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Thursday, March 24, 2011

Digital Records Management Officer. IMF, Washington. Open until 21 April 2011

Digital Records Management Officer (Job Number: 1100226)


Length of Contractual Assignment: One year from date of appointment (with possibility of renewal)

The International Monetary Fund (IMF) is seeking a records management professional with strong technical expertise to assist with an ongoing implementation of an electronic records system across the organization and assist with other archives and records related systems. The position is located at IMF Headquarters in downtown Washington, D.C.

Duties and Responsibilities:

Under the general supervision of a Senior Archives and Records Management Officer, the specific responsibilities of the Digital Records Management Officer may include any of the following.
Implement the Electronic Records Management System (Autonomy Records Manager) including:
Implement records management policies such as file plans and retention schedules
Develop and test electronic records procedures and workflows
Develop and test business rules for automated declaration and filing of records
Develop and update the records management educational material
Assist with developing strategy and testing approaches for capturing email as a record
Provide business analysis support for Archives and Records projects including requirements gathering and workflow design.
Provide technical support for several Archives and Records systems - including maintaining technical/user documentation, identifying new requirements and writing enhancement specifications, and developing test scripts for systems, providing training
Liaise with records management staff on the implementation and maintenance of file plans, retention schedules, training program and other project efforts.
Participate in enterprise-wide IT projects to ensure that institutional records management requirements are addressed.
Research Archives and Records technology topics for projects as needed.
Provide web support as needed for Archives & Records Web pages using SharePoint team collaboration and project sites.
General duties may include: updating budget report spreadsheets, maintaining project files and assisting with tasks as assigned on systems related efforts.


Good working knowledge of and experience with electronic management principles and systems; experience with Autonomy Records Manager application is desirable;
Familiarity with the technical guidelines contained in ISO 15489 - International Standard for Records Management and DoD 5015.2 Standards;
Experience with creating/managing information systems and databases;
Experience with MS Office Applications - Word, Excel; PowerPoint, Visio, Project and Access;
Excellent English written and verbal communication skills; including writing user/technical documentation;
Strong analytical and problem-solving skills;
Strong interpersonal skills and ability to work as a member of a team is required and an ability to interact with staff from diverse cultures and backgrounds highly desirable;
Experience with basic HTML, XML, SQL and Crystal Reports desirable;
Experience with Enterprise Content Management Systems, including SharePoint, is desirable.
Educational Requirements

Education typically acquired by the completion of a relevant advanced university degree in Records Management, Archives Management, Library and Information Science, or related field and a minimum of two years relevant professional experience is required. Or a bachelor degree in a related field together with professional certification in records management (CRM) plus a minimum of six years relevant professional experience is required.

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