Friday, April 26, 2013
Library & Archives Information Manager (Client Services – Contracts and Subscriptions). OECD, Paris. Open until 13 May 2013
Job Description Library & Archives Information Manager (Client Services – Contracts and Subscriptions)( Job Number: 08665) Description The OECD’s mission – Better Policies for Better Lives – promotes policies that will improve the economic and social well-being of people around the world. It provides a unique forum in which governments work together to share experiences on what drives economic, social and environmental change, seeking solutions to common problems. The Operations Service (OPS) of the Executive Directorate (EXD) is responsible for managing and running the OECD’s buildings infrastructure, providing a range of operational services for the functioning of the Organisation and supporting substantive work through the provision of knowledge and information services. OPS is looking for an Information Manager to assist with the management of external information sources and the administration of contracts and subscriptions. S/he will work under the supervision of the person responsible for Contracts and Subscriptions in the Client Services Team of the Library & Archives Unit within the Information Management Services Division (IMSD) of the Operations Service. Main Responsibilities: Information Management: • Participate in the proactive efforts of the Library and Archives Unit to provide knowledge and information management services to substantive Directorates, with a view to raising the standard of research in the OECD. • Work with clients across the Organisation to implement good information management and research practices. Management of external information sources: • Identify and participate in the organisation of acquisitions of electronic information sources to provide relevant information in support of substantive work in a cost-effective way. Search the Internet to find quality information relevant to the OECD’s work. • Process requests for electronic and paper subscriptions and manage renewals. • Maintain regular contact with publishers to keep abreast of their policies and practices, and check that electronic accesses for OECD staff are operational. Follow-up with providers on missing issues or technical problems. • For electronic subscriptions, maintain an alert system for articles relevant to clients’ specialities. For paper subscriptions, create and maintain circulation lists; continue efforts to replace paper by electronic access. Contracts and Invoicing: • Participate in drafting consultations, call for tenders and the subsequent review of proposals. • Participate in negotiations with vendors to ensure that favourable conditions are obtained for contracts in full respect of the financial rules. Ensure that contract conditions are adhered to. Liaise as appropriate to ensure timely delivery and review of material. • Verify invoices against orders, process payments and follow-up as necessary. Keep track of expenditures and respect allocated budget. Other tasks: • Produce monthly statistics on the activities related to periodicals. • Create and manage users in Livelink, ensure access to online databases and periodicals. • File all correspondence, contracts and background information in the records management system Livelink. • Carry-out any other tasks that may be required for the Unit. Candidate’s profile: Academic background: • A good level of post-secondary education, preferably rewarded by a degree or a qualification in library, records or information management. Professional background: • At least three years’ practical experience in one of the fields related to records, information or library management. • At least three years practical experience in managing periodicals would be an advantage. • Knowledge of the Organisation’s financial rules and administrative procedures relative to the processing of contracts and expenditures would be an advantage. Tools: • Good knowledge of the Microsoft Office suite (Word, Excel, Outlook). • Knowledge of Livelink records management software, or similar software, would be an advantage. • Proven experience with IT solutions in an information environment. Languages: • Excellent knowledge of one of the official languages of the Organisation (English and French) and a good oral and written knowledge of the other. Core Competencies Please refer to the OECD Core Competencies and the level 1 indicators. Contract Duration 2 years fixed term, with the possibility of renewal. What the OECD offers Monthly base salary starting from 3 150 € net of French taxes plus allowances based on eligibility. NB. The appointment may initially be made at the level immediately below if the qualifications and professional experience of the selected applicant correspond to that level; in this case, the duties and responsibilities assigned will be adjusted accordingly. The OECD is an equal opportunity employer and encourages all qualified candidates to apply.