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Tuesday, July 29, 2014

Digital Records and Archives Officer. IMF, Washington. Open until 6 August 2014

Job Description Archives and Records Officer ( Job Number: 1400453) Description The Technology and General Services Department is seeking to hire a Digital Records and Archives Officer. The Digital Records and Archives Officer position is part of a team of archivists and records officers that strive to deliver a world-class AArchives and Records Management (ARM) Program. Duties and Responsibilities: Under the general supervision of the Archives and Records IT Advisor, the Digital Records and Archives Officer manages systems supporting all formats of records. This role includes development and implementation of specific components to ensure the capture, authenticity, reliability, for current records as well as long-term accessibility to both its born-digital and digitized records. Work is accomplished through close collaboration with the Records Life Cycle Management groups and the Archives Reference group. Specific responsibilities include: - Manages the Archives Management System (AMS) and serves as back-up for the Records Management system. The AMS manages the support and enhancements of the archival descriptions catalog and its other functionalities such as the accession and appraisal database, declassification database, reference request database, and box management with bar-coding and offsite storage. Coordinates maintenance and enhancements with AMS vendor and IMF IT contacts; - Assists in developing and reviewing procedures and policies and enabling technology to ensure smooth operations and client satisfaction; - Provides recommendations for improving the effectiveness and efficiency of information governance and , operational processes including the development of new and standardized processes - Manages the Public Web Archives solution (internally and externally), including the monthly updates, user support and enhancements; - Improves delivery of information for the IMF Archives (i.e., develops, maintains, and expands the Archives' website and web-based resources and tools). Write/edit website content using SharePoint; - Provides business analysis support for Records and Archives related projects including requirements gathering, workflow design, and optimized solutions, with the goal of improving the efficiency of the ARM staff and making the collections more readily accessible to the researchers; - Develops or recommends and implements standards, procedures and workflows with regard to conversion and reformatting, storage and maintenance, methods of access and dissemination, and quality control for digital objects; - Manages digital media, including from analog to digital. Provides for tracking and storage of media. Provides assessment of format and media stability as required and implement optimum storage solutions going forward; - Develops and manages a long-term preservation program for digital records (both digitized and born-digital) based on archival standards, work done to date at the IMF, and ongoing developments in the field. The process includes managing source, preservation and access copies, addressing file formats as well as media types, and ensuring access to objects through the AMS. - Participates in developing the strategy for evaluation and migration or deletion of older content, through a proof of concept using automated categorization tools to identify content with potential enduring value in various systems such as Document Management System, Autonomy Email Archive, and network file shares. Tasks include development of procedures to transfer archival digital objects from these repositories as well as the Records Management system to the Archives Management system; - Researches current options for web archiving, particularly for SharePoint sites, as part of the digital archives; - Plans for and oversees digitization of archival materials based on priority as funding is available; - Develops user and system documentation as well as test scripts for Archives applications according to IMF IT guidelines. Provides testing of applications as needed for upgrades; - Monitors quality of the services and takes timely action to increase it by measuring the SLA and KPI results based on customers’ feedback. - General duties may include: reporting, maintaining project files and assisting with tasks as assigned on systems related efforts. Qualifications Education typically acquired by the completion of a relevant advanced university degree in Records Management, Archives Management and/or Information Science and technology or related field and a minimum of two years relevant professional experience is required. Or a bachelor degree in a related field together with a minimum of six years relevant professional experience is required. - Working knowledge of and experience with records and archives management systems and related technologies; experience with Adlib archives software and other archives software are desirable; - In-depth knowledge of current trends, professional records and archival standards, methods, and procedures in records and archives management and preservation of both paper and electronic form such as ISO 15489 for records management, and ISAD(G) and RAD for archival description; experience with digital archives management, preservation, and access standards and research is highly recommended; - Knowledge of best practices in assessment of needs and development of workflows in digital preservation strategies to utilize current technologies in information and content management in managing and preserving institutional archives and special collections; - Excellent English written and verbal communications skills, including writing user/technical documentation; - Experience in project management and business analysis, including strong analytical and problem-solving skills; experience with RFP and software evaluation processes is also desirable; - Strong interpersonal skills and ability to work as a member of a team is required; and an ability to interact with staff from diverse cultures and backgrounds is highly desirable; - Knowledge of web technologies, HTML, XML standards pertaining to documents, content, and data, and technical experience in handling multimedia objects including video; - Experience with Microsoft Applications - Word, Excel, PowerPoint, Visio, Project,SharePoint. “The IMF is committed to achieving a diverse staff, including gender, nationality, culture, and educational background”

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