|Posting Title:||INFORMATION MANAGEMENT ASSISTANT, G4|
|Job Code Title:||INFORMATION MANAGEMENT ASSISTANT|
|Department/Office:||United Nations Interim Force in Lebanon|
|Posting Period:||31 July 2019 - 29 August 2019|
|Job Opening Number:||19-Information Management Systems-UNIFIL-120615-R-Naqoura (M)|
|Staffing Exercise||N/A |
Physical management, movement and organizing of Archive Boxes within the Archive Warehouse.
Maintain central paper-based and electronic information management systems by managing users, creating new folders, applying disposition instructions and tracking file circulation.
Manage the access to digital systems containing documents, data, or other information formats and promote the release of unclassified information.
Contribute to the management of data by collecting, organizing and synthesizing data and information for delivery in information management services, products and systems.
Support the quality of documents and data by enforcing standards throughout a network of focal points.
Provide timely uploading and maintenance of information in information systems.
Register Section’s incoming and outgoing records in electronic record keeping system.
Review material and determine appropriate document / file classification category.
Maintain Section’s paper-based and electronic central file system by creating new folders, applying disposition instructions and tracking file circulation.
Assist in accessioning, disposition, description, and database maintenance activities as they relate to Section records-related projects by reviewing, verifying and processing documents and information in conformity to guidelines.
Support disposition operations by liaising with records-originating offices on transfer procedures and documentation.
Create and maintain manual accession records and provide information to other Section staff in support of reference and archival arrangement and description activities.
Process internal records retrieval, loan, reproduction and staff clearance operations.
Draft routine responses to enquiries, including records reproduction transmittals, for approval of Unit / Section Chief Documents.
Liaise with document processing services with respect to preparation, reproduction and distribution of documents and publications.
Follow-up on shipment of documents, reference materials, stationery and necessary equipment to various sites.
Provide document delivery services as required.
Conduct basic research as requested by more senior staff.
Extract key data and generate statistical and other reports from various databases.
Provide general office support services.
Perform other related duties as required.
Shows pride in work and in achievements.Demonstrates professional competence and mastery of subject matter.Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges.Remains calm in stressful situations.
Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
Planning & Organizing
Develops clear goals that are consistent with agreed strategies.Identifies priority activities and assignments; adjusts priorities as required.Allocates appropriate amount of time and resources for completing work.Foresees risks and allows for contingencies when planning.Monitors and adjusts plans and actions as necessary. Uses time efficiently.
Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect;identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
including fulfilling visa or work permit stipulations. If you fulfill the visa and work permit stipulations for Lebanon, please specify in your cover letter and attach a copy of your visa and
work permit under 'attachments" of your application in Inspira.
The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.