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Tuesday, March 25, 2014

Enterprise Content Management Senior Application Solution Analyst, P-4. ILO, Geneva. Open until 6 April 2014

Vacancy No: RAPS/1/2014/INFOTEC/01

Title: Enterprise Content Management Senior Application Solution Analyst

Grade: P.4

Contract type: Fixed-Term Appointment
Date: 7 March 2014

Application Deadline (midnight Geneva time) 6 April 2014
                     
  
Organization unit: DDG/MR INFOTEC

Duty Station: Geneva, Switzerland
The following are eligible to apply:

- ILO Internal candidates in accordance with paragraphs 15 and 16 of Annex I of the Staff Regulations.

- External candidates

- Staff members with at least five years of continuous service with the Office are encouraged to apply and will be given special consideration at the screening and evaluation stage.

In accordance with the Staff Regulations and letters of appointment, staff members would be
expected to take up different assignments (field and Headquarters) during their career, the desirable length of an assignment in any specific position being three to five years., following which the incumbent should be willing to move to another assignment and/or duty station.

Within the context of the Office's renewed efforts to promote mobility, staff members seeking mobility are encouraged to apply to vacancies. Mobility will be given special consideration at the screening and evaluation stages.

The ILO values diversity among its staff. We welcome applicants from qualified women and men, including those with disabilities.

Applications from qualified candidates from non- or under-represented member States, or from those member States which staffing forecasts indicate will become non- or under-represented in the near future, would be particularly welcome. A list of these countries is in Appendix I.

Successful completion of the Assessment Centre is required for all external candidates.

Conditions of employment are described in Appendix II.
INTRODUCTION
The position is located in the Application Management Services (AMS) within the Information and Technology Management Department (INFOTEC). INFOTEC is responsible for information management and utilization of technology for the ILO. AMS is responsible for the IT application portfolio of the ILO. Applications and services supported include ERP, Document and Records Management, Collaboration, Business Intelligence/Dashboard solutions and point solutions as needed.

The position provides expertise in the application design/implementation and business process modelling related to Enterprise Content solutions (document, records, collaboration, knowledge, etc.) and acts as a liaison between INFOTEC and business units in determining how to best implement software to streamline, automate and facilitate process efficiency and improvement. The position will report to the ECM lead within AMS.
Description of Duties
Specific Duties:

1. Engage business partners, gather/review business requirements and project proposals to translate them into functional designs and solution suggestions taking into consideration ILO information and technology standards, strategies, technologies and solutions. Peer reviews functional and solution designs to ensure efficient use of resources and application/technology integration.

2. Design and implement ECM solutions (collaboration, content, document, record and archival management) that include classification, retrieval and retention processes with workflows, versioning and publishing as needed. Ensure solutions align information dissemination methods, consumers and security so that information is provided appropriately at the right times externally, internally or to specific consumer subsets within application solutions. Integrate and align solutions with the existing technology/solution framework so the ILO ECM strategy is coherently implemented. Evaluate the design, quality, stability and maintainability of solutions including standard and custom processes/solutions developed to meet organizational needs.

3. Prepare documentation (procedures, processes, user manuals, test cases, etc.) according to standards and need. Perform system testing and facilitate user acceptance testing with business partners. Provide 2nd/3rd level support to ECM solutions to resolve functional/process/procedural questions, application bugs, custom code errors, etc. Engage database/system administration and development teams for the implementation of patches, upgrades and custom code application. Adhere to accepted ILO norms for software migration, documentation and controls.

4. Lead task forces and working groups within the Office. Manage projects, implement and adhere to project management standards including preparation of status reports, project plans, effort estimations, etc. Prepare briefing materials and presentations as needed to governance bodies and user communities. Develop and manage operational work plans including resource estimations, timelines and recurring effort after go-live. Develop and evaluate project proposals within the IT governance framework ensuring resources, technologies and processes are understood and aligned within a success oriented implementation approach. Ensure staff and non-staff resources are prioritized, allocated properly and effectively utilized to achieve assigned goals and in relation to approved work plans and operations. Prepare and manage procurement activities within the ILO regulatory framework including the drafting of Terms of Reference, evaluation of offers, receipt of service, etc. Implement quality controls, risk management strategies and issue resolution procedures to ensure that projects are on schedule and within budget; analyses, assesses, documents, monitors and manages any potential risk to overall group objectives and notifies management of risk requiring escalation and mitigation; ensures overall integrity of the delivered solution through formalized peer reviews.

5. Engage business partners to implement good change management and training practices when implementing solutions. Communicate transparently with partners and users to effectively inform them of application/process changes. Ensure technology solutions have quality user interface designs and fit to the target user community. Engage partners and vendors to align IT operations and services to fulfil the ILO strategies and mandates within the established governance mechanisms.

These specific duties are aligned with the relevant ILO generic job description, which includes the following generic duties:

1. Solution/process analysis and design: Provide expert advice to the Section Head and recommends a course of action for ECM solutions in the following areas: solutions scoping, requirements analysis, gap analysis, feasibility, functional design, application configuration, integration testing, user acceptance testing, production deployment, support and training.

2. Standard setting: Define standards and procedures for validating the integrity and operational viability of existing business processes. Work with the Section Head to ensure all associated procedures and documentation are being maintained according to evolving business requirements. Ensure that appropriate software development and configuration practices are implemented and managed according to accepted standards within the software development lifecycle and methodologies like ITIL.

3. Solution support: Investigate reported application problems and work with peers to test, diagnose and isolate the root cause of problems. Prepare incident reports for further investigation by technical operations and development experts. Coordinate further diagnosis and tests as necessary to assist with and recommend workarounds where appropriate.

4. Relationship management: Work to develop client relationships by listening, understanding and anticipating needs, and suggesting appropriate solutions to ensure client satisfaction and alignment with the client's business needs. Effectively communicate and provide status in a transparent manner to all parties engaged in particular initiatives.
Required Qualifications
Education
Advanced university degree in IT, Information Management, Business Administration or other related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Experience
At least seven years of professional experience in Business applications with a minimum of five years in information management and/or ECM applications (i.e. Sharepoint, Oracle WebCenter, etc.).

Specific ECM application experience should include expertise in more than one of the following components: collaboration, document management, records management, knowledge management, digital asset management, web content management or archiving.

A minimum of three years of relevant experience should be at the international level.
Languages
Excellent command of English and good knowledge of French or Spanish.
Competencies
In addition to the ILO core competencies, this position requires:

Technical competencies
Sound understanding of ECM implementation methodologies and best practices.

Sufficient understanding of relevant business process, operating strategies, policies and procedures, capability to gather, document and analyse information.

Ability to draw conclusions including impacts and resolution options, define strategies and suggest solutions.

Discernment to differentiate which issues are critical to overall organization drivers and which are not.

Ability to solve complex functional/process issues which cross organizational boundaries; ability to liaise and negotiate

Ability to operate within the software development lifecycle and to engage team members and partners through the various activities in this cycle. This will include negotiation, briefings and developing, reviewing and discussing Functional and Technical Designs, Test Scripts/Scenarios, etc.

Advanced application software skills including Microsoft Office tools to prepare presentations, spreadsheets, word processing and project management.

Stay abreast of technological changes with technologies and tools currently implemented in the ILO as well as market and technology developments that may impact the ILO in the future. This includes acquiring skills in new versions and technologies as needed within the job role and evolving organizational strategies.

Behavioural Competencies : Effective management skills including time and task management, development of project plans, project briefs, status reports, etc. and capable of working independently and within a team environment in order to meet deadlines. Capability to guide and coordinate the work of external collaborators, general service staff or young professionals. Excellent verbal and written communication skills.
Additional Information:
Evaluation (which may include one or several written tests and a pre-interview competency-based assessment centre) and the interviews will tentatively take place between May and July 2014. Candidates are requested to ensure their availability should they be short listed for further consideration.

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