Tuesday, August 6, 2013
Records Management Assistant. EBRD, London. Open until 11 August 2013
Records Management Assistant Ref 50015301 Country United Kingdom City London Department Risk and Resources Vice Presidency Business Unit Records Management and Archives Closing date for applications 11 August 2013 12 Month Short Term Contract Role Overview This opportunity is offered as a 12 month short term contract to cover maternity leave. Records Management and Archives (RM&A) are responsible for the overall custody, preservation and servicing of the official records created or received by the Bank, both at Headquarters and in the Resident Offices. The incumbent will provide support to the following Records Centres: Administrative Services, Communications, Human Resources, Office of the Chief Economist, Office of the General Counsel and Office of the Secretary General. The successful applicant will work with professional and support staff throughout the EBRD. Key Responsibilities and Deliverables · index files and folders in the Records System (hard copy records) · prepare boxes for transfer to off-site storage · prepare hard copy documents for permanent preservation · index photos in the Records System, place in archival packaging and prepare boxes for transfer to off-site storage · re-number permanent boxes for the archives · file vital records · perform any other duties as required. Essential Skills, Experience & Qualifications •Degree or at least 1 year’s experience in Records Management and Archives including management of electronic records •Fluent English, both written and spoken •Knowledge of another European Language (e.g. French, German, Russian) useful, but not essential •Computer literate: Outlook, Windows XP, Word, Excel, PowerPoint •Good typing skills •Good numeracy skills •Excellent organisational skills •Excellent communications skills, including efficient and pleasant telephone manner •Ability to work independently, schedule own work and take initiative where required. •Attention to detail and eye for accuracy essential •Previous experience of working in a multi-cultural environment is desirable Competencies & Personal Attributes •Ability to work cheerfully, calmly and efficiently as part of a small motivated team and a willingness to help other team members when required •Strong communication and interpersonal skills, reliable and flexible with a professional attitude •A strong customer orientation towards both internal and external clients •A capacity for hard work, with the ability to work under pressure and meet deadlines •Ability to handle highly confidential and sensitive issues with tact and diplomacy •Willing to work overtime as and when required. This job description is not limited to the responsibilities listed and the incumbent may be requested to perform other relevant duties as required by business needs.