Friday, May 18, 2012
Deputy Chief Archivist, P-4. International Residual Mechanism for Criminal Tribunals, Arusha. Open until 18 June 2012
Job Opening Job Title: Deputy Chief Archivist, P4 Department/ Office: International Residual Mechanism for Criminal Tribunals Duty Station: ARUSHA Posting Period: 19 May 2012-18 June 2012 Job Opening number: 12-IMA-RMT-23948-R-ARUSHA (R) United Nations Core Values: Integrity, Professionalism, Respect for Diversity Org. Setting and Reporting This position is located in the Archives and Records Section, Arusha Branch, Registry. Within delegated authority and under the supervision of the Chief Archivist, the incumbent will be responsible for the management of the records of the International Residual Mechanism for Criminal Tribunals (Mechanism) and the International Criminal Tribunals (ICT) Archives at the Arusha Branch. Responsibilities • Manage the day-to-day operations of the Section at the Arusha Branch, in line with Section work plans. • Assist the Chief Archivist in developing and implementing strategies, policies and procedures for the management of Mechanism records. Manage the implementation of strategies, policies and procedures at the Arusha Branch. o Lead implementation of strategies policies and procedures by initiating and overseeing recordkeeping improvement projects. o Advise Mechanism officials and staff on recordkeeping issues and practices. • Assist the Chief Archivist in developing and implementing strategies, policies and procedures for the management of, and the provision of access to the ICT Archives. Manage the implementation of strategies, policies and procedures at the Arusha Branch. Plan, organize, oversee, coordinate and evaluate all work on: o acquisition, accessioning, arrangement and description, storage, preservation and conservation of archives; o preparation and dissemination of finding aids for archives; o identification, evaluation and deployment of new systems or tools for the management of archives; o operation of the information security classification regime with respect to archives; o enhancement of the accessibility of archives; o provision of access to archives; o advocacy and outreach programmes. • Oversee the management of the Section’s repositories for records and archives at the Arusha Branch. • Coordinate and oversee the implementation of the ICT information security regime. • Assist the Chief Archivist in developing the Section’s plans for disaster preparedness, response and recovery. Manage the implementation of these plans at the Arusha Branch. • Supervise, guide and train the Section’s professional and support staff at the Arusha Branch. • Contribute to the continuous improvement of the Section’s operations and services by: keeping abreast of professional developments within and outside the UN; supporting audits of the Section’s work; leading internal reviews of the Section’s work, recommending improvements and leading implementation of new initiatives in the Section at the Arusha Branch. • Represent the Section at the Arusha Branch, participating in Mechanism working groups and other fora. • As required, represent the Archives and Records Section in UN working groups and other fora, and in external organisations relevant to the Section’s work. • Carry out managerial responsibilities relating to Archives and Records Section compliance with administrative requirements relating to planning, budgeting, finance, human resources and facilities management at the Arusha Branch. • Perform other duties as assigned. Competencies • Professionalism – Demonstrable knowledge of recordkeeping theory and practice, and of standards in records and archives management. Ability to apply knowledge in specific organisational contexts. Ability to advise on recordkeeping based on analysis of organisational objectives. Demonstrable conceptual, analytical and evaluative skills. Ability to: conduct research and analysis; identify issues and assess significance and impact; identify and evaluate options; formulate and present recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. • Communication – Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed. • Client Orientation – Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients’ informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. • Managing Performance – Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly. • Judgement/Decision-making – Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organisation; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines that the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary. Education Advanced university degree in archival science, records management, information management or related field. A first level university degree in combination with qualifying experience may be accepted in lieu of an advanced university degree. Work Experience Minimum of seven years of progressively responsible experience in archives management or records management. Experience of managing staff is required. Experience of strict information security regimes is required. Experience of managing digital records and archives is highly desirable. Experience of project management is highly desirable. Experience in international tribunals or national courts is highly desirable. Languages English and French are the working languages of the Mechanism. For the post advertised, fluency in oral and written English is required. Working knowledge of French is desirable. Assessment Method There may be an interview which will comprise a competency-based interview component. There may also be a technical test. Special Notice The appointment is limited to the Mechanism. Appointment of the successful candidate on this position will be limited to the initial funding of the post. Extension of the appointment is subject to the extension of the mandate and/or the availability of funds. As the international tribunals are not integrated in the Secretariat, UN Staff Members serve on assignment or secondment from their parent department/office if selected. Appointments of staff members in the United Nations are subject to the authority of the Secretary-General. Staff Members are expected to move periodically to new functions in accordance with established rules and procedures, and may in this context be reassigned by the Secretary-General throughout the Organization based on the changing needs and mandates. United Nations Considerations The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.