Head of Records Management Unit. ICRC, Geneva. Open until 20 March 2013

Chef de l’unité records management 20-02-2013 Offre d'emploi Ref.. hq-head-rm Lieu: Siège .Raison d'être du poste La Division des archives et de la gestion de l'information du CICR est le moteur et le garant d'une gestion de l'information et de la connaissance efficaces. Elle assure l'acquisition, la gestion et la conservation des documents sur différents supports et leur mise à disposition des usagers internes et externes en vue de contribuer à la bonne gouvernance et à la promotion de la connaissance des activités passées et présentes du CICR, du droit international humanitaire (DIH), ainsi que de l’histoire et des défis de l’action humanitaire. L'unité Records Management s'occupe spécifiquement de l'acquisition des documents, afin d'assurer la continuité opérationnelle, d'optimiser la prise de décision, de garantir la redevabilité et de constituer la mémoire institutionnelle. Elle est responsable de soutenir les délégations et le siège du CICR dans le domaine de la gestion des documents électronique et papier. Elle valorise les archives non publiques en effectuant des recherches, en établissant des inventaires et en rédigeant des notes de synthèse, afin de fournir aux usagers internes l'information nécessaire à l'exercice de leur activité. Le/la chef/fe d'unité aura pour tâche de mettre en œuvre le volet Records Management de la stratégie institutionnelle d'environnement de l'information. Il/elle assurera le fonctionnement régulier et efficace de l'unité, en vue de fournir un service adéquat aux délégations et au siège du CICR dans son domaine de responsabilité. Il/elle gérera le personnel et les ressources de l'unité. En tant que membre de l'Etat-Major de la division, il/elle contribuera à la réflexion globale de la division sur des questions stratégiques. Il/elle rapportera directement au chef de division. Responsabilités principales ■Coordonner la mise en œuvre du volet Records Management de la stratégie institutionnelle d'environnement de l'information. ■Participer à la révision des processus et à la conception des outils de records management. ■Superviser l'application des processus et l'utilisation des outils de records management. ■Superviser le conseil et la formation des utilisateurs, dans les délégations et au siège, pour la gestion et l'exploitation de leurs classements de référence. ■Coordonner la réponse aux demandes de recherche des usagers internes (délégations et siège). ■Coordonner la rédaction de notes de synthèse sur les dossiers d'archives non publiques. ■Coordonner l'inventorisation des dossiers d'archives non publiques. ■Assurer le contrôle qualité des services offerts par l'unité. ■Gérer le personnel (une douzaine de collaborateurs) et les ressources matérielles de l'unité. ■Assurer une bonne circulation interne des informations et une sensibilisation des collaborateurs du CICR aux différentes ressources de mémoire institutionnelle disponibles. ■Collaborer avec les autres acteurs du CICR participant à la gestion de l'information. ■Contribuer à la réflexion prospective de la division et à la formulation de stratégies, objectifs, lignes directrices et procédures dans le domaine de compétence de l'unité. ■Suivre l'évolution du métier, notamment dans le domaine du records management électronique. Critères de sélection : ■Titre universitaire ou jugé équivalent en archivistique (ou dans domaine comparable). ■Formation et/ou solide expérience en records management (ou dans domaine comparable). ■Expérience dans la gestion d'équipe. ■Expérience dans la gestion de projet un plus. ■Expérience de plusieurs années au CICR un plus. Profil requis : ■Créativité et vision ■Capacité à gérer le changement ■Flexibilité et adaptation ■Esprit d'analyse et de synthèse ■Esprit pratique et pragmatique ■Rigueur et sens de l'organisation ■Sens de la communication (networking, animation de formations) ■Capacité à s'exprimer et rédiger clairement en français et en anglais Durée minimale sur le poste : 3 ans, avec possibilité de prolongation Date d'entrée en fonction : A convenir Délai : 20 mars 2013

Programme Officer, P-4. ICTR, Arusha. Open until 7 March 2013

Job Title: PROGRAMME OFFICER, P4 Department/ Office: International Criminal Tribunal for Rwanda Duty Station: ARUSHA Posting Period: 5 February 2013-7 March 2013 Job Opening number: 13-PGM-ICTR-26521-R-ARUSHA (T) United Nations Core Values: Integrity, Professionalism, Respect for Diversity Org. Setting and Reporting This position is located in the Immediate Office of the Registrar of the ICTR. The Programme Officer reports directly to the Registrar. The main focus of this job is to provide critical support to the Registrar in the implementation of the Completion Strategy including particularly the downsizing, archiving and other important programmes / projects monitored by the Office of the Registrar. Responsibilities Within delegated authority, the Programme Officer will be responsible for the following duties: • Develops, implements and evaluates assigned programmes and projects, including monitoring of the downsizing programme, the archiving project and other programmes and projects of the ICTR; monitors and analyzes programme / project development and implementation; reviews relevant documents and reports; identifies problems and issues to be addressed and, after consultation with the Registrar, advises on or initiates corrective actions; liaises with relevant parties; ensures follow-up actions. • Analyzes and manages internal memoranda, briefing material and incoming correspondence and other documentation requiring the Registrar’s attention and takes appropriate action and ensures necessary follow-up. Serves as the main focal point for communications addressed to the Office of the Registrar and reviews all documentation, correspondence, letters and requests in the area of his or her responsibility and discusses them with the Registrar, takes appropriate action, including forwarding documents and issues to substantive officers for action, and ensures follow-up. Ensures quality control of all documents to be signed by the Registrar. • Performs consulting assignments, in collaboration with the clients, by planning and facilitating meetings and / or workshop or through other interactive sessions and assisting in developing the action plans the clients will use to manage change. • Researches, analyzes and presents information gathered from diverse sources to facilitate, among others, the regular evaluation and adjustment of the programme / project as circumstances demand; provides follow-up on workload indicators and audit recommendations. • Coordinates and advises on policy development, including the review and analysis of issues and trends, preparation of evaluations or other research activities and studies. • Assists the Registrar in dealing with the entire span of human resource activities, e.g., recruitment, placement, promotion, performance appraisal, contract extension and separation of staff as part of the Completion Strategy and the downsizing programme, ensuring consistency in the application of UN rules and procedures. • Assists the Registrar in dealing with all administrative issues related to the work of the Judges of the Tribunal. • Organizes and prepares written outputs, e.g. draft reports or sections of reports, background papers, memoranda, minutes, analysis, and studies, for or on behalf of the Registrar for his or her approval and / or signature. • Provides substantive backstopping to consultative and other meetings, conferences, etc., to include proposing agenda topics, identifying participants, preparation of documents and presentations, etc. • Coordinates activities related to the budget, including the preparation of submissions, progress reports, and provision of responses to questions relating to resources allotted to the Office of the Registrar; initiates and conducts studies to improve budget reporting systems and cost-effective utilization of resources in the office. • Performs other duties as required. Work implies frequent interaction with the following: Establish and maintain relationships with counterparts, senior officers and technical staff in relevant ICTR units and in UN Secretariat, funds, programs and other UN specialized agencies; Representatives and officials in national governments, international organizations, consultants. Results Expected: Demonstrates timely delivery of outputs in accordance with overall objectives and policies. Plays a lead role in identifying significant issues and develops well-reasoned, innovative approaches to deal with these issues. Competencies • Professionalism: Knowledge and understanding of UN Rules, and procedures and familiarity with the work of international criminal tribunals. Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to conduct data collection using various methods. Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. • Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. • Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. • Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. • Creativity: Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches. Education Advanced university degree (Master’s degree or equivalent) in business administration, management, law, international relations, economics or a related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree. Work Experience A minimum of seven years of progressively responsible experience in project or programme management, administration, law or related area. Relevant experience at an international criminal tribunal is highly desirable; ICTR or ICTY experience will be an advantage. Languages Fluency in one of the working languages of the Tribunal, English or French, (both oral and written) and a working knowledge of the other are required; Knowledge of another UN official language is an advantage. Assessment Method In addition to meet the eligibility criteria, evaluation of qualified candidates may include a technical test and / or competency-based interview. Special Notice Extension of the appointment is subject to Extension of the mandate and/or the availability of the funds. United Nations Considerations The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED

Information Management Assistant, G-5. UN Secretariat, OLA, New York. Open until 13 March 2013

Job Title: INFORMATION MANAGEMENT ASSISTANT, G5 Department/ Office: Office of Legal Affairs Duty Station: NEW YORK Posting Period: 11 February 2013-13 March 2013 Job Opening number: 13-IMA-OLA-26937-R-NEW YORK (R) United Nations Core Values: Integrity, Professionalism, Respect for Diversity Org. Setting and Reporting This position is located in the Treaty Section, Office of Legal Affairs. The incumbent will be under the general supervision of the Information Management Officer and the immediate supervision of the Information Systems Officer. Responsibilities Within limits of delegated authority, the Information Management Assistant will be responsible for the following duties: • Prepares and scans documents, and meets the established deadlines and benchmarks. • Retouches and prepares digital images for publishing. • Provides standard and ARMS-specific support. • Registers the Treaty Section’s incoming and outgoing records in the electronic record keeping system. • Maintains Section’s paper-based and electronic central file system by creating new folders, applying disposition instructions and tracking file circulation. • Participates in records management projects in Secretariat offices, assembles records and creates electronic file lists in preparation for records transfer and arranges for their transportation from offices to non-current storage. • Assists in database records creation and updating as they relate to Section's records-related projects. • Supports disposition operations by liaising with records-originating offices on transfer procedures and documentation; and analyzes retention schedules and precedents in support of disposition decisions. • Creates and maintains manual accession records and provides information to other Section staff in support of reference and archival arrangement and description activities. • Provides administrative support for the Section and undertakes other duties as assigned. Competencies Professionalism: Knowledge of electronic record keeping and relevant information systems and networks. Ability to undertake research, maintain records in a systematic fashion and to retrieve necessary materials with maximum speed and accuracy. Shows pride in work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; and uses time efficiently. Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; and takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology. Education High school diploma or equivalent. Must have passed the United Nations Administrative Support Assessment Test (ASAT) at Headquarters or an equivalent locally-administered test at Offices Away. Work Experience A minimum of five years of experience in archives, electronic record management, digital document processing, desktop-publishing or related area. Knowledge of digital image processing applications (such as Photoshop, Microsoft Paintbrush, other image processing tools, etc.) is desirable. Languages English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. A working knowledge of French is desirable. Assessment Method Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview. Special Notice Recruitment for this position is done on a local basis, whether or not the candidate is a resident of the duty station. Passing the Administrative Assessment Support Test (ASAT) at Headquarters or an equivalent recognised locally-administered test at a United Nations Office is a prerequisite for recruitment consideration in the General Service category in the United Nations Secretariat. United Nations Considerations The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Trainee - Resource & Documentation Centre/Library. EIGE, Vilnius. Open until 27 February 2013

1. Introduction The European Institute for Gender Equality [1] (EIGE) announces a traineeship opportunity lasting up to six months for a graduate who is either a national of an EU member state or an EFTA country. The traineeship shall be based at the Institute's offices in Vilnius, Lithuania. The registration of applications will begin on 28 January 2013 and will close on 27 February 2013 at 23:00 Eastern European Time (EET). EIGE is a regulatory agency of the European Union (EU) entrusted with specific objectives related to the contribution and strengthening of gender equality promotion. To achieve its goals, the Institute shall collect and analyse objective, comparable and reliable information at EU level and develop appropriate methodological tools for the integration of gender equality into EU policies. EIGE shall equally foster the exchange of good practices and dialogue between stakeholders and raise EU citizen awareness of this policy area by providing technical assistance to the EU institutions, in particular the Commission, as well as the authorities of the Member States (MS). In the course of its work to promote and strengthen gender equality EIGE will also strive to eliminate gender discrimination. The traineeship shall aim principally to: provide work-training experience in key areas of the Institute's work; extend and apply knowledge acquired in the course of studies or working life; provide practical working knowledge of the Institute; enable the trainee to acquire work experience through the contacts s/he makes. The Institute is an equal opportunity employer and accepts applications without distinction on the grounds of age, race, political, philosophical or religious conviction, gender or sexual orientation and regardless of disabilities, marital status or family situation. 2. Traineeship Description Objectives The trainee shall provide assistance to support the smooth development of the Institute's Resource & Documentation Centre (RDC) which is foreseen to be launched in EIGE’s new premises in 2013. The RDC aims to become the EU’s one-stop shop on gender equality, keeping the institutional memory of gender equality work at both the EU and MS level. The trainee shall be provided with relevant thematic work experience in the context of an EU agency. Description of the work Reporting to a supervisor, the trainee will be expected to carry out the following duties: Assist with the compilation of sex-disaggregated statistics and indicators on usage - including thematic areas and languages - by internal and external beneficiaries of the RDC; Assist the coordination of the RDC’s monthly bulletin; Answer requests concerning the availability of thematic material featured in the RDC’s library as well as in its online catalogue; Assist in drawing up the inventory of the library and ensure the return of items by due date; Support the move to the Institute’s new premises where EIGE’s RDC will be located; Assist in implementing Radio Frequency Identification (RFID) technology, namely by placing a microchip in all library items; Gather and organise existing resources available at the Institute to ensure easy access and wider dissemination via the RDC; Support the implementation of the Institute’s internal communication strategy so as to ensure that RDC information is made available to both internal and external beneficiaries; Attend selected meetings within the RDC team. Traineeship pre-requisites The traineeship is open to applicants who have not previously undertaken a traineeship in another European institution or body and who meet the following requirements: a recognised university degree [2] preferably in library and information sciences; (information management, archiving, records management), evidencing completion of a full cycle of study; some initial experience in library management obtained either through specialisation as part of the applicant’s studies for a university degree, a dissertation or other research project conducted as part of their studies or in some other manner or through professional experience or a previous traineeship; Interest and awareness in gender equality issues; Knowledge of PRIMO, ALEPH, METALIB and SFX will be considered an asset. Applicants must also have fluent English, both spoken and written, an excellent knowledge of at least one other EU language as well as computer skills applicable to a Windows environment. 3. Application Procedure There are two stages to the application process: Stage 1 - Online registration At the first stage candidates must submit their application electronically using the EIGE application form. EIGE Application form Applications must reach eige.hr@eige.europa.eu by not later than 23:00, Eastern European Time (EET) on 27 February 2013 and the subject title noted by applicants should include the reference number of the application. Candidates are requested to send their completed application in English, the language in which the Institute mainly works. All parts of the application form must be completed in full. Incomplete applications will not be considered. Stage 2 - Submission of a full application (only for candidates invited to an interview and selected) At the second stage, should the candidate be invited for interview and be selected, in order for the application to be considered complete candidates must provide photocopies of all the supporting documents (proof of nationality, diplomas, academic qualifications, employment certificates, professional references etc.) needed to prove that they satisfy all admission conditions. All documentary evidence of any professional experience must indicate start and end dates for previous positions and the start date and continuity for the current position held. On the day of the interview the candidate must sign his/her application form and by signing the form the candidate certifies on his/her honour that the information provided is complete and accurate. Candidates will be eliminated if: their application is received after 23:00, EET on 27 February 2013. they do not use and duly complete the official application form provided by EIGE. they do not meet the general conditions described in the pre-requisites section. Eligible candidates shall be selected on the basis of their application. The Institute regrets that, due to the large volume of applications it receives only candidates of particular interest will be contacted. Candidates must be prepared to submit proof of their qualifications upon request since if successful, they will be required to produce originals of their diplomas, academic qualifications and employment certificates upon request. A Selection Committee shall oversee the analysis of the applications to assess and select those best matching the profile and qualifications required for this traineeship. On this basis the Selection Committee can invite the best admissible candidates for an interview which may include other appropriate testing. The work of the Selection Committee is confidential. Candidates shall not make direct or indirect contact with the Selection Committee or have anybody do so on their behalf. The Appointing Authority reserves the right to disqualify any candidate who disregards this instruction. All inquiries for information should be sent by e-mail to eige.hr@eige.europa.eu, quoting the reference of the traineeship. 4. Engagement and Conditions of Traineeship Engagement for a traineeship will be decided by the Institute’s Director on the basis of a reserve list of candidates proposed by the Selection Committee. Candidates should note that an inclusion to the reserve list does not guarantee selection. The established reserve list may be used for other similar traineeships depending on the Institute's needs and will be valid until the 31 December following the year of engagement. The traineeship is supported by a monthly grant equivalent to €750. While a travel allowance will be provided, trainees however will have to make their own health insurance arrangements. Applicants are advised to read Decision No. 2011/765 since it contains relevant information with regards to traineeships at the Institute. 5. Data Protection The purpose of processing of the data submitted by candidates is to manage each application in view of a possible pre-selection and recruitment as a trainee at the Institute. Unsuccessful application files shall be kept for two years following the closure of the selection procedure, after which time they are destroyed. The personal information requested from applicants will be processed in line with Regulation (EC) N°45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data. 6. Lithuania and living in Vilnius A member of the Schengen Area, Lithuania borders Latvia, Belarus, Poland and the Kaliningrad region of Russia. Its western coastline - noted for its fine beaches, dunes and majestic pines - straddles the Baltic Sea. Lithuanian summers are sunny and warm with an average temperature of +17 C. Winter is white and generally cold with average temperatures that hover around – 4 C. Vilnius is Lithuania's capital with an estimated population of just over half a million citizens. It has impressive Baroque, Gothic, Renaissance and Russian architecture as well as one of Europe's largest medieval old towns, a UNESCO World Heritage site since 1994. A university city since the Middle Ages, Vilnius is the centre of the country's politics, business, science, culture and entertainment and it attracts an increasingly varied assortment of local and international events. In addition to hosting a number of international schools, it has a developed infrastructure and ambitious future plans. [1] Established by the European Parliament and of the Council Regulation (EC) No 1922/2006 of 20 December 2006 (OJ L 403/9 of 30.12.2006) [2] For a list of minimum national diplomas see Annex 2 Decision No. 2011/765.

Associate Information Management, P-2. UN Secretariat, New York. Open until 17 February 2013

Job Title: ASSOCIATE INFORMATION MANAGEMENT OFFICER, P2 Department/ Office: Department of Management Duty Station: NEW YORK Posting Period: 19 December 2012-17 February 2013 Job Opening number: 12-IMA-DM-26200-R-NEW YORK (O) United Nations Core Values: Integrity, Professionalism, Respect for Diversity Org. Setting and Reporting This position is located in the Department of Management/Office of Central Support Services/FCSD/CAS/Archives and Records Management Section (ARMS). Under the supervision of the Chief, Records Information System Unit, the Associate Information Management Officer is responsible for the identification and maintenance of digital archival records from Peacekeeping Operations to ensure their long-term preservation and easy retrieval according to established rules and standards. Responsibilities He/she manages records accession data related to Peacekeeping Operations in the ARMS electronic record-keeping system. In coordination with the Archives Unit, he/she facilitates the appraisal of digital records with permanent archival value and makes recommendations for the storage, permanent preservation and future access of digital archives. He/she supervises Support Staff in implementing the related tasks as well as other related duties, as required. Competencies Professionalism: Knowledge and understanding of theories, concepts and approaches relevant to archives and records management (particularly electronic record-keeping and digital curation). Ability to identify issues, analyze and participate in the resolution of issues/problems. Is able to use different analytical and data analysis tools; shows pride in work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations. Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings Technological Awareness: Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology Education A first-level university degree in archives and records management or information technology. Work Experience A minimum of two years of progressively responsible experience in archives and records management or information technology. (No experience is required for candidates who have passed a United Nations Competitive Recruitment Examination.) Languages English and French are the working languages of the United Nations Secretariat. For this post, fluency in written and oral English is required. Working knowledge of other UN official languages is desirable. Assessment Method Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview. Special Notice Owing to the temporary funding nature of this position, recruitment, selection or extension of appointments against this position will be subject to budgetary approval. There is no expectancy, legal or otherwise, of renewal or conversion to any other type of appointment in the Secretariat of the United Nations. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. United Nations Considerations The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION

Internship, Central Records and Document Management. OSCE, Vienna. Open until 27 December 2012

Description Job Title Internship/Central Records and Documents Management (CRDM) Organization Name OSCE Secretariat Location Vienna,AT Grade Closing Date of application 27-12-2012 No. of Posts 1 Background Please note that the OSCE is not in a position to pay any remuneration or cover any expenses incurred by the intern during his/her stay in Vienna nor reimburse travel expenses Central Records and Documents Management (CRDM) is responsible for developing, implementing and overseeing the records management framework and programme within the OSCE. It ensures the capture, distribution, storage and management of records in accordance with accepted standards and best practices. Its scope of work includes registration and distribution of official correspondence, providing guidance on handling paper and electronic records, facilitating transfers of semi-active and inactive records, overseeing authorized destruction of records and training OSCE staff in using organization-wide records management tools and resources. Tasks and Responsibilities CRDM is looking for an internship candidate who will work with all members of the team and will be tasked with the duties outlined below: Assisting the CRDM team in conducting a records survey at the Secretariat which includes: interviewing staff, identifying record types, documenting survey information, compiling results Reviewing files to identify contents and determine appropriate metadata Digitizing records including document preparation, scanning, performing quality control and assigning metadata to digitized documents in OSCE’s Electronic Document and Records Management System (DocIn) Assisting with reorganization of files in central filing room and storage rooms Assisting with file transfers as required Necessary Qualifications Applicants should be under the age of 30 and from an OSCE participating State; Students in the final year of higher education (university or other accredited institution) at graduate or postgraduate level, i.e. within one year of graduation, or recent graduates or postgraduates, with a background in archives or records management; Professional fluency in English with excellent communication skills; knowledge of other OSCE working languages would be an asset; Working experience with Electronic Document and Records Management Systems (such as LiveLink); Advanced computer skills; Strong analytical, research and drafting skills; Good organizational skills with ability to process and synthesize information quickly and efficiently; Detail-oriented; Ability to establish and maintain effective working relations with people from different national and cultural backgrounds, whilst maintaining impartiality and objectivity. Remuneration Package The internship lasts three (3) months and does not constitute a commitment to future employment with the OSCE. The selected intern will participate in the group health insurance scheme at his/her own expense but the OSCE will cover life and disability insurance. How To Apply If you meet the above requirements and wish to apply for this internship opportunity, please use the OSCE's online application link found under http://www.osce.org/employment Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/who/83 The OSCE is committed to achieving a better balance of women and men within the Organization. No application fees or information with respect to bank account details are required by OSCE for our recruitment process.

Temporary Documents and Records Management Assistant, G-3. OSCE, ODIHR, Warsaw. Open until 31 December 2012

Description Job Title Temporary Documents and Records Management Assistant Organization Name OSCE Office for Democratic Institutions and Human Rights Location Warsaw,PL Grade G3 Closing Date of application 31-12-2012 No. of Posts 1 Background This is a short-term position. The financial remuneration is calculated and paid based on the number of hours worked during a calendar month. The planned duration of the project is for a period of one year. The Office for Democratic Institutions and Human Rights (ODIHR) is OSCEfs principal institution responsible for the human dimension. ODIHR is active throughout the OSCE area in the fields of election observation, democratic development, human rights, tolerance and non-discrimination, and the rule of law. ODIHRfs assistance projects and other activities are implemented in participating States in accordance with ODIHRfs mandate. The Documents and Records Management Unit (DRM) is primarily responsible for managing all information produced and received by ODIHR.@ The unit processes information in all formats including paper documents, digital files and media items.@ The unit was established in 2009 and is currently handling a backlog of retroactive records weeding and digitalization.@DRM works with all ODIHR departments and units to ensure successful organization and maintenance of documents and to improve information retrieval.@ Due to a highly increased workload over the last year in relation to other taskings, DRM seeks temporary assistance to process the backlog of material. Finalized processing is required for full compliance with official OSCE Records Management policies and initiatives as outlined in the revised versions of FAI3 and the Records Management Manual, both in development for 2013. Tasks and Responsibilities Under the direct supervision of the Documents and Records Management Officer, the incumbent is responsible for following duties: Scanning old correspondence and uploading scanned PDF files to ODIHR Correspondence database entering all necessary metadata; Checking all letters migrated to ODIHR Correspondence database for all the necessary metadata and attachments; retroactive editing of letter entries to ensure completeness of information; Re-housing documentation currently on file into acid-free archival boxes for permanent retention; Weed paper material stored in records rooms and re-house them in archival boxes; Scan election observation forms older than 2 years; together with a member of the DRM unit review elections media for retention or disposal; Assess for retention, scan, and upload documents relating to project coordination within ODIHR and extra-budgetary donations; Upload significant documents to OSCE database; save PDF scans of project documents on local network drive; Necessary Qualifications Completed secondary education; At least two years of demonstrated experience working with documents in a library, archive, international organizations or other related organizations; Ability to critically absorb and assess materials, apply current selection standards, process information on a variety of subjects and in various formats, and communicate clearly with colleagues and people requesting information; Working knowledge of standard computer applications including scanning software, Adobe and MS Office; ability to maintain simple databases; Experience with and knowledge of basic archival and/or records management principles and activities; Good knowledge of English; knowledge of Polish and of other OSCE languages, particularly Russian, is desirable. Ability to co-operate effectively with people of different national and cultural backgrounds. Remuneration Package Hourly remuneration is approximately 23.53 PLN per hour. OSCE salaries are exempt from taxation in Poland. How To Apply If you wish to apply for this position, please use OSCEfs online application link found under http://www.osce.org/employment . The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. Only the OSCE on-line applications will be accepted and short-listed applicants contacted. The OSCE, as an equal opportunity organization, encourages female candidates to apply. Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/who/83 . No application fees or information with respect to bank account details are required by OSCE for our recruitment process. Please note that in the event of invitation for interview, the OSCE is unable to reimburse costs incurred.