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Tuesday, September 11, 2012

Information Management Specialist. International Olympic Committee, Lausanne. Open until 1 November 2012

JOB DESCRIPTION Main responsibilities - Contribute to managing key information according to the processes, and be responsible for the optimisation and evolution of its management, according to strategic developments and business needs - Manage legal and financial information (contracts, invoices, etc.) - Manage reference information - Perform a regular analysis of and proactively propose developments and solution - Manage the flow of incoming and outgoing information - Design and optimise information flow and processes; develop and follow filing plans and an information structure and site plan - Contribute to or manage the section’s projects, prepare roadmaps, and plan and follow up on the implementation of deliverables - Contribute to the operational management of corporate applications; act as the back-up person to the business applications manager - Contribute to establishing transparent information management within the IOC environment, more specifically within business applications - Contribute to the adoption of information management best practices at the IOC - Provide optimal support and a high-quality service vis-à-vis internal and external requests; reply to the requests and provide help to users Training; language and IT competences - Further education or equivalent (university, HES [specialised college] or equivalent) - Significant, pertinent experience in the area of information management (5 years) - Significant experience of electronic document management tools for Enterprise Content Management, such as Livelink, Documentum and SharePoint - Experience of other platforms, such as SAP, enterprise portals, extranets, etc. would be an advantage - Significant project management experience - Good understanding of and ability to embrace new trends, be they technological or service-related, would also be an advantage - A good understanding of process cartography along with good analytical competences - Very good written and spoken knowledge of French and English Technology and Information Department Function : Information Management Specialist Mission ► Contribute to guaranteeing the availability, integrity and capitalisation of the IOC’s information and knowledge ► Contribute to and/or lead information and knowledge management projects ► Coordinate some activities related to information sources management ► Ensure optimal integration between information management and applications Each employee is responsible for the smooth running of his or her section and for keeping his or her competences up to date in line with the IOC’s training policy. In addition, each employee may be asked to take on responsibilities other than those required by the job if particular circumstances so require. Status : Manager Function level : 5N Activity level : 100% Reporting to : Manager, Information Sources and Assets Management Replaced when absent by : ] Technical, organisational and personal competences - Ability to manage project management tools (putting in place a working structure, defining objectives, timetabling, coordinating teamwork, communication, etc.). - Ability to manage and formalize processes. - Keen sense of priorities for efficient management of projects and deliverables; ability to multi-task; diligence in following up files - Ability to organise their own schedule and use internal and external resources to meet expectations - Demonstrate good judgment in decision-taking - Sense of confidentiality and communication of information in an appropriate way - Rigorous professional ethics; sense of initiative; ability to work in a dynamic environment while respecting deadlines - Attention to detail and ability to solve problems in a creative way - Good knowledge of project management tools and of the methodology used for project planning - Ability to participate actively in developing joint objectives, getting involved and using their ability to respect the contributions of all the members of a team - Attention to detail - Ability to consider character differences as an added value and to interact with all types of people in aconstructive way Behaviour and attitude - Respect the internal rules of conduct and all instructions and procedures in place (i.e. Information Security, Code of Ethics, etc). - Excellent command of the corporate tools and follow the internal user rules (LiveLink, Outlook, etc.) - Full collaboration and knowledge transfer - Discretion and loyalty; professional ethics - Positive attitude, open-mindedness and enthusiasm - Diplomacy, tact and discretion essential - Ability to work in a team - Precision, speed and efficiency in performing tasks - Flexibility concerning working hours in general, and resistance to stress - Autonomy and sense of initiative

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