Monday, January 27, 2014
Associate Information Management Officer, P-2. ARMS, UN Secretariat, New York. Open until 7 February 2014
UNITED NATIONS NATIONS UNIES Ref. No.: DM-2014-13 TEMPORARY JOB OPENING ANNOUNCEMENT P2 Associate Information Management Officer TJO Grade Level1 Functional Title DM / OCSS / FCSD / ARMS Department/Office/Division/ Service/Section Information Management Information Systems and Technology Job Network and Job Family (See list on page 3-4)* 07/02/2014 Deadline (DD/MM/YYYY) Duty Station: New York Estimated Start Date: 15/03/2014 Duration of need: 364 days Open to External Candidates? YES DUTIES AND RESPONSIBILITIES This position is located in the Department of Management/Office of Central Support Services/FCSD/CAS/Archives and Records Management Section (ARMS). Under the supervision of the Chief, Archives Unit, the Associate Information Management Officer is responsible for: • Providing reference and information services on UN archives to internal and external clients and supervises support staff in this function; • Applying UN information classification and declassification policy and protocols in references services; facilitates access to and declassification of archives within rules; • Participating in the creation of electronic and other reference tools and services to provide online access to UN archives; • Keeping content related to archives on ARMS’ website content up-to-date; • Contributing, under the guidance of the Unit Chief, to ARMS’s development of programmes and capacity for digital preservation, including engagement with stakeholders; • Other administrative support functions and other duties, as required. 1 For eligibility and other conditions, please see the Notes at the end of this form. P.315 (4-13) COMPETENCIES • Professionalism – Domains of professional knowledge include the following: management and preservation of archives, records and recordkeeping (electronic and paper); knowledge and proficiency provision in online and distance reference services and tools to UN archives. • Client Orientation - Considers all those to whom services are provided to be “clients” and seeks to see things from the clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect. • Technological Awareness – In-depth knowledge and experience of relevant technology and its application to archives and recordkeeping; in particular the development and use of electronic services and tools to provide reference services and public access to UN archives. • Communication – Demonstrable ability to write in a clear and concise manner and to communicate effectively orally. Ability to prepare reports, formulating positions on issues, articulating options concisely conveying maximum necessary information, making and defending recommendations. Demonstrated ability to develop and maintain effective work relationships with client groups. For Managerial Positions: QUALIFICATIONS Experience: At least two years of progressively responsible professional experience in modern archives, recordkeeping and/or information management functions. Experience at the international level preferred. Education: Advanced university degree (Masters Degree) with a specialization in archival or information science, information systems, social science (history or international relations, esp. in the post-World War II period) or a related field, is desirable. A first level university degree with a combination of relevant academic qualifications and experience may be accepted in lieu of the advanced university degree. Languages: English and French are the working languages of the United Nations Secretariat. For this post, fluency in spoken and written English is required. Knowledge of a second official UN language is an advantage. Other Skills: Specialization in the application of information technology to archives and records management. 2 P.315 (4-13) ADDITIONAL COMMENTS DOCUMENTS REQUIRED: Cover Letter Personal History Profile (visit https://inspira.un.org to generate a PHP) Proof of required academic credentials (for external applicants) Employment verification letter from most recent employer (for external applicants) Last two completed Performance Appraisal or two Reference Letters for external applicants Other: ALL SUBMISSIONS TO BE SENT TO: Contact Name: Nadine Salame Email Address: firstname.lastname@example.org Copy (cc): Paola Casini Email Address: email@example.com * Hiring Manager/Recruiter, please choose from the list of Job Networks the appropriate Job Family: ECONOMIC AND SOCIAL DEVELOPMENT Economic Affairs Environment Affairs Population Affairs Statistics Social Sciences Public Administration Programme Management Science and Technology Drug Control and Crime Prevention LEGAL Jurists Legal Affairs Ombudsman MANAGEMENT AND OPERATIONS SUPPORT Administration Audit Finance Procurement Human Resources Medical Production, Service & Transport Investment Management Management & Programme Analysis Ethics Engineering Pension Management Logistics PUBLIC INFORMATION AND EXTERNAL RELATIONS Public Information Protocol 3 P.315 (4-13) POLITICAL, PEACE AND SECURITY Political Affairs Humanitarian Affairs Human Rights Civil Affairs Electoral Affairs Rule of Law CONFERENCE MANAGEMENT Conference Services Language INFORMATION SYSTEMS AND COMMUNICATION TECHNOLOGY Information Systems and Technology Information Management SAFETY AND SECURITY Security Safety Notes: • A current staff member who holds a fixed-term, permanent or continuing appointment may apply for temporary positions no more than one level above his or her current grade. However, a current staff member who holds an appointment at the G-6 or G-7 level may also apply to temporary positions in the Professional category up to and including the P-3 level, subject to meeting all eligibility and other requirements for the position. A staff member holding a temporary appointment shall be regarded as an external candidate when applying for other positions, and may apply for other temporary positions at any level, subject to staff rule 4.16 (b) (ii). Therefore, a staff member holding a temporary appointment in the General Service or related categories may only apply to positions within those categories. For full information on eligibility requirements, please refer to section 5 of ST/AI/2010/4/Rev.1 on Temporary Appointments. In its resolution 66/234, the General Assembly further “stressed that the Secretary-General should not recur to the practice of temporarily filling posts in the Professional and higher categories with General Service staff members who have not passed the General Service to Professional category examination other than on an exceptional basis, and requests the Secretary-General to ensure that temporary occupation of such posts by the General Service staff shall not exceed a period of one year, effective 1 January 2013…” Consequently, eligible candidates in the General Service or related categories for temporary job openings in the Professional category that have not passed the competitive examination may be selected only on an exceptional basis endorsed by the Office of Human Resources Management where no other suitable candidate could be identified. • Subject to the funding source of the position, this temporary job opening may be limited to candidates based at the duty station. • While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. An external candidate selected for this position is bound by the prevailing condition of the staff selection system under ST/AI/2010/3, as amended, and ST/AI/2010/4/Rev.1. A staff member holding a temporary appointment who is recruited in the Professional and above categories on a temporary appointment, and placed on a position authorized for one year or longer may not apply for or be reappointed to his/her current position within six months of the end of his/her current service. This provision does not apply to staff members holding temporary appointments and placed on positions authorized for one year or more in duty stations authorized for peacekeeping operations or special political missions. • The expression “Internal candidates”, shall mean staff members who have been recruited after a competitive examination under staff rule 4.16 or after the advice of a central review body under staff rule 4.15. • Please note that candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law. • For information on special post allowance, please refer to ST/AI/1999/17. For more details on the administration of temporary appointments please refer to ST/AI/2010/4/Rev.1. • The Staff Regulations, Staff Rules and administrative issuances governing staff appointments can be viewed at: http://www.un.org/hr_handbook/English . 4 P.315 (4-13)
Saturday, January 25, 2014
Internship, Center of Information Resources and Distribution Unit. ECLAC, Ciudad de Mexico. Open until 10 February 2014
Job Title: INTERNSHIP - CENTER OF INFORMATION RESOURCES AND DISTRIBUTION UNIT, I Department/ Office: Economic Commission for Latin America and the Caribbean Duty Station: MEXICO CITY Posting Period: 12 December 2013-10 February 2014 Job Opening number: 13-PUB-ECLAC-32205-R-MEXICO CITY United Nations Core Values: Integrity, Professionalism, Respect for Diversity Org. Setting and Reporting The United Nations Economic Commission for Latin America and the Caribbean (ECLAC) was established in 1948 to encourage economic cooperation among its member states. It is one of five regional commissions under the administrative direction of United Nations headquarters. ECLAC has 44 member States and eight non-independent territories in the Caribbean, and reports to the UN Economic and Social Council (ECOSOC). ECLAC maintains subregional offices in Mexico City and in Port-of-Spain, country offices in Buenos Aires, Brasilia, Montevideo and Bogotá, and a liaison office in Washington, D.C. The Subregional Headquarters of ECLAC in Mexico was founded in 1951. It provides technical advice to governments of the countries of the subregion (Mexico, Cuba, Guatemala, Honduras, El Salvador, Nicaragua, Dominican Republic, Haiti and Panama) in various socio-economic, technical and financial fields, as well as on development matters and integration issues. The subregional office in Mexico is comprised of five substantive units on Economic Development, Social Development, Agricultural Development, International Trade and Industry, and Energy and Natural Resources, in addition to the Office of the Director, the Administration Section, the Editorial, Documents and Conference Services Unit, and the Information Resource Centre and Publications Distribution Unit (Visit http://www.eclac.cl/mexico/). The internship is for a minimum of three months with the possibility of extension up to a maximum of six months, depending on the needs of the department and availability of the intern. Interns are not paid and are responsible for all expenses related to the internship. ECLAC accepts no responsibility for costs arising from accidents and/or illness incurred during an internship. Therefore, upon awarding an internship, candidates will be required to sign a statement confirming their understanding and acceptance of the conditions of service. Interns normally work five days per week (35 hours) under the supervision of a staff member in the department or office to which they are assigned. Responsibilities An intern in the Center of Information Resources and Document Distribution will gain experience in work related to the design, development, operation and management of general and specialized information, research and publication services, systems and networks to support ECLAC programs and to raise awareness of ECLAC research and data. The intern will work with specialists who are responsible for developing systems, policies, websites, and outreach programs related to collection development and the management of library materials; identifying, selecting, and acquiring information in all formats; managing information resources for effective retrieval from an online catalogue and other web-based products; developing online knowledge products; designing and conducting training programs and providing technical assistance in the development of information services; analyzing users' needs; providing research and reference services to a wide international clientele; providing outreach services through presentations and training programs; and supporting the information needs of ECLAC constituents. Interns should expect to devote 20% to 25% of their time to administrative tasks. Competencies Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Creativity: Actively seeks to improve programmes or services; Offers new and different options to solve problems or meet client needs; Promotes and persuades others to consider new ideas; Takes calculated risks on new and unusual ideas; thinks "outside the box"; Takes an interest in new ideas and new ways of doing things; Is not bound by current thinking or traditional approaches. Technological Awareness: Keeps abreast of available technology; Understands applicability and limitations of technology to the work of the office; Actively seeks to apply technology to appropriate tasks; Shows willingness to learn new technology. Education Area of studies: Library and Information Studies, Information Management, Website design, Marketing, Publishing, or Advertising. Applicants must be enrolled in a degree program in a graduate school (second university degree or higher); or if pursuing their studies in countries where higher education is not divided into undergraduate and graduate stages, have completed at least four years of full-time studies at a undergraduate and graduate stages, have completed at least four years of full-time studies at a university or equivalent institution towards the completion of a degree. Work Experience Applicants are not required to have professional work experience for participation in the programme. Languages Fluency in Spanish (both oral and written) is required for this Internship Programme. Knowledge of English or another official UN language is an asset. English and French are the working languages of the United Nations Secretariat. Assessment Method Potential candidates will be contacted by hiring manager directly for further consideration. Special Notice An internship position is available quarterly. This Job Opening is for the periods of Jan-Mar and Apr-Jun. Interns should specify which time of the year they are available for the internship. Interns must keep confidential any and all unpublished information obtained during the course of the internship and not publish any reports or papers based on such information except with the explicit authorization of ECLAC. Applicants must : Be computer literate in standard office software applications; Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the UN Charter; and Have demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views. A complete online application (Cover Note and Personal History Profile) is required. Incomplete applications will not be reviewed. The Cover Note must include: - Title of degree you are currently pursuing - Graduation Date (when will you be graduating from the programme) - List the IT skills and programmes that you are proficient in - List your top three areas of interest/department preferences - Explain why you are the best candidate for that specific department(s). - Explain your interest in the United Nations Internship Programme In your Personal History Profile, be sure to include all past work experience, IT skills, and three references. Due to a high volume of applications received, ONLY successful candidates will be contacted. United Nations Considerations The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
Deputy head of unit and person in charge of communication Library and Public Archives. ICRC, Geneva.
Chef adjoint-e et chargé-e de communication de l'unité bibliothèque et archives publiques 22-01-2014 Offre d'emploi Ref.. hq-chef-adjoint-lpa Lieu: Siège . Taux d'activité: 100%. Raison d'être du poste L'unité Bibliothèque et Archives publiques (composée de la Bibliothèque, des archives Audiovisuelles, des archives Générales Publiques et des archives Agence du CICR) développe et gère un ensemble de ressources publiques primordiales de connaissance sur le CICR, sur le droit international humanitaire et l’action humanitaire. Elle a pour mission de faire connaître et de promouvoir ces ressources et leurs contenus auprès d’un large public, de répondre aux demandes de recherches relatives aux différents fonds gérés et aux archives issues du travail humanitaire du CICR (enregistrements de prisonniers et de demandes de recherche ; réunion de familles). Sous la supervision de la Cheffe d’Unité, Vous êtes responsable des équipes et activités des secteurs archives Générales Publiques et archives Agence. Vous apportez votre expertise dans les actions de promotion et de valorisation de ressources et de services et coordonnez l’ensemble des actions de communication au sein de l’unité. Vous développez avec les équipes les partenariats externes. Vous rapportez directement à la cheffe d’Unité et vous contribuez à la réflexion globale de l’Unité sur des questions stratégiques, vous participez à la définition des objectifs annuels et à leur mesure. Responsabilités principales Gestion directe des collaborateurs, des activités et des ressources des secteurs archives Générales Publiques (deux personnes) et archives Agence (quatre personnes). A ce titre, vous serez chargé de définir les objectifs annuels des secteurs et de mesurer l’atteinte de ces objectifs apporter un soutien de proximité à votre équipe dans la gestion de leurs activités et de les accompagner dans leur développement professionnel gérer les ressources financières. Gestion des actions de communication de l’unité, mise en place/pilotage de dispositifs communicationnels et développements de partenariats externes. A ce titre, et en concertation avec les autres unités du département de la communication et de de la gestion de l’information en charge de la communication publique, vous serez chargé de: définir les objectifs de communication, de promotion et de valorisation afin de renforcer les liens entre les ressources et les services offerts par l’unité et les besoins des publics concevoir puis encadrer et piloter les actions de communication et de promotion de l’unité et, le cas échéant, de la division (sur place et/ou en ligne) publier sur différents vecteurs de communication à l’interne comme à l’externe. Le cas échéant vous interviendrez (exposés, articles) sur l’histoire du CICR, les ressources et activités de l’unité et de la division maintenir ou développer des relations de travail avec d’autres composantes du Mouvement international de la Croix Rouge et du Croissant Rouge, le monde académique (notamment en Suisse, en Grande-Bretagne et en Allemagne) et d’autres institutions spécialisées afin de renforcer l’image du CICR comme organisation de référence en droit international et action humanitaires développer une base de données de contacts mesurer l’atteinte des objectifs poursuivis. Contribution à la réflexion prospective et à la formulation de stratégies, objectifs, lignes directrices et procédures dans le domaine de compétence de l'unité. Participer, dans ces domaines, à la réflexion de la division. Suivi de l'évolution du métier, notamment dans les domaines de la médiation et de la communication scientifique, du comportement des usagers face aux ressources documentaires et archivistiques. Formation et expérience requises Vous possédez un titre universitaire ou jugé équivalente en histoire ou histoire contemporaine, ainsi qu’une formation complémentaire en médiation/communication scientifique et technique. Vous pouvez justifier d’une ou plusieurs expérience(s) réussie(s) dans le domaine de la communication scientifique, de préférence acquise(s) dans un organisme de recherche, une université ou un service d’archives. Vous pouvez justifier d’une ou plusieurs expérience(s) réussie(s) dans la gestion d’une équipe ( Management direct ou autour d’un projet). Expérience au CICR ou au sein d’une organisation humanitaire = un plus. Compétences et profils souhaités Capacité à s'exprimer et rédiger en français, en anglais et allemand. Avoir le goût des relations humaines, le sens de l’organisation et de la gestion des priorités, aimer le travail diversifié, le travail en équipe Créativité Flexibilité et adaptation Esprit d'analyse et de synthèse Esprit pratique et pragmatique Sens de la communication et du networking Durée minimale sur le poste: 3 ans, avec possibilité de prolongation Date d'entrée en fonction: de suite ou à convenir Pour de plus amples informations, Mme Dominique Callier (firstname.lastname@example.org) et M. Jean-Luc Blondel (email@example.com) se tiennent volontiers à votre disposition. Si ce poste vous intéresse et si vous remplissez les conditions, n'hésitez pas à soumettre votre dossier de candidature (CV et lettre de motivation) à Pauline Jamot (firstname.lastname@example.org)
Job Title: INFORMATION MANAGEMENT ASSISTANT, G6 Department/ Office: United Nations Office at Geneva Duty Station: GENEVA Posting Period: 10 January 2014-9 February 2014 Job Opening number: 14-IMA-UNOG-32028-R-GENEVA (R) United Nations Core Values: Integrity, Professionalism, Respect for Diversity Org. Setting and Reporting This position is located in the Knowledge Management and Sharing Cluster of the Joint Inspection Unit (JIU) Secretariat . Under the joint supervision of the Knowledge Management (KM) Officer and the Quality Assurance Officer the incumbent: Responsibilities - Manages and monitors the flow of the reports and notes prepared by the JIU Inspectors and Secretariat. Uploads reports in the JIU internet site and corrects identified errors - Serves as focal point for coordination, monitoring and expedition of JIU products; extensive liaison with diverse internal officers and external organizational units. - Receives edited manuscripts of JIU reports/notes and verifies that they conform to the standard presentation rules of the Editorial and Document Managements Section in Geneva concerning formatting, paginations, table of contents, figures etc. as well as with the JIU internal standards. - Ensures dissemination of JIU reports in the six official languages, by drafting and preparing transmittal letters in English and French and monitors issuance as a United Nations General Assembly (UNGA) document in New York and its follow-up. - Designs a classification scheme for the JIU archives (printed and electronic formats) and makes decision to assign notation codes and other metadata to files and arranges these in a comprehensive manner. - Maintains the electronic repository of JIU reports and notes through the JIU internet site and local drive ensuring its update and maintenance in all official languages. - Under the leadership of the KM Officer, coordinates projects undertaken by interns for retrospective uploading of documents on the web site. - Generates management reports from the database, as required, concerning the status of follow-up of specified JIU reports and provides first draft for analysis of trends in acceptance and implementation of recommendations contained in JIU reports and notes. - Assists, maintains and updates the content of the JIU web site (SharePoint based). Contributes to the electronic dissemination of JIU products. - Responsible for maintenance of files and documents in the JIU e-DIC (Document Information Centre), including the systems of notation to ensure easy location and retrieval of current documents needed for on-going research work. - Performs research on JIU reports, notes and other corporate documents. - Provides specialized assistance in the production and delivery of information communications products and services - Serves as focal point for several participating organizations Competencies Professionalism: - Shows pride in work and in achievements - Demonstrates professional competence and mastery of subject matter - Is conscientious and efficient in meeting commitments, observing deadlines and achieving results - Is motivated by professional rather than personal concerns - Shows persistence when faced with difficult problems or challenges - Remains calm in stressful situations - Knowledge of SharePoint is an asset Communication: -Speaks and writes clearly and effectively -Listens to others, correctly interprets messages from others and responds appropriately -Asks questions to clarify, and exhibits interest in having two-way communication -Tailors language, tone, style and format to match the audience -Demonstrates openness in sharing information and keeping people informed Teamwork: -Works collaboratively with colleagues to achieve organizational goals -Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others -Places team agenda before personal agenda -Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position -Shares credit for team accomplishments and accepts joint responsibility for team shortcomings Client Orientation: -Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view -Establishes and maintains productive partnerships with clients by gaining their trust and respect -Identifies clients’ needs and matches them to appropriate solutions -Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems -Keeps clients informed of progress or setbacks in projects -Meets timeline for delivery of products or services to client Technological awareness: - Keeps abreast of available technology - Understands applicability and limitations of technology to the work of the office - Actively seeks to apply technology to appropriate tasks - Shows willingness to learn new technology Education Completion of secondary school or equivalent technical or commercial school. Must have passed the United Nations Administrative Support Assessment Test (ASAT) at Headquarters or an equivalent locally-administered test at Offices Away from Headquarters. Qualifying years of experience are calculated following the date of receipt of a high-school diploma or the equivalent certification. Work Experience At least 7 years of experience in information and/or document management or related area. Of which 4 years preferably in the UN system.Experience in the use of document management systems used by the United Nations, such as iDrits, is an advantage.. Languages Fluency in English is required; knowledge of French is an asset. Assessment Method Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview. Special Notice Recruitment for this position is done on a local basis, whether or not the candidate is a resident of the duty station. Passing the Administrative Assessment Support Test (ASAT) at Headquarters or an equivalent recognised locally-administered test at a United Nations Office is a prerequisite for recruitment consideration in the General Service category in the United Nations Secretariat. United Nations Considerations The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.