Tuesday, August 27, 2013
Archives Assistant, FS-5. MICT, Arusha. Open until 18 September 2013
Job Title: ARCHIVES ASSISTANT, FS5 Department/ Office: International Residual Mechanism for Criminal Tribunals Duty Station: ARUSHA Posting Period: 19 August 2013-18 September 2013 Job Opening number: 13-IMA-RMT-29497-R-ARUSHA (R) United Nations Core Values: Integrity, Professionalism, Respect for Diversity Org. Setting and Reporting This position is located in the Archives and Records Section of the Registry of the Mechanism for International Criminal Tribunals, Arusha Branch. Under the supervision of the Deputy Chief Archivist, the incumbent will be responsible for supporting the work of the Archivists in the management of Mechanism records and the International Criminal Tribunals Archives (ICT Archives). Responsibilities • Supervise and coordinate the work of other Archives Assistants. • Support the work of the archivists by assisting in the development and implementation of policies and procedures for the management of Mechanism records. Duties may include any or all of the following: • Support the implementation and administration of information technology and management tools in the development and implementation of recordkeeping improvement projects. • Undertake tasks related to creation, organisation, indexing, storage, retention and disposal of records. o Provide records storage and retrieval services for client offices. Arrange transfers of records from client offices to the Section’s repositories. Process consignments of transferred records, ensuring that they meet required standards and are stored securely, under the direction of the archivists. Maintain records of records transfers. Retrieve/return/update records on request of client offices. Maintain records of retrievals and loans. Assist client offices with complex searches for records. Maintain stocks of specialist recordkeeping supplies and issue them to client offices on request. Implement Records Retention Schedules and other disposition instructions. o Assist in the administration of any information technology based systems to: Maintain the Section’s repositories in good order. Undertake environmental monitoring checks. Monitor use of space. Implement security controls. Maintain logs, registers and other records of repository management activities. o Operate the Section’s Service Desk. • Support the work of the archivists by assisting in the development and implementation of policies and procedures for the management of the ICT Archives. Duties may include any of all of the following: o Assist In administering information technology based systems. o Support the acquisition, accessioning, arrangement and description, storage, preservation and conservation of archives. o Assist with preparation and dissemination of finding aids for archives. o Assist in the provision of access to archives, and the provision of information and support to researchers. o Assist with preparation of presentation and publicity materials. • Perform other duties as required. Competencies Core Competencies: • Professionalism – Knowledge of UN records and archives policies, procedures and practices. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. • Communication – Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed. • Planning and Organising – Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. • Technological Awareness – Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology. Education High school diploma or equivalent. Demonstrated ability to use computer technology. Work Experience Minimum of 8 years related archives and records management experience. Languages English and French are the working languages of the Tribunal. For the post advertised, fluency in oral and written English is required. Assessment Method There will be a technical test and competency-based interview. Special Notice The appointment is limited to the Mechanism. Appointment of the successful candidate on this position will be limited to the initial funding of the post. Extension of the appointment is subject to the extension of the mandate and/or the availability of funds. Appointments of staff members in the United Nations are subject to the authority of the Secretary-General. United Nations Considerations The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.