Saturday, May 4, 2013
Records Management Consultant. OSCE, Vienna. Open until 23 May 2013
Job Title Records Management Consultant Organization Name OSCE Secretariat Location Vienna,AT Grade Closing Date of application 23-05-2013 No. of Posts 1 Background Please note that this is a consultancy assignment for approximately 22 days duration starting in June and ending in December 2013. The Central Records and Documents Management (CRDM) unit is part of the Office of the Secretary General. CRDM is responsible for developing, implementing and overseeing the records management framework and programme within the OSCE. It ensures the capture, distribution, storage and management of records in accordance with accepted standards and best practices. Tasks and Responsibilities CRDM is looking for a Records Management professional to assist with the development of a file plan (records classification scheme) and retention schedule for the OSCE Secretariat. These tools should indicate vital records and confidential records series. The consultant’s role will be to define the methodology, provide guidance, review findings and provide feedback on the file plan and retention schedule developed by CRDM at the end of the project. In close collaboration with the Chief, Records Management, the consultant will perform the following duties: Defining the methodology for developing the file plan and retention schedule; Developing a project plan to be undertaken by CRDM; Developing the general structure and content for workshops, which CRDM will conduct with business units; Piloting a maximum of two workshops and reviewing findings to ensure that correct strategy is in place; At the conclusion of workshops, reviewing CRDM’s proposed file plan and retention schedule and providing feedback and guidance; Submitting a final report detailing the tasks performed and recommendations for implementing the file plan and retention schedule. Necessary Qualifications University degree in archival science, records management or a related field; A minimum of ten years of relevant professional experience; Experience in developing file plans and retention schedules; Advance knowledge in records management standards and best practices; Strong analytical and problem-solving skills; Ability to meet deadlines and work under time pressure; Professional fluency in English; Computer literacy; Ability to work with people of different nationalities, religions and cultural backgrounds; Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities. Remuneration Package Remuneration will depend on the selected consultant’s qualifications and experience and be in accordance with OSCE established rates. How To Apply If you wish to apply for this position, please use the OSCE's online application link found under http://www.osce.org/employment. If you are not a national of a participating State, you must apply by submitting an offline application form which can be found under http://www.osce.org/employment/21. The OSCE is committed to achieving a better balance of women and men within the Organization. Female candidates are particularly encouraged to apply. Please be aware that the OSCE does not request payment at any stage of the application and review process.