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Thursday, March 10, 2016

Information Management Contractual. IDB, Washington

ACP/REC - Information Management Contractual – Temporary Term Contractual (TTC)-1600001963

Description

 
USA

ACP/REC

Information Management Contractual – Temporary Term Contractual (TTC)

TERMS OF REFERENCE


Background

Established in 1959, the Inter-American Development Bank (“IDB” or “Bank”) is the main source of financing for economic, social and institutional development in Latin America and the Caribbean. It provides loans, grants, guarantees, policy advice and technical assistance to the public and private sectors of its borrowing countries.
 
The Records Management Section (REC) is looking for an Information Management (IM) professional. The REC Section is responsible for the Records Management program at the Inter-American Development Bank Group (IDBG) which covers the development of IM policies/guidelines, the functional management of IM systems, the delivery of IM support to the business units, and the management of physical Archives. The REC Section is currently involved in the deployment of a new document and records management platform based on Microsoft SharePoint and Office 365. The REC Section is also looking more broadly at the improvement of IM governance, processes and tools across the organization which aims to become more digital.
 
Consultancy Objectives
 
• Deployment of the new document and records management platform.
• Review and establishment of the IM framework.
• Provide support in the Implementation of IM policies

Main Activities
 
The successful candidate will work in the following areas: 

1. Deployment of the new document and records management platform: 
  a. Design information architectures for units in the corporate side of the organization. 
  b. Undertake training, communication and promotional activities to increase buy-in.
2. Review and establishment of the IM framework:
  a. Review existing policies, roles and responsibilities, and guidelines based on organization needs and latest market trends in IM.
  b. Support the review and approval of new policies and guidelines
  c. Contribute to the promotion of the new IM governance framework.
3. Support the  implementation of IM policies:
  a. Support the implementation of the records retention schedules.
  b. Raise awareness and increase compliance with IM polices including public access to information.
 
4. Other duties
  a. Contribute to the day-to-day activities of the section as required.
  b. Perform other duties as assigned.

Qualifications

 
• Academic Degree/ Level & Years of Professional Work Experience: Bachelor’s degree in Information Management, Records Management, Archival, Library Science or related fields and a minimum of two years of work experience or the equivalent combination of education and experience in Information Management.
• Areas of expertise:
 - Knowledge of and experience with the concepts, principles and practice of information, document, records and archives management, including disclosure of information and electronic as well as paper records.
 - Experience in using an electronic document and records management system in a medium to large-sized organization; experience in implementing and supporting an Electronic Document and Records Management System would be very advantageous.
 - Experience with the definition and drafting of IM policies and guidelines.
 - Experience in managing change processes would be an asset.
 - Experience with SharePoint and Office 365 is a plus.
• Skills:
 - Advanced proficiency in the use of Microsoft Office suite (Outlook, Word, Excel, PowerPoint, etc.).
 - Excellent interpersonal and communication skills.
 - Solid organizational skills including attention to detail and multi-tasking skills.
 - Ability to work independently and collaboratively as well as being able to take coordination roles.
• Languages: Fluency in English. Proficiency in Spanish desirable but not a requirement.
 
Characteristics of the Consultancy

• Consultancy category and modality: Temporary Term Contractual Monthly (TTC)
• Contract duration: 1 year, renewable up to 18 months
• Place(s) of work: IDB Headquarters at Washington, D.C. United States of America
• Responsible person: Section Chief Records Management

Payment and Conditions: Compensation will be determined in accordance with Bank’s policies and procedures. The Bank, pursuant to applicable policies, may contribute toward travel and moving expenses. In addition, candidates must be citizens of an IDB member country.
 
Visa and Work Permit: The Bank, pursuant to applicable policies, may submit a visa request to the applicable immigration authorities; however, the granting of the visa is at the discretion of the immigration authorities. Notwithstanding, it is the responsibility of the candidate to obtain the necessary visa or work permits required by the authorities of the country(ies) in which the services will be rendered to the Bank. If a candidate cannot obtain a visa or work permit to render services to the Bank the contractual offer will be rescinded
 
Consanguinity: Pursuant to applicable Bank policy, candidates with relatives (including the fourth degree of consanguinity and the second degree of affinity, including spouse) working for the Bank as staff members or Complementary Workforce contractuals, will not be eligible to provide services for the Bank.
 
Diversity: The Bank is committed to diversity and inclusion and to providing equal opportunities to all candidates. We embrace diversity on the basis of gender, age, education, national origin, ethnic origin, race, disability, sexual orientation, religion, and HIV/AIDs status. We encourage women, Afro-descendants and persons of indigenous origins to apply.

Primary Location

: HQ-US-Washington DC

Closing Date

: Ongoing

Contact Name - External

: Jobs Online

Contact Email - External

: jobsonline@iadb.org

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