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Monday, March 21, 2011

Senior Archives and Records Assistant, G-6 (maternity replacement). STL, Leidschendam. Open until 2 April 2011

Temporary Vacancy Announcement
VACANCY REF:
TVA-NL-OTR-CMSS-G6-335
DEADLINE FOR APPLICATIONS:
2 April 2011

ISSUANCE DATE:
3 March 2011
LOCATION:
Leidschendam, The Netherlands
DIVISION/SECTION:
Registry/Court Management Services Section
TITLE:
Senior Archives and Records Assistant (maternity replacement)
GRADE:
G6
Depending on professional background, experience and family situation, a competitive compensation and benefits package will be offered. The successful applicant will be offered a temporary appointment of four months limited to the Special Tribunal for Lebanon (STL). Any subsequent extension(s) are subject to terms of the Tribunal’s mandate and/or the availability of the funds. The Special Tribunal for Lebanon is an international inter-governmental organization with its own independent legal identity and not a UN organization. However, STL follows the UN common system for benefits and entitlements to its staff members. UN staff members may also serve on loan from their parent department/office, if selected. Appointment against this post is on a local basis.
RESPONSIBILITIES:
Under the direct supervision of the STL Information Management Officer and within the limits of the delegated authority, the Archives and Records Assistant is responsible for the following activities.
 Serve as focal point for electronic, manual and audiovisual records management and archival activities for the STL - including those in the Divisions of Chambers, Office of the Prosecutor, Defence Office and the Registry. In addition, provides administrative support to the Judicial Records Management Unit as needed.
 Process accession and disposition functions, by liaising with departments regarding the transfer and/or disposal of their records;
 Perform records and archival processing activities in compliance with preservation and metadata standards;
 Identify/eliminate duplicate records and minimize creation of duplicates in the future;
 Organise and manage electronic filing systems and help administer electronic document and records management systems.
 Coordinate space management within internal repositories in accordance with best practice and records storage standards;
 Perform reference functions by advising internal and external users about records holdings and accessibility;
 Ensure strict adherence to information security policies and implement access controls;
 Assist in the development of guidelines, SOPs, training materials and user manuals;
 Train staff in the use of the tribunal’s recordkeeping systems;
 Any other duties as required.
COMPETENCIES:
 Professionalism – knowledge of archives and records management principles and a good understanding of electronic and/or audiovisual recordkeeping practice, ideally with specialization in national or international court records and archives. Familiarity with UN recordkeeping policies, procedures and practices desirable.
 Communication – Good communication skills, including ability to explain and present technical information.
 Teamwork – Good interpersonal skills, ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
 Planning & Organizing – Effective organizational skills and ability to handle a large volume of work in an efficient and timely manner. Ability to multi-task, to prioritise and to complete assigned work within allocated time.
 Accountability – Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules.
 Creativity – Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas thinks “outside the box”.
 Client Orientation – Ability to identify clients’ needs and appropriate solutions; ability to establish and maintain working relations with members of the other organs in general.
 Commitment to Continuous Learning – Keeps abreast of new developments in own occupation/profession; Actively seeks to develop oneself professionally and personally.
 Technological Awareness – Proven expertise with various information technology office applications.
QUALIFICATIONS:
 Education: Completion of secondary education. Demonstrable competence with Microsoft Word, Excel and Lotus Notes. A qualification in the field of library, archives or records management would be an asset.
 Work Experience: Minimum 7 years of progressively responsible experience in the area of archives or records management. Experience of national or international court records or archives would be an asset.
 Languages: Arabic, English and French are the official languages of the Special Tribunal for Lebanon. For this post proficiency in oral and written English is required. Knowledge of the other official language(s) would be considered an asset.
 Other: Experience of Electronic Document and Records Management Systems essential.
HOW TO APPLY
1. ALL APPLICANTS are requested to complete a Special Tribunal Personal History Form available at the Website: http://www.stl-tsl.org
2. ALL APPLICATIONS should be submitted by the deadline via email to: stl-recruitment@un.org
It is not necessary at this stage to send copies of qualifications, previous employment contracts, entire publications, etc.
Only applicants who are under serious consideration will be contacted. The Tribunal is not in a position to respond to queries regarding information on the status of vacancies or unsolicited open applications.

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