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Monday, March 23, 2015

Intern, Information Management. UNOG, Geneva. Open until 27 March 2015

INTERN - Information Management, I
INTERN - ADMINISTRATION
United Nations Office at Geneva
GENEVA
12 March 2015-27 March 2015
15-ADM-UNOG-41482-R-GENEVA (O)

United Nations Core Values: Integrity, Professionalism, Respect for Diversity


 
 

Special Notice
Applicants are encouraged to apply for internships which relate directly to their studies and/or skills and expertise. Applicants are asked to please indicate preferences which best match his/her suitability and do so carefully in order to enhance the value of the internship for both the intern and the receiving UN department.

A person who is the child or sibling of a staff member shall not be eligible to apply for an internship at the United Nations. An applicant who bears to a staff member any other family relationship may be engaged as an intern, provided that he or she shall not be assigned to the same work unit of the staff member nor placed under the direct or indirect supervision of the staff member. For purposes of this instruction, “child” means (i) the child of a staff member; (ii) the child of the spouse of a staff member (stepchild); and (iii) the spouse of a
child of a staff member or a staff member’s spouse (son- or daughter-in-law). “Sibling” includes the child of both or either parent of a staff member and the child.
Org. Setting and Reporting
This profile is for the sole purpose of the Internship Programme of the United Nations Office in Geneva (UNOG). There should be no expectation of employment within the UN after an internship. Interns shall not be eligible to apply for, or be appointed to, positions at the professional level and above carrying international recruitment status in the Secretariat for a period of six months following the end of their internship. UN interns must have a valid Swiss visa. This position is for a duration of 3 months. Internship is expected to start as soon as possible. The Internship Programme is unpaid and full-time. All costs of travel and accommodation, including living expenses, must be covered by the intern or any relevant sponsoring institution. Please see the Internship Programme website for more information on living expense estimates for Geneva.
Responsibilities
The programme is normally full-time, i.e. and intern is expected to work five days per week (8:30 a.m. – 5:30 p.m.) in the department or office of the Secretariat to which he/she is assigned, carrying out his/her tasks under the supervision of a staff member – the supervisor. The intern will work under the direct supervision of the Chief of the Purchase and Transportation Section (PTS), Central Support Services, and will be responsible for the following projects within the overall objectives of the Purchase and Transportation Section: -Performs recordkeeping needs and business process analysis. –Implements the new file structure for PTS within Unite Docs file management system. –Establishes PTS wide File Classification Scheme (FCS) for printed and electronic versions of documents. –Prepares retention schedules in accordance with UN standards, to be submitted to the approval of Archive and Record Management Service (ARMS). –Makes proposals for procedures and work processes to be established for a sustainable recordkeeping system. –Provides assistance to the deployment of an electronic records management system; in the absence of such a system, makes sure that FCS and retention schedules are applied to shared drives. –Provides assistance for the appraisal of legacy paper records kept by originating offices and when required for the appraisal of legacy paper records kept by Institutional Memory Section (IMS). –Liaises with the IMS/UNOG Library for records transfers. –Contributes to the establishment of a culture of knowledge on recordkeeping and archiving across PTS, provides presentations and training sessions and works closely to recordkeeping focal points in records-originating offices. –Performs other related duties, as required.
Competencies
COMMUNICATION:-Speaks and writes clearly and effectively.-Listens to others, correctly interprets messages from others and responds appropriately.-Asks questions to clarify, and exhibits interest in having two-way communication.-Tailors language, tone, style and format to match the audience.-Demonstrates openness in sharing information and keeping people informed. TEAMWORK:-Works collaboratively with colleagues to achieve organizational goals.-Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others.-Places team agenda before personal agenda.-Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position.-Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. CLIENT ORIENTATION:-Considers all those to whom services are provided to be "clients " and seeks to see things from clients' point of view.-Establishes and maintains productive partnerships with clients by gaining their trust and respect.-Identifies clients' needs and matches them to appropriate solutions.-Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems.-Keeps clients informed of progress or setbacks in projects.-Meets timeline for delivery of products or services to client.
Education
To qualify for an internship with the United Nations Internship Programme, applicants must meet one of the following requirements:• Be enrolled in a degree programme in a graduate school (second university degree or equivalent, or higher) both at the time of application and during the internship; or •Be enrolled in the final academic year of a first university degree programme (minimum Bachelor's level or equivalent); or• Have graduated with a university degree and, if selected, must commence the internship within a one year period of graduation from an academic programme
Work Experience
Applicants are not required to have professional work experience for participation in the programme. However, specialized experience in management is an asset.
Applicants are not required to have professional work experience for participation in the programme; but applicants should :
• Be computer literate in standard software applications;
• Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and
• Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which includes willingness to understand and be tolerant of differing opinions and views.
Languages
English and French are the working languages of the United Nations. Fluency in spoken and written English and/or French with knowledge of the second language is required for this Internship Programme. Knowledge of another language is an asset. In addition to English; French, Arabic, Chinese, Russian and Spanish are also official languages of the UN.
Assessment Method
Candidates will be assessed based on their Personal History Profile (PHP). Individual interviews may be conducted by the Hiring Manager directly for further consideration.

A complete online application (Cover Note and Personal History profile) is required. Incomplete applications will not be reviewed.
The cover Note must include:
- Title of degree you are currently pursuing;
- Graduation date (when will you be graduating from the programme);
- List the IT skills and programmes that you are proficient in;
- Explain why you are the best candidate for the internship position.
In your Personal History Profile, be sure to include all past work experience, if any; IT skills and three (3) references.
Due to high volume of applications received, ONLY successful candidates will be contacted.
United Nations Considerations
Job openings posted on the Careers Portal are taken off at midnight (New York time) on the deadline date.

Applications are automatically pre-screened according to the published evaluation criteria of the job opening on the basis of the information provided by applicants. Applications cannot be amended following submission and incomplete applications shall not be considered. The selected candidate will be subject to a reference checking process to verify the information provided in the application.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” on the upper right side of the browser on Inspira.

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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