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Friday, February 19, 2010

HSBC-North America Corporate Archivist

Corporate Archivist

Requisition ID 85674
Full/Part Time Full-time
Primary Location IL-Mettawa
Other Locations

Description Make the Right Move and join a winning team! Build your career with us. HSBC - North America is a part of HSBC Group, one of the largest banking and financial service organizations in the world. Our domestic strength and extensive global network provides our employees with the best of both worlds - the friendliness of a local organization and the resources of a worldwide network - for diverse experiences and challenging career opportunities.

The jobholder is responsible for assisting in the collection and preservation of any archival materials, historic or modern, from HSBC North American entities and any of the predecessor companies. The jobholder will also be responsible for helping to find ways to use the archives to support the HSBC brand. Will also assist in using the archives to answer any inquiries from employees or non-employees as well as other project work. Will work with the Corporate Librarian & Archivist to meet with individual departments and establish working relationships in order to capture internal archival materials with enduring value. Makes accessible the North American archives to support business needs. Help establish and maintain a network of NA contacts, whose records form part of the Archives Collecting Policy. Respond to internal and external inquiries about the archives and history. Inquiries are received from HSBC staff at all levels around the world; customers and clients; leading academics; members of the public etc.

Work through Departments such as Communications, HR and Marketing to find ways for the NA Archives to support the HSBC Brand. (eg: Content for Intranet and other internal displays. ) Contribute to the development of local policy and strategy of the NA Archives unit. Participates and develops relationships with Archivist at GMO and in other regions. Contributes and supports the Library and Archives team through coverage and reference support. Complete other responsibilities, as assigned. Contribute to the content management of the archive collection and establishment and maintenance of the central archive database. Manage design and implementation of conservation strategy. Participates in the development, and leads the operation, of the unit’s Collecting Policy to ensure archives are collected. Contribute to Group-wide Digital Archives project with a lead role for NA. The role requires specialist historical knowledge spanning more than two centuries of HSBC’s history, with emphasis on North America. The role requires constant learning and research and continually calls upon professional archive training in appraisal and cataloguing skills – with specialization in the areas of Collecting and Conservation Policy.

The role requires project management skills, diplomacy and negotiating skills for the regular liaison required all levels through North America. Need a significant level of creativity, as well as excellent written and verbal skills. The role receives guidance from the Manager, North American Archives. The role holder is required to work with some level of autonomy. NA Archives has a functional reporting relationship with GMO Group Archives London. Ensure compliance, operational risk controls in accordance with HSBC or regulatory standards and policies; and optimize relations with regulators by addressing any issues. Promote an environment that supports diversity and reflects the HSBC brand. The role requires utmost discretion in dealing with confidential matters as the role holder will regularly have access and exposure to sensitive information, particularly through archives deposited by senior management levels of the organization (e.g. CEO’s Office, Strategy and Company Secretary’s Office). Maintain HSBC internal control standards, including timely implementation of internal and external audit points together with any issues raised by external regulators.

Basic Qualifications:

Master’s degree in library science, archival studies, or related field
A minimum of three years archival experience, preferably in a corporate environment
Experience working with various record formats
Background in archival appraisal, conservation, arrangement, and description

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