|Position and Grade:||Records Assistant (G-5)|
|Organizational Unit:||Records Unit|
Archives and Records Management Section
Division of General ServicesDepartment of Management
|Duty Station:||Vienna, Austria|
|Issue Date:||24 June 2014|
|Application Deadline:||21 July 2014|
|Type of Appointment:||Either a Fixed-term appointment (if the candidate already holds a Fixed-term appointment) or Temporary-assistance appointment (in all other cases) may be offered, both subject to a probationary period of 1 year|
|The Department of Management (MT) provides a 'platform of services' that
serves as a foundation for the successful delivery of the IAEA's scientific and
technical programmes. Its mission statement is as follows: "MT is a partner and
a business enabler that champions change and efficiency, leveraging a common
purpose". Thus, among other support activities, it assists a scientific manager
in recruiting the right expert, helps a technical officer coordinate the
purchase of radiation equipment, works with the press to help clarify the
technically complex work of the IAEA, and ensures that all Board documents are
translated and distributed on a timely basis to Member States. |
The Division of General Services provides service functions throughout the IAEA such as travel and transport support, facilities management, archives and records management, and management of the VIC Commissary. It has five sections.
The Archives and Records Management Section establishes a framework for the creation and management of authentic, reliable and usable records, capable of supporting IAEA business functions and activities for as long as they are required. The Section is divided into three Units: Mail, Records and the Archives Unit.
|Under the supervision of the Head, Records Unit, the Records Assistant
ensures the effective and efficient management of records within the IAEA. This
includes the accurate distribution of paper and electronic records to the
responsible office(s) as well as identifying relevant staff who should be
receiving information copies. He/she codifies correspondence and ensures it is
appropriately registered in the Electronic Records Management System (ERMS) and
performs quality assurance checks of the registered correspondence.
|The Records Assistant reports to the Head of the Records Unit and liaises
with focal points in the various Departments where the correspondence is to be
directed as well as staff in the Records Unit. |
Functions / Key Results Expected
|Records Assistants are assigned to work within teams servicing designated
programme areas. Teams include the Records Registration Team (RRT), Classified
Records Team (CRT), and the Records Advisory Team (RAT). The Records
Registration Team is responsible for registration of all official
correspondence. The Classified Records Team is responsible for handling all
classified records. The Records Advisory Team is responsible for all support
activities related to records management such as education and training. The
functions of the incumbent include:
Knowledge, Skills and Abilities
Education, Experience and Language Skills
|The IAEA offers an attractive remuneration package including a tax-free
annual net base salary starting at €41 947 (subject to
mandatory deductions for pension contributions and health insurance), 6 weeks'
annual vacation, pension plan and health insurance.|
How to Apply
|Internal and external applicants need to complete an IAEA Personal History
Form. Internal applicants are required to apply online at https://personnel.iaea.org.
External applicants are required to apply online at http://recruitment.iaea.org. You can find more information
about employment opportunities and working at the IAEA at http://www.iaea.org/About/Jobs. No e-mail or hard-copy
application will be accepted. All applicants will be informed of the
outcome of their application in due course. Applications received after the
application deadline will not be considered. Applicants who do not comply with
the aforementioned application guidelines or do not meet the essential
requirements specified in this Vacancy Notice will not be considered.
Appointment is subject to a satisfactory medical report. Recruitment will be on a LOCAL BASIS only. Outside applicants are required to supply to the IAEA or to authorize it to seek all information relevant to their suitability for employment by the IAEA. Testing may be part of the recruitment process.
|Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.|