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Thursday, February 11, 2010

University Records Manager. University of Princeton.

Requisition Number 1000058
Job Title University Records Manager
Department Library - 690
Position Summary Founded in 1746, Princeton is the fourth-oldest college in the United States. Today, more than 850 full-time faculty members, who are leaders in their respective disciplines, instruct Princeton's approximately 4,850 undergraduate students and 2,295 graduate students. Princeton simultaneously strives to be one of the leading research universities and the most outstanding undergraduate college in the world. As a research university, it seeks to achieve the highest levels of distinction in the discovery and transmission of knowledge and understanding, and in the education of graduate students. At the same time, Princeton is distinctive among research universities in its commitment to undergraduate teaching. Princeton's main campus consists of approximately 8 million square feet of space in 160 buildings on 500 acres. The University, with approximately 5,400 benefits-eligible employees, is one of the region's largest private employers. (For more information, see:

The Princeton University Library, one of the world's most respected research institutions, serves a diverse community of students and faculty with more than 6 million printed volumes, 5 million manuscripts, and 2 million nonprint items. The holdings in its central facility and 11 specialized libraries range from ancient papyri and incunabula to the most advanced electronic databases and digital collections. The Library employs a dedicated and knowledgeable staff of more than 300 professional and support personnel, complemented by a large student and hourly workforce. More information can be found at the Library's Web site:

The Seeley G. Mudd Manuscript Library is part of the Princeton University Library's Department of Rare Books and Special Collections. It houses the Princeton University Archives, as well as a highly regarded collection of 20th-century public policy papers. For more information on the library, please see:
The Princeton University Library seeks to fill the position of University Records Manager. This individual will plan, develop, implement, and manage a campus-wide records management and information program to develop and maintain records retention and disposition schedules for University records in both print and digital formats.

Responsibilities will include surveying offices to assess records, develop a retention and disposal plan for each category of documents already on hand, educate offices about proper records management and compliance with University Records Policy and appropriate local, state and federal laws, and plan for the organization and handling of future records, especially those records now born digital. Records having archival value will be deposited in the Archives according to University policies. The Records Manager will work with University Archives staff to manage transfers of university files to the Archives. The process for managing the transfers will include instructing office staff in university departments in preparing records for transfer and working with the University Archives and IT offices to ensure the permanence of electronic records with archival value.
The University Records Manager will report to the University Archivist and work closely with departments across campus, including the Office of Information Technology and Library's System Office, the General Counsel's Office, and the Office of the Vice President for Finance and Treasurer.
Able to handle collections, including ability to lift up to 30 pounds.
Essential Qualifications Required:
MLS from an ALA-accredited library school and/or advanced degree in a subject area with coursework in records or information management.

Three years records management experience.

Demonstrated knowledge and understanding of records management and archival theory and standards, including legal and fiscal issues governing university records.

Excellent oral and written communication skills to convey program rationales and benefits to audiences at all organizational levels and backgrounds.

Strong interpersonal skills to successfully collaborate with a broad range of personnel from various campus departments, including executive management, directors, managers, supervisors, faculty and staff employees.

Ability to work independently with self-initiative and minimal supervision.

Demonstrated ability to work with confidential information and to handle sensitive situations with diplomacy and respect for privacy rights. Ability to maintain and safeguard confidentiality of documents and information collected and reviewed.

Experience with electronic records management and digital preservation issues.
Preferred Qualifications Certified Records Manager (CRM)

Experience in a college/university setting.

Knowledge of and/or experience with enterprise financial, messaging, and content management systems. Knowledge of and/or experience with electronic records management systems. Experience with systems integration.

Evidence of program building success. Experience with public programs and outreach.

Directory Title University Records Specialist
Job Function Reg Prof Specialist &Technical
Grade TR 222
Standard Hours
Full-time/Part-time Full Time
Actual Hours per Week, if casual hourly
Pay Rate, if Casual Hourly
Work Schedule, if other than standard hours
Eligible for Overtime No
Benefits Eligible Yes
Union Code Not Applicable
Education Required Other-see essential qualifications
Application Deadline Open Until Filled or See Position Summary.
Instructions for Applying Complete the online application and click "Apply to this Posting" at the top of the posting details page.
Documents which can be associated with this posting Resume/CV
Cover Letter

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