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Thursday, April 4, 2013

Command Archivist, B5. Joint Force Headquarters, Brunssum. Open until 12 April 2013

NOTIFICATION OF A VACANCY AT JOINT FORCE COMMAND, POST-BOX 270, NL- 6440 AG BRUNSSUM DUTY LOCATION: BRUNSSUM, The Netherlands JOB TITLE: Command Archivist Information Management Section – Business Information Management Branch - Director of Management – HQ JFC Brunssum NATO International Civilian Grade: B-5 POST NUMBER: OJN ZIM 0120 CLOSING DATE: 12 April 2013 Post Context Joint Force Headquarters Brunssum is a deployable joint HQ capable to execute effective command and control over an assigned Joint Task Force. The Director of Management (DOM) is responsible to the Chief Of Staff (COS) for integrating, coordinating and implementing services and activities to support, facilitate and contribute to the full JFHQ mission spectrum. Branch Head Business and Information Management Branch (BIM) is responsible for staff and workflow management, management/process planning and the management of the information workflow within the JF HQ and with affiliated, parent and higher HQ. The Information Management Section is responsible for implementing ACO IM Policy; developing JFHQ specific concepts and directives; coordinating IM activities; facilitating functional services across the HQ (deployed and static); and supporting NATO entities. The incumbent maintains direction and guidance for records management and archiving within the command and ongoing operations. Reports to Information Manager (NATO Civilian A-2) Duties -Implements procedures and guidance on archiving and document management received from Higher HQ level. -Evaluates records for preservation and retention. -Prepares record-keeping systems and procedures for archival and for the retention or destruction of records. -Catalogues collections and manages information and records. -Advises users on best practices on access, use and interpretation of archives, often through internal courses. -Facilitates access through user-friendly computer-aided searches and by exploiting ways of networking archives and other means of facilitating remote access. -Facilitates training sessions on archiving procedures. -Writes and retains responsibility for maintaining and corresponding JFCBS directives on records management and archiving. -Executes policy and issues guidance on all matters regarding archiving within the HQ and supported elements. -Produces statistical information to JFCBS Command Group on the status of records management and archiving. -Provides historical advice and expertise to the Command Group upon request. -Responsible for the Commands annual historical report. -The incumbent may be required to undertake deployments in support of military operations and exercises, and/or TDY assignments, both within and without NATO boundaries. Such operational deployment may be up to 183 days in any period of 547 days, and may be on short notice. QUALIFICATIONS A. Essential 1. Professional/Experience. - Demonstrable knowledge of contemporary archival and records management principles and practices. - Considerable knowledge of descriptive cataloging principles. - Experience with automated storage and retrieval systems, electronic records, database design/management and electronic publication. 2. Education/Training. Higher Secondary education and completed higher vocational training in management information systems, library, computer science, information science or related discipline leading to a formal technical or professional certification with minimum 3 years function related experience, or alternately a Secondary education and completed advanced vocational training in that discipline leading to a professional qualification or professional accreditation with minimum 5 years’ post related experience. 3. Language. The work both oral and written in this post and in this Headquarters as a whole is conducted mainly in English. “Good” English Language Skills are required (minimum at higher secondary education level). 4. Good working knowledge of Standard Automated Data Processing (ADP) applications. 5. Personal Attributes. Good interpersonal and communication skills, poise and sound advisor skills. A proven track record in working alone and on owns initiative is required. Considerable professional judgment is a requirement to make decisions on technical matters within the general framework of available procedural guidance. B. Desirable Electronic Document Management Systems. C. Remarks 1. Professional Contacts Regular contact with NATO authorities involved in information management. Travels to ongoing operations on a regular basis to offer advice on procedures and give direct guidance. 2. Contribution to the Objectives By producing and maintaining IKM guidance, the post has direct influence on the decision processes in the HQ as well as in the mission(s) directed by the HQ. CLOSING DATE FOR APPLICATION: 12 April 2013 Point of contact for technical job related questions is Mr Brink: 0031 455264167. Please apply in accordance with ‘How to apply’ as published on www.jfcbs.nato.int/vacancies

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