Follow by Email

Friday, September 4, 2015

Chief of Section (Records & Archives), P-5. UNHCR, Geneva. Open until 17 September 2015

Chief of Section (Records&Archives)
11287
Geneva, Switzerland
DER RECORDS ARCHIVES SECTION
Geneva, Switzerland
H
P5
Family

 

Eligibility Information
Procedures and Eligibility
Before submitting an application, UNHCR staff members intending to apply to this Job Opening are requested to consult the IOM-FOM issued for this Compendium / Fast Track exercise, as well as the Revised Policy and Procedures on Assignments (UNHCR/HCP/2015/2 refers).
Operational Context
Current Situation
Records and Archives Section (RAS) is leading the global implementation of an e-records document and records management program. It also manages the historical archives of UNHCR which is used by internal and external researchers from all types of fields. RAS is also working in a digital preservation strategy. Part of the section will move to Copenhagen in 2015, and part will stay in Geneva. A part from the Records Management and Archives programs, RAS manages the printing services at HQ.

Leadership within UNHCR is provided for an accountable recordkeeping system as a foundation for governance of the organization

Duties are conducted within the general parameters established for the position by the Director and the incumbent is responsible for professional archival management of the function.
Desirable Attributes
- Advanced University Degree in archival management; or in history or related discipline with a concentration in archival management; or in history or related discipline with additional training as provided by universities and/or professional archival associations.
- Minimum 10 years of previous professional job experience in the same functional area is essential.
- Familiarity with current trends in modern archives and records management, as well as a thorough knowledge of archives and records management methodologies.
- Sound knowledge of office automation and electronic records management.
- Familiarity with current trends in archival research.
- Training and experience in records management.
- English is essential and working knowledge of another UN language, preferably French.
- The successful presentations of a thesis or publications based upon archival research are highly desirable.
- Languages in addition to English and French are an asset.
Working and Living Conditions
The position is at headquarters in Geneva.
Security Considerations
Ocasionally is necessary to travel to countries with different levels of security
Additional Factors
The incumbent is supervising a unit of 12 staff, 4 of them professional archivist, and a number of consultants and contractors
This is an expert position.
Job Description
Duties and Qualifications
Chief of Section (Records&Archives)

ORGANIZATIONAL CONTEXT


Reporting directly to the Director of the Division of External Relations, the Chief of Section (Records and Archives) heads a team of 12 staff members: four professionals and eight general services. The Section consists of two units located in Geneva and Copenhagen. The incumbent is also the line manager of one general staff in the GSC Budapest.

In order to address the risks related to unmanaged analogical and digital records, and to be prepared to address the question of short-term, medium-term and long-term preservation and access issues, the Chief of Section leads the implementation of UNHCR Global Information and Records Management and Archives program. Duties are conducted within the general parameters established for the position by the Director and the incumbent is responsible for professional direction of the Section.

External and internal relationships and contacts can be listed as follows:

With Representatives, Line- and Field based Managers, Directors of Services and Bureaus, and Services involved in the different aspects of Information management, on the development, design and particularly on the implementation of related information and records management and archives programs and policies

With staff of own Section primarily on providing leadership and strategic direction and supervision of day-to-day functions and procedures, ensuring adherence to established policies, processes and procedures.

With external stakeholders, and researchers, on access to UNHCR Archives.

With counterparts in other UN agencies on the development or coordination, on improvements or amendments of relevant UN-wide HR policies as falling into the scope of this function's responsibility.

Representing UNHCR, if required, in applicable fora, academic institutions, conferences, etc.


FUNCTIONAL STATEMENT

Accountability
- UNHCR captures, selects, preserves, protects and make accessible, authentic and reliable records created, received or collected as a result of its global activities in all type of media and systems.
- UNHCR and its global workforce can access all relevant institutional memory to perform their duties; take informed decisions; external stakeholders can access documentary evidence of UNHCR present and past activities and decisions; and, persons of concern have their UNHCR records protected and accessible in accordance with their rights

Responsibility
- Manage the Records and Archives Section;
- Lead UNHCR global information and records management, and archives program of UNHCR;
- Establish UNHCR strategy regarding the management, preservation and access to UNHCR institutional memory;
- Oversee the design, implementation and management of UNHCR global records management and archives program;
- Coordinate the development, update and issuance of guidance materials, implementation strategies and training programs related to UNHCR information and records management and archives programs;
- Oversee the management of UNHCR Archives and the reference services provided to internal and external researchers;
- Oversee the Digital Preservation program for all UNHCR digital asset;
- Represent the Section, and the Division, on matters concerning the overall direction of UNHCR in terms of information and records management, and archives.

Authority
- Decide on the strategies, guidance materials and training programs for information and records management; and archives.
- Approve records disposition and destruction schedules, and authorize records destruction.
- Enforce global compliance with UNHCR¿s policies, procedures and standards governing information and records management, and archives.
- Decide on the access of UNHCR records to internal and external users in accordance with the UNCHR Access Policy.
- Decide on the implementation of the most appropriate UNHCR information and records management, and archival standards.
- In collaboration with DIST, determine the ICT platforms that should support the information and records management, archives management and digital preservation of UNHCR digital assets.
- Represent the Section and the Division in meetings and fora related to the functions.

ESSENTIAL MINIMUM QUALIFICATIONS AND PROFESSIONAL EXPERIENCE REQUIRED

- Advanced University Degree in archival management; or in history or related discipline with a concentration in archival management; or in history or related discipline with additional training as provided by universities and/or professional archival associations.
- Minimum of 15 years previous relevant professional job experience including at least 10 years in an international capacity.
- Familiarity with current trends in modern archives and information and records management, as well as a thorough knowledge of archives and records management methodologies.
- Excellent knowledge of English and working knowledge of another UN language, preferably French.

DESIRABLE QUALIFICATIONS & COMPETENCIES

- Languages in addition to English and French are an asset.
Position Competencies
C001L4 - Accountability Level 4
C002L4 - Teamwork & Collaboration Level 4
C003L4 - Communication Level 4
C004L4 - Commitment to Continuous Learning Level 4
C005L4 - Client & Result Orientation Level 4
C006L4 - Organizational Awareness Level 4
M001L4 - Empowering and Building Trust Level 4
M002L4 - Managing Performance Level 4
M006L4 - Managing Resources Level 4
M005L4 - Leadership Level 4
M003L4 - Judgement and Decision Making Level 4
M004L4 - Strategic Planning and Vision Level 4
X005L4 - Planning and Organizing Level 4
X003L4 - Technological Awareness Level 4
X008L4 - Stakeholder Management Level 4
Closing Date
Please note that the closing date for all applications is Thursday, 17 September 2015 (Midnight Geneva time).

No comments:

Post a Comment