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Friday, March 28, 2014

Intern, Information Management. UN Secretariat, ARMS. Open until 4 April 2014


INTERN - INFORMATION MANAGEMENT, I

Job Code Title: INTERN - INFORMATION MANAGEMENT

Department/ Office: Office of Central Support Services

Location: NEW YORK

Posting Period: 20 March 2014-4 April 2014

Job Opening number: 14-IMA-DM OCSS-33013-R-NEW YORK (O)

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UNITED NATIONS CORE VALUES: INTEGRITY, PROFESSIONALISM, RESPECT FOR DIVERSITY

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Special Notice

 

A completed online application (Cover Note and Personal History Profile) is required. Incomplete applications will not be reviewed. The Cover Note must include:

       Title of degree you are currently pursuing

       Graduation date (when will you be graduating from the programme)

       List the IT skills and programmes that you are proficient in

       List your top three areas of interest/department preferences

       Explain why you are the best candidate for that specific department(s).

       Explain your interest in the United Nations Internship Programme In your Personal History Profile, be sure to include all past work experiences, IT skills, and three references.

 

Due to the high volume of applications received, ONLY successful candidates will be contacted.

 

Org. Setting and Reporting

 

The Archives and Records Management Section is seeking interns interested in gaining professional, hands-on experience with archives and records, specifically paper, photo, and electronic/digital materials. The internship is for a minimum of two months with a possibility for extension. The internship is unpaid and full-time. Interns work five days per week (35 hours) under the supervision of the Chief of the Archives and Records Management Section.

 

Responsibilities

 

This opportunity is designed for an intern to work with experienced information professionals. Interns will be assigned to the archives or the records management unit based on individual backgrounds and preferences. Interns will work on a variety of projects centred on archival collections and records management activities. Depending on assignment, project tasks may include the following:

       Processing and/or cataloguing archival collections and accessioning records

       Assisting in the digitization of archival materials

       Providing customer service for archives patrons and UN staff

       Assisting in the ongoing creation and maintenance of digital and electronic content.

 

Interns will also collaborate with staff on social media (Facebook, Flickr, etc.) in the effort to promote archives/records management resources and services.

 

Competencies

 

Core Competencies:

 

Communication:

       Speaks and writes clearly and effectively

       Listens to others, correctly interprets messages from others and responds appropriately

       Asks questions to clarify, and exhibits interest in having two-way communication

       Tailors language, tone, style and format to match the audience

       Demonstrates openness in sharing information and keeping people informed

 

Teamwork:

       Works collaboratively with colleagues to achieve organizational goals

       Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others

       Places team agenda before personal agenda

       Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position

       Shares credit for team accomplishments and accepts joint responsibility for team shortcomings

 

Client Orientation:

       Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view

       Establishes and maintains productive partnerships with clients by gaining their trust and respect -Identifies clients’ needs and matches them to appropriate solutions

       Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems

       Keeps clients informed of progress or setbacks in projects

       Meets timeline for delivery of products or services to client

 

Education

 

To qualify for an internship with the United Nations Internship Programme, the following conditions must be met:

       Applicants must meet one of the following requirements: (a) be enrolled in a graduate school programme (second university degree or equivalent, or higher); (b) be enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent); or (c) have graduated with a university degree (as defined above) and, if selected, must commence the internship within a one year period of graduation;

       Be computer literate in standard software applications;

       Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and

       Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

 

Work Experience

 

Applicants are not required to have professional work experience for participation in the programme.

 

Languages

 

Fluency in one of the working languages of the UN Secretariat, English or French, (both oral and written) is required; knowledge of the other is desirable. Knowledge of another UN official language is an advantage

 

Assessment Method

 

Potential candidates will be contacted by the hiring manager directly for further consideration.

 

United Nations Considerations

 

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

 

No Fee

 

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

 

To Apply

 

No applications over email will be accepted. To apply, visit inspira.un.org and search for job opening #33013. Applications are due by 4 April, 2014.

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