Information Systems Officer, P-4. UN Secretariat, DM, OICT. Open until 29 July 2013

Job Title: Information Systems Officer, P4 Department/ Office: Office of Information and Communication Technology Duty Station: NEW YORK Posting Period: 30 May 2013-29 July 2013 Job Opening number: 13-IST-OICT-28092-R-NEW YORK (R) United Nations Core Values: Integrity, Professionalism, Respect for Diversity Org. Setting and Reporting The position is located in the Knowledge Management Service, Office of Information and Communications Technology, Department of Management, New York. The Knowledge Management Service (KMS) provides strategy and tools to enable an effective knowledge management (KM) environment in which United Nations personnel and their stakeholders capture, share and disseminate the substantive knowledge relevant to their expertise. The incumbent reports to the Chief of the Collaboration & Social Networking Section. Responsibilities Within limits of delegated authority, the Information Systems Officer may be responsible for the following duties: • Plans and directs major systems projects or major components of complex systems, which typically impact critical operations and large or multiple user groups. • Provides expert advice on complex systems analysis and design; identifies the need for new systems (or modifications to existing systems) or respond to requests from users; develops plans for feasibility assessment, requirements specification, design, development and implementation, including project plans, schedules, time and cost estimates, metrics and performance measures. • Provides expert advice on knowledge and information management with a view to develop policies, procedures and guidelines related to content management, electronic repositories and the retention of institutional knowledge. • Develops a technical architecture for software systems that supports knowledge management and provides expert advice on integration of software used for KM across the organization. • Liaises throughout the UN Secretariat to ensure that underlying information management architecture is established and that knowledge management policies, strategies and solutions align with the mandates of the UN. • Tracks and monitors project progress against plan, requirements, quality measures, standard processes; liaises with users on all aspects and during all phases of development and implementation. • Provides professional leadership and work direction to assigned project team, and/or mentor and supervises the work of new/junior officers, contract staff, etc. • Liaises with the UN Archiving and Records Management Function with a view to ensuring content management systems comply with standards and policies. • Develops, implements and monitors information standards and guidelines, including testing paradigms. • Prepares technical and user documentation for entire systems and interdependent applications; prepares training materials and detailed technical presentations. • Keeps abreast of developments in the field and determines the need for testing and evaluating new products and technologies; provides leadership on introducing technological changes; prepares various technical reports. • Provides support for various cross-cutting Secretariat governance bodies and working groups, including the Internet Governance Group (IGG), the Architecture Review Board (ARB) and the Working Group on Knowledge Management (WGKM). Assists in the development of standards, procedures and practices to ensure a stable and effective implementation of these bodies’ initiatives and programmes. • Performs other duties as required. Competencies Professionalism: Knowledge of systems design, and development, management, implementation and maintenance of complex information systems, in particular, enterprise-scale Social Networking and Collaboration systems. Ability to develop and oversee large centralized or decentralized institutional systems; conceptual and strategic analytical capacity to understand information system and business operational issues so as to thoroughly analyze and evaluate critical systems matters. Knowledge of a range of computer languages and development paradigms. Knowledge of knowledge management and content management technologies as well as information security in the context of information and its secure management. Knowledge of information management standards, policies and methodologies that KM systems support. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Communication: Serves as an effective spokesperson internally and externally, and forms strong partnerships with relevant parties to help meet organization’s information technology requirements and fosters information exchange. Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information. Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Education Advanced university degree (Master’s degree or equivalent) in computer science, information systems, mathematics, statistics or related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. Work Experience A minimum of seven years of progressively responsible experience in planning, design, development, implementation and maintenance of computer information systems or related area. Experience in the design and implementation of technology solutions for the management of content, the retention of institutional knowledge and the support of knowledge sharing is required. Experience with Enterprise Content Management systems is required. Experience with the technical implementation of Social Networking and Collaboration systems such as Connections, Quickr, Websphere Portal or similar systems is required. Experience at an international organization is desirable. Qualifying years of experience are calculated following the receipt of the first level university degree recognised by the United Nations. Languages English and French are the working languages of the United Nations Secretariat. For this post fluency in English (both, oral and written) is required. Knowledge of another UN official language is an advantage. Assessment Method Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview. United Nations Considerations The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED

Archivist/Documentation Specialist. European Investment Fund, Luxembourg. Open until 20 June 2013

The European Investment Fund is seeking to recruit for its Information and Projects Management Office - Documentation & Archives at its headquarters in Luxembourg, a Archivist/Documentation Specialist Appointment will be made on the basis of a fixed term contract of three (3) years. Purpose The Archivist/Documentation Specialist is responsible for providing services of information management, documentation and archives to the EIF. In particular, he/she ensures all aspects related to the lifecycle of paper and electronic documents, across all possible status and forms, are properly managed. Operating network The incumbent reports to the Head of IPMO, working in close cooperation with the other team members, business users and service providers. Responsibilities The Archivist/Documentation Specialist will be responsible for the electronic storage and archiving management of EIF. This includes the lifecycle of all business documentation (identification, organisation, filing, monitoring and retrieval of documents). He/she will: Maintain and ensure proactive evolution of procedures for paper based and electronic documents, local and central filing along with archiving, ensuring alignment between both; this includes a classification plan in the form of metadata, the appropriate grouping of documents and all other activities pertaining to the storage and archiving best practices; Take ownership, support, proactively develop in alignment with business requirements of the Document Lifecycle Management solution, currently in place, which delivers the storage and retrieval of documents in electronic format; Review and analyse the context and content of documents for central filing or archiving purposes and define related indexation based on metadata/tags; File centrally and archive externally all documents ensuring efficient retrieval; this takes the form of paper and electronic storage; Support all document searches in the central storage and/or archives; Coordinate and liaise with the various service providers in the storage, document management and archiving domains. This includes the supervision of onsite external staff. Coordinate and liaise with the various service providers in the storage, document management and archiving domains. This includes the supervision of onsite external staff. Qualifications: University degree, with a qualification in documentation, archives and/or content management; At least 3 years of professional experience as an Archivist/Documentation specialist or equivalent; Knowledge of concepts, methods (i.e. ISO standards) and the required technical skills for managing information resources; Knowledge of solutions/implementations of Document Management Systems (DMS) and/or Content Management Systems (CMS); OpenText/Livelink previous experience would be an advantage. Good command of office tools used within the Fund (Word, Excel, PowerPoint);Good command of English both oral and written. Knowledge of French or other European Union languages would be an advantage. Personal Qualities: Strong analytical skills and capacity to provide sound judgement, to decide on archiving/documentation matters and to communicate effectively; Good interpersonal skills, ability to liaise with personnel at all levels and adapt the style accordingly; Ability to work in a diverse team environment is essential; Ability to work in close cooperation with others, propose solutions and ensure end product. Customer focused and result oriented; Capacity to organise his/her work, set priorities and meet deadlines;Integrity, flexibility and adaptability. Deadline for applications: June 20, 2013 Due to the high volume of applications, only candidates selected for interviews will be contacted.

Archives Officer. EBRD, London. Open until 14 June 2013

Archives Officer Ref 50014973 Country United Kingdom City London Department Risk and Resources Vice Presidency Business UnitRecords Management and Archives Closing date for applications 14 June 2013 12 Month Short Term Contract Role Overview This opportunity is offered as a 12 month short term contract to cover maternity leave. Records Management and Archives (RM&A) is responsible for the overall custody, preservation and servicing of the official records created or received by the Bank, both at Headquarters and in the Resident Offices. The incumbent will be responsible for assisting Records Managers in various archival projects. The successful applicant will work with all staff within the RM&A team. Key Responsibilities and Deliverables Organising the digital video collection •Renaming digital video files and updating associated metadata •Viewing content where required in order to facilitate renaming and updating of metadata Organising the digital photo collection •Reviewing collection and identifying selection to be kept for the institutional archives •Attaching archival metadata tag to selected photos Organising the digital archival repository •Renaming documents Preparing archival records for public access •Gathering required documents in the digital archival repository •Scanning them to required archival standards Organising the hard copy archival repository •Preparing documents for permanent preservation Essential Skills, Experience & Qualifications · University degree or equivalent professional qualification in one or more of the following fields: Records Management, Information/Documentation, Archives •Records Management experience, preferably in an international organisation •Fluent English, both written and spoken •Knowledge of another European Language (e.g. French, German, Russian) useful, but not essential •Computer literate: Windows (Outlook, Word, Excel) •Good experience and knowledge of electronic documents systems •Familiar with Records Management Systems •Good organisational/analytical skills and ability to show initiative •Attention to detail and eye for accuracy essential •Good communication skills •Previous experience of working in a multi-cultural environment is desirable Competencies & Personal Attributes •Ability to cope well under pressure and a capacity for hard work •Ability to work cheerfully, calmly and efficiently as part of a team •Ability to handle highly confidential and sensitive issues with tact and diplomacy •Reliable and flexible with a professional attitude

Records Management/Archives Analyst. World Bank, Washington DC. Open until 11 June 2013

Job #131289 Job Title Records Management/Archives Analyst Job Family Information Management and Technology Job Type Professional & Technical Grade GE Location Washington, DC Recruitment Type Local Hire Language Requirement English [Essential] Closing Date 11-Jun-2013 BACKGROUND/GENERAL DESCRIPTION: Innovation and partnership bond the five institutions of the World Bank Group (WBG): the International Bank for Reconstruction and Development (IBRD) and the International Development Association (IDA), which together form the World Bank; the International Finance Corporation (IFC); the Multilateral Investment Guarantee Agency (MIGA); and the International Centre for Settlement of Investment Disputes (ICSID). The World Bank Group is one of the world’s largest sources of funding and knowledge for developing countries. It uses financial resources and extensive experience to help our client countries to reduce poverty, increase economic growth, and improve quality of life. To ensure that countries can access the best global expertise and help generate cutting-edge knowledge, the World Bank Group is constantly seeking to improve the way it works. Key priorities include delivering measurable results, promoting openness and transparency in development, and improving access to development information and data. Vice Presidency Context The Information Management Technology (IMT) Vice Presidency is the World Bank’s central function for the provision of information and technology services to the Bank’s business units. The overarching objective of this function is to ensure that end-users have the information and systems to do their jobs at all locations where Bank business is being done. The management of most of the end-user IT services, business solutions and the underlying technology infrastructure is centralized with IMT. IMT is structured in a federated operating model with separate dedicated application development and management departments for each of the three Bank business lines: Operations and Knowledge, Finance Complex, and Corporate Functions which also supports MIGA and ICSID. Each of business line application departments is lead by a CIO who works closely with a business line governance group to align the systems investment portfolio with the business priorities. Shared services of underlying infrastructure and applications platforms are provided by the Enterprise Architecture unit and the Technology Engineering and Infrastructure department. IMT also provides shared services to IFC. The World Bank has adopted a three-year IMT Strategy that is centered on seizing value opportunities; creating agile delivery capacity; promoting standards; managing risks; and transforming the IMT Organization. Front office functions including strategy and outreach, innovation, budget, program management, information security, and risk management provide the enabling authorizing environment and control processes to help the IMT service and project managers meet the goals of the IMT strategy efficiently and effectively. Unit Context IMTKI, the knowledge and information services unit in the Information Management & Technology Network, is part of the Operations & Knowledge Department. The unit provides knowledge and information services such as Archives, Records Management, Library and Access to Information services to the Bank Group and the public. The unit’s work program is structured in three pillars: History Matters, Open Information, and Next Generation’s Library. This position is in the Open Information pillar. The unit reports to the IMTKI Manager and Chief Archivist, to the Operations & Knowledge Director and to the Vice President and Chief Information Officer, IMT. The IMTKI Open Information pillar supports implementation and compliance of 3 policies related to information management: Management of Records (AMS 10.11), Security Classification (AMS 6.21A) and Access to Information (AMS 1.10). The pillar promotes international standards for Records Management practices within the Bank Group and, in close collaboration with the archives/records center group in the History Matters pillar, assists Bank Group staff in their practical needs to implement records management in the daily work. The pillar also interfaces with IT to ensure the IT infrastructure of major curated collections and record repositories works properly and to provide system requirements related to archives and records management needs. Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 2 year term appointment. DUTIES AND ACCOUNTABILITIES: The RM/Archives Analyst provides records management and archival services in support of the records management and archival program of units, networks, sectors or the Bank Group. Works on one or more projects concurrently as project team member with major responsibilities. Responsible for the contribution of records management and archival services and deliverables. Specific Duties include: 1. Contributes to the deliverables of the Open Information Pillar in IMTKI to include: a. deliverables of the Information Management Ramp-Up Program, which raises awareness of the information policies and ensures that a foundational and measurable level of records management is established across the Bank Group; in this context, provides input to the development of compliance methods and audits of record filing activities, assists clients to manage electronic records (tasks include: business classification; business process analysis; folder structure; data migration, analysis of records to determine the correct retention and disposition), provides hands-on training and instructions to units on paper and electronic records management and associates these activities with monitoring of both paper and WBDocs filing; participates in development of related training and outreach materials to cover both the paper and electronic environment; b. deliverables of more system related outputs such as the development of quality control standards for WBDocs and metadata and requirements for new systems; this part of the job requires familiarity with system requirements for electronic record keeping and ability to interface with IT; c. management of the Information Assistants for Hire (IA4Hire) service, which includes determining client needs, matching clients and contractors, and providing QA. 2. Contributes to the deliverables and functions of the Archives/Records Center Team in IMTKI particularly on serving requests for paper records management from the units, and on the transfer process; providing records management guidance and paper records disposition services (to include training sessions) to HQ and country offices; assisting multiple clients in HQ and COs with their paper records transfer requests and associated appraisal and Records Retention and Disposition Schedule (RRDS) work; managing several different client requests at one time, while providing timely and efficient services for all; following up with clients whose requests are in abeyance, and working with the Archives database (MARS) in the execution of this service. SELECTION CRITERIA: 1. Bachelor’s degree is the minimum requirement with 4 years of relevant experience in archives and records management (experience with RRDS and macro-appraisal and Master’s degree are a plus). Sample degrees include: Computer Science, Library Science, Archives Science, Information Management or Information Systems. 2. Familiarity with IT system requirements for electronic record keeping and demonstrated ability to interface with IT; 3. Demonstrated ability to work independently in a team and willingness to seek advice and assistance; high degree of motivation, initiative and reliability; 4. Demonstrated ability to read and summarize complex materials clearly in English and fluency in English (spoken and written) are a must in the context of the multicultural and multilingual work environment of an international organization; demonstrated good presentation skills; demonstrated good outreach skills; knowledge of another major UN language a plus. Competencies: • Project Management - Understands the basic concepts of project management, as they relate to the execution of tasks within a project ; • Service Provider Assessment and Evaluation - Gathers and records data on specified vendors' services and products against defined requirements; • Business Process Knowledge - Defines routine, integrated processes; • Vendor and Alliance Management - Follows procedures for working with vendor and/or alliance partners and resolves day-to-day problems within defined guidelines; • Information, Records and Archives Management Programs and Services - Coordinates with user community on records management processes and procedures; • Records and Archives Management Systems and Software - Tests, selects and implements new records and archive management tools and processes; • Information and Records Organization - Assists in the design and implementation of storage, protection and preservation plans and systems; • Information and Records Dissemination - Responds to advanced reference and research requests; • Information and Records Knowledge - Exhibits a strong knowledge of the schedule and monitors compliance by functional units; • Electronic Service - Assists in the planning, design, implementation and maintenance process of providing electronic systems; • Compliance with Standards - Monitors and maintains records on requests for information and assistance; • Disaster Recovery/Business Continuity - Able to apply knowledge and understanding of Bank organization, infrastructure and policies in the development of strategies and solutions to resolve problems and improve delivery of records, archives and information management solutions; • Future Needs - Identify trends in client needs that may exceed capability or capacity of existing systems, software and sources to fill; • Bank Systems, Policies and Infrastructure - Working knowledge of the organization of the Bank and the systems and software that support records and archive management; • Client Orientation - Takes personal responsibility and accountability for timely response to client queries, requests or needs, working to remove obstacles that may impede execution or overall success; • Drive for Results - Takes personal ownership and accountability to meet deadlines and achieve agreed-upon results, and has the personal organization to do so; • Teamwork (Collaboration) and Inclusion - Collaborates with other team members and contributes productively to the team's work and output, demonstrating respect for different points of view; • Knowledge, Learning and Communication - Actively seeks knowledge needed to complete assignments and shares knowledge with others, communicating and presenting information in a clear and organized manner; • Business Judgment and Analytical Decision Making - Analyzes facts and data to support sound, logical decisions regarding own and others' work.

Information Management Assistant, G-6. ARMS, DM, New York. Open until 8 June 2013

Job Title: Information Management Assistant, G6 Department/ Office: Office of Central Support Services Duty Station: NEW YORK Posting Period: 9 May 2013-8 June 2013 Job Opening number: 13-IMA-DM OCSS-28076-R-NEW YORK (R) United Nations Core Values: Integrity, Professionalism, Respect for Diversity Org. Setting and Reporting This position is located in the Archives and Records Management Section, Commercial Activities Service, Department of Management. The Information Management Assistant reports to the Chief of the Archives and Records Management Section. Responsibilities Within delegated authority, the Information Management Assistant will be responsible for the following duties: Archives and Records Management • Provides ARMS contact for Secretariat Records Management focal points: organizes meetings, and training workshops, disseminates information on records management and other substantive services within the Section to internal and external clients. Evaluates requests for expertise or assistance and sends them to the most appropriate professional staff member within ARMS. Delivers regular Records Management Orientation to new UN staff members • Undertakes the registration and provision of information via telephone, email, or in person to public researchers. Provides outreach support to internal and external clients through awareness raising of the Section's Internet and Intranet and dissemination of information from those sites. Compiles statistics and analyses user numbers and trends for ARMS Internet and Intranet. • Oversees space allocations, responds to emergency disasters and monitors environmental quality controls; arranges for the resolution of problems. • Oversees contractually stored records by facilitating the establishment of contracts and monitoring compliance; coordinates transfers to commercial storage; registers actions in the Section database; and provides reference service. • Oversees archives and records management operations by identifying and planning projects in consultation with Units’ chiefs and in liaison with vendors. • Maintains statistics on service and workload measures. Tracks the Section’s workload statistics which are required for annual reports on budget performance reporting. • Coordinates access and declassification reviews by preparing declassification review requests and updating the Section’s database. • Takes responsibility for all budgetary actions (Regular, support account and extra-budget) coordination, preparation, and reporting, within ARMS and in coordination with the Commercial Activities Service. Seeks inputs for budget submissions. Monitors budget allotments, verifies availability of funds, and ensures necessary approvals and entries in computerized budget systems. Reviews and monitors payment of accounts. • Takes responsibility for the revision and editing of correspondence to ensure completeness and compliance with the UN correspondence rules. Responsible for incoming and outgoing correspondence within and outside the Section, classifies files and retrieves correspondence in the Section's records management system. General • Guides and supervises more junior General Service Staff and periodically, other temporary staff. • Provides administrative support for the Section and Units chiefs and undertakes other duties as assigned. • Orders and ensures shipment of stationery and necessary equipment to various sites. Competencies • Professionalism: Knowledge of electronic record keeping and relevant information systems and networks. Ability to undertake independent research, maintain records in a systematic fashion and to retrieve necessary materials with maximum speed and accuracy. Ability to work with figures. Ability to draft correspondence. Ability to identify and assess issues and develop accurate retrieval tools for relevant records. Ability to demonstrate flexibility, creativity and apply some judgments in assigned tasks. Ability to multi-task, identify priority activities and assignments, make adjustments as needed, uses time efficiently, foresees risks and allows for contingencies when planning. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. • Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. • Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. Education High school diploma or equivalent. Work Experience A minimum of seven years of progressively responsible experience in the field of archives, electronic record management or administration is required. Other skills/experience: Proficiency in Microsoft applications is required. Experience in using IMIS and IMDIS is desirable. Qualifying years of experience are calculated following the receipt of the high school or secondary school diploma. Languages Fluency in one of the working languages of the UN Secretariat, English or French, (both oral and written) is required; knowledge of the other is desirable. Knowledge of another UN official language is an advantage Assessment Method Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview. Special Notice Recruitment for this position is done on a local basis, whether or not the candidate is a resident of the duty station. Passing the Administrative Assessment Support Test (ASAT) at Headquarters or an equivalent recognised locally-administered test at a United Nations Office is a prerequisite for recruitment consideration in the General Service category in the United Nations Secretariat. Staff Members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. United Nations Considerations The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Courts IT Consultant. Commonwealth, Kigali. Open until 31 May 2013

Courts IT Consultant Reference: PG/RWA/0622 Location: Rwanda Duration: 10 person days Closing Date: 31 May 2013 Project Background Reform of Justice Sector in Rwanda began in 2004. The focus was on clearing the backlog of cases that had accumulated, some dating back more than 20 years. In collaboration with key international partners good progress has been made in this respect and the back log is expected to be cleared by end of 2013. The judiciary, with the Supreme Court as its lead institution, has driven the reform of the justice sector. With demands on the justice system increasing all the time, there is a need to put in place an effective and efficient system that can manage the expected volume of cases coming through the system. The Strategic Plan of the Supreme Court (2009 - 13) seeks to address this and by doing so contribute to the wider goals of the Government of Rwanda Vision 2020 and the Economic Development and Poverty Reduction Strategy (EDPRS). The implementation of this plan has lead to an overhaul of the human resources within the judiciary. This has involved and will continue to involve the recruitment of young, newly qualified court officers. Though motivated and talented, these new recruits require training and mentoring from experienced practitioners particularly in court management and administration and the use of electronic tools to support these processes. Currently, several electronic systems are in place through the support provided by other partners (UNDP, Netherlands, USAID), these include: the Electronic Filing System (EFS); the Electronic Records management System (ERMS); the Legal Information Portal (LIP). Though useful and functional, these systems are not integrated and are not currently used to their fullest potential. Project Purpose The project aims to enhance the operational effectiveness of the Supreme Court of Rwanda with regard to electronic case management in order to ensure that justice is administered fairly, effectively and efficiently and that it is fully accessible to the people of Rwanda. The project will lay the foundations for the establishment of a responsive and accessible justice system in Rwanda which will increase confidence in the justice system among the population and also among domestic and foreign investors. This will provide the basis for Rwanda’s continued social and political development and economic growth. Scope of work Following an initial general assessment by a court administration expert, we now require an IT specialist, with particular experience in court administration systems, to conduct a technical review of the IT applications currently in place in the Supreme Court of Rwanda and the human capacity available to support these systems. It is expected that the Consultant will undertake: ■Reviewing and analying IT applications currently in place in the Supreme Court of Rwanda and the human capacity available to support these systems. ■Preparing a report regarding the feasibility of upgrading the existing IT tools (including the Electronic Filing System, the Electronic Records Management System and the Legal Information Portal) to perform as an effective and efficient electronic case management system. ■Collaborating with appropriate court staff, liaise with local software engineers as necessary to develop understanding of current and future development requirements. ■Defining the capacity building that is required throughout the judiciary (principally registrars and IT officers) in order to ensure that staff are fully equipped to utilise the IT tools available and liaise appropriately with local software engineers. Subsequent interventions (where necessary) will be agreed according to the report. Outputs (Deliverables) It is expected that this intervention will result in the production of a comprehensive assessment report that gives detailed analysis of the IT applications currently in use and provides a platform on which senior management of the judiciary can make informed decisions regarding the development of an electronic case management system. Implementation Arrangements The expert will work closely with Commonwealth Secretariat Advisers in delivering this technical assistance. The Consultant will be based at the Supreme Court of Rwanda in Kigali for up to three weeks and will report to the Secretary General of the Supreme Court. The consultant will work closely with staff already involved in the reform process. Qualifications and Experience ■Degree in relevant subject ■Minimum 10 years’ experience in corporate IT project management and implementation ■Experience of managing IT projects in courts and of case management systems in particular ■Experience in programming ■Experience of working with software developers ■Fluent in English ■Strong communication and report writing skills ■International experience would be an added advantage ■Knowledge of French language would be desirable

Records Management Consultant. OSCE, Vienna. Open until 23 May 2013

Job Title Records Management Consultant Organization Name OSCE Secretariat Location Vienna,AT Grade Closing Date of application 23-05-2013 No. of Posts 1 Background Please note that this is a consultancy assignment for approximately 22 days duration starting in June and ending in December 2013. The Central Records and Documents Management (CRDM) unit is part of the Office of the Secretary General. CRDM is responsible for developing, implementing and overseeing the records management framework and programme within the OSCE. It ensures the capture, distribution, storage and management of records in accordance with accepted standards and best practices. Tasks and Responsibilities CRDM is looking for a Records Management professional to assist with the development of a file plan (records classification scheme) and retention schedule for the OSCE Secretariat. These tools should indicate vital records and confidential records series. The consultant’s role will be to define the methodology, provide guidance, review findings and provide feedback on the file plan and retention schedule developed by CRDM at the end of the project. In close collaboration with the Chief, Records Management, the consultant will perform the following duties: Defining the methodology for developing the file plan and retention schedule; Developing a project plan to be undertaken by CRDM; Developing the general structure and content for workshops, which CRDM will conduct with business units; Piloting a maximum of two workshops and reviewing findings to ensure that correct strategy is in place; At the conclusion of workshops, reviewing CRDM’s proposed file plan and retention schedule and providing feedback and guidance; Submitting a final report detailing the tasks performed and recommendations for implementing the file plan and retention schedule. Necessary Qualifications University degree in archival science, records management or a related field; A minimum of ten years of relevant professional experience; Experience in developing file plans and retention schedules; Advance knowledge in records management standards and best practices; Strong analytical and problem-solving skills; Ability to meet deadlines and work under time pressure; Professional fluency in English; Computer literacy; Ability to work with people of different nationalities, religions and cultural backgrounds; Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities. Remuneration Package Remuneration will depend on the selected consultant’s qualifications and experience and be in accordance with OSCE established rates. How To Apply If you wish to apply for this position, please use the OSCE's online application link found under http://www.osce.org/employment. If you are not a national of a participating State, you must apply by submitting an offline application form which can be found under http://www.osce.org/employment/21. The OSCE is committed to achieving a better balance of women and men within the Organization. Female candidates are particularly encouraged to apply. Please be aware that the OSCE does not request payment at any stage of the application and review process.