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Special Notice
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The appointment is limited to
the Mechanism for International Criminal Tribunals. Appointment of the
successful candidate on this position will be limited to the initial funding of
the post. Extension of the appointment is subject to the extension of the
mandate and/or the availability of funds. As the international tribunals are not
integrated in the Secretariat, UN Staff Members serve on assignment or
secondment from their parent department/office if selected. Appointments of
staff members in the United Nations are subject to the authority of the
Secretary-General. Staff Members are expected to move periodically to new
functions in accordance with established rules and procedures, and may in this
context be reassigned by the Secretary-General throughout the Organization based
on the changing needs and mandates.
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Org. Setting and Reporting
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The position of Archivist is
located in the Mechanism Archives and Records Section, Registry, The Hague
Branch. Under the supervision of the Chief Archivist, the incumbent will be part
of the team responsible for the management of the records of the Mechanism for
International Criminal Tribunals (“Mechanism”) and the archives of the
International Criminal Tribunal for Rwanda (“ICTR”) and International Criminal
Tribunal for the former Yugoslavia (“ICTY”).
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Responsibilities
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• Contribute to the
development of strategies, policies and procedures for the management of
Mechanism records. Implement strategies, policies and procedures, in
collaboration with the other Archivists.
o Advise Mechanism officials and
staff on recordkeeping issues and practices.
o Plan, organise, monitor and
evaluate recordkeeping improvement projects, contributing to feasibility
studies, analysis, design, development and implementation and assisting with
recruitment / procurement of specialist skills or materials.
o Plan,
organise, monitor and evaluate the development and delivery of recordkeeping
training programmes for Mechanism staff.
• Contribute to the development
and implementation of strategies, policies and procedures for the management of
the archives of the ICTR and ICTY and the provision of access to them.
Implement strategies, policies and procedures, in collaboration with the other
Archivists and the Associate Research Officer.
o Plan, organise, lead,
monitor and evaluate work on acquisition, accessioning, arrangement and
description, storage, preservation and conservation of archives.
o Plan,
organise, lead, monitor and evaluate work on preparation and dissemination of
finding aids for archives.
o Research, analyse and evaluate new systems or
tools for the management of archives, and make recommendations for their
deployment.
o Advise on and recommend measures to enhance the accessibility
of archives.
o Advise on the determination of requests for access to
archives. If access is approved, provide access, and information and assistance
to requesters, in collaboration with the Associate Research Officer.
o
Assist in advocacy and outreach programmes. Conduct research and prepare
presentation and publicity material.
• Contribute to the management of
the Section’s records repositories.
o Ensure that repositories are
maintained and managed in accordance with required standards.
o Manage the
transfer of records and archives from client offices to the Section’s
repositories.
o Manage the deaccessioning and disposition of records and
archives, in accordance with established policies or instructions from client
offices.
• Participate in the implementation of the Mechanism’s
information security and access regime. Liaise with client offices regarding
information security classification, and implement decisions on classification /
declassification, in collaboration with the relevant Legal Officer and Associate
Research Officer.
• Contribute to the development and implementation of
the Section’s plans for disaster preparedness, response and recovery.
•
Supervise, guide and train support staff. Supervise the work of contractors and
consultants.
• Contribute to the continuous improvement of the Section’s
operations and services by: keeping abreast of professional developments;
supporting audits of the Section’s work; participating in internal reviews of
the Section’s work, recommending improvements and implementing approved
initiatives.
• Assist the Chief Archivist / Deputy Chief Archivist in
planning, budgeting, procurement, finance, human resources or facilities
management, as required.
• Perform other duties, as required.
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Competencies
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• Professionalism –
Demonstrable knowledge of recordkeeping theory and practice, and of established
standards in records management and archives management. Ability to advise on
recordkeeping based on analysis of organisational objectives. Demonstrable
conceptual, analytical and evaluative skills. Ability to conduct research and
analysis, and formulate and present recommendations. Commitment to implementing
the goal of gender equality by ensuring the equal participation and full
involvement of women and men in all aspects of work. Shows pride in work and in
achievements; demonstrates professional competence and mastery of subject
matter; is conscientious and efficient in meeting commitments, observing
deadlines and achieving results; is motivated by professional rather than
personal concerns; shows persistence when faced with difficult problems or
challenges; remains calm in stressful situations.
• Communication –
Speaks and writes clearly and effectively; listens to others, correctly
interprets messages from others and responds appropriately; asks questions to
clarify, and exhibits interest in having two way communication; tailors
language, tone, style and format to match the audience; demonstrates openness in
sharing information and keeping people informed.
• Teamwork – Works
collaboratively with colleagues to achieve organisational goals; solicits input
by genuinely valuing others’ ideas and expertise; is willing to learn from
others; places team agenda before personal agenda; supports and acts in
accordance with final group decision, even when such decisions may not entirely
reflect own position; shares credit for team accomplishments and accepts joint
responsibility for team shortcomings.
• Managing Performance – Delegates
the appropriate responsibility, accountability and decision-making authority;
makes sure that roles, responsibilities and reporting lines are clear to each
staff member; accurately judges the amount of time and resources needed to
accomplish a task and matches task to skills; monitors progress against
milestones and deadlines; regularly discusses performance and provides feedback
and coaching to staff; encourages risk-taking and supports creativity and
initiative; actively supports the development and career aspirations of staff;
appraises performance fairly.
• Judgement / Decision-making – Identifies
the key issues in a complex situation, and comes to the heart of the problem
quickly; gathers relevant information before making a decision; considers
positive and negative impacts of decisions prior to making them; takes decisions
with an eye to the impact on others and on the Organisation; proposes a course
of action or makes a recommendation based on all available information; checks
assumptions against facts; determines that the actions proposed will satisfy the
expressed and underlying needs for the decision; makes tough decisions when
necessary.
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Education
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Advanced university degree in
archival science, records management, information management or related field.
A first level university degree in combination with qualifying experience may be
accepted in lieu of an advanced university degree.
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Work Experience
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Minimum of five years of
progressively responsible experience in archives management, records management
or information management. Experience of managing physical records in a variety
of media and formats, including artefacts, is required. Experience of strict
information security regimes is highly desirable. Experience with international
tribunals or national courts is desirable. Experience in project management is
an asset.
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Languages
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English and French are the
working languages of the Mechanism. For the post advertised, fluency in oral
and written English is required. Working knowledge of French is
desirable.
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Assessment Method
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There may be a technical test
and / or a competency-based interview.
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United Nations Considerations
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Job openings posted on the
Careers Portal are taken off at midnight (New York time) on the deadline
date.
Applications are automatically pre-screened according to the
published evaluation criteria of the job opening on the basis of the information
provided by applicants. Applications cannot be amended following submission and
incomplete applications shall not be considered. The selected candidate will be
subject to a reference checking process to verify the information provided in
the application.
Applicants are urged to follow carefully all
instructions available in the online recruitment platform, inspira. For more
detailed guidance, applicants may refer to the At-a-Glance on "The Application
Process" and the Instructional Manual for the Applicants, which can be accessed
by clicking on “Manuals” on the upper right side of the browser on
Inspira.
The United Nations shall place no restrictions on the
eligibility of men and women to participate in any capacity and under conditions
of equality in its principal and subsidiary organs. (Charter of the United
Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking
environment.
Candidates will be required to meet the requirements of
Article 101, paragraph 3, of the Charter as well as the requirements of the
position. The United Nations is committed to the highest standards of
efficiency, competence and integrity for all its human resources, including but
not limited to respect for international human rights and humanitarian law.
Candidates may be subject to screening against these standards, including but
not limited to whether they have committed, or are alleged to have committed
criminal offences and/or violations of international human rights law and
international humanitarian law.
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No Fee
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THE UNITED NATIONS DOES NOT
CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW
MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF
WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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