Monday, February 10, 2014
Information Management Assistant, G-5. ICC, The Hague. Open until 18 February 2014
Job Title and Level: Information Management Assistant (G-5) Vacancy Announcement No: 4007EE-RE Deadline for Applications: 18.02.2014 Organizational Unit : Investigation Division, Office of the Prosecutor Duty Station : The Hague Type of Appointment: Post number : Minimum Net Annual Salary (Single Rate) (EURO) : € 37,850 Contract Duration To be determined. A roster of suitable candidates will be established for this post as a result of this selection process for both fixed-term established and general temporary assistance posts. Entry on duty date is to be determined. Duties & Responsibilities Under the direct supervision of the Team Leader, the incumbent will be responsible for providing information management support to the Investigation Team in the following areas: - in charge of the Team's record management system -in designing and maintaining the classification structure and in storing, arranging, indexing and classifying of records; - assisting in the management of analytical databases by maintaining information in appropriate systems; - acting as the team's focal point with other divisions, sections or teams for all matters relating to information management; - assisting team members in the process of evidence registration, follow up on evidence registration status and provide overviews/reports on the evidence status; - co-ordinating the translation and transcript requests for the investigation team; - promoting and providing guidance to team members on the effective use of appropriate software and other information management resources; - providing training and advice on information management policies and procedures to new staff members of the team; - assisting in developing operation and user guides; - providing support in the information management aspects of disclosure and other litigation-related activities and - performing other duties as required. Essential Qualifications Education: - Completion of secondary education. Experience - At least six years of practical experience in information management support, preferably in an investigation, litigation support or law enforcement environment. Knowledge, Skills and Abilities: - excellent information management, record keeping and archival knowledge - strong computer and IT (database) skills - strong analytical skills; - university degree in law or paralegal training will be considered strong Core Competencies: - Dedication to the mission and values Acts consistently in accordance with the mission and values of the Organisation Maintains confidentiality, acts with integrity and shows respect for diversity - Professionalism Produces workable solutions to arrange of problems - Teamwork Encourages a climate of teamwork by own actions - Learning and developing Learns from successes and failures Seeks opportunities for improvement of work - Handling uncertain situations Plans activities and projects well in advance and takes account of possible changing circumstances - Interaction Handles contacts with diplomacy and tact; communicates in a transparent and open way with internal and external contacts, while complying with confidentiality requirements -Realising objectives Keeps to agreements with others Knowledge of Languages: Fluency in either of the working languages of the Court, English or French and a basic knowledge of the other is essential. Knowledge of another official language of the Court (Arabic, Chinese, Russian, Spanish) and/or language(s) related to the Court situations would be considered an asset. General Information - The selected candidate will be subject to a Personnel Security Clearance (PSC) process in accordance with ICC policy. The PSC process will include but will not be limited to, verification of the information provided in the personal history form and a criminal record check. All candidates should be in a position to submit an electronic copy of their passport and all diplomas listed on their profile when requested; - Applicants may check the status of vacancies on ICC E-Recruitment web-site; - Post to be filled preferably by a national of a State Party to the ICC Statute, or of a State which has signed and is engaged in the ratification process or which is engaged in the accession process, but nationals from non-state parties may also be considered; - In accordance with the Rome Statute, the ICC aims to achieve fair representation of women and men for all positions, representation of the principal legal systems of the world for legal positions, and equitable geographical representation for positions in the professional category; - Applications from female candidates are particularly encouraged; - Personnel recruited at the General Service level are not entitled to all of the benefits granted to internationally-recruited staff; - The Court reserves the right not to make any appointment to the vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description. - The ICC is willing to apply the 'Inter-Organisation Agreement concerning Transfer, Secondment or Loan of Staff among the Organizations applying the United Nations Common System of Salaries and Allowances' or 'the Inter-Organisation Mobility Accord' on a reciprocal basis.