JOB DESCRIPTION
| Technology and Information Department |
| Function |
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Document Information Officer |
Mission ► Performs the records processing and entering operations necessitated by the moving of offices. ► Helps to process, make available, ensure the integrity of and promote the information and knowledge. ► Contributes to information and knowledge management activities and projects. Each employee is responsible for the smooth running of his or her department/unit/section and for keeping his or her competences up to date in line with the IOC’s training policy. In addition, each employee may be asked to take on responsibilities other than those required by the job if particular circumstances so require. |
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Status |
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Staff |
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Activity level |
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100% |
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Main responsibilities
- Helps with the study
and planning of record-adding and processing operations for the departments.
- Helps the
departments with their record-adding operations.
- Processes the
documents added.
- Processes the
information entrusted to him/her so that the IOC can make use of this in the
framework of its activities:
o Manages the legal
and financial information (contracts, invoices, etc.).
o Manages the
reference documents.
o Manages the records.
o Manages the flow of
incoming and outgoing information.
- Provides optimum
support and high-quality service for internal and external requests; responds
to user requests and assists the users.
- Takes part in the
Unit’s projects and activities and helps to manage these.
- Helps to ensure the
adoption of best practices in terms of information and knowledge management.
- Contributes to the
good governance of information (policies, procedures, instructions, standards,
etc.).
Training and language
and IT skills
- Specialised
information management training (AID or HEG).
- Practical experience
of information management, in particular managing documents, archives and
records.
- Experience of
working with ECM tools, in particular Livelink. SharePoint would be an
advantage.
- Good written and
spoken knowledge of French and English.
Technical,
organisational and personal competences
- Strong professional
ethics; service orientation; excellence; team spirit; sense of initiative.
- Ability to work in a
dynamic environment and maintain team spirit, whilst respecting deadlines.
- Keen sense of
priorities for the effective management of deliverables; diligence in following
through the tasks entrusted.
- Ability to organise
personal schedule in response to differing demands; attention to detail.
- Keen sense of
confidentiality especially when handling sensitive information.
- Ability to play an
active part in setting common objectives, get involved and respect the
contributions of all team members.
- Ability to consider
interpersonal differences as an added value and to interact constructively with
all types of people.
- Excellent command of
corporate tools and compliance with internal usage rules (Livelink, Outlook,
etc.).
Behaviour and attitude
- Respect the Olympic
values and internal rules of conduct and all instructions and procedures in
place (information security, Code of Ethics, etc.).
- Collaboration and
knowledge transfer.
- At ease working in a
team.
- Discretion,
diplomacy, tact and loyalty; strong professional ethics.
- Precision, speed and
efficiency in executing tasks.
- Positive attitude,
open-mindedness, enthusiasm.
- Flexibility with
regard to working hours and ability to cope with stress.
- Autonomy and sense
of initiative.
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