Records Management Assistant
- United Kingdom
- Human Resources and Corporate Services Vice Presidency
- Business Unit
- Records Management and Archives
- Closing date for applications
- 5 June 2014
The Records Management Assistant is responsible for scanning and indexing documentation in the bank-wide electronic document management systems for investment project records (Projectlink), technical co-operation project records (TClink) and small business finance project records (EGP/BASlink). The role includes the processing of hard copy records for off-site storage when needed.
Key Responsibilities and Deliverables
- Scan, index, quality check and release documents into the systems to ensure records are up to date
- Index files, folders and boxes in the EBRD Records System and organise the transfer to off-site storage to optimise space used at HQ
- Prepare hard copy documents for permanent preservation to preserve the institutional memory of the Bank.
Essential Skills, Experience & Qualifications
- University degree or experience in Records Management and Archives, preferably in a multi-cultural organisation
- Very good knowledge and experience of electronic records and document management systems
- Computer literate: Windows, Word, Excel, PowerPoint
- Very good communications skills- ability to communicate appropriate and concise information, in written and verbal formats; pleasant and efficient telephone manner; strong customer orientation
- Very good interpersonal skills- able to understand, respect and respond appropriately using tact, patience and diplomacy to other people’s behaviour and concerns in a multicultural environment; ability to handle confidential and sensitive issues with discretion
- Excellent team player
- High degree of accuracy and attention to detail essential
- Excellent organisational skills; ability to prioritise and show initiative
- Ability to work under pressure and meet deadlines
- Willingness to work overtime as and when required
- Fluent English, both written and oral. Knowledge of another European Language (e.g. French, German, Russian) useful, but not essential.