Thursday, May 10, 2012
Records Management Officer, P-3. ICTR, Arusha. Open until 9 June 2012
Job Opening Job Title: Records Management Officer, P3 Department/ Office: International Criminal Tribunal for Rwanda Duty Station: ARUSHA Posting Period: 10 May 2012-9 June 2012 Job Opening number: 12-IMA-ICTR-23017-R-ARUSHA (R) United Nations Core Values: Integrity, Professionalism, Respect for Diversity Org. Setting and Reporting This position is located in the Office of the Prosecutor (OTP) of the International Criminal Tribunal for Rwanda. The Records Management Officer will report to the Chief of Prosecution. Responsibilities The Records Management Officer will be responsible for the following duties: - As supervisor of the Information and Evidence Support Section (IESS), coordinates the work of the staff, manages the documentation and the library of evidence of the OTP and supports the information needs of OTP teams. - Receives and processes new evidence and ensures that a proper chain of custody is maintained. Supervises the cataloguing and maintains a record system of all evidence received by the Office of the Prosecutor. - Provides advisory services on record keeping practices including: needs and business process analysis; organization and maintenance of UN information assets; records preservation and disposition; and information management policies and procedures, with an emphasis on technological applications. - Researches, analyzes and evaluates new applications of information technology to records management and archives and makes recommendations for their deployment. - Participates in record-keeping improvement projects and contributes to related studies, systems analyses, design, development, testing, implementation and evaluation of the record-keeping improvement applications and new systems; also provides user support. - Provides support to the OTP to prepare the records for gradual transfer to the Archives of the International Residual Mechanism for Criminal Tribunals (IRMCT), ICTR Branch. - Acts as focal point of the Office of the Prosecutor for all questions relating to OTP records, systems and databases with the ICTR Archives project and the IRMCT archives. - Evaluates the adequacy of existing records management and reference tools. Implements new technologies in information management to ensure that tools developed for efficient access to information are accessible to staff throughout the Organization. - Carries out administrative tasks, such as evaluation of staff performance and preparation of inputs/workload indicators for results- based budgeting. - Performs other related duties, as required. Competencies -Professionalism: Knowledge of archives management, recordkeeping and information management. Professional knowledge in recordkeeping and electronic records, systems and storage media formats, preservation, migration management and digital multimedia formats. Highly developed conceptual, analytical and innovative problem-solving ability; demonstrated ability to handle complex business processes and information integration issues. Demonstrated understanding of the importance of confidentiality and security at the ICTR. Proven ability to work in a multi-cultural environment. Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. -Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. -Technological Awareness: Keeps abreast of relevant developments in technology; understands the potential and limitations of technology in relation to the success of the work of the office; actively seeks to apply appropriate technology to tasks; shows willingness to learn new technology. -Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. -Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Education Advanced university degree (Master’s degree or equivalent) in archival information science, library studies, records management, or related field. A first-level university degree in combination with relevant qualifying experience may be accepted in lieu of the advanced university degree. Work Experience A minimum of five years of progressively responsible professional experience in modern archives, recordkeeping, library, information management or related area. Previous experience in a legal environment would be an added advantage. Familiarity with ICTR cases would be an asset. Languages Fluency in oral and written English or French; knowledge of the other is an advantage. Assessment Method Evaluation of qualified applicants may include a written assessment which may be followed by a competency-based interview. Special Notice Extension of the appointment is subject to extension of the mandate and/or availability of funds. United Nations Considerations The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.