an electronic system for receiving, storing and managing its own judicial records, as well as access to the judicial records of the ICTR and ICTY. These records include:

• Over 2.15 million pages, including filings, transcripts and exhibits created or admitted into evidence in

proceedings before the ICTR, and up to 50,000 hours of audio-visual recordings of proceedings.

• Over 5.26 million pages, including filings, transcripts and exhibits created or admitted into evidence in

proceedings before the ICTY, and up to 160,000 hours of audio-visual recordings of proceedings.

• In the first two years of operations, nearly 23,500 pages have been filed with the Mechanism, as well as

transcripts and audio-visual recordings of the two hearings conducted by the Mechanism to date.

In the ICTR they are stored in the ICTR’s TRIM database.

In the ICTY, they are stored in an in-house designed database (the Judicial Database, or JDB). The JDB is integrated with a number of court management applications such as a witness database, e-court (an evidence management application), NEMS (an electronic court minutes application), a translation tracking system, and NEF (for automatic notification of electronic filings).

The Mechanism has adopted an interim solution with its judicial documents being filed in duplicate in both the ICTR and ICTY’s systems. (This interim solution is partly designed to address the lack of a unified IT network. With the pending launch of an integrated network unifying the two branches, all staff will be able to access both systems.)

The Mechanism needs to be able to access all three sets of records, while ensuring continued access by ICTY and ICTR staff, as well as ensuring the ability of the ICTY to maintain its on-going trial management functions.

The interim solution does not meet the long term needs of the Mechanism because it is inefficient, requiring double processing of documents in two different systems. It also introduces a risk of inconsistencies developing over time between the two sets of records.

Terms of reference for a consultant

The Mechanism requires an expert consultant in the management of electronic judicial records to assess the ability of the ICTY and ICTR judicial databases to meet the requirements of the Mechanism, and to compare these with possible replacement options that may be available on the market.

The consultant must have demonstrable experience of, and expertise in, the acquisition and/or development of ICT systems for the digital management of judicial records, and experience in key business processes relating to the management of judicial records.

The consultant must be independent of any commercial vendor of court management or document management systems.

The consultant must be familiar with good practice in domestic and/or international courts in the management of judicial records.

 

 

A) Outputs:

 

The tangible outputs of the consultancy are:

·

A report assessing to what extent the existing judicial records databases in use by the ICTR and the ICTY meet the functional requirements of the Mechanism.

·

An assessment of additional possible viable options, based on up to date international best practice, such as to build or acquire a new system that would replace the existing databases, or work in conjunction with them to

create a single user interface.

·

For each of the options, a detailed assessment identifying:

•

In the case of the existing systems, any modification costs to upgrade them to meet the Mechanism’s

requirements, and in the case of any potential new systems, the acquisition costs.

•

An assessment of any on-going support costs needed to support each of the options, including staff

support requirements, licensing fees, training costs, etc.

•

A projected time table for the acquisition, upgrade, or modification.

•

To what extent each of the options meets the functional requirements.

•

To what extent each of the options are compatible with the ICTY/Mechanism ICT Strategy, the UN ICT

Strategy and any relevant governance documents on information classification and security.

•

To what extent each of the options are in compliance with UN record keeping requirements.

•

An assessment of the major risks entailed with each of the options.

·

A set of evaluation criteria for the ICT Committee to use in evaluating which of options is the preferred option.

The evaluation criteria should enable a ranking of the options to be prepared.

·

The development of a set of technical requirements, such as capacity, performance, scalability, maintainability,

and a licensing model, which can be used in the preparation of UN procurement documentation, if needed.

 

B) Language

English and French are the working languages of the Mechanism. For this consultancy, fluency in oral and written

English is required, and the report should be in English.

C) Timing

The consultancy is for a period of two months, in the first half of 2015, preferably as soon as possible.

 

D) Location

The consultant may work off-site, but must be available for travel to both branches of the Mechanism, in Arusha and The Hague, for research, in addition to possible site visits.

E) Consultancy Management

This consultancy will be managed by the Immediate Office of the Registrar in The Hague, but the consultant will need to work closely with the Chief of ITSS, ICTY, the Chief of ITSS, ICTR, and the Mechanism Archives and Records Section. In the Immediate Office of the Registrar, the project manager will:

·

Brief the consultant and provide relevant Mechanism information and documents (including the Unified Judicial

Database project brief, high level business case, and statement of functional requirements);

·

Guide and support the consultant’s work and monitor progress;

·
Review and approve all deliverables.

 

F) Quality Criteria

To be considered successful and acceptable, the consultant’s report must:

·

Be filed on time on an agreed date;

·

Identify viable options, clear evaluation criteria, and specific cost and time estimates for each option;

·

Be based on a wide knowledge of international court management systems and of what is available on the

commercial market, and not contain any bias in consideration of technical options;

 

·

Enable the ICT Committee to make a recommendation with confidence to the Registrar, based on evaluation

criteria that will enable a clear ranking of the options.

How to Apply

Qualified candidates who are able to work on short notice in The Hague, Netherlands, are invited to submit their

application and their UN Personal History Form (PHP), to RMrecruitment@icty.org attention to Ms. Ruth-Anne

Young, Head, Recruitment and Training Unit quoting the Reference No. 2015/MICT/REG/MARS/007-P in the

subject line.
 

APPLICATIONS MUST BE RECEIVED BY THE DEADLINE

APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE CONSIDERED.

 

Unified Judicial Database for the Mechanism for International Criminal

Tribunals

 

Options Evaluation Matrix

Example

Option 1

Configure HP

Records

Manager 8 to

meet the

MICT’s

functional

requirements

Example

Option 2

Continue to use

and/or modify

the ICTY’s

Judicial

Database

Example

Option 3

Acquire or build

a new system

Example

Option 4

Leave the

existing

databases in

place, but

create a unified

user interface

1:

Acquisition,

modification, or

upgrade costs

2:

On-going support

costs

3:

Expected completion

date

4:

Assessment of

extent to which user

requirements are met.

5:

Assessment of

compatibility with the

ICT strategy and other

relevant governance

documents.

6:

Assessment of

compatibility with UN

record keeping

requirements.

7:

Assessment of risks

associated with each

option.

OPTION RANKING:

Audio-Visual Archivist / Project Manager, P-3. ICTR, Arusha. Open until 29 August 2013

AUDIO-VISUAL ARCHIVIST/PROJECT MANAGER, P3 Department/ Office: International Criminal Tribunal for Rwanda Duty Station: ARUSHA Posting Period: 30 July 2013-29 August 2013 Job Opening number: 13-IMA-ICTR-29203-R-ARUSHA (R) -------------------------------------------------------------------------------- United Nations Core Values: Integrity, Professionalism, Respect for Diversity Org. Setting and Reporting This position is located in the Registry Records and Archives Unit of the International Criminal Tribunal for Rwanda (ICTR). The incumbent of the position will work under the direct supervision of the Programme Officer and the overall supervision of the Registrar. Responsibilities Within delegated authority, the Audio-Visual Archivist will be responsible for the following duties: • Oversees the management and preservation of the audio-visual collection of ICTR judicial proceedings. • Contributes to the development and implementation of strategies, policies and procedures for the management of original and redacted audio-visual records, including on access, classification and preservation. • Manages the daily activities of the redaction project of audio-visual recordings of ICTR judicial proceedings aimed at removing any sensitive information contained in the recordings in order to prevent the disclosure of information that could lead to the identification of protected witnesses who testified before the Tribunal. This includes monitoring the workflow of the project, overseeing the scheduling of work assignments to audio-visual redactors, ensuring conformity to established procedures and practices, advising on technical matters and providing regular progress reports to the Registrar. • Assists in project administration, including monitoring of the project work programme and timelines, implementation of the programme budget, monitoring of expenditures, preparation of workload indicators and formulation of consultancy contracts. • Designs, develops, implements and/or facilitates technical training programmes for Unit staff. • Develops and/or updates policies, methodologies, manuals, procedures and guidelines relevant to the redaction of audio-visual materials, in accordance with UN Secretariat standards and retention schedules, ICTR Rules of Procedure and Evidence and Directive for the Registry. • Oversees the preparation of audio-visual records for transfer to the Archives and Records Section of the ICTR Branch of the Mechanism for International Criminal Tribunals. • Performs other duties as may be assigned by or on behalf of the Registrar. Competencies • Professionalism: Knowledge of information management, archival, record keeping and record disposition theory and practice in the UN Secretariat. Knowledge of electronic data maintenance, including appraisal, conservation and migration management; records preservation and description. Knowledge of electronic record keeping systems, such as TRIM. Familiarity with the management of audio-visual records. Ability to apply knowledge in specific organizational contexts. Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. • Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. • Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology. • Leadership: Serves as a role model that other people want to follow; empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing. • Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly. Education Advanced university degree (Master’s degree or equivalent) in archives, records management, information systems or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree. Work Experience A minimum of five years of progressively responsible experience in modern archives management, records management or information management of which at least two should be in a supervisory responsibility in the United Nations common system or similar international organization. Experience in managing audio-visual records is required. Relevant experience in a judicial environment with strict information security regimes is highly desirable. Experience in project management and audio/video editing software programs would be a definite asset. Languages Fluency in one of the working languages of the ICTR, English or French (both oral and written) is required; knowledge of the other would be an asset. Assessment Method Evaluation of qualified applicants may include a written assessment which may be followed by a competency-based interview. Special Notice The appointment is limited to the ICTR. Appointment of the successful candidate on this position will be limited to the initial funding of the post. Extension of the appointment is subject to the extension of the mandate and/or the availability of funds. As the international tribunals are not integrated in the Secretariat, UN Staff Members serve on assignment or secondment from their parent department/office if selected. Appointments of staff members in the United Nations are subject to the authority of the Secretary-General. Staff Members are expected to move periodically to new functions in accordance with established rules and procedures, and may in this context be reassigned by the Secretary-General throughout the Organization based on the changing needs and mandates. United Nations Considerations The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS

Information Management Assistant, G-6. UN Secretariat. CTCED. Open until 11 September 2010

Job Title:
INFORMATION MANAGEMENT ASSISTANT, G6
Department/ Office:
COUNTER-TERRORISM COMMITTEE EXECUTIVE DIRECTORATE
Duty Station: NEW YORK


Posting Period:
12 August 2010-11 September 2010
Job Opening number:
10-IMA-cted-15932-R-NEW YORK

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United Nations Core Values: Integrity, Professionalism, Respect for Diversity

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Org .Setting and Reporting

This position is located in the Counter-Terrorism Committee Executive Directorate. The incumbent reports to the Head of Administration & Information.

Responsibilities

The incumbent maintains the Electronic Records Database (TRIM) system by inputting data and producing reports and statistics as necessary, ensuring accuracy and promptness of data entry. Ensures strict confidentiality of data and security of IT systems.

Monitors personal computers to ensure that software distributions and updates are being done. Performs second level desktop troubleshooting in conjunction with the Help Desk. Provides technical advice to clients when necessary.

Performs administration, operation, technical support, and monitoring of the server system. Assists in identifying the need for new systems or re-engineering of the existing systems. Responds to requests from users and assists in deploying/configuring systems so as to conform to the Office of Information and Communications Technology (OICT) infrastructure standards and Counter-Terrorism Executive Directorate needs.

Attempts to resolve as many problem calls or service requests as possible on initial contact. Diagnoses and resolves any hardware, software, or connectivity problem with minimum delay. Provides basic training to end-users on the use of standard systems and applications. Escalates problems/tasks to the appropriate parties in accordance with established procedure. Detects problem patterns and recommend solutions. Keeps abreast of developments in technology both in the UN and in the industry in general. ecommends acquisition of hardware, software, devices, tools, etc. to facilitate work.

Maintains inventory of IT equipment in New York. Troubleshoots, cleans, and repairs/rebuilds equipment. Maintains copiers, digital senders and fax machines. Monitors inventory levels and initiates procurement with Administrative Officer when low thresholds are reached.

Competencies

Professionalism - Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments,observing deadlines and achieving results.


Planning and Organizing - Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work.

Client Orientation - Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions.

Teamwork - Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda. Technological Awareness - Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; Actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Education

High school diploma or equivalent.

Work Experience

Seven years of experience in information technology, information management or related field is required. User support experience and knowledge of TRIM records management software is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this post, fluency in oral and written English is required. Knowledge of another official UN language is desirable.

United Nations Considerations

The United Nations is committed to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. The United Nations Secretariat is a nonsmoking environment.

Assessment Method

Comptency-based interview. Passing the New York Administrative Support Assessment Test is a prerequisite for recruitment consideration in the General Service category in the United Nations Headquarters at New York. To make arrangements to take this test, you may bring in person a copy of your completed Personal History Profile to the General Services and Related Categories Staffing Unit (GSRCSU), United Nations Secretariat, located at One United Nations Plaza (at corner of 1st Avenue and 44th Street), Room DC1-200. GSRCSU receives applicants every Wednesday (except public holidays) between 10.00 am and Noon. Persons wishing to take the ASAT are pre-screened and, if successful, scheduled to sit the ASAT at a later date.

Special Notice

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.

Records Management and Archives Assistant, G5. ICC. Open until 1 July 2010.

Records Management and Archives Assistant (G5)
Applications must be accompanied by a fully completed ICC Personal History Form. The ICC will not accept other than the ICC Personal History Form.

Vacancy Announcement No. 10-ITC-055-RE
Deadline For Applications 01.07.2010
Post number ICC-3260-E-GOL-1414
Duty Station The Hague
Organizational Unit Information Technology and Communications Section, Registry
Type of Appointment and duration One year with the possibility of extension (six months probationary period)
Minimum net annual salary (single rate) € 36,408



Duties and Responsibilities
The International Criminal Court uses HP TRIM as its electronic document and records system, for both judicial and administrative records.

We are now in the process of implementing TRIM fully within the Court and in detailing integration requirements with other systems (e.g. SAP ERP, Electronic Court Management System). Working in the ICT Section, Information Services Unit; the Records Management and Archives Assistant will assist the organization in fully utilizing the ICC’s investment in HP TRIM as an enterprise-wide solution and contribute to continued uptake and reliability of the system.

Under the direct supervision of the Records Management and Archives Officer, the successful candidate will be responsible for the following duties::

1. Provide system support for users and respond to staff queries on the use of the Court’s electronic document and records system (HP TRIM).

2. Provide expertise and support activities for Court-wide scanning solutions.

3. Assist in administering the records and management policy and in providing assistance to the business units in its implementation.

4. Develop EDRMS training programs and make changes in format and content according to specific target audiences.

5. Any other tasks assigned by the Records Management and Archives Officer.

Requirements:
1. Completion of secondary education. University degree in library science, archiving, computer science or related field would be an asset.

2. At least 6 years of work experience, of which at least 2 are in Information Management. University degree in relevant field may be considered as a substitute for two years’ working experience.

3. Knowledge of contemporary records management software and basic computer applications for word-processing, e-mail, spreadsheets and databases.

4. Ability to describe and document business processes and produce training documentation.

5. Demonstrable ability to work with confidential information.

6. Hands-on experience of the HP TRIM and / or HP TRIM Administration an asset.

7. Relevant training and certification in Records Administration, Information Management or Information Technology an asset.

LANGUAGES
Proficiency in one of the working languages English or French is required. Working knowledge of the other working language is desirable. Knowledge of another official language of the Court would be considered as an additional asset.

NB:
The Court reserves the right not to make any appointment to this vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description.

The International Criminal Court is a member organization of the Inter-Organization Mobility Accord and is interested in secondment of staff from organizations of the United Nations Common System.