Friday, February 14, 2014
Information Management Officer (Digital Continuity), P-4. UN Secretariat, DM, ARMS. Open until 11 April 2014
Job Title: Information Management Officer (Digital Continuity), P4 Department/ Office: Department of Management Duty Station: NEW YORK Posting Period: 10 February 2014-11 April 2014 Job Opening number: 14-IMA-DM-32363-R-NEW YORK (R) United Nations Core Values: Integrity, Professionalism, Respect for Diversity Org. Setting and Reporting This position is located in Department of Management (DM), Office of Central Support Services (OCSS), Archives and Records Management Section. The Information Management Officer will report to the Chief of Section. Responsibilities Responsibilities: Under the direct supervision of the Chief of Section, the Information Management Officer will be responsible for the following duties: • Contributes to the formulation of policies, procedures, standards and guidelines necessary for long-term management and preservation of the Secretariat’s digital records and archives in institutional repositories; • Develops and leads the implementation of a digital repository in the Section with associated preservation services, processes and standards. • Represents the Section, as required, to provide expertise in digital continuity at working groups, task forces and other fora, advocating recordkeeping and/or archives perspectives and standards; manages relationship and liaison with stakeholder business and technology units. • Conducts research on relevant information technology to implement digital continuity capability in the Section and stakeholder units. • Evaluates and monitors work programme in the context of the results-based framework; prepares data and recommendations for decision-making and reporting. • Carries out managerial responsibilities at the unit level relating to compliance with administrative requirements, programme planning, policy and procedure recommendations, budgeting, human resources and facilities management. • Performs other duties as assigned. Competencies PROFESSIONALISM: Knowledge of information management, archives management and recordkeeping. Knowledge of digital continuity and preservation principles, standards and practices. Knowledge of technologies and processes for trustworthy digital repository management. Ability to demonstrate conceptual, analytical and evaluative skills, identifying and assessing issues, formulating options and making conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. • PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. • TECHNOLOGICAL AWARENESS: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology. Education Advanced university degree (Master’s degree or equivalent) in archival, information science, information systems, social science or related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. Work Experience A minimum of seven years of progressively responsible experience in modern archives management, record keeping, library, information management or related area is required. Hands-on experience in digital preservation, continuity and repository management; experience in the application of principles and techniques using current tools, methodologies and standards is required. Languages English and French are the working languages of the United Nations. For this post, fluency in English is required. Knowledge of a second UN official language is an advantage. Assessment Method Evaluation of qualified applicants may include an assessment exercise which may be followed by a competency-based interview. United Nations Considerations The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.