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Monday, January 27, 2014

Associate Information Management Officer, P-2. ARMS, UN Secretariat, New York. Open until 7 February 2014

UNITED NATIONS NATIONS UNIES Ref. No.: DM-2014-13 TEMPORARY JOB OPENING ANNOUNCEMENT P2 Associate Information Management Officer TJO Grade Level1 Functional Title DM / OCSS / FCSD / ARMS Department/Office/Division/ Service/Section Information Management Information Systems and Technology Job Network and Job Family (See list on page 3-4)* 07/02/2014 Deadline (DD/MM/YYYY) Duty Station: New York Estimated Start Date: 15/03/2014 Duration of need: 364 days Open to External Candidates? YES DUTIES AND RESPONSIBILITIES This position is located in the Department of Management/Office of Central Support Services/FCSD/CAS/Archives and Records Management Section (ARMS). Under the supervision of the Chief, Archives Unit, the Associate Information Management Officer is responsible for: • Providing reference and information services on UN archives to internal and external clients and supervises support staff in this function; • Applying UN information classification and declassification policy and protocols in references services; facilitates access to and declassification of archives within rules; • Participating in the creation of electronic and other reference tools and services to provide online access to UN archives; • Keeping content related to archives on ARMS’ website content up-to-date; • Contributing, under the guidance of the Unit Chief, to ARMS’s development of programmes and capacity for digital preservation, including engagement with stakeholders; • Other administrative support functions and other duties, as required. 1 For eligibility and other conditions, please see the Notes at the end of this form. P.315 (4-13) COMPETENCIES • Professionalism – Domains of professional knowledge include the following: management and preservation of archives, records and recordkeeping (electronic and paper); knowledge and proficiency provision in online and distance reference services and tools to UN archives. • Client Orientation - Considers all those to whom services are provided to be “clients” and seeks to see things from the clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect. • Technological Awareness – In-depth knowledge and experience of relevant technology and its application to archives and recordkeeping; in particular the development and use of electronic services and tools to provide reference services and public access to UN archives. • Communication – Demonstrable ability to write in a clear and concise manner and to communicate effectively orally. Ability to prepare reports, formulating positions on issues, articulating options concisely conveying maximum necessary information, making and defending recommendations. Demonstrated ability to develop and maintain effective work relationships with client groups. For Managerial Positions: QUALIFICATIONS Experience: At least two years of progressively responsible professional experience in modern archives, recordkeeping and/or information management functions. Experience at the international level preferred. Education: Advanced university degree (Masters Degree) with a specialization in archival or information science, information systems, social science (history or international relations, esp. in the post-World War II period) or a related field, is desirable. A first level university degree with a combination of relevant academic qualifications and experience may be accepted in lieu of the advanced university degree. Languages: English and French are the working languages of the United Nations Secretariat. For this post, fluency in spoken and written English is required. Knowledge of a second official UN language is an advantage. Other Skills: Specialization in the application of information technology to archives and records management. 2 P.315 (4-13) ADDITIONAL COMMENTS DOCUMENTS REQUIRED: Cover Letter Personal History Profile (visit https://inspira.un.org to generate a PHP) Proof of required academic credentials (for external applicants) Employment verification letter from most recent employer (for external applicants) Last two completed Performance Appraisal or two Reference Letters for external applicants Other: ALL SUBMISSIONS TO BE SENT TO: Contact Name: Nadine Salame Email Address: salame1@un.org Copy (cc): Paola Casini Email Address: casinip@un.org * Hiring Manager/Recruiter, please choose from the list of Job Networks the appropriate Job Family: ECONOMIC AND SOCIAL DEVELOPMENT Economic Affairs Environment Affairs Population Affairs Statistics Social Sciences Public Administration Programme Management Science and Technology Drug Control and Crime Prevention LEGAL Jurists Legal Affairs Ombudsman MANAGEMENT AND OPERATIONS SUPPORT Administration Audit Finance Procurement Human Resources Medical Production, Service & Transport Investment Management Management & Programme Analysis Ethics Engineering Pension Management Logistics PUBLIC INFORMATION AND EXTERNAL RELATIONS Public Information Protocol 3 P.315 (4-13) POLITICAL, PEACE AND SECURITY Political Affairs Humanitarian Affairs Human Rights Civil Affairs Electoral Affairs Rule of Law CONFERENCE MANAGEMENT Conference Services Language INFORMATION SYSTEMS AND COMMUNICATION TECHNOLOGY Information Systems and Technology Information Management SAFETY AND SECURITY Security Safety Notes: • A current staff member who holds a fixed-term, permanent or continuing appointment may apply for temporary positions no more than one level above his or her current grade. However, a current staff member who holds an appointment at the G-6 or G-7 level may also apply to temporary positions in the Professional category up to and including the P-3 level, subject to meeting all eligibility and other requirements for the position. A staff member holding a temporary appointment shall be regarded as an external candidate when applying for other positions, and may apply for other temporary positions at any level, subject to staff rule 4.16 (b) (ii). Therefore, a staff member holding a temporary appointment in the General Service or related categories may only apply to positions within those categories. For full information on eligibility requirements, please refer to section 5 of ST/AI/2010/4/Rev.1 on Temporary Appointments. In its resolution 66/234, the General Assembly further “stressed that the Secretary-General should not recur to the practice of temporarily filling posts in the Professional and higher categories with General Service staff members who have not passed the General Service to Professional category examination other than on an exceptional basis, and requests the Secretary-General to ensure that temporary occupation of such posts by the General Service staff shall not exceed a period of one year, effective 1 January 2013…” Consequently, eligible candidates in the General Service or related categories for temporary job openings in the Professional category that have not passed the competitive examination may be selected only on an exceptional basis endorsed by the Office of Human Resources Management where no other suitable candidate could be identified. • Subject to the funding source of the position, this temporary job opening may be limited to candidates based at the duty station. • While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. An external candidate selected for this position is bound by the prevailing condition of the staff selection system under ST/AI/2010/3, as amended, and ST/AI/2010/4/Rev.1. A staff member holding a temporary appointment who is recruited in the Professional and above categories on a temporary appointment, and placed on a position authorized for one year or longer may not apply for or be reappointed to his/her current position within six months of the end of his/her current service. This provision does not apply to staff members holding temporary appointments and placed on positions authorized for one year or more in duty stations authorized for peacekeeping operations or special political missions. • The expression “Internal candidates”, shall mean staff members who have been recruited after a competitive examination under staff rule 4.16 or after the advice of a central review body under staff rule 4.15. • Please note that candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law. • For information on special post allowance, please refer to ST/AI/1999/17. For more details on the administration of temporary appointments please refer to ST/AI/2010/4/Rev.1. • The Staff Regulations, Staff Rules and administrative issuances governing staff appointments can be viewed at: http://www.un.org/hr_handbook/English . 4 P.315 (4-13)

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