Job Title:
ASSOCIATE INFORMATION MANAGEMENT OFFICER (FOR ROSTER PURPOSES ONLY), P2
Department/ Office:
International Criminal Tribunal for Rwanda
Duty Station: ARUSHA
Posting Period:
5 January 2012-4 February 2012
Job Opening number:
12-CON-ICTR-21875-R-ARUSHA
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
International Criminal Tribunal for Rwanda, Archives and Records Management Working Group (ARMWG), Arusha.
Responsibilities
Under the general supervision of the Archivist and within delegated authority, the Associate Information Management Officer will be responsible for the following duties:
Supervises and undertakes records identification functions by compiling records inventories and indexes, liaising with Tribunal offices and controls the quality of data provided by reviewing the work processes and procedures
In coordination with the originating offices, participate in the appraisal and analysis of the collections. Apply approved records retention schedules and security classifications and determine office of records.
Supervises and undertakes records disposition functions, by liaising with Tribunal offices on the transfer and/or disposal of records.
Supervises and undertakes records accessioning and processing activities; monitors adherence to description, preservation and security standards; and ensures maintenance of proper confidentiality and security of documents in ICTR offices: by securing all confidential materials being processed, bearing joint responsibility with the Head of Sections for the use of the secure containers (safes and file cabinets) of the section
Ensures accurate electronic processing of ICTR records by developing, enhancing and maintaining validations system to check the accuracy of processed data; designing and developing queries and reports to detect discrepancies in the indexing of information, or any other anomalies in attributed metadata
Participates in trainings provided to support staff as when needed. Continuously mentor junior staff under supervision and provides record keeping support and advice to Tribunal offices by advising on record keeping system standards and compliance.
Strategic planning by: Assisting the Archives and Records Management Working Group in developing strategic plans for Judicial and Legal Services Division (JLSD) and/or the Administrative Division sections, including annual work plans; staffing requirements; proposals for improvement and maintenance of optimum service levels; proposing, managing and monitoring projects; staying up-to-date with regard to new information in the archives and records management field by reviewing the literature, and participating in best practice groups and in dedicated conferences
Performs other related duties, as required.
Competencies
1.Professionalism:-
Knowledge of information management and record keeping. Ability to provide maintenance and disposition of records, including appraisal and migration management; records preservation and description; and research practices. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
2.Communication:-
Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed.
3.Teamwork:-
Works collaboratively with colleagues to achieve organisational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
4.Planning and Organising:-
Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
5. Technological Awareness:-
Knowledge of Enterprise content management suites used in the organization, storing management and retrieval of the organization documents; Advanced computer literacy and preferably knowledge in the use of TRIM and SharePoint
Education
University degree in archival, information management, Library science or related field.
Work Experience
A minimum of two years of progressively responsible experience in archives management, records management, library, information management or related area.
Languages
Excellent communication skills in English or French is required. A working knowledge of the second would be a definite asset.
Assessment Method
Candidates will be assesed based on evaluation criteria.
Special Notice
Extension of the appointment is subject to Extension of the mandate and/or the availability of the funds.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED
Wednesday, January 11, 2012
Information Management Systems Assistant, G-5. UNON, Nairobi. Open until 14 January 2012
Job Title:
INFORMATION MANAGEMENT SYSTEMS ASSISTANT, G5
Department/ Office:
United Nations Office at Nairobi
Duty Station:
NAIROBI
Posting Period:
15 December 2011-14 January 2012
Job Opening number:
11-IMA-UNON-22045-R-NAIROBI (O)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the representative office of the Secretary-General. UNON supports programme implementation of the UN Environment Programme (UNEP) and the UN Human Settlements Programme (UN-Habitat) globally, as well as other UN office in Kenya, by providing administrative, conference and information services (www.unon.org). This post is located in the Staff Administration Section (SAS) within the Human Resources Management Service (HRMS) in the Division of Administrative Services, UNON.
Responsibilities
Under the general supervision of the Chief, SAS and the Supervisor, Records Management Unit (RMU), the incumbent's responsibilities will be as follows:
1. Management and maintenance of staff members’ official status files:
• Providing standard and Archives and Records Management Section-specific applications support and applications;
• Editing RMU and SAS web page contents, ensuring correct information is posted;
• Conducting end-user training relating to Staff Administration electronic records keeping system, i.e. Staff critical documents system and UN Archive and Records Management’s electronic record keeping system;
• Maintaining the Section’s paper-base and electronic central file system by creating new folders, applying disposition instructions and tracking file circulation;
• Opening and closing of official status files;
• Receiving new incoming correspondence and updating the staff members’ official status files with the same;
• Overseeing internal records retrieval, loaning through developed and maintained electronic records loaning system in e-room;
• Reviewing official status files for purposes of weeding the in-active files, which should be transferred to the archives;
• Creating and maintaining official status files inventory for easy retrieval and reference purposes;
• Providing relevant technical support of information services.
2. Updating of staff members’ critical documents in the database:
Receiving staff members’ critical documents from Human Resources Assistants, sorting them accordingly and uploading them in the database;
3. Storage and maintenance of archived files:
• Ensuring that files in the archives are stored and maintained according to professional archiving methods and practices for easy access and retrieval;
• Retrieving and availing files to clients upon request;
• Filing incoming correspondence;
• Labelling of the archive shelves;
• Supporting disposition operations on transfer procedures and documentation; analyzing retention schedules and precedents in support of dispositions decisions;
4. Performing other related duties as may be assigned.
Competencies
Professionalism: Knowledge of electronic record keeping and relevant information systems and networks. Ability to undertake research, maintain records in a systematic fashion and to retrieve necessary materials with maximum speed and accuracy. Demonstrated ability to apply good judgement in the context of assignments given; shows pride in work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise, is willing to learn from others; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning and Organizing: Identifies priority activities and assignments and adjust priorities as required; allocates appropriate amount of time and resources for completing work; uses time efficiently.
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; demonstrates openness in sharing information and keeping people informed.
Education
Completion of secondary education is required. Supplemental training in information management is desirable.
Work Experience
A minimum of five years of relevant experience is required, of which three should be in records management.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in written and oral English is required. Working knowledge of another UN official language will be an advantage.
Assessment Method
Evaluation of qualified candidates for this position will include a substantive assessment which will be followed by a competency-based interview.
Special Notice
Appointment against this post is on a local basis. External candidates will be considered only when no suitable internal candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred in order to take-up the appointment. Staff members are subject to the authority of and assignment by the Secretary-General. All staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
All applicants are strongly encouraged to apply online as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. Online applications will be acknowledged where an email has been provided. If you do not receive an e-mail acknowledgment within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application if necessary.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS
INFORMATION MANAGEMENT SYSTEMS ASSISTANT, G5
Department/ Office:
United Nations Office at Nairobi
Duty Station:
NAIROBI
Posting Period:
15 December 2011-14 January 2012
Job Opening number:
11-IMA-UNON-22045-R-NAIROBI (O)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the representative office of the Secretary-General. UNON supports programme implementation of the UN Environment Programme (UNEP) and the UN Human Settlements Programme (UN-Habitat) globally, as well as other UN office in Kenya, by providing administrative, conference and information services (www.unon.org). This post is located in the Staff Administration Section (SAS) within the Human Resources Management Service (HRMS) in the Division of Administrative Services, UNON.
Responsibilities
Under the general supervision of the Chief, SAS and the Supervisor, Records Management Unit (RMU), the incumbent's responsibilities will be as follows:
1. Management and maintenance of staff members’ official status files:
• Providing standard and Archives and Records Management Section-specific applications support and applications;
• Editing RMU and SAS web page contents, ensuring correct information is posted;
• Conducting end-user training relating to Staff Administration electronic records keeping system, i.e. Staff critical documents system and UN Archive and Records Management’s electronic record keeping system;
• Maintaining the Section’s paper-base and electronic central file system by creating new folders, applying disposition instructions and tracking file circulation;
• Opening and closing of official status files;
• Receiving new incoming correspondence and updating the staff members’ official status files with the same;
• Overseeing internal records retrieval, loaning through developed and maintained electronic records loaning system in e-room;
• Reviewing official status files for purposes of weeding the in-active files, which should be transferred to the archives;
• Creating and maintaining official status files inventory for easy retrieval and reference purposes;
• Providing relevant technical support of information services.
2. Updating of staff members’ critical documents in the database:
Receiving staff members’ critical documents from Human Resources Assistants, sorting them accordingly and uploading them in the database;
3. Storage and maintenance of archived files:
• Ensuring that files in the archives are stored and maintained according to professional archiving methods and practices for easy access and retrieval;
• Retrieving and availing files to clients upon request;
• Filing incoming correspondence;
• Labelling of the archive shelves;
• Supporting disposition operations on transfer procedures and documentation; analyzing retention schedules and precedents in support of dispositions decisions;
4. Performing other related duties as may be assigned.
Competencies
Professionalism: Knowledge of electronic record keeping and relevant information systems and networks. Ability to undertake research, maintain records in a systematic fashion and to retrieve necessary materials with maximum speed and accuracy. Demonstrated ability to apply good judgement in the context of assignments given; shows pride in work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise, is willing to learn from others; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning and Organizing: Identifies priority activities and assignments and adjust priorities as required; allocates appropriate amount of time and resources for completing work; uses time efficiently.
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; demonstrates openness in sharing information and keeping people informed.
Education
Completion of secondary education is required. Supplemental training in information management is desirable.
Work Experience
A minimum of five years of relevant experience is required, of which three should be in records management.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in written and oral English is required. Working knowledge of another UN official language will be an advantage.
Assessment Method
Evaluation of qualified candidates for this position will include a substantive assessment which will be followed by a competency-based interview.
Special Notice
Appointment against this post is on a local basis. External candidates will be considered only when no suitable internal candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred in order to take-up the appointment. Staff members are subject to the authority of and assignment by the Secretary-General. All staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
All applicants are strongly encouraged to apply online as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. Online applications will be acknowledged where an email has been provided. If you do not receive an e-mail acknowledgment within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application if necessary.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS
Thursday, January 5, 2012
Documentalist / Information Specialist. OECD, Paris. Open until 8 January 2012
Documentalist/Information Specialist
(Job Number: 08041)
Description
Documentalist/Information Specialist
TEMPORARY ASSIGNMENT
The OECD Directorate for Legal Affairs (14 legal advisers, 2 documentalists/Information Specialists and 3 Assistants) is seeking an information specialist to work full time on a temporary basis to be part of a small team responsible for documentation management and research. S/He will work under the direct supervision of the Senior Documentalist of the Directorate for Legal Affairs.
Main Responsibilities
Research
• Assist the Documentalists in answering the requests from the legal advisors or from other staff from the organisation as appropriate.
Information management
• Assist the Documentalists in filing the information received and sent and in the maintaining of the Directorate’s paper and electronic files using the ECM software Livelink.
Information transmission
• Assist in the maintenance/development of the Directorate Sharepoint site/pages in order to facilitate information sharing both within the Directorate and across the Organisation.
Administrative tasks
• Assist in the preparation of files, press reviews, summary tables and papers and in other administrative tasks as appropriate.
Candidate’s profile
Academic Background
• A post-secondary level of education in Library Science/Information Management or related subject.
• Some education in legal matters and/or related work experience would be an advantage.
Professional Background
• Two to three years experience in managing large documentation resources preferably dealing with economics and law in an international environment.
Languages
• An excellent command of one of the two official languages of the OECD (English and French) and a good working knowledge of the other.
Key Competencies
• Good analytical sense, meticulousness and an ability to organise information, including in writing, in a clear and efficient manner for the end-user.
• Experience with electronic archiving software.
• Proven ability to use office automation systems and softwares.
• Proven ability to learn new techniques and use new work tools.
• High sense of discretion in dealing with confidential matters.
The appointment may initially be made at the level immediately below if the qualifications and professional experience of the selected applicant correspond to that level; in this case, the duties and responsibilities assigned will be adjusted accordingly.
CONTRACT DURATION: 12 months
What we offer
http://www.oecd.org/document/3/0,3746,en_21571361_45609340_46133955_1_1_1_1,00.html
(Job Number: 08041)
Description
Documentalist/Information Specialist
TEMPORARY ASSIGNMENT
The OECD Directorate for Legal Affairs (14 legal advisers, 2 documentalists/Information Specialists and 3 Assistants) is seeking an information specialist to work full time on a temporary basis to be part of a small team responsible for documentation management and research. S/He will work under the direct supervision of the Senior Documentalist of the Directorate for Legal Affairs.
Main Responsibilities
Research
• Assist the Documentalists in answering the requests from the legal advisors or from other staff from the organisation as appropriate.
Information management
• Assist the Documentalists in filing the information received and sent and in the maintaining of the Directorate’s paper and electronic files using the ECM software Livelink.
Information transmission
• Assist in the maintenance/development of the Directorate Sharepoint site/pages in order to facilitate information sharing both within the Directorate and across the Organisation.
Administrative tasks
• Assist in the preparation of files, press reviews, summary tables and papers and in other administrative tasks as appropriate.
Candidate’s profile
Academic Background
• A post-secondary level of education in Library Science/Information Management or related subject.
• Some education in legal matters and/or related work experience would be an advantage.
Professional Background
• Two to three years experience in managing large documentation resources preferably dealing with economics and law in an international environment.
Languages
• An excellent command of one of the two official languages of the OECD (English and French) and a good working knowledge of the other.
Key Competencies
• Good analytical sense, meticulousness and an ability to organise information, including in writing, in a clear and efficient manner for the end-user.
• Experience with electronic archiving software.
• Proven ability to use office automation systems and softwares.
• Proven ability to learn new techniques and use new work tools.
• High sense of discretion in dealing with confidential matters.
The appointment may initially be made at the level immediately below if the qualifications and professional experience of the selected applicant correspond to that level; in this case, the duties and responsibilities assigned will be adjusted accordingly.
CONTRACT DURATION: 12 months
What we offer
http://www.oecd.org/document/3/0,3746,en_21571361_45609340_46133955_1_1_1_1,00.html
Thursday, December 8, 2011
Programme Officer (Information Management), P-3. OCHA, Geneva. Open until 31 January 2012
Programme Officer (Information Management), P3
Department/ Office:
Office For The Coordination Of Humanitarian Affairs
Duty Station: GENEVA
Posting Period:
2 December 2011-31 January 2012
Job Opening number:
11-PGM-OCHA-21947-R-GENEVA
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
This position is located in the Office for the Coordination of Humanitarian Affairs (OCHA) Geneva, Switzerland. The Programme Officer reports to the Chief of the Information Services Section.
Responsibilities
Within delegated authority, the Programme Officer will be responsible for the following duties:
. Participates in the development, implementation and evaluation of assigned programmes/projects in the area of humanitarian information management, etc.; monitors and analyzes programme/project development and implementation; reviews relevant documents and reports; identifies problems and issues to be addressed and proposes corrective actions; liaises with relevant parties; identifies and tracks follow - up actions with an emphasis on standards development.
. Performs consulting assignments in the management of information in disaster preparedness, disaster response and early recovery, in collaboration with the client, by planning facilitating workshops, through other interactive sessions and assisting in developing the action plan the client will use to manage the change.
. Researches, analyzes and presents information gathered from diverse sources, including in the area of natural hazards, social vulnerability and disaster management.
. Assists in policy development, including the review and analysis of issues and trends, preparation of evaluations or other research activities and studies.
. Undertakes survey initiatives; designs data collection tools; reviews, analyzes and interprets responses, identifies problems/issues and prepares conclusions.
. Prepares various written and infographic outputs, e.g. draft background papers, analysis, sections of reports and studies, inputs to publications, maps, graphs etc.
. Provides substantive support to consultative and other meetings, conferences, etc., to include proposing agenda topics, identifying participants, preparation of documents and presentations, etc.
. Undertakes outreach activities; conducts training workshops, seminars, etc.; makes presentations on assigned topics/activities.
. Participates in or lead field missions, including provision of guidance to external consultants, government officials and other parties and drafting mission summaries, etc.
. Coordinates activities related to budget and funding (programme/project preparation and submissions, progress reports, financial statements, etc.) and prepares related documents/reports (pledging, work programme, programme budget, etc.).
. Performs other duties as required.
Competencies
PROFESSIONALISM: knowledge and understanding of theories, concepts and approaches relevant to the management of information in complex emergencies, disaster preparedness, disaster response and early recovery. Knowledge of the use of Geographic Information Systems (GIS) in humanitarian contexts. Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to conduct data collection using various methods. Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
COMMUNICATION: speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two - way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
CREATIVITY: actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.
CLIENT ORIENTATION: considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Education
Advanced university degree (Master’s degree or equivalent) in Arts, Business Administration, Disaster Management, Emergency Management, Geographic Information Systems, Information Management, Information Systems, Professional Studies, Social Sciences or a related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of five years of progressively responsible experience in managing information in a disaster management, emergency management, humanitarian crisis, peacekeeping or related context is required. Relevant experience managing information in a conflict or disaster context at the international level is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For this post fluency in English is required. Knowledge of another official United Nations language is desirable.
Assessment Method
Selected eligible candidates will be required to undertake a technical test and complete a case study on the management of information in a natural disaster and complex emergency. Short-listed candidates will then be invited to undertaken a competency based interview.
Special Notice
Priority consideration for vacancies at the P3 level will be given to internal candidates and candidates who have passed a competitive examination. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers In accordance with established rules and procedures. For this post the staff member will be required to travel extensively to and within developing countries, often into highly stressful environments (civil strife and/or natural disasters). Deployments, which are often at short notice, can be for up to eight weeks at a time away from the assigned Duty Station. The staff member will be required to periodically register for OCHA’s Emergency Response Roster and be available to deploy with United Nations Disaster Assessment and Coordination (UNDAC) teams if required. Extension of the appointment is subject to the availability of the extra-budgetary funds.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
Department/ Office:
Office For The Coordination Of Humanitarian Affairs
Duty Station: GENEVA
Posting Period:
2 December 2011-31 January 2012
Job Opening number:
11-PGM-OCHA-21947-R-GENEVA
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
This position is located in the Office for the Coordination of Humanitarian Affairs (OCHA) Geneva, Switzerland. The Programme Officer reports to the Chief of the Information Services Section.
Responsibilities
Within delegated authority, the Programme Officer will be responsible for the following duties:
. Participates in the development, implementation and evaluation of assigned programmes/projects in the area of humanitarian information management, etc.; monitors and analyzes programme/project development and implementation; reviews relevant documents and reports; identifies problems and issues to be addressed and proposes corrective actions; liaises with relevant parties; identifies and tracks follow - up actions with an emphasis on standards development.
. Performs consulting assignments in the management of information in disaster preparedness, disaster response and early recovery, in collaboration with the client, by planning facilitating workshops, through other interactive sessions and assisting in developing the action plan the client will use to manage the change.
. Researches, analyzes and presents information gathered from diverse sources, including in the area of natural hazards, social vulnerability and disaster management.
. Assists in policy development, including the review and analysis of issues and trends, preparation of evaluations or other research activities and studies.
. Undertakes survey initiatives; designs data collection tools; reviews, analyzes and interprets responses, identifies problems/issues and prepares conclusions.
. Prepares various written and infographic outputs, e.g. draft background papers, analysis, sections of reports and studies, inputs to publications, maps, graphs etc.
. Provides substantive support to consultative and other meetings, conferences, etc., to include proposing agenda topics, identifying participants, preparation of documents and presentations, etc.
. Undertakes outreach activities; conducts training workshops, seminars, etc.; makes presentations on assigned topics/activities.
. Participates in or lead field missions, including provision of guidance to external consultants, government officials and other parties and drafting mission summaries, etc.
. Coordinates activities related to budget and funding (programme/project preparation and submissions, progress reports, financial statements, etc.) and prepares related documents/reports (pledging, work programme, programme budget, etc.).
. Performs other duties as required.
Competencies
PROFESSIONALISM: knowledge and understanding of theories, concepts and approaches relevant to the management of information in complex emergencies, disaster preparedness, disaster response and early recovery. Knowledge of the use of Geographic Information Systems (GIS) in humanitarian contexts. Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to conduct data collection using various methods. Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
COMMUNICATION: speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two - way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
CREATIVITY: actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.
CLIENT ORIENTATION: considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Education
Advanced university degree (Master’s degree or equivalent) in Arts, Business Administration, Disaster Management, Emergency Management, Geographic Information Systems, Information Management, Information Systems, Professional Studies, Social Sciences or a related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of five years of progressively responsible experience in managing information in a disaster management, emergency management, humanitarian crisis, peacekeeping or related context is required. Relevant experience managing information in a conflict or disaster context at the international level is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For this post fluency in English is required. Knowledge of another official United Nations language is desirable.
Assessment Method
Selected eligible candidates will be required to undertake a technical test and complete a case study on the management of information in a natural disaster and complex emergency. Short-listed candidates will then be invited to undertaken a competency based interview.
Special Notice
Priority consideration for vacancies at the P3 level will be given to internal candidates and candidates who have passed a competitive examination. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers In accordance with established rules and procedures. For this post the staff member will be required to travel extensively to and within developing countries, often into highly stressful environments (civil strife and/or natural disasters). Deployments, which are often at short notice, can be for up to eight weeks at a time away from the assigned Duty Station. The staff member will be required to periodically register for OCHA’s Emergency Response Roster and be available to deploy with United Nations Disaster Assessment and Coordination (UNDAC) teams if required. Extension of the appointment is subject to the availability of the extra-budgetary funds.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
Resource and Documentation Centre Officer, AD7. EIGE, Vilnius. Open until 8 January 2012
Resource & Documentation Centre Officer
The European Institute for Gender Equality (EIGE)[1] is publishing a call for applications with a view to establishing a reserve list for Temporary Agents for the post of Resource & Documentation Centre Officer.
The registration of applications will begin on 25th November 2011 and will close on 8th January 2012 at 23:00 Eastern European Time.
1. The role of the Institute
Based in Vilnius, Lithuania, EIGE is a regulatory agency of the European Union (EU) entrusted with specific objectives related to the contribution and strengthening of gender equality promotion.
To achieve its goals, the Institute shall collect and analyse objective, comparable and reliable information at Community level and develop appropriate methodological tools for the integration of gender equality into all Community policies. EIGE shall equally foster the exchange of good practices and dialogue between stakeholders and raise EU citizen awareness of this policy area by providing technical assistance to EU institutions, in particular the European Commission as well as the authorities of the Member States.
In the course of its work to promote and strengthen gender equality EIGE will also strive to eliminate gender discrimination.
2. Job profile and duties
Reporting to the Head of the Operations and working in close collaboration with other colleagues, the jobholder will coordinate the work of the Institute's Resource and Documentation Centre (RDC) and contribute substantially to developing and updating its concept, structure, content and quality assurance system.
The jobholder will be involved in the following tasks and activities:
support a strategy for the collection, analysis, and dissemination of timely gender equality information, legislation, fact sheets, publications and research;
coordinate EIGE’s cooperation with other European resource and documentation centres, with a focus on accessing, sharing and exchanging resources on gender equality themes;
Coordinate the contributions of relevant teams within the Institute in connection with the development and operation of the RDC;
contribute to the establishment of a reliable overview and update of gender equality and gender mainstreaming information in conjunction with reputable gender equality institutions and researchers in the EU, focusing in particular on socio-economic, legal, methodological and political aspects;
contribute to the development and implementation of various gender equality projects, in particular in connection with the electronic European Network on Gender Equality;
on the basis of collected information, initiate and support the development of publications in cooperation with the Institute's gender mainstreaming, research and communications teams, other experts as well as with external contractors;
draft technical specifications for procurement in connection with projects of the RDC in collaboration with EIGE's Procurement Officer and participate in the evaluation and selection of tenders;
contribute to the estimates of the Institute's annual budget allocation to the RDC;
organise and represent the Institute at meetings with organisations and experts involved in data and information management, in particular within the area of gender equality and,
in cooperation with the Institute's stakeholders' team, develop dialogue and relations with non-governmental and equal opportunities organisations, universities and research centres, social partners and other bodies actively seeking to achieve equality at a national and European level as well as in third countries.
3. Qualifications and experience required
3.1 Formal requirements
To be considered eligible for selection, an applicant must, by the closing date of this call:
have a university degree[2] which corresponds to completed university studies attested by a diploma when the normal period of university education is four years or more, or have a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year when the normal period of university education is at least three years;
have a good command, both spoken and written, of at least two official EU languages;
be a national of a member state of the EU;
enjoy full rights as a citizen;
have fulfilled any obligations imposed by the national laws concerning military service, and
be physically fit to perform duties.[3]
3.2 Selection criteria
Essential:
At least six years professional experience gained after the award of the relevant qualification and at a suitable level corresponding to performance of the duties as defined in Section 2.
A demonstrable background of management of data bases and information centres, preferably within the field of gender equality.
Analytical and planning skills, the ability to set priorities, and an aptitude for achieving significant results.
High level competence in drafting papers and reports in English.
Experience with computer applications for data and information management systems.
Previous exposure to international and/or multicultural/multilingual environment.
Excellent communication, organisation and interpersonal skills.
The capacity to motivate, together with the ability to establish and maintain effective communication with colleagues.
A good command of English, the predominant working language at the Institute.
Evident problem solving and negotiation capabilities.
Advantageous:
Work experience in an EU institution/agency.
Experience of building expert networks particularly in areas related to gender equality.
Evident knowledge in procurement matters, preferably in the context of a documentation/information centre.
Knowledge of EU gender equality policies.
4. Selection procedure and application
The selection procedure includes the following steps:
Only duly completed applications submitted electronically within the deadline will be taken into consideration.
Each duly completed application will be examined with a view to establishing that the candidate meets all eligibility criteria.
Eligible applications will be evaluated by the appointed Selection Committee based on selection criteria defined in this vacancy notice. Depending on the number of applications received, the Selection Committee may apply stricter requirements within the selection criteria noted above.
The best-admissible candidates will be short-listed for interview.
Due to large volume of applications, only candidates selected for the interviews will be contacted.
Interviews will be held in English.
During the interview session, the Selection Committee will examine the candidates' profiles and assess their relevancy for the post in question. On the day of the interview, candidates may also be required to undergo a competency assessment exercise.
On the day of interview candidates will be requested to present , originals and copies of documents detailing citizenship, studies and professional experience, in particular:
a copy of identity card, passport or other official document specifying citizenship;
a copy of diploma certifying a required level of academic qualifications;
documentary evidence of professional experience, clearly indicating starting and finishing dates.
Copies of these documents will be retained by the Institute.
If at any stage of the procedure, it were established that information in the application has been knowingly falsified, the candidate shall be disqualified from the selection process.
Successful candidates will be included in a reserve list which will be valid for 12 months. The validity of this list may be extended. Each candidate will be informed by letter whether or not s/he has been placed on the reserve list. However inclusion of candidates on the reserve list does not guarantee recruitment.
The Director of the Institute will appoint the selected jobholder from the reserve list, taking into account the establishment of a gender balanced and geographically diverse organisation.
The internal proceedings of the Selection Committee are strictly confidential and any contact with its members is strictly forbidden. Soliciting on behalf of a candidate can lead to immediate disqualification.
For applications to be valid, candidates must complete an EIGE application form.
EIGE application form (.doc, 183KB)
It is to be forwarded electronically to eige.hr@eige.europa.eu . The subject title should include the vacancy reference number.
Applicants are requested not to attach any supporting documents at this stage (e.g. copies of ID cards, diplomas, evidence of previous professional experience, etc). Only candidates invited to an interview will be asked to present copies of these documents for verification. Applications will not be returned to candidates but will be kept on the file by the Institute in line with its data protection guidelines.
Please note that the time period between the closing date for the submission of applications and the end of the process to short list candidates for the interview may take several weeks.
Due to the large volume of applications, the Institute regrets that only candidates selected for the interviews will be contacted.
5. Appointment and conditions of employment
The place of employment shall be Vilnius, Lithuania. For reasons related to the Institute’s operational requirements, the chosen candidate will be required to be available at short notice. S/he will be offered a temporary agent's contract under Article 2 (a) of the Conditions of employment of other servants of the European Communities and will be engaged at grade AD 7 subject to a six month probation period. The duration of the initial contract will be five years. The initial contract may be renewed.
The pay of the Community temporary agents consists of the basic remuneration as well as various allowances[4] depending on personal situation of the jobholder. For information, the current gross basic salary of AD 7 (first step) before deductions and the correction coefficient weighting of 72.5% for Lithuania, is €5,568.11. The salary will be paid in the local currency: LTL. All remuneration is subject to a Community tax at source. Deductions are also made for medical insurance, pension and unemployment insurance. Salaries are exempt from national taxation.
6. Independence and declarations of interest
The job holder will be required to enter into a commitment to act independently in the public interest and to make complete declarations of any direct or indirect interests that might be considered prejudicial to his/her independence. Candidates must confirm their willingness to do so in their application.
7. Equal opportunities
EIGE applies a policy of equal opportunities and accepts applications without distinction on any grounds.
8. Appeal procedures
If a candidate considers that s/he has been adversely affected by a particular decision, s/he can lodge a complaint under Article 90(2) of the Staff Regulations of Officials of the European Communities and Conditions of Employment of Other Servants of the European Communities, by writing to The Director, European Institute for Gender Equality, Svitrigailos g. 11m, Vilnius, Lithuania LT-03228.
The complaint must be lodged within three months. The time limit for initiating this type of procedure (see Staff Regulations as modified by Council Regulation No 723/2004 of 22nd March 2004 published in the Official Journal of the European Union L 124 of 27th April 2004 – http://europa.eu.int/eur-lex ) starts to run from the time the candidate is notified of the act adversely affecting him/her.
9. Protection of personal data
As the body responsible for organising the competition, the EIGE ensures that applicants’ personal data are processed as required by Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data (Official Journal of the European Communities, L 8 of 12 January 2001). This applies in particular to the confidentiality and security of such data.
Personal data shall thus be processed solely for the purpose of the selection procedure.
10. Lithuania and living in Vilnius
A member of the Schengen Area, Lithuania borders Latvia, Belarus, Poland and the Kaliningrad region of Russia. Its western coastline - noted for its fine beaches, dunes and majestic pines - straddles the Baltic Sea. Lithuanian summers are sunny and warm with an average temperature of +17 C. Winter is white and generally cold with average temperatures that hover around – 4 C.
Vilnius is Lithuania's capital with an estimated population of just over half a million citizens. It has impressive Baroque and Gothic architecture as well as one of Europe's largest medieval old towns, a UNESCO World Heritage site since 1994. A university city since the Middle Ages, Vilnius is the centre of the country's politics, business, science, culture and entertainment and it attracts an increasingly varied assortment of local and international events. In addition to hosting a number of international schools, it has a developed infrastructure and ambitious future plans.
Further information is available here - http://www.lithuaniatourism.co.uk/index.php?id=333
--------------------------------------------------------------------------------
[1] Established by the European Parliament and of the Council Regulation (EC) No 1922/2006 of 20 December 2006 (OJ L 403/9 of 30.12.2006)
[2] Only qualifications issued by EU Member State authorities and qualifications recognised as equivalent by the relevant Member States authorities will be accepted.
[3] Before recruitment, the applicant will be medically examined for the purposes of Article 12(2) (d) of the Conditions of Employment of Other Servants of the European Communities.
[4] For example: 16% expatriation allowance, household allowance, education allowance, dependant child allowance etc.
The European Institute for Gender Equality (EIGE)[1] is publishing a call for applications with a view to establishing a reserve list for Temporary Agents for the post of Resource & Documentation Centre Officer.
The registration of applications will begin on 25th November 2011 and will close on 8th January 2012 at 23:00 Eastern European Time.
1. The role of the Institute
Based in Vilnius, Lithuania, EIGE is a regulatory agency of the European Union (EU) entrusted with specific objectives related to the contribution and strengthening of gender equality promotion.
To achieve its goals, the Institute shall collect and analyse objective, comparable and reliable information at Community level and develop appropriate methodological tools for the integration of gender equality into all Community policies. EIGE shall equally foster the exchange of good practices and dialogue between stakeholders and raise EU citizen awareness of this policy area by providing technical assistance to EU institutions, in particular the European Commission as well as the authorities of the Member States.
In the course of its work to promote and strengthen gender equality EIGE will also strive to eliminate gender discrimination.
2. Job profile and duties
Reporting to the Head of the Operations and working in close collaboration with other colleagues, the jobholder will coordinate the work of the Institute's Resource and Documentation Centre (RDC) and contribute substantially to developing and updating its concept, structure, content and quality assurance system.
The jobholder will be involved in the following tasks and activities:
support a strategy for the collection, analysis, and dissemination of timely gender equality information, legislation, fact sheets, publications and research;
coordinate EIGE’s cooperation with other European resource and documentation centres, with a focus on accessing, sharing and exchanging resources on gender equality themes;
Coordinate the contributions of relevant teams within the Institute in connection with the development and operation of the RDC;
contribute to the establishment of a reliable overview and update of gender equality and gender mainstreaming information in conjunction with reputable gender equality institutions and researchers in the EU, focusing in particular on socio-economic, legal, methodological and political aspects;
contribute to the development and implementation of various gender equality projects, in particular in connection with the electronic European Network on Gender Equality;
on the basis of collected information, initiate and support the development of publications in cooperation with the Institute's gender mainstreaming, research and communications teams, other experts as well as with external contractors;
draft technical specifications for procurement in connection with projects of the RDC in collaboration with EIGE's Procurement Officer and participate in the evaluation and selection of tenders;
contribute to the estimates of the Institute's annual budget allocation to the RDC;
organise and represent the Institute at meetings with organisations and experts involved in data and information management, in particular within the area of gender equality and,
in cooperation with the Institute's stakeholders' team, develop dialogue and relations with non-governmental and equal opportunities organisations, universities and research centres, social partners and other bodies actively seeking to achieve equality at a national and European level as well as in third countries.
3. Qualifications and experience required
3.1 Formal requirements
To be considered eligible for selection, an applicant must, by the closing date of this call:
have a university degree[2] which corresponds to completed university studies attested by a diploma when the normal period of university education is four years or more, or have a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year when the normal period of university education is at least three years;
have a good command, both spoken and written, of at least two official EU languages;
be a national of a member state of the EU;
enjoy full rights as a citizen;
have fulfilled any obligations imposed by the national laws concerning military service, and
be physically fit to perform duties.[3]
3.2 Selection criteria
Essential:
At least six years professional experience gained after the award of the relevant qualification and at a suitable level corresponding to performance of the duties as defined in Section 2.
A demonstrable background of management of data bases and information centres, preferably within the field of gender equality.
Analytical and planning skills, the ability to set priorities, and an aptitude for achieving significant results.
High level competence in drafting papers and reports in English.
Experience with computer applications for data and information management systems.
Previous exposure to international and/or multicultural/multilingual environment.
Excellent communication, organisation and interpersonal skills.
The capacity to motivate, together with the ability to establish and maintain effective communication with colleagues.
A good command of English, the predominant working language at the Institute.
Evident problem solving and negotiation capabilities.
Advantageous:
Work experience in an EU institution/agency.
Experience of building expert networks particularly in areas related to gender equality.
Evident knowledge in procurement matters, preferably in the context of a documentation/information centre.
Knowledge of EU gender equality policies.
4. Selection procedure and application
The selection procedure includes the following steps:
Only duly completed applications submitted electronically within the deadline will be taken into consideration.
Each duly completed application will be examined with a view to establishing that the candidate meets all eligibility criteria.
Eligible applications will be evaluated by the appointed Selection Committee based on selection criteria defined in this vacancy notice. Depending on the number of applications received, the Selection Committee may apply stricter requirements within the selection criteria noted above.
The best-admissible candidates will be short-listed for interview.
Due to large volume of applications, only candidates selected for the interviews will be contacted.
Interviews will be held in English.
During the interview session, the Selection Committee will examine the candidates' profiles and assess their relevancy for the post in question. On the day of the interview, candidates may also be required to undergo a competency assessment exercise.
On the day of interview candidates will be requested to present , originals and copies of documents detailing citizenship, studies and professional experience, in particular:
a copy of identity card, passport or other official document specifying citizenship;
a copy of diploma certifying a required level of academic qualifications;
documentary evidence of professional experience, clearly indicating starting and finishing dates.
Copies of these documents will be retained by the Institute.
If at any stage of the procedure, it were established that information in the application has been knowingly falsified, the candidate shall be disqualified from the selection process.
Successful candidates will be included in a reserve list which will be valid for 12 months. The validity of this list may be extended. Each candidate will be informed by letter whether or not s/he has been placed on the reserve list. However inclusion of candidates on the reserve list does not guarantee recruitment.
The Director of the Institute will appoint the selected jobholder from the reserve list, taking into account the establishment of a gender balanced and geographically diverse organisation.
The internal proceedings of the Selection Committee are strictly confidential and any contact with its members is strictly forbidden. Soliciting on behalf of a candidate can lead to immediate disqualification.
For applications to be valid, candidates must complete an EIGE application form.
EIGE application form (.doc, 183KB)
It is to be forwarded electronically to eige.hr@eige.europa.eu . The subject title should include the vacancy reference number.
Applicants are requested not to attach any supporting documents at this stage (e.g. copies of ID cards, diplomas, evidence of previous professional experience, etc). Only candidates invited to an interview will be asked to present copies of these documents for verification. Applications will not be returned to candidates but will be kept on the file by the Institute in line with its data protection guidelines.
Please note that the time period between the closing date for the submission of applications and the end of the process to short list candidates for the interview may take several weeks.
Due to the large volume of applications, the Institute regrets that only candidates selected for the interviews will be contacted.
5. Appointment and conditions of employment
The place of employment shall be Vilnius, Lithuania. For reasons related to the Institute’s operational requirements, the chosen candidate will be required to be available at short notice. S/he will be offered a temporary agent's contract under Article 2 (a) of the Conditions of employment of other servants of the European Communities and will be engaged at grade AD 7 subject to a six month probation period. The duration of the initial contract will be five years. The initial contract may be renewed.
The pay of the Community temporary agents consists of the basic remuneration as well as various allowances[4] depending on personal situation of the jobholder. For information, the current gross basic salary of AD 7 (first step) before deductions and the correction coefficient weighting of 72.5% for Lithuania, is €5,568.11. The salary will be paid in the local currency: LTL. All remuneration is subject to a Community tax at source. Deductions are also made for medical insurance, pension and unemployment insurance. Salaries are exempt from national taxation.
6. Independence and declarations of interest
The job holder will be required to enter into a commitment to act independently in the public interest and to make complete declarations of any direct or indirect interests that might be considered prejudicial to his/her independence. Candidates must confirm their willingness to do so in their application.
7. Equal opportunities
EIGE applies a policy of equal opportunities and accepts applications without distinction on any grounds.
8. Appeal procedures
If a candidate considers that s/he has been adversely affected by a particular decision, s/he can lodge a complaint under Article 90(2) of the Staff Regulations of Officials of the European Communities and Conditions of Employment of Other Servants of the European Communities, by writing to The Director, European Institute for Gender Equality, Svitrigailos g. 11m, Vilnius, Lithuania LT-03228.
The complaint must be lodged within three months. The time limit for initiating this type of procedure (see Staff Regulations as modified by Council Regulation No 723/2004 of 22nd March 2004 published in the Official Journal of the European Union L 124 of 27th April 2004 – http://europa.eu.int/eur-lex ) starts to run from the time the candidate is notified of the act adversely affecting him/her.
9. Protection of personal data
As the body responsible for organising the competition, the EIGE ensures that applicants’ personal data are processed as required by Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data (Official Journal of the European Communities, L 8 of 12 January 2001). This applies in particular to the confidentiality and security of such data.
Personal data shall thus be processed solely for the purpose of the selection procedure.
10. Lithuania and living in Vilnius
A member of the Schengen Area, Lithuania borders Latvia, Belarus, Poland and the Kaliningrad region of Russia. Its western coastline - noted for its fine beaches, dunes and majestic pines - straddles the Baltic Sea. Lithuanian summers are sunny and warm with an average temperature of +17 C. Winter is white and generally cold with average temperatures that hover around – 4 C.
Vilnius is Lithuania's capital with an estimated population of just over half a million citizens. It has impressive Baroque and Gothic architecture as well as one of Europe's largest medieval old towns, a UNESCO World Heritage site since 1994. A university city since the Middle Ages, Vilnius is the centre of the country's politics, business, science, culture and entertainment and it attracts an increasingly varied assortment of local and international events. In addition to hosting a number of international schools, it has a developed infrastructure and ambitious future plans.
Further information is available here - http://www.lithuaniatourism.co.uk/index.php?id=333
--------------------------------------------------------------------------------
[1] Established by the European Parliament and of the Council Regulation (EC) No 1922/2006 of 20 December 2006 (OJ L 403/9 of 30.12.2006)
[2] Only qualifications issued by EU Member State authorities and qualifications recognised as equivalent by the relevant Member States authorities will be accepted.
[3] Before recruitment, the applicant will be medically examined for the purposes of Article 12(2) (d) of the Conditions of Employment of Other Servants of the European Communities.
[4] For example: 16% expatriation allowance, household allowance, education allowance, dependant child allowance etc.
Expert International en Gestion des Archives et des Bases de données. Commission Vérité, Justice et Reconciliation (CVJR). Lomé
TITRE DU POSTE: Expert International en Gestion des Archives et des Bases de données
CONTEXTE
Par décret N° 2009-046/PR du 25 février 2009, le Gouvernement de la République du Togo a établi la Commission Vérité, Justice et Réconciliation (CVJR) dont le but est d’investiguer sur les violations de droits de l’homme survenues au Togo de 1958 à 2005 dans la perspective de la lutte contre l’impunité et du renforcement de la réconciliation nationale. L’article 7 dudit décret donne compétence à la CVJR de faire appel à toutes personnes physiques, ou morales, nationales ou internationales dans le cadre de la réalisation de son mandat, en raison de leur expérience ou de leur expertise et de leurs connaissances sur des questions organisationnelles et de justice transitionnelle.
FONCTIONS ET RESPONSABILITES :
Sous la supervision du président de la Commission, l’expert international en archivage et en gestion de base de données, a les fonctions et responsabilités suivantes :
1) Etablir un plan de gestion intégré des archives de la CVJR mettant en synergie la gestion des documents écrits, sonores, audiovisuels, électroniques, ou de tous autres supports dont pourra disposer la Commission dans la poursuite de son mandat,
2) Elaborer un programme de formation à l’intention d’une équipe d’archivistes qu’il aura sous sa supervision sur la gestion efficace des archives et des bases de données;
3) Coordonner le travail des archivistes juniors qu’il aura sous sa responsabilité,
4) Fournir une assistance technique nécessaire aux activités de numérisation des archives de la Commission ;
5) S’assurer que les bureaux de terrain parviennent à utiliser, au même titre que le siège central de la Commission, des techniques et outils de classement et d’archivages modernes,
6) Organiser des séminaires et/ou des ateliers à l’intention des membres de la Commission et du personnel administratif sur la gestion des archives et sur l’utilisation des bases de données numériques.
7) Faire toutes recommandations ou propositions jugées utiles en vue de la préservation de la mémoire institutionnelle de la CVJR.
QUALIFICATIONS ET EXPERIENCES :
Formation / Expérience professionnelle :
1) Diplôme de 3e Cycle en archivage, en bibliothéconomie, en informatique ou dans une discipline connexe avec au moins 4 ans d’expérience professionnelle à un très haut niveau de responsabilité, si possible dans une Commission Vérité et Réconciliation ou auprès d’une juridiction internationale.
2) Un diplôme de 2nd Cycle dans les mêmes champs disciplinaires avec 7 ans d’expérience pourrait être accepté.
3) Bonne connaissance des logiciels de base (Word, Excel, Power Point) et d’autres logiciels pertinents en gestion des archives et en administration de base de données.
Compétences
1) Capacité à concevoir des programmes de formation en gestion des archives et en bases de données avec possibilité d’en assurer le suivi,
2) Facilité de communiquer et à transmettre des savoirs.
3) Leadership : le (la) candidat (e) devra être disposé (e) à coordonner une équipe d’archivistes juniors recrutés sur le terrain.
4) Capacité à gérer des informations confidentielles
5) Capacité à travailler dans une équipe pluridisciplinaire
Connaissances linguistiques :
Bonne maitrise du français parlé et écrit, l’anglais serait un atout
LIEU ET DUREE DE L’ENGAGEMENT :
Le poste est basé à Lomé. Le candidat retenu fera 3 missions de 2 semaines, soit au total 6 semaines.
MODE DE CANDIDATURE :
Le dossier complet est à déposer ou envoyer sous pli fermé avec la mention ci-après : Poste d’Expert international en Gestion des Archives et des Bases de données/CVJR, à l’adresse suivante :
Monsieur le Président de la CVJR
S/C Programme des Nations Unies pour
le Développement (PNUD)
40, Avenue des Nations Unies
BP 911
Lomé -TOGO
Date limite de dépôt des candidatures :……2010. Seuls les candidats présélectionnés après examen de dossiers seront contactés et soumis à un entretien individuel devant une instance ad hoc de la CVJR, avant tout recrutement.
Pour toute information complémentaire sur la CVJR, consultez le site web de l’institution à l’adresse suivante : www.cvjr.org
CONTEXTE
Par décret N° 2009-046/PR du 25 février 2009, le Gouvernement de la République du Togo a établi la Commission Vérité, Justice et Réconciliation (CVJR) dont le but est d’investiguer sur les violations de droits de l’homme survenues au Togo de 1958 à 2005 dans la perspective de la lutte contre l’impunité et du renforcement de la réconciliation nationale. L’article 7 dudit décret donne compétence à la CVJR de faire appel à toutes personnes physiques, ou morales, nationales ou internationales dans le cadre de la réalisation de son mandat, en raison de leur expérience ou de leur expertise et de leurs connaissances sur des questions organisationnelles et de justice transitionnelle.
FONCTIONS ET RESPONSABILITES :
Sous la supervision du président de la Commission, l’expert international en archivage et en gestion de base de données, a les fonctions et responsabilités suivantes :
1) Etablir un plan de gestion intégré des archives de la CVJR mettant en synergie la gestion des documents écrits, sonores, audiovisuels, électroniques, ou de tous autres supports dont pourra disposer la Commission dans la poursuite de son mandat,
2) Elaborer un programme de formation à l’intention d’une équipe d’archivistes qu’il aura sous sa supervision sur la gestion efficace des archives et des bases de données;
3) Coordonner le travail des archivistes juniors qu’il aura sous sa responsabilité,
4) Fournir une assistance technique nécessaire aux activités de numérisation des archives de la Commission ;
5) S’assurer que les bureaux de terrain parviennent à utiliser, au même titre que le siège central de la Commission, des techniques et outils de classement et d’archivages modernes,
6) Organiser des séminaires et/ou des ateliers à l’intention des membres de la Commission et du personnel administratif sur la gestion des archives et sur l’utilisation des bases de données numériques.
7) Faire toutes recommandations ou propositions jugées utiles en vue de la préservation de la mémoire institutionnelle de la CVJR.
QUALIFICATIONS ET EXPERIENCES :
Formation / Expérience professionnelle :
1) Diplôme de 3e Cycle en archivage, en bibliothéconomie, en informatique ou dans une discipline connexe avec au moins 4 ans d’expérience professionnelle à un très haut niveau de responsabilité, si possible dans une Commission Vérité et Réconciliation ou auprès d’une juridiction internationale.
2) Un diplôme de 2nd Cycle dans les mêmes champs disciplinaires avec 7 ans d’expérience pourrait être accepté.
3) Bonne connaissance des logiciels de base (Word, Excel, Power Point) et d’autres logiciels pertinents en gestion des archives et en administration de base de données.
Compétences
1) Capacité à concevoir des programmes de formation en gestion des archives et en bases de données avec possibilité d’en assurer le suivi,
2) Facilité de communiquer et à transmettre des savoirs.
3) Leadership : le (la) candidat (e) devra être disposé (e) à coordonner une équipe d’archivistes juniors recrutés sur le terrain.
4) Capacité à gérer des informations confidentielles
5) Capacité à travailler dans une équipe pluridisciplinaire
Connaissances linguistiques :
Bonne maitrise du français parlé et écrit, l’anglais serait un atout
LIEU ET DUREE DE L’ENGAGEMENT :
Le poste est basé à Lomé. Le candidat retenu fera 3 missions de 2 semaines, soit au total 6 semaines.
MODE DE CANDIDATURE :
Le dossier complet est à déposer ou envoyer sous pli fermé avec la mention ci-après : Poste d’Expert international en Gestion des Archives et des Bases de données/CVJR, à l’adresse suivante :
Monsieur le Président de la CVJR
S/C Programme des Nations Unies pour
le Développement (PNUD)
40, Avenue des Nations Unies
BP 911
Lomé -TOGO
Date limite de dépôt des candidatures :……2010. Seuls les candidats présélectionnés après examen de dossiers seront contactés et soumis à un entretien individuel devant une instance ad hoc de la CVJR, avant tout recrutement.
Pour toute information complémentaire sur la CVJR, consultez le site web de l’institution à l’adresse suivante : www.cvjr.org
Chief Archivist, P-5. International Residual Mechanism for Criminal Tribunals (IRMCT), The Hague. Open until 5 January 2012
Chief Archivist, P5
Department/ Office:
Office Of Legal Affairs
Duty Station: THE HAGUE
Posting Period:
6 December 2011-5 January 2012
Job Opening number:
11-IMA-OFFICE OF LEGAL AFFAIRS-21904-R-THE HAGUE
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
This position is located in the Archives and Records Management Section, Registry, the International Residual Mechanism for Criminal Tribunals.
The International Residual Mechanism for Criminal Tribunals (“the Mechanism") was established by Security Council resolution 1966 (2010) to carry out a number of essential functions of the International Tribunal for the former Yugoslavia and the International Criminal Tribunal for Rwanda after the closure of the Tribunals. The Mechanism will have two branches, in Arusha and in The Hague. This position is located in the Hague.
Responsibilities
Under the guidance of the Registrar, the incumbent will be responsible for the overall management of the Archives and Records Management Section (“ARMS”) and the International Criminal Tribunal Archives (“ICT Archives”). Establish and oversee the implementation of policies for the management of the ICT Archives in accordance with established archival standards and practices. Establish and oversee the implementation of policies for the management of records of the Mechanism. Provide overall management responsibility for the functioning of ARMS at both Branches and the provision of archival and record-keeping services to the Mechanism. Manage, supervise and lead the archives and records team at the Hague Branch. Provide authoritative policy advice concerning the management of and provision of access to the ICT Archives, record-keeping systems and information management. Provide advice and assist in the formulation of the Mechanism’s strategic vision for the ICT Archives and management of the implement of overall strategies. Participate in the development and implementation of public information and outreach strategies regarding the ICT Archives. Serve as an effective spokesperson for and representative of the ICT Archives. Perform other duties as assigned.
Competencies
Professionalism – Ability to provide seasoned advice on record keeping and archival systems in a diverse universe of information needs and functions. Intellectual leadership and ability to integrate knowledge with the Organization’s broader strategic, policy and operational objectives. Ability to advise senior management on record keeping and archival systems development and related matters of significant importance to the Organization. Conceptual and strategic analytical capacity for relating record keeping and archival systems to the business process. Ability to analyse and evaluate critical systems matters; make recommendations for improving processes and approaches. Strong negotiating and presentational skills to make the case for a trustworthy record keeping and archival system and to bring others to reach agreement on difficult issues. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Client Orientation – Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients’ informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Creativity – Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.
Leadership – Serves as a role model that other people want to follow; empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvement; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.
Vision – Identifies strategic issues, opportunities and risks; clearly communicates links between the Organisations’ strategy and the work units’ goals; generates and communicates broad and compelling organisational direction, inspiring others to pursue that same direction; conveys enthusiasm about future possibilities.
Education
Advanced university degree in Information Management, Archival Science or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
Minimum of 10 years of progressively responsible experience in records management and archival functions. Experience in established standards for arrangement and description of archival records, management and preservation of digital records, and management of strict security regime is mandatory. Experience with international tribunals or national courts is highly desirable.
Languages
English and French are the working languages of the Mechanism. For the post advertised, fluency in oral and written English is required. Working knowledge of French is highly desirable.
Assessment Method
There will be a technical test and competency-based interview.
Special Notice
THIS POST IS SUBJECT TO APPROVAL BY THE GENERAL ASSEMBLY
APPOINTMENT TO THIS POST MAY BE LIMITED TO SERVICE WITH THE INTERNATIONAL RESIDUAL MECHANISM FOR CRIMINAL TRIBUNALS.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION
Department/ Office:
Office Of Legal Affairs
Duty Station: THE HAGUE
Posting Period:
6 December 2011-5 January 2012
Job Opening number:
11-IMA-OFFICE OF LEGAL AFFAIRS-21904-R-THE HAGUE
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
This position is located in the Archives and Records Management Section, Registry, the International Residual Mechanism for Criminal Tribunals.
The International Residual Mechanism for Criminal Tribunals (“the Mechanism") was established by Security Council resolution 1966 (2010) to carry out a number of essential functions of the International Tribunal for the former Yugoslavia and the International Criminal Tribunal for Rwanda after the closure of the Tribunals. The Mechanism will have two branches, in Arusha and in The Hague. This position is located in the Hague.
Responsibilities
Under the guidance of the Registrar, the incumbent will be responsible for the overall management of the Archives and Records Management Section (“ARMS”) and the International Criminal Tribunal Archives (“ICT Archives”). Establish and oversee the implementation of policies for the management of the ICT Archives in accordance with established archival standards and practices. Establish and oversee the implementation of policies for the management of records of the Mechanism. Provide overall management responsibility for the functioning of ARMS at both Branches and the provision of archival and record-keeping services to the Mechanism. Manage, supervise and lead the archives and records team at the Hague Branch. Provide authoritative policy advice concerning the management of and provision of access to the ICT Archives, record-keeping systems and information management. Provide advice and assist in the formulation of the Mechanism’s strategic vision for the ICT Archives and management of the implement of overall strategies. Participate in the development and implementation of public information and outreach strategies regarding the ICT Archives. Serve as an effective spokesperson for and representative of the ICT Archives. Perform other duties as assigned.
Competencies
Professionalism – Ability to provide seasoned advice on record keeping and archival systems in a diverse universe of information needs and functions. Intellectual leadership and ability to integrate knowledge with the Organization’s broader strategic, policy and operational objectives. Ability to advise senior management on record keeping and archival systems development and related matters of significant importance to the Organization. Conceptual and strategic analytical capacity for relating record keeping and archival systems to the business process. Ability to analyse and evaluate critical systems matters; make recommendations for improving processes and approaches. Strong negotiating and presentational skills to make the case for a trustworthy record keeping and archival system and to bring others to reach agreement on difficult issues. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Client Orientation – Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients’ informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Creativity – Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.
Leadership – Serves as a role model that other people want to follow; empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvement; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.
Vision – Identifies strategic issues, opportunities and risks; clearly communicates links between the Organisations’ strategy and the work units’ goals; generates and communicates broad and compelling organisational direction, inspiring others to pursue that same direction; conveys enthusiasm about future possibilities.
Education
Advanced university degree in Information Management, Archival Science or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
Minimum of 10 years of progressively responsible experience in records management and archival functions. Experience in established standards for arrangement and description of archival records, management and preservation of digital records, and management of strict security regime is mandatory. Experience with international tribunals or national courts is highly desirable.
Languages
English and French are the working languages of the Mechanism. For the post advertised, fluency in oral and written English is required. Working knowledge of French is highly desirable.
Assessment Method
There will be a technical test and competency-based interview.
Special Notice
THIS POST IS SUBJECT TO APPROVAL BY THE GENERAL ASSEMBLY
APPOINTMENT TO THIS POST MAY BE LIMITED TO SERVICE WITH THE INTERNATIONAL RESIDUAL MECHANISM FOR CRIMINAL TRIBUNALS.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION
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