Friday, April 26, 2013
Library & Archives Information Manager (Client Services – Document Management). OECD, Paris. Open until 13 May 2013
Job Description Library & Archives Information Manager (Client Services – Document Management)(Job Number: 08663) Description The OECD’s mission – Better Policies for Better Lives – promotes policies that will improve the economic and social well-being of people around the world. It provides a unique forum in which governments work together to share experiences on what drives economic, social and environmental change, seeking solutions to common problems. The Operations Service (OPS) of the Executive Directorate (EXD) is responsible for managing and running the OECD’s buildings infrastructure, providing a range of operational services for the functioning of the Organisation and supporting substantive work through the provision of knowledge and information services. OPS is looking for an Information Manager who will be responsible for digitizing, indexing and keeping an inventory of OECD archives, monographs, periodicals and documents and also for monitoring loans and returns. S/he will work at the Headquarters in Paris (La Muette) and in an Annex in the Paris region (Sèvres), under the direct supervision of the responsible Information Managers in the Client Services of the Library and Archives Unit within the Information Management Services Division (IMSD) of the Operations Service. Main Responsibilities: Digitization and downloading of electronic periodicals: • When requested by users, digitize documents on the basis of microfiches, microfilm or paper. • On the basis of a predetermined timetable, download electronic versions of periodicals and format them according to preestablished criteria. Carry-out a detailed inventory of and prepare collections for digitization by an outside provider. Check the quality of the digitized folders and import and index them in the Organisation’s archive management system. • Import the electronic versions and catalogue OECD monographs and periodicals. Management of archive stacks: • Look after the day-to-day management of the library and archive stacks and ensure that the space is efficiently used. Make sure that all the stacks and all the boxes are correctly identified and located in the archives management software. Move the boxes when necessary and prepare their transfer for additional sorting by colleagues in the Unit. Update the corresponding computer data in the archives management software. This task requires the capacity to carry and handle relatively heavy loads. • Carry-out the physical and computer destruction of archives in line with the management table in use. • Supervise the physical cleaning of the archive stacks and adjoining work spaces carried out by the sub-contractor. Management of loans and returns: • Receive, process and make an inventory of incoming archives and documents and update the data when necessary. • Receive computer archives and documents put into the archives management system by Directorates. Handle their filing and their storage or destruction in line with current storage periods. • Reply to requests to consult archives or publications. Carry out searches and provide access to archives, after authorization, to the directorate concerned • Organise archive and document loans to the inputting directorate, on request, and record loans and returns in the archive management software. Inform the Head of Unit of any archives and loans which are not returned on time. Other tasks: • Carry-out any other related tasks, as required by the Unit. Candidate’s profile: Academic background: • A good level of secondary education. • A valid category B French driving licence would be an advantage. Professional background: • Proven experience in the management of stacks. • Professional experience in a multidisciplinary and multicultural environment would be an advantage. Tools: • A good knowledge of the Microsoft Office suite (Word, Excel, Outlook). • Knowledge of Livelink records management software, or similar software, would be an advantage. Languages: • Excellent knowledge of one of the two official languages of the Organisation (English and French) and a sound knowledge of the other. Core Competencies: Please refer to the OECD Core Competencies and the level 1 indicators. Contract Duration: Two years fixed term, with the possibility of renewal. What the OECD offers Monthly base salary starting from 2 740 € net of French taxes plus allowances based on eligibility. NB: The appointment may initially be made at the level immediately below if the qualifications and professional experience of the selected applicant correspond to that level; in this case, the duties and responsibilities assigned will be adjusted accordingly. The OECD is an equal opportunity employer and encourages all qualified candidates to apply.