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Thursday, October 30, 2014

Intern, Information Management. UN Secretariat, DM, ARMS, New York. Open until 11 November 2014

INTERN - INFORMATION MANAGEMENT, I
INTERN - INFORMATION MANAGEMENT
Department of Management
NEW YORK
27 October 2014-11 November 2014
14-IMA-DM-37579-R-NEW YORK

United Nations Core Values: Integrity, Professionalism, Respect for Diversity


 
 

Special Notice
A completed online application (Cover Note and Personal History Profile) is required. Incomplete applications will not be reviewed.

The Cover Note must include:
- Title of degree you are currently pursuing
- Graduation date (when will you be graduating from the programme)
- List the IT skills and programmes that you are proficient in
- List your top three areas of interest/department preferences
- Explain why you are the best candidate for that specific department(s).
- Explain your interest in the United Nations Internship Programme

In your Personal History Profile, be sure to include all past work experiences, IT skills, and three references. Due to the high volume of applications received, ONLY successful candidates will be contacted.
Org. Setting and Reporting
The Archives and Records Management Section is seeking interns interested in gaining professional, hands-on experience with archives and records, specifically paper, photo, and electronic/digital materials. The internship is for a minimum of two months with a possibility for extension. The internship is unpaid and full-time. Interns work five days per week (35 hours) under the supervision of the Chief of the Archives and Records Management Section.
Responsibilities
This opportunity is designed for an intern to work with experienced information management professionals. Interns will be assigned to the archives or the records management unit based on individual backgrounds and preferences.

Interns will work on a variety of projects centred on archival collections and records management activities. Depending on assignment, project tasks may include the following:
• Processing and/or cataloguing archival collections and accessioning records
• Assisting in the digitization of archival materials
• Providing customer service for archives patrons and UN staff
• Assisting in the ongoing creation and maintenance of digital and electronic content.

Interns will also collaborate with staff on social media (Facebook, Flickr, etc.) in the effort to promote archives/records management resources and services.
Competencies
Core Competencies:
Communication:
-Speaks and writes clearly and effectively
-Listens to others, correctly interprets messages from others and responds appropriately
-Asks questions to clarify, and exhibits interest in having two-way communication
-Tailors language, tone, style and format to match the audience
-Demonstrates openness in sharing information and keeping people informed

Teamwork:
-Works collaboratively with colleagues to achieve organizational goals
-Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others
-Places team agenda before personal agenda
-Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
-Shares credit for team accomplishments and accepts joint responsibility for team shortcomings

Client Orientation:
-Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view
-Establishes and maintains productive partnerships with clients by gaining their trust and respect
-Identifies clients’ needs and matches them to appropriate solutions
-Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems
-Keeps clients informed of progress or setbacks in projects
-Meets timeline for delivery of products or services to client
Education
To qualify for an internship with the United Nations Internship Programme, the following conditions must be met:
Applicants must meet one of the following requirements: (a) be enrolled in a graduate school programme (second university degree or equivalent, or higher); (b) be enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent); or (c) have graduated with a university degree (as defined above) and, if selected, must commence the internship within a one year period of graduation;
Be computer literate in standard software applications;
Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and
Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.
Work Experience
Applicants are not required to have professional work experience for participation in the programme.
Languages
English and French are the working languages of the United Nations Secretariat. Fluency in spoken and written English is required for the internship. Knowledge of French is an asset.
Assessment Method
Potential candidates will be contacted by the hiring manager directly for further consideration.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED

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